June 11, 2020 - Regular Council - 07:00 AM

Town of GravelbourgJune 11, 2020 - Regular Council - 07:00 AM

1 Meeting Called To Order

2 Conflict of Interest

3 Adoption of Agenda

4 Adoption of Minutes Draft Minutes May 28, 2020

5 Honors and Awards

6 Public Hearing(s)

7 Delegations7.1 Jordan Brisbois

8 Correspondance8.1 Shuttle

Request from Gravelbourg Cares Shuttle 1

9 General Information9.1 Compliance Reports

Water Compliance Reports 1 Sewer Compliance Reports 2

10 Council reports- Committee/Departments Minutes and reports10.1 Report on Water advisory10.2 Report on Belle Plaine sign10.3 Lagoon10.4 Public Works May Report

Public Works May Report 110.5 CRC Report ALSASK

CRC Report ALSASK Alsask

10.6 Rink Fire System Rink Fire System 1

10.7 SCR Aquaflex SCR Aquaflex 1

10.8 CRC Monthly Report

Page - 1

CRC Monthly Report 110.9 Live Barn

Live Barn 110.10 Paving Quote

Report Paving Quote 1

11 Financial reports11.1 Financials June 10

Financials June 10 1

12 Accounts for approval12.1 Payments

May 27, 2020 Payments 1 June 12, 2020 Payments 2

13 Unfinished Business13.1 tabled item from May 14 2020- Video camera policy

Draft Video camera policy 1

14 New Business14.1 Bylaw 1483/20

Report Bylaw 1483/20 1 Bylaw 1483/20 2

15 Bylaws15.1 Bylaw 1483/20 A Bylaw to Provide for Discounts and Penalties Respecting Current

Taxes and Arrears of Taxes15.2 2nd Reading15.3 Waiver15.4 3rd Reading

16 Committee of the Whole, Closed Session

17 Reconvene to Council

18 Adjournment

Page - 2

Draft Minutes May 28, 2020 | Page - 34 Adoption of Minutes



Request from Gravelbourg Cares Shuttle 1 | Page - 68.1 Shuttle

Request from Gravelbourg Cares Shuttle 1 | Page - 78.1 Shuttle

Waterworks Compliance Inspection -

Human Consumptive Use

System

Name:

GRAVELBOURG WATERWORKS Remote

Inspection ID: 1175088

Approval

No: 00002213-05-00

Population: 1083 Announced: No

Date: 27-MAY-2020 13:00 Person

Interviewed: AITKEN, DUSTIN

General Section

Water

Supplies in

Service :

PIPELINE (SURFACE) System

Classification: NONE WT ONE WD

# of Service

Connections: 510 System Type: MUNICIPAL SYSTEM

Service

Connection

Metering:

Yes

Source

Inspection

Completed:

No

Contacts

Name Position Phone / Fax Email

FILSON, SHELDON CERTIFIED OPERATOR Cell: (306) 648-7319

AITKEN, DUSTIN FOREMAN

Business: (306) 648-3301 Ext. 3

Cell: (306) 648-7144

[email protected]

CORNEIL, JOAN ADMINISTRATOR Phone: (306) 638-3301 [email protected]

BUSSE, TERRY OTHER - BACKUP

OPERATOR

Cell: (306) 650-7600 [email protected]

Operator Certification Section

Operator Name

Certification Levels

Expiry Date Operator is a

Supervisor Water

Distribution

Water

Treatment

FILSON, SHELDON ONE NONE 15-JAN-2021 No

AITKEN, DUSTIN ONE NONE 15-NOV-2021 Yes

Test Results

Station # Sample

ID Location/Comments Variable Flag Measurement Qualifier

SK05JA0004 2020069195 SHOP-BACTI CHLORINE (FREE) N/A 0.640 mg/l N/A

'' '' '' CHLORINE (TOTAL) N/A 0.760 mg/l N/A

'' '' '' TURBIDITY N/A 0.140 NTU N/A

'' 2020069196 AIKEN RESIDENCE CHLORINE (FREE) N/A 0.500 mg/l N/A



'' 2020069197 FIRE HALL CHLORINE (FREE) N/A 0.690 mg/l N/A



'' 2020069198 OFFICE CHLORINE (FREE) N/A 0.690 mg/l N/A



Water Compliance Reports 1 | Page - 89.1 Compliance Reports

Human Consumptive Regulatory Section C=Compliant NC=Non-Compliant N/A=Not Applicable

C NC NA General Comments

X Valid permit to operate and/or construct EMPA2010 24(1)

X Certified operator WWSW 62

X Valid water rights license EMPA2010 29(1)

X Copy of permit posted at waterworks EMPA2010 29(1) POSTED AT TOWN SHOP.

Distribution System

X Common trenching WWSW 23(1)(2)

X Disinfection of new and repaired pipelines WWSW 23(4)&

27(4)

Disinfection

X Continuous chlorine disinfection (unless otherwise

approved per 27(7)) WWSW 27(5)

DISINFECTION DONE BY SASKWATER AT

TREATMENT PLANT.

