July 22, 2019-PM Transcript Meeting 329€¦ · 22/07/2019 · july 22, 2019-pm transcript meeting 329 . jack is a got -- >> any questions about that? you indicated that the books

July 22, 2019-PM Transcript Meeting 329

JACK IS A GOT -- >> ANY QUESTIONS ABOUT THAT? YOU INDICATED THAT THE BOOKS IN THE CENSUS HAS STRONG ENTHUSIASM FOR THE PROJECT. >> WE HAD A LUNCH AND I CAN'T REMEMBER WHAT LUNCH IT WAS . I WALKED UP TO HER AND SAID WHAT YOU THINK ABOUT THIS AND SHE SAID WE ARE REALLY EXCITED. SHE IS SPEAKING FOR THE DEPARTMENT. SHE SAID DR. ADAMS HERE, SHE HAD PERSPECTIVE ABOUT THAT. >> THEY DEFINITELY LOOK FORWARD TO HOW THIS WILL CHANGE THE OPPORTUNITY FOR THE STUDENTS IN THE LABS THAT WE COMBINE SERVICES . >> I THINK IN THE COMMUNITY IT WILL BE MUCH GREATER. ANY OTHER QUESTIONS? WE WILL MOVE ON TO THE THIRD ITEM. >> THE CURRENT RADIO SYSTEM WAS A MOTOROLA SYSTEM THAT WE HAVE BEEN USING FOR MANY YEARS. OUR ABILITY WITH LAW ENFORCEMENT AND OTHER LOCAL RESPONDERS IS NOT WHAT IT WE WOULD LIKE IT TO BE. WE FEEL THIS IS AN IMPORTANT SAFETY ISSUE. >> >> IT IS NO LONGER SUPPORTED BY MOTOROLA. >> I MIGHT ADD TO THAT, THE POLICE DEPARTMENT IS ONE OF THOSE MULTI-FUNDED DEPARTMENTS. IT HAS BOTH AN EDUCATIONAL AND GENERAL COMPONENT. WHAT WE ARE USING FOR FUNDING TO PURCHASE IS THIS BALANCE WHICH IS ASSOCIATED WITH AND SUPPORTED BY THE DEPARTMENT. >> I APPRECIATE THAT EXTRA INFORMATION . >> DO WE KNOW WHY , WILL THIS SYSTEM BE AT THE SAME LEVEL OF WHAT THE CITY HAS? >> THAT WAS CRITICAL, YES. IT IS COMPATIBLE WITH ISP AS WELL. >> ANY OTHER QUESTIONS REGARDING THIS QEP? LET'S MOVE ON TO THE LIBRARY RENOVATION. >> I GOT A CALL FROM THIS MORNING'S DISCUSSION. THEY WERE TALKING ABOUT SOME OF THE ACTIVITIES THEY WERE ENGAGED ON IN CAMPUS. THERE WERE STUDIES DONE IN THE LIBRARY AND TO COMPLETELY DO THE COUNSEL THINK, ALL I HAVE SEEN DONE IN LIBRARIES WOULD BE TENS OF MILLIONS OF DOLLARS. SO SOMETIME BACK HUNDRED $50,000, THAT WAS ARCHITECTURE FOR THE LIBRARY. WE DID THAT STUDY AND FROM THAT WE ARE BEGINNING A PROCESS TO ADDRESS LIBRARY RENOVATIONS. WHAT YOU HAVE BEFORE YOU IS A PHASE 1 RENOVATION IN THE LIBRARY WHICH MAY END UP BEING FURNITURE, CARPET, THAT SORT OF THING BUT IT IS A BEGINNING TO THE LIBRARY PROJECT. AT THIS POINT IN TIME IT IS A STARTING POINT. SO WHAT WE WOULD LIKE TO DO IS IMPROVE


