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HIPAA Privacy Tracking

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July 23, 2008

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Overview

• Introductions• Project Definition• Project Funding & Implementation• Privacy Tracking Requirements• FACTS HIPAA Solution• Questions

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Introductions

• Crawford Spooner, Chief Information Officer• Helen Quintana, HIPAA Privacy Officer• Damien Aragon, Bureau Chief• Vicki Gallegos, Applications Development Manager

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Project Definition

• Privacy Tracking System (PTS)– Document Requirements imposed by HIPAA

• Integrate PTS with Family Automated Client Tracking System (FACTS) – Part of worker’s normal work flow

• Eliminate duplication of client information

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Project Funding & Implementation

• Funding– CYFD Total Request $250,000– CYFD Project Total $240,918

• Implemented in production on schedule– 5/12/2008

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Privacy Tracking Requirements

Health Insurance Portability and Accountability Act of 1996 (HIPAA), 42 USCS 1320d et seq

►Privacy Notice and

Acknowledgement

► Disclosure of

Protected Health

Information (PHI)

►Inspect and Copy

Records

► Amendment of PHI

►Accounting of

Disclosures

► Alternative Means of

Communicating PHI

►Restrict Use of PHI

►Authorization to

Release PHI

►Client Complaints

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FACTS HIPAA SolutionHIPAA Information

The HIPAA Information window is a new FACTS window through which the workers can record or view the HIPAA related information for the case participants in FACTS.

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FACTS HIPAA SolutionPrivacy Notices/Acknowledgments

The Privacy Notices/Acknowledgments tab documents when the HIPAA packet was provided to the client and when the Receipt of Acknowledgement was received.

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FACTS HIPAA Solution Disclosures

The Disclosure tab details when the client’s confidential information was disclosed and to whom.

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FACTS HIPAA SolutionRequests

The Requests tab is used by the HIPAA Privacy Officer to record any and all HIPAA restrictions or clarifications including:

• Amendments

• Restrict PHI

• Alternative Forms of Communication

• Inspect and Copy

• Accounting of Disclosures

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Questions?