X A free chlorine residual of not less than 0.1 mg/L in water

entering the distribution system WWSW 27(6)(a)

X

A total chlorine residual of not less than 0.5 mg/L OR a free

chlorine residual of not less than 0.1 mg/L in water

throughout the distribution system WWSW 27(6)(b)

Standards

X Bacteriological WWSW 29

X Chemical standards WWSW 26(2)(3) & 31

X

Waterworks meets the requirements of future chemical

health and pesticide related standards (July 1, 2020) see

Table 3 WWSW 31

Assessment

X Proper waterworks assessment WWSW 32

Operational Anomalies

X Reported upset condition WWSW 34(1)

X Reported disinfection system upset WWSW 34(2)(a)(b)

X Reported missing on-site water quality testing records

WWSW 34(2)(c)

Testing

X Bacteriological testing WWSW 37(2)

X Bacteriological follow-up WWSW 37(5) & 37(9)

X Bacteriological sample after completion, alteration,

extension or repair WWSW 38

X Chlorine monitoring WWSW 37(2)(4)

Other Constituents

X Trihalomethane sampling conducted WWSW 37(2)(6)

X Haloacetic acid sampling conducted WWSW 37(2)(6)

X Accredited laboratory WWSW 37(2)(b)

Operational Records

X Daily water meter reading WWSW 40(1)(a)

X Samples - locations, sampler, and results WWSW 40(1)(c)

X Abnormal operating procedures WWSW 40(1)(d) &

40(1)(e)

X Upset conditions (includes water treatment facility and

water distribution system upsets) WWSW 40(1)(f)

X Chlorine upsets WWSW 40(1)(g)

X Maintenance WWSW 40(1)(i)

X Chronological order WWSW 40(2)(a)

X Permittee recorder WWSW 40(2)(b)

X Identification of recorder WWSW 40(2)(c)

X Five year history of log WWSW 40(2)(d)

X Explanatory notes WWSW 40(2)(e)

X Factual data entry WWSW 40(2)(f)

X No default values used WWSW 40(2)(g)

QA/QC and Recordkeeping Review

X QA/QC and ERP in place WWSW 41(1)

X Monthly review of records by permittee WWSW 41(2) RECORDS ARE REVIEWED MONTHLY BY

COUNCIL.


X Report abnormal or missing records WWSW 41(3)

Annual Notice To Customers

X On water quality and sample submission compliance

WWSW 42(1)

X Written notice provided to Minister of completion of annual

notice to consumers WWSW 42(2)

General

X Split sampling with the operator was completed THE TOWN UTILIZES SASKWATER

TESTING EQUIPMENT.

X Representative of the waterworks signature was obtained YES

X Representative of the waterworks agreed with the

inspection statements YES

Agree with statements

(Operator/Supervisor Signature)

(EPO Signature)


Lagoon Compliance Inspection

System

Name:

GRAVELBOURG WASTEWATER WORKS Remote

Inspection ID: 1175090

Approval No: 00003205-03-00 Population: 1083

Date: 27-MAY-2020 13:00

Announced: No Person

Interviewed: AITKEN, DUSTIN

General Section

Wastewater Treatment Type: LAGOON System Classification: ONE WWT ONE WWC

Sewage Categorization: MUNICIPAL Discharge Easement: No

Collection Type: GRAVITY

Comments:

RECOMMEND A FENCE AND SIGNAGE AROUND THE LAGOON TO PREVENT UNUATHORIZED ACCESS.

Contacts

Name Position Phone / Fax Email

FILSON, SHELDON CERTIFIED OPERATOR Cell: (306) 648-7319

AITKEN, DUSTIN FOREMAN

Business: (306) 648-3301 Ext. 3

Cell: (306) 648-7144

[email protected]

CORNEIL, JOAN ADMINISTRATOR Phone: (306) 648-3301 [email protected]

BUSSE, TERRY OTHER - BACKUP

OPERATOR

Cell: (306) 650-7600 [email protected]

Operator Certification Section

Operator Name

Certification Levels

Expiry Date Operator is a

Supervisor Wastewater

Collection

Wastewater

Treatment

FILSON, SHELDON ONE ONE 15-JAN-2021 No

AITKEN, DUSTIN ONE ONE 15-NOV-2021 Yes

WSER

Wastewater System Effluent Regulations Comments

Yes Identification report completed

Yes Annual reporting to ERRIS completed

Yes Transitional authorization to deposit effluent with

elevated CBOD and/or TSS

AUTHORIZATION TO DEPOSIT UP TO 35

MG/L CBOD AND 128 MG/L TSS

No Temporary authorization to deposit effluent with

elevated NH3

No Temporary treatment bypass authorization

No For continuous discharge facilities, has annual

calibration of flow monitoring equipment occurred

Sewer Compliance Reports 2 | Page - 119.1 Compliance Reports

Discharge Area

Discharge Type: INTERMITTENT

Disinfection: No

Effluent Treatment: FACULTATIVE LAGOON

Discharge Area: RIVER

Land Use in Receiving Area:

WOOD RIVER

Nearest Residence:

1 KM

Latitude:495254.9 Longitude:-1063204.7

Discharge Area Comments:

Pumping Stations Total Pumping

Stations: 1

Pumping

Station #

Number of Mechanical

Ventilation

Type of

Exhaust

By-Pass Potable

Water

Outlet

Adequate

Backflow

Protection

Backup

Power Pumps

Wet

Wells

Dry

Wells Works Date Reported

1 2 1 0 Y FORCED

DRAFT N N/A N N N Y

Lagoons Total Storage Cells: 2 Total Treatment Cells: 1

Cell Number Cell Type Freeboard Estimate (m) Odour Liquid Color Dyke Condition Seepage

1 TREATMENT 1 NONE GREEN GOOD NONE EVIDENT

2 STORAGE 1 NONE GREEN GOOD NONE EVIDENT

3 STORAGE 1 NONE GREEN GOOD NONE EVIDENT

Lagoon Discharge

Cell Number Date Started Date Finished Starting Freeboard (m) Ending Freeboard (m)

3 15-OCT-2019 14:56 25-OCT-2019 14:56 1 2

3 14-APR-2020 14:56 29-APR-2020 14:56 0.3 2

Regulatory Section C=Compliant NC=Non-Compliant N/A=Not Applicable

C NC NA General Comments

X Approved system EMPA2010 24(1)

X Certified operator WWSW 62

X No interconnection between sanitary sewer and storm sewer

WWSW 7

Sewage Pumping Stations

X Pumping stations must have mechanically forced air

ventilation WWSW 8(1)

Lagoons

X Lagoon cells inspected on frequency as specified in permit

EMPA2010 29(1)

X Inter cell transfer valve closed prior to discharge

EMPA2010 29(1)

X Lagoon discharged after spring runoff and before

November 1st EMPA2010 29(1)

X Notification of downstream affected landowners prior to

discharge EMPA2010 29(1)

Facultative Lagoon


X Two basins in series WWSW 12

X Lagoon design standards WWSW 12 & Table 2

Wastewater Effluent Standards

X

Effluent discharged to fish bearing waters achieves

performance standards WWSW 11(3)(a)(b)(c)(d)(e)(f)

(BOD < or = 30 mg/L)

(CBOD < or = 25 mg/L)

(TSS < or = 25 mg/L)

(NH3 < 1.25 mg/L)

(Cl2 < or = 0.02 mg/L)

Not acutely toxic to fish

CBOD AND TSS LIMITS ARE

CONSISTENTLY BEING EXCEEDED.