$250,000 IN PHASE 1 LIBRARY RENOVATIONS USING THE HIGHER EDUCATION FUNDS. >> QUESTIONS ABOUT THAT? LET'S MOVE ALONG. >> THE FURNITURE IN HALL 14 , WE ARE LOOKING TO UPGRADE THE STUDENT EXPERIENCE AND MEET THE DESIRES AND NEEDS OF THE MODERN STUDENT. THE FURNITURE IN HALL 14 RIGHT NOW IS APPROACHING 30 YEARS OF AGE. IT NEEDS TO BE REPLACED. SO WE ARE RECOMMENDING THAT WE USE BUDGETED FUNDS TO PURCHASE REMOVABLE FURNITURE WITHIN A 14 . IT SHOULD COST ABOUT $220,000. >> IT HAS BEEN THERE SINCE I WAS THERE. >> CERTAINLY IF YOU WANT ANY OF IT, IT IS AVAILABLE. [LAUGHTER] >> I DON'T SENSE ANY OTHER QUESTIONS RELATING TO THEIR RESIDENCE OR THE LIBRARY SO LET'S GO TO FIRE SAFETY. >> THE STATE BUYER MARSHALL REQUIRES ALL STATE ENTITIES HAVE FIRE DOORS AND ARE CERTIFIED BY THEIR DEPARTMENT FOR COMPLIANCE PURPOSES. WHAT WE ARE QUESTIONING HERE IS TO GET VENDORS TO HELP US WITH INSTALLING FIRE AND SAFETY DEVICES AND USE $150,000 AND $50,000 OF AUXILIARY FUNDS TO DO THIS. THE AUXILIARY FUNDS ARE GOOD. >> YOU AND I DISCUSSED HOW MANY BUILDINGS THAT RELATED TO, I CAN'T RECALL THE ANSWER TO THAT. IT IS NOT JUST ONE BUILDING. >> LET ME DOUBLE CHECK ONE THING I SAID. I SAID THE BALANCE COULD BE AUXILIARY FUNDS AND I WILL CHECK THAT IN JUST A SECOND. >> THE RECOMMENDATION SAID IT WOULD BE AUXILIARY MONEY. >> YES, AUXILIARY FUNDS. LIKE ANY QUESTIONS REGARDING IRAN'S SAFETY UPGRADES? >> THIS IS INSPECTION AND REPLACEMENT IF NECESSARY, CORRECT? THIS IS FOR INSPECTION AND REPLACEMENT? >> JUST TO CERTIFY THEY ARE ACTUALLY FUNCTIONING PROPERLY. INSPECTING AND CERTIFIED. IT DOESN'T SAY UPGRADE THOUGH. >> IN THAT RECOMMENDATION ITSELF IT SAID IT COULD INCLUDE NEW FIRE DOORS AND DAMPERS. >> OKAY. >> WE DON'T KNOW HOW MANY YET. ANY OTHER QUESTIONS ABOUT FIRE SAFETY ? RESIDENTS AND BUILDING ACCESS.


>> THESE NEXT TWO ITEMS ESPINOZA MIGHT HAVE SOME COMMENTS ABOUT. WE HAVE SYSTEMS ON MANY OF OUR RESIDENCE HALLS CONTROLLING ACCESS TO THOSE FACILITIES. SOME OF THEM ARE MORE THAN 13 YEARS OLD AND NEED TO BE REPLACED. SO USING BUDGETED AUXILIARY FUNDS WE ARE RECOMMENDING THE PURCHASE AND INSTALLATION OF NEW CARD ACCESS SYSTEMS. >> QUESTIONS CONCERNING THAT? THESE ARE ALL ON THE RESIDENTIAL PROPERTIES AND BUILDINGS. THEY BELONG TO THE RESIDENTS WIRELESS NETWORKS. >> ON CAMPUS WE ARE BEGINNING A YEARLY PLAN TO REPLACE WIRELESS SWITCHES AND ACCESS POINTS IN THE RESIDENCE HALLS. THIS WILL BE A FIVE-YEAR PROJECT IN ORDER TO KEEP UP WITH THE TECHNOLOGY NEEDS OF OUR MORE THAN 5000 STUDENTS. WHEN YOU TAKE IT THAT YOU MAY THINK OF COMPUTERS. YOU MAY EVEN THINK ABOUT SMART PHONES. BUT YOU MAY NOT REALIZE THE NUMBER OF WIRELESS PRINTERS OR I AM CONVINCED THAT WIRELESS TOOTHBRUSHES ARE NEXT. WE ARE RECOMMENDING