TRANSITIONAL AUTHORIZATION IN

PLACE.

X

Effluent achieves standards set out in permittee's permit

(All effluent discharges - fish bearing or non-fish bearing)

WWSW 11(1), 11(3)(g) and EMPA 29(1)

Reporting

X Immediate reporting of upset/bypass condition WWSW

13(2)

Records

X Maintenance work & failure of treatment components

WWSW 15(a)(i)

X Types, dosages and total amounts of chemicals or other

substances added WWSW 15(a)(ii)

X Dates of discharge of treated effluent and volumes of

discharge WWSW 15(a)(iii)

X Locations from which samples are taken WWSW 15(a)(iv)

X Results of any tests WWSW 15(a)(v)

X Site inspection as required by permit EMPA2010 29(1)

X

Records maintained in appropriate manner:

(chronological/factual/initialed/done by permittee)

EMPA2010 29(1)

X Monthly or annual review of records by permittee

EMPA2010 29(1)

Testing

X On-site testing completed as required (see permit)

EMPA2010 29(1)

X Sampling done as required (see permit) EMPA2010 29(1)

PLEASE NOTE THAT THE MONITORING

WELLS ARE NOW TO BE SAMPLED

BETWEEN JUNE AND AUGUST AND

ANALYZED FOR GROUP 1 PANEL.

X Accredited lab used for analysis EMPA2010 29(1)

Agree with statements

(Operator/Supervisor Signature)

(EPO Signature)


Public Works May Report 1 | Page - 1410.4 Public Works May Report

Public Works May Report 1 | Page - 1510.4 Public Works May Report

To: Mayor and Council From: Casandra Rushinko – Manager of Sport Culture & Recreation Date: June 1, 2020 Subject: La Palestre – Fire System Monitoring

Options:

1. That Council approves the installation of the Palestre Fire Monitoring System with the Passive Communication annual monitoring and that the CAO sign the Alsask monitoring Acceptance Clause on behalf of the Town of Gravelbourg.

2. That Council table the report and refer to budget. 3. Receive and file 4. Other (Council)

Background: The Gravelbourg La Palestre Arena Fire Alarm System is not currently electronically monitored. In the last month the alarms have been set off twice, once was a system glitch due to a power surge and once from a failure to our compressor system triggering a pressure release and expelling water from the system. With a monitoring system, notifications can be sent to on-call personnel, ensuring a more efficient response time. Discussion: That Council discuss the installation of a monitoring system to the Palestre Arena Fire Alarm System and the annual monitoring fees associated. Financial Implications: 570-600-120 R&C - Purchase of Capital Assets Building $1800+tax 570-420-110 R&C-PW Rink Building Maintenance

• Electrical requirements for monitoring system – see quotes attached Recommend creating new GL account for building monitoring (570-420-119)

• Monthly monitoring fee: Passive communication - $39.95 per month paid annually at the start of the term for a total of $479.40 + Tax

Attachments: Vipond/ Alsask Quote Electrical Quotes Conclusion: Fire alarm monitoring is a critical part of a comprehensive fire protection system. When a fire alarm goes off, monitoring ensures that the signal is quickly assessed to verify that it is not a false alarm and then

* NUBO URG * NUBO URG

VILLE DE - TOWN OF GRAVELBOURG

Sport Culture and Recreation

Report

CRC Report ALSASK | Page - 1610.5 CRC Report ALSASK

transmitted to first responders within minutes. Currently we rely on members of the public to notify us of the alarms if noticed or to be discovered on the next inspection which could be the next business day. A phone line currently exists in the building, the ‘Passive Communication’ monitor service option is the practical option. Respectfully submitted, Casandra Rushinko Manager of Sports Culture and Recreation Town of Gravelbourg

CRC Report ALSASK | Page - 1710.5 CRC Report ALSASK

● Fire Alarm Systems & Monitoring ● Special Hazards Systems

● Sprinkler Systems ● Fire Extinguishers ● Inspection & Maintenance

ALSASK FIRE EQUIPMENT ▪ 205 - 1ST AVENUE EAST ▪ REGINA, SASKATCHEWAN▪S4N 4Z3 PHONE: 306-757-0003 ▪ FAX: 306-781-0003

May 25, 2020

Town of Gravelbourg

Box 359

Gravelbourg, SK.

ATT: Cassandra

RE: Fire Alarm Monitoring, Gravelbourg Rink

Alsask Fire Equipment is pleased to offer our quotation to provide the fire alarm system monitoring for the above named location. We offer industry leading ULC listed fire alarm monitoring systems and services that utilize GSM technology. Our technicians are trained in all aspects of installation, service and the mandatory inspection of fire monitoring systems. Please see enclosed:

• What You Need to Know • Pricing • ULC Certified Monitoring Agreement

We would be pleased to provide any additional information you may require. Regards,

Michelle Hein

Customer Service Representative

[email protected]

Alsask | Page - 1810.5 CRC Report ALSASK




What You Need to Know THE FIRE DEPARTMENT MUST BE NOTIFIED VIA A CENTRAL MONITORING STATION AS PER THE NATIONAL BUILDING/FIRE CODE IN THE EVENT OF THE FOLLOWING: •Activation of a fire alarm initiating device on a single-stage fire alarm system in a building classified as “Assembly” occupancy by The National Building/Fire Code with an occupancy load of >300. •Initiation of a 1st stage (Alert Signal) fire alarm in 2-stage fire alarm system. •Activation of a waterflow indicating devices as part of the building fire sprinkler system. A SYSTEM USED FOR THE USE OF FIRE ALARM SYSTEM MONITORING MUST COMPLY WITH THE FOLLOWING AS PER CAN/ULC S561-13: •Monitor the building fire alarm system for alarm, trouble and supervisory (when a sprinkler system is present) conditions. •Alarm signal must have highest priority. •Wiring between the fire alarm and monitoring panels must be supervised, in an armoured raceway (even in wood construction) and be of a wire size 22 gauge or larger. •Power circuit must be hardwired to a transformer, on its own breaker and, in an armoured raceway between the monitoring panel and the breaker box (even in wood construction). •System keypad wiring must be in an armoured raceway and, the keypad has to be installed on an electrical box. The keypad must also be in the same room as the system. •Two lines of communication. This is most often done with a phone line and a cellular module. •Phone line cannot be over fibre. It must be a hardwired copper line to the building. For new buildings without a copper line, an Active-System can be used.





Pricing Equipment, programming and testing: $1800.00 + Tax _____ (initial)

* Please note, as stated below, installation of the equipment and any required wiring must be performed by an electrical contractor. This is not included in the quote and unless otherwise specified is the responsibility of the subscriber to provide.*

Monthly monitoring fee: Passive communication - $39.95 per month paid annually at the start of the term for a total of $479.40 + Tax _______ (initial).

Or Active communication – $70.00 per month paid annually at the start of the term for a total of $840.00 + Tax _______ (initial). An active communication path is only required when a copper phone line is unavailable. *Note please only select one communication path. * *For Passive communication a phone line is required. This line may either be dedicated or shared with an existing line. If the line is shared the monitoring equipment must be wired first on the line. It is the responsibility of the customer to arrange and cover any cost associated with having the phone line connected by their telephone service provider. This line must be connected on or prior to the day of verification. If a return trip is required to verify the connection there will be an addition charge.*

ULC certificate: $10.00 per month paid annually at the start of the term for a total of $120.00 + Tax _______ (initial).

*At this time certificates are not required in Saskatchewan. They are only required if the local Authority-Having-Jurisdiction requests it.*

Notes: *Areas of low cell phone coverage may require a site visit to determine the signal strength in your area. *Installation of equipment and any required wiring must be done by an electrical Contractor. *Electrical Contractor, Permits and, As-Build/Electrical stamped drawings (if required) are to be supplied by the

customer.





Alsask Fire Equipment Monitoring Agreement This agreement is made and entered into between Alsask Fire Equipment, hereinafter

referred to as the “Vendor” and ___________________________________________. Hereinafter referred to as the “Subscriber”.

1. The Subscriber agrees to pay an annual monitoring fee of $479.40 plus the

applicable taxes payable in full once a year, in advance.

2. Where the Authority Holding Jurisdiction requires a ULC Certificate, the subscriber agrees to pay an annual fee of $120.00 plus the applicable taxes payable in full once a year, in advance.

3. This agreement shall be for the period of ( 1 ) Year/s from the date of execution (initial period). The renewal of this agreement beyond the initial period shall be automatic on a year-to-year basis unless cancelled in writing thirty days prior to the expiry of the initial period or any automatically renewed period. The rate charged for the renewal period and the terms of payment shall be the same as for the initial period if the subscriber has not been advised in writing or a rate change thirty days prior to the automatic renewal.

4. The alarm is connected to a central monitoring station, any new or increased charges for the use of telephone lines, or monitoring station charges which may be charged, levied against or imposed upon the vendor, that of which would be to increase the vendors cost of performing this obligation hereunder, the regular fee payable by the subscriber shall be increased proportionately.

5. The subscriber agrees to pay any and all Federal, Provincial, Local taxes. Permit fees or false alarm assessments or other charges which are imposed by any government body for which the subscriber is liable, payable in respect to the equipment and / or service.

6. The subscriber is responsible for charges arising from interconnection into the telephone network both initial and ongoing, and which may be assess by the telephone company.





7. The monitored subscriber shall provide the vendor with a complete list of contact references that have access to enter the premises for a 24 period for the purpose of servicing wherein the equipment is installed. It is the subscriber’s responsibility to advise the vendor of any changes to the list within 24 hours of the change.

8. The subscriber agrees that if the monitoring service is terminated, the control panel

must be reprogrammed to curtail signal transmission to the vendor. Monitoring

fees will continue to be levied and the subscriber agrees to pay the monitoring fees

until the vendor deprograms the control panel at the subscriber’s premises. There

will be a charge of $225.00 for deprogramming of the control panel and converting

the system to local operation only.

9. The subscriber is fully responsible for the correct operation of the system which the vendor monitors. Both to ensure that all the system components and wiring are correct and functional at all times, so that the Vendor may monitor it. Whereas monitoring connections to be the phone network and the phone network itself is properly functional. Consequently the Vendor cannot be held responsible in any way for lost transmission signals.

10. It is expressly agreed that the Vendor is not an insurer and that payments, herein before named are based solely on the value of the services herein described and it is not the intention of the parties that the Vendor assume responsibility for any consequence occasioned by malfeasance or misfeasance in the performance of the services of this contract or for any loss or damages sustained through burglary, theft, robbery, fire or other cause or any liability on the part of the Vendor, by virtue of this agreement or otherwise for the failure of the system to operate or failure to perform by the Vendor, its employees or agents, such liability is and shall be limited to a sum equal in amount to the service charged hereunder for a period of service not to exceed four (4) months, which sum shall be paid and received as liquidated damages. Such liability as herein set forth is fixed as liquidated damages. Such liability as herein set forth is fixed as liquidated damages and not as a penalty and this liability shall be complete and exclusive.