THE USE OF BUDGET AND AUXILIARY FUNDS TO UPGRADE OUR NETWORK COST NOT TO EXCEED $151,000. >> I HAVE A QUESTION ABOUT THAT. IT'S A FIVE-YEAR PROJECT WHICH MEANS THAT IN FIVE YEARS WHAT WE DO TODAY WILL BE OBSOLETE OR IN ONE YEAR IT WILL BE OBSOLETE. SO HOPEFULLY NOT ONE YEAR. MAYBE TWO. SO, MY QUESTION IS, NUMBER ONE, WHY FIVE YEARS? IT SEEMS LIKE A LONG TIME. ARE WE JUST WAITING FOR THINGS? BEASLEY WE UPGRADE SOMETHING AND IN THREE YEARS IT WON'T BE BUT WE WOULD'VE DONE TODAY. >> WE ARE ACTUALLY FURTHER ALONG IN THE ITEM, A WIRELESS CONTROL AND UPGRADE. SO THIS IS IN PARALLEL TO THAT. WE WILL HAVE A 3-5 YOUR RETURN ON THAT. PART OF THAT IS THE SANDERS ARE MY GRADING VERY QUICKLY. AT LEAST THE LATEST VERSION OF THAT. >> I SEE. ALL RIGHT. THANK YOU. >> WHEN WE SAY PHASE 1 OF A FIVE YOUR PROJECT, I ASSUME THAT THAT IMPLIES THAT NOT EVERY RESIDENCE LIFE PROPERTY WILL BE UPGRADED. >> CORRECT. >> ANY OTHER QUESTIONS? ALL RIGHT. LET'S MOVE ON TO THE FINAL ITEM IN THE HEALTH AND SUBSTANCE HVAC SYSTEM. >> SO WE MAINTAIN OVER AT OUR HEALTH CLINIC ARBITRARY SERVICES THAT PROVIDE IN-HOUSE RESULTS TO A LOT OF COMMON TESTING AND DIAGNOSTIC TESTING THAT NEEDS TO BE DONE. FOR SOME TIME, WE NEEDED TO REPLACE THE HVAC SYSTEM OR I'M SORRY, CREATE A HVAC SYSTEM JUST FOR THE LABORATORY SERVICES. WE ARE REQUIRED ACCORDING TO THE ACCREDITATION STANDARDS FOR THAT LABORATORY TO HAVE A SEPARATE HVAC SYSTEM. SO BY PUTTING ONE IN THERE WE WILL SATISFY THIS REQUIREMENT. WE ARE RECOMMENDING THE USE OF


AUXILIARY FUND BALANCE IN ORDER TO REPLACE OR CREATE THE REPLACEMENT NOT TO EXCEED $7000 600 DOLLARS. >> REGARDING THE HVAC SYSTEM AND SERVICES LAB, ARE THERE ANY OTHER QUESTIONS? THOSE NINE ITEMS ARE ALL CAPITAL PLAN ITEMS. UNLESS YOU HAVE QUESTIONS THAT DEVELOP LATER, WE WILL RECOMMEND APPROVAL OF THOSE NINE ITEMS. >> THE MATCH CHAIR WILL MATCH AND I WILL GO BACK ON THAT. >> THAT SOUNDS GREAT. WE WILL MOVE INTO AGENDA ITEM 19 WHICH IS THE TXDOT GRANT APPLICATION RESOLUTIONS . THERE ARE A NUMBER OF, I THINK FOR DIFFERENT PROJECTS THERE . DANNY WILL TELL US ABOUT IT. >> A FEW MONTHS AGO WE WERE MADE AWARE OF SOME EXPERIENCE THAT THEY HAD WITH TXDOT GRANT ABKHAZIANS RELATED TO LANDSCAPING, TRAILS, SIDEWALK IMPROVEMENT CALL THOSE KINDS OF THINGS. WE REACHED OUT TO PEOPLE AND HAD CONTACT AND A GOOD EXPERIENCE WITH THIS AND HE HAS GUIDED US THROUGH THIS PROCESS TO BE ABLE TO PROVIDE GRANT APPLICATIONS TO TXDOT. TXDOT GETS FEDERAL FUNDING AND ALSO SOME OF THEIR FUNDING. SO I ASKED MR. MILLER . LET ME INTRODUCE STRONG FIRST. WE WANT TO CONSIDER SOME OPPORTUNITIES TO HAVE A GRANT WITH TXDOT AND GET SOME PROJECTS STARTED. >> IT'S A PLEASURE TO BE WITH YOU TODAY. I'VE GOT MR. MILLER WITH OUR FIRM. HE IS A ESCAPE ARCHITECT THAT HAS EXPERIENCE WORKING WITH TXDOT. HE IS GREAT WITH WORKING WITH THESE PROGRAMS AND THESE GRANT APPLICATION SO I WILL TUNE IT OVER TO HIM. THANK YOU. >> GOOD AFTERNOON. I NAME IS DAN MILLER, I AM A LANDSCAPER . THESE CALL FOR PROJECTS THAT ARE BEING DISCUSSED, MY EXPERIENCE WITH THEM OVER THE LAST FEW PROJECTS, I ADMINISTERED THE PROJECTS FOR TXDOT . SO WHAT I'M HOPING TO DO IS SHOW YOU A COUPLE OF PROJECTS THAT WE HAVE LOOKED AT THAT WE THINK COULD HAVE A GOOD CHANCE OF BEING FUNDED. SO THE TWO PROJECT FUNDING SOURCES, ONE IS THE SAFE ROUTE SYSTEM THAT A LOT OF PEOPLE ARE FAMILIAR WITH. THE OTHER IS TRANSPORTATION ALTERNATIVES FUNDING WHICH IS FUNDING THAT COMES DOWN THE FEDERAL HIGHWAYS OF ADMINISTRATION. THE FOR PROJECT WE WERE LOOKING AT DOING STARTED FROM , ON THE TOP RIGHT, IS THIS STREET. THE SECOND ONE IS FROM AUSTIN STREET TO COLLEGE STREET. TO GIVE YOU SOME ORIENTATION THIS IS THE STADIUM HERE. THE NEW STEM BUILDING IS HERE. THIS IS THE INTERSECTION AND COLLEGE. REALLY WE ARE LOOKING AT NORTH BEING OVER ON THIS DIRECTION. THAT IS TURNED SIDEWAYS FOR THE EASE OF SITTING IN THIS POWERPOINT. THE FIRST SEGMENT IS HERE, THIS RUNS BY THE ELEMENTARY SCHOOL AND THE LEARNING CENTER. THE NEXT PROJECT IS SEGMENT TWO WHICH RUNS THROUGH CAMPUS. IT PICKS UP WHERE THE OTHER SEGMENT LEAVES OFF. IT RUNS THROUGH CAMPUS UP TO WHERE THIS HAS BEEN BUILT AS PART OF THE EXPANSION OR IMPROVEMENT. OR RECONSTRUCTION. IT PICKS BACK UP JUST ON THE OTHER SIDE OF THAT CARRIES IT ALL THE WAY TO STAR AVENUE. THE THIRD PROJECT IS*AVENUE FROM CLARK STREET RUNNING ALL THE WAY TO THIS STREET. THE FOURTH IS THE TRAIL RUNNING THE ENTIRE LENGTH. SO THIS SEGMENT ONE, I


WILL BE PRETTY QUICKLY SO YOU CAN KEEP GOING FORWARD BUT IF YOU NEED TO STOP ME AND ASK QUESTIONS SATISFIED. LOOKING AT SEGMENT ONE IT RUNS RIGHT HERE AND PRIMARILY THEY ARE ONLY ON THE EAST SIDE WHICH IS CONTROLLED BY -- CURRENTLY THERE IS SIX FOOT WIDE SIDEWALKS AND THIS IS ON BOTH SIDES OF THE ROAD. WE ARE LOOKING IN OPPOSITE DIRECTIONS. THE PICTURE ON THE LEFT IS AS IF WE WERE LOOKING FROM STARR STREET TOWARDS THE UNIVERSITY. THE PICTURE ON THE RIGHT IS LOOKING AT THE UNIVERSITY LOOKING TOWARDS THE LEARNING CENTER. THEY ARE ON THE SAME SIDE OF THE STREET. WE ONLY HAVE VERY NARROW SIDEWALKS AND UTILITY POLES THAT TAKE UP 