11. It is agreed and understood by the parties that this Agreement constitutes the entire agreement between the parties and there are no verbal understandings changing or modifying any of the terms of this Agreement. The Agreement may not be changed, modified or varied except in writing and signed by a representative of the Vendor.

12. Subscriber hereby acknowledges that he/she has read and understood this entire Agreement.

13. This Agreement shall be governed by and interpreted according to the laws of the Province of Saskatchewan.

14. G.S.T. is not included.

15. The transmitting device remains the property of the vendor.

16. All periodic inspections and testing as outlined in CAN/ULC-S561-13 section 11.1 shall be the responsibility of the subscriber and where a ULC Certificate is issued to the protected property, the Subscriber agrees to the Vendor being the sole Vendor to perform the periodic inspection and test as outlined within CAN/ULC-S561-13 section 11.1. Upon request from the subscriber the vendor shall supply a quote to perform the required testing.





Acceptance Clause We hereby accept the foregoing quotation this _____________ day of _______________, 20__ and authorize ALSASK FIRE EQUIPMENT, to perform the work as outlined herein and agree to terms of payment as stated within.

SUBSCRIBER: _________________________________________________ _______ NAME: _________________________ TITLE: ________________________ ____

SIGNATURE: ____________________ DATE: ____________________________ VENDOR: _Alsask Fire Equipment____________________________________ NAME: _Michelle Hein__ ____ TITLE: _Customer Service Sales

SIGNATURE: ____________________ DATE: ____________________________ SITE ADDRESS: _______________________________________________________

PURCHASE ORDER: ___________________________________

INVOICE TO ADDRESS: ____________________________________

____________________________________

ATT: ____________________________________ EMAIL: ____________________________________





Emergency Contacts

Please list the premises contact name and phone number. Please list 3 emergency contacts. The monitoring company will call the contacts listed in order until a contact has been notified. The emergency contacts can be changed at any time. Please notify our office to make the appropriate changes to your contact list. PREMISES CONTACT NAME ____________________ PHONE_____________________ NAME PHONE ALT. PHONE EMERGENCY #1 CONTACT ___________________ _______________ ________________ EMERGENCY #2 CONTACT ___________________ _______________ ________________ EMERGENCY #3 CONTACT ___________________ _______________ ________ ______

All highlighted areas of this form must be filled out and

returned to Alsask Fire.





May 25, 2020

Town of Gravelbourg

Box 359

Gravelbourg, SK.

ATT: Cassandra

RE: Fire Alarm Monitoring, Gravelbourg Rink

Alsask Fire Equipment is pleased to offer our quotation to provide the fire alarm system monitoring for the above named location. We offer industry leading ULC listed fire alarm monitoring systems and services that utilize GSM technology. Our technicians are trained in all aspects of installation, service and the mandatory inspection of fire monitoring systems. Please see enclosed:

• What You Need to Know • Pricing • ULC Certified Monitoring Agreement

We would be pleased to provide any additional information you may require. Regards,

Michelle Hein

Customer Service Representative

[email protected]

Rink Fire System 1 | Page - 2610.6 Rink Fire System




What You Need to Know THE FIRE DEPARTMENT MUST BE NOTIFIED VIA A CENTRAL MONITORING STATION AS PER THE NATIONAL BUILDING/FIRE CODE IN THE EVENT OF THE FOLLOWING: •Activation of a fire alarm initiating device on a single-stage fire alarm system in a building classified as “Assembly” occupancy by The National Building/Fire Code with an occupancy load of >300. •Initiation of a 1st stage (Alert Signal) fire alarm in 2-stage fire alarm system. •Activation of a waterflow indicating devices as part of the building fire sprinkler system. A SYSTEM USED FOR THE USE OF FIRE ALARM SYSTEM MONITORING MUST COMPLY WITH THE FOLLOWING AS PER CAN/ULC S561-13: •Monitor the building fire alarm system for alarm, trouble and supervisory (when a sprinkler system is present) conditions. •Alarm signal must have highest priority. •Wiring between the fire alarm and monitoring panels must be supervised, in an armoured raceway (even in wood construction) and be of a wire size 22 gauge or larger. •Power circuit must be hardwired to a transformer, on its own breaker and, in an armoured raceway between the monitoring panel and the breaker box (even in wood construction). •System keypad wiring must be in an armoured raceway and, the keypad has to be installed on an electrical box. The keypad must also be in the same room as the system. •Two lines of communication. This is most often done with a phone line and a cellular module. •Phone line cannot be over fibre. It must be a hardwired copper line to the building. For new buildings without a copper line, an Active-System can be used.





Pricing Equipment, programming and testing: $1800.00 + Tax _____ (initial)

* Please note, as stated below, installation of the equipment and any required wiring must be performed by an electrical contractor. This is not included in the quote and unless otherwise specified is the responsibility of the subscriber to provide.*

Monthly monitoring fee: Passive communication - $39.95 per month paid annually at the start of the term for a total of $479.40 + Tax _______ (initial).

Or Active communication – $70.00 per month paid annually at the start of the term for a total of $840.00 + Tax _______ (initial). An active communication path is only required when a copper phone line is unavailable. *Note please only select one communication path. * *For Passive communication a phone line is required. This line may either be dedicated or shared with an existing line. If the line is shared the monitoring equipment must be wired first on the line. It is the responsibility of the customer to arrange and cover any cost associated with having the phone line connected by their telephone service provider. This line must be connected on or prior to the day of verification. If a return trip is required to verify the connection there will be an addition charge.*

ULC certificate: $10.00 per month paid annually at the start of the term for a total of $120.00 + Tax _______ (initial).

*At this time certificates are not required in Saskatchewan. They are only required if the local Authority-Having-Jurisdiction requests it.*

Notes: *Areas of low cell phone coverage may require a site visit to determine the signal strength in your area. *Installation of equipment and any required wiring must be done by an electrical Contractor. *Electrical Contractor, Permits and, As-Build/Electrical stamped drawings (if required) are to be supplied by the

customer.





Alsask Fire Equipment Monitoring Agreement This agreement is made and entered into between Alsask Fire Equipment, hereinafter

referred to as the “Vendor” and ___________________________________________. Hereinafter referred to as the “Subscriber”.

1. The Subscriber agrees to pay an annual monitoring fee of $479.40 plus the

applicable taxes payable in full once a year, in advance.

2. Where the Authority Holding Jurisdiction requires a ULC Certificate, the subscriber agrees to pay an annual fee of $120.00 plus the applicable taxes payable in full once a year, in advance.

3. This agreement shall be for the period of ( 1 ) Year/s from the date of execution (initial period). The renewal of this agreement beyond the initial period shall be automatic on a year-to-year basis unless cancelled in writing thirty days prior to the expiry of the initial period or any automatically renewed period. The rate charged for the renewal period and the terms of payment shall be the same as for the initial period if the subscriber has not been advised in writing or a rate change thirty days prior to the automatic renewal.

4. The alarm is connected to a central monitoring station, any new or increased charges for the use of telephone lines, or monitoring station charges which may be charged, levied against or imposed upon the vendor, that of which would be to increase the vendors cost of performing this obligation hereunder, the regular fee payable by the subscriber shall be increased proportionately.

5. The subscriber agrees to pay any and all Federal, Provincial, Local taxes. Permit fees or false alarm assessments or other charges which are imposed by any government body for which the subscriber is liable, payable in respect to the equipment and / or service.

6. The subscriber is responsible for charges arising from interconnection into the telephone network both initial and ongoing, and which may be assess by the telephone company.





7. The monitored subscriber shall provide the vendor with a complete list of contact references that have access to enter the premises for a 24 period for the purpose of servicing wherein the equipment is installed. It is the subscriber’s responsibility to advise the vendor of any changes to the list within 24 hours of the change.

8. The subscriber agrees that if the monitoring service is terminated, the control panel

must be reprogrammed to curtail signal transmission to the vendor. Monitoring

fees will continue to be levied and the subscriber agrees to pay the monitoring fees

until the vendor deprograms the control panel at the subscriber’s premises. There

will be a charge of $225.00 for deprogramming of the control panel and converting

the system to local operation only.

9. The subscriber is fully responsible for the correct operation of the system which the vendor monitors. Both to ensure that all the system components and wiring are correct and functional at all times, so that the Vendor may monitor it. Whereas monitoring connections to be the phone network and the phone network itself is properly functional. Consequently the Vendor cannot be held responsible in any way for lost transmission signals.

10. It is expressly agreed that the Vendor is not an insurer and that payments, herein before named are based solely on the value of the services herein described and it is not the intention of the parties that the Vendor assume responsibility for any consequence occasioned by malfeasance or misfeasance in the performance of the services of this contract or for any loss or damages sustained through burglary, theft, robbery, fire or other cause or any liability on the part of the Vendor, by virtue of this agreement or otherwise for the failure of the system to operate or failure to perform by the Vendor, its employees or agents, such liability is and shall be limited to a sum equal in amount to the service charged hereunder for a period of service not to exceed four (4) months, which sum shall be paid and received as liquidated damages. Such liability as herein set forth is fixed as liquidated damages. Such liability as herein set forth is fixed as liquidated damages and not as a penalty and this liability shall be complete and exclusive.





11. It is agreed and understood by the parties that this Agreement constitutes the entire agreement between the parties and there are no verbal understandings changing or modifying any of the terms of this Agreement. The Agreement may not be changed, modified or varied except in writing and signed by a representative of the Vendor.

12. Subscriber hereby acknowledges that he/she has read and understood this entire Agreement.

13. This Agreement shall be governed by and interpreted according to the laws of the Province of Saskatchewan.

14. G.S.T. is not included.

15. The transmitting device remains the property of the vendor.

16. All periodic inspections and testing as outlined in CAN/ULC-S561-13 section 11.1 shall be the responsibility of the subscriber and where a ULC Certificate is issued to the protected property, the Subscriber agrees to the Vendor being the sole Vendor to perform the periodic inspection and test as outlined within CAN/ULC-S561-13 section 11.1. Upon request from the subscriber the vendor shall supply a quote to perform the required testing.





Acceptance Clause We hereby accept the foregoing quotation this _____________ day of _______________, 20__ and authorize ALSASK FIRE EQUIPMENT, to perform the work as outlined herein and agree to terms of payment as stated within.

SUBSCRIBER: _________________________________________________ _______ NAME: _________________________ TITLE: ________________________ ____

SIGNATURE: ____________________ DATE: ____________________________ VENDOR: _Alsask Fire Equipment____________________________________ NAME: _Michelle Hein__ ____ TITLE: _Customer Service Sales

SIGNATURE: ____________________ DATE: ____________________________ SITE ADDRESS: _______________________________________________________

PURCHASE ORDER: ___________________________________

INVOICE TO ADDRESS: ____________________________________

____________________________________

ATT: ____________________________________ EMAIL: ____________________________________





Emergency Contacts

Please list the premises contact name and phone number. Please list 3 emergency contacts. The monitoring company will call the contacts listed in order until a contact has been notified. The emergency contacts can be changed at any time. Please notify our office to make the appropriate changes to your contact list. PREMISES CONTACT NAME ____________________ PHONE_____________________ NAME PHONE ALT. PHONE EMERGENCY #1 CONTACT ___________________ _______________ ________________ EMERGENCY #2 CONTACT ___________________ _______________ ________________ EMERGENCY #3 CONTACT ___________________ _______________ ________ ______

All highlighted areas of this form must be filled out and

returned to Alsask Fire.


SCR Aquaflex 1 | Page - 3410.7 SCR Aquaflex





Page 1 of 2

Community Recreation Coordinator

Monthly Activity Report

TO: Town of Gravelbourg Council

FROM: Casandra Rushinko – Manager Sport Culture & Recreation

DATE: June 4, 2020

SUBJECT: Activity Report – May

Activities:

o Assisted Ecole Gravelbourg School with banner project and installed on Main Street with Public

Works.

o HUGE social media response – 241 shares on Facebook

o Reported by:

▪ Rawlco Radio, CBC, ICI, CTV Regina, CTV National, Access 7, Gravelbourg

Tribune. Global to come

o Connected graduates/ parents for interviews

o Virtually attended the Saskatchewan/ Manitoba Red Cross Water Safety Conference, May 12-13

o Zoom meeting – Re-opening Playground after COVID

o Lifesaving Society Affiliate Meeting May 14

o SPRA Re-opening Recreation Facilities: Starter conversation May 26

o Arena: Cold Water Resurfacing zoom meeting May 27

o Lifesaving Society Affiliate meeting May 28

o Canada Summer Jobs – application declined, placed onto waiting list

o MEEP List

o Reviewed budget proposal

o In contact with SaskPower about walk thru

o Aquaplex

o Report submitted

o Palestre

o Fire panel system rest – Vipond

o Compressor failure May 24 on Fire system. – PW Reset

▪ Monitoring System report submitted

o Zamboni sent for 2 year servicing

o Reviewed LiveBarn video – Report submitted

o Driving Range

o Opened May 15

▪ Government re opening announced May 8

o Prepared paperwork for season

o Discussed cleaning and maintenance protocol with Dustin

o Posted appropriate signage

o Solstice

o Zoom meeting with Melissa and Leanne May 15

o Contacting street fair vendors- returning payments

o Developing annual grant list

o Multicultural Council of Saskatchewan zoom meeting on funding re-allocation

CRC Monthly Report 1 | Page - 3910.8 CRC Monthly Report

Page 2 of 2

o Social Media

o Gravelbourg Rec Facebook Page

▪ Posting for physical activity, family crafts, mental health

Priorities for June 2020:

o Continue contact between provincial representatives and Gravelbourg’s sport cultural and

recreation groups.

o Solstice Meeting June 9

o SW AGM – Virtual June 10

o Opening Parks and Recreation Webinar series

o Review grant opportunities for the town of Gravelbourg

o Continue reviewing Arena Energy reduction options

o Continue updates with local programs and government regulations on facilities

CRC Monthly Report 1 | Page - 4010.8 CRC Monthly Report

Live Barn 1 | Page - 4110.9 Live Barn








Report Paving Quote 1 | Page - 4910.10 Paving Quote




Town of GravelbourgStatement of Financial Activities - SummaryReport Date

6/10/2020 11:46 AM For the Period Ending June 30, 2020 Page 1

Current Year To Date Budget Variance %Revenues

Taxation 3,027.26 (15,210.63) (15,210.63)Fees and Charges 129,560.21 129,560.21Utilities 412,847.41 412,847.41Grants 36,551.50 36,551.50Grants in Lieu of Taxes 42,277.52 42,277.52Investment Income and Commissions 3,554.59 3,554.59Other Revenues 3,998.82 3,998.82

Total Revenues: 3,027.26 613,579.42 0.00 0.00 613,579.42

ExpendituresGeneral Government Services 15,413.83 244,848.96 (247,065.62)Protective Services 826.42 26,301.63 (26,480.32)Transportation Services 19,171.58 163,443.95 (166,483.10)Environmental Health Services 2,093.68 57,026.01 (57,026.01)Public Health and Welfare Services 1,622.88 (1,622.88)Planning and Development Services 2,552.03 36,278.63 (36,278.63)Recreation and Cultural Services 9,444.16 131,241.16 (138,804.44)Utilities 1,531.86 322,821.64 (322,821.63)

Total Expenditures: 51,033.56 983,584.86 0.00 0.00 (996,582.63)

Change in Net Financial Assets (48,006.30) (370,005.44) 0.00 0.00 (383,003.21)

Change in Net Assets (48,006.30) (370,005.44) 0.00 0.00 (383,003.21)

Transfer to Reserves 16,559.52 16,559.52

Change in Surplus (48,006.30) (386,564.96) 0.00 0.00 (399,562.73)

Account Balances Current Year to Date BalanceCash

Cash - On Hand - Petty Cash 296.00General Operating Account - CU (23,221.81) 223,719.94 624,443.98Cash - Capital Trust Account - CU 0.08 16.36Storm Sewer Reserve Account - CU 266.32 62,480.77Playground Fund Cash Account CU 16.38 3,840.80New Deal Gax Tax Funding 754.43 176,999.85

Total Cash: (23,221.81) 224,757.15 868,077.76

Municipal Taxes ReceivableMunicipal - Tax Receivable - Current (686,716.51) (131,574.35)Municipal - Tax Receivable - Arrears 3,027.26 (25,661.99) (180,309.03)Municipal - Adjustment/Cancellation (117,028.15)Municipal - Allow. for Uncollected (1,509.33)

Financials June 10 1 | Page - 5311.1 Financials June 10

Town of GravelbourgStatement of Financial Activities - SummaryReport Date

6/10/2020 11:46 AM For the Period Ending June 30, 2020 Page 2

Current Year To Date Budget Variance %Certified correct and in accordance with the records Presented to council on

________________________________ (Date)

____________________________________ _________________________________ Administrator Name Head of Council Name Administrator Title Head of Council Title

Total Municipal Taxes Receivable: 3,027.26 (712,378.50) (430,420.86)

Financials June 10 1 | Page - 5411.1 Financials June 10

May 27, 2020 Payments 1 | Page - 5512.1 Payments



June 12, 2020 Payments 2 | Page - 5812.1 Payments









Policy

Summary This policy is to guide the use and disclosure of information captured by Video Surveillance

Policy

POLICY STATEMENT: The Town of Gravelbourg (Town) will be using video surveillance to monitor its property against vandalism, theft and other activities that may be detrimental to the Town and its residents.

BACKGROUND: There have been concerns regarding staff safety. Irate residents have attended to the office and exhibited inappropriate behaviour and one CAO experienced threats against his person. The Palestre will be videoing games for training purposes and for live streaming games.

APPLICABILITY: This policy will be applicable to the Town office and the Palestre arena.

DEFINITIONS: Town will mean the Town of GravelbourgAdministrator shall mean the CAO of the Town of GravelbourgLaw Enforcement Agency shall mean any legal enforcement agency or member of the Office of the Privacy Commissioner

RESPONSIBILITY: The Administrator shall be responsible for the supervision of this policy

Contact Information

For further information on this policy, please contact the Town of Gravelbourg office at 306- 648-3301, fax 306- 648-3400 or email [email protected]

ATTACHMENT “A”

Category: General Government Date Established: Responsible Office: Administration Date Last Revised: Responsible Manager Administrator Effective date: Policy Number: Council Resolution Number: Replaces Policy Number:

Draft Video camera policy 1 | Page - 6713.1 tabled item from May 14 2020- Video camera policy

Equipment Charge–out Policy PAGE 2 OF 2

PROCEDURE

The following information may be updated from time to time

PROCEDURE1. Notification of the presence of Video surveillance will be posted :

a. General notice to all via posters- town office, arenab. Posted on the web sitec. Posted on face book page

2. Video Cameras are installed in the Town of Gravelbourg Office, one directed toward the front counter, one in the office of the CAO which may be relocated to cover the front entry. The cameras at the Palestre will be directed to the ice surface.

3. The Administrator will be responsible for the review and compliance with this policy.4. The Administrator may delegate the responsibility related to this policy to the Assistant

Administrator in the absence of the Administrator.5. The equipment will be housed in the office of the Administrator and will not be

accessible to the general public.6. The videos will be reviewed by the Administrator and any incidents evidenced in the

video will be reported immediately to the Mayor.7. The Mayor, as Head of LAFOIP will make the determination of disclosure to the

appropriate authorities.8. Any requests for access to video information will be directed to the Head

a. The Head will review the information for relevancy to the request and respond to the request.

9. Any breach of this policy will be subject to disciplinary action as determined by the Head or Council.

Date Approved: Mayor

Resolution Number: Administrator

Draft Video camera policy 1 | Page - 6813.1 tabled item from May 14 2020- Video camera policy

Report Bylaw 1483/20 1 | Page - 6914.1 Bylaw 1483/20

1

BYLAW NO. 1483/20

A BYLAW TO PROVIDE FOR DISCOUNTS AND PENALTIES RESPECTING CURRENT TAXES AND ARREARS OF TAXES

Pursuant to the Municipalities Act,the Council of the

Town of Gravelbourg, in the Province of Saskatchewan,

enacts as follows:

1. Due DateProperty and other taxes imposed by the Town of Gravelbourg are deemed to be imposed on the first day of January in each year and shall be due on the 30th day of September 2020.

2. Penalty on Arrears of Taxesa) Taxes which remain unpaid after the 31st day of December of the year in which they are levied shall be subject to a penalty.b) The method of calculating the penalty shall be:

a compound rate of 1.5% per month, added on the first day of each month applied to the total taxes and penalties that remain unpaid at the end of the month preceding the month in which the penalty is being applied.

c) The penalty charges are to be added to and shall form part of the tax roll.

3. Penalty on Current Taxes a) Where current taxes remain unpaid after the due date noted in Section 1 of this

bylaw, there shall be added thereto a penalty, calculated at the rate of 1% of the unpaid tax as at the first day of each month in which the penalty is being applied.

b) The penalty charges are to be added on the first day of each month in which there are unpaid taxes.

c) The penalty charges are to be added to and form part of the tax roll.

P.O. Box 359, Gravelbourg, Sask. SOH IXO CanadaTelephone: (306) 648-3301 Fax: (306) 648-3400

e-mail: [email protected]

VILLE DE - TOWN OF

Gravelbourg

Bylaw 1483/20 2 | Page - 7014.1 Bylaw 1483/20

2

4. Incentive Program – Prepayments a) From January 1st until May 31st and whether or not the amount of Municipal or

School Division taxes for the current year has been determined, discounts shall be allowed with respect to the prepayment of the current year’s Municipal taxes on property but exclude any School Division taxes, local improvement taxes, special taxes and any other form of special assessments or levies applied to the property.

b) The rate of discount relative to prepayment of Municipal taxes shall be as follows: i) payments received during the month of January:

-- a discount of 5% of the amount paid.

ii) payments received during the month of February: -- a discount of 4% of the amount paid.

iii) payments received during the month of March:-- a discount of 3% of the amount paid.

iv) payments received during the month of April:-- a discount of 2% of the amount paid.

v) payments received during the month of May:-- a discount of 1% of the amount paid.

The treasurer may accept payments, to be applied to the current taxes, in advance of the time of the completion of the tax roll for the current year, and shall issue receipts for such payments.

5. Payments accepted, under Section 4 of this Bylaw, may be accepted in any amount, not exceeding 95% the levy of the preceding year where the current year’s taxes have not yet been determined.

6. Bylaw No. 1383/13, being a bylaw pertaining to tax discounts and penalties, is hereby repealed upon effective date of this Bylaw.

7. This Bylaw shall come into force and effect upon Council approval.

Mayor

Administrator

Bylaw 1483/20 2 | Page - 7114.1 Bylaw 1483/20

Documents

June 11, 2020 - Regular Council - 07:00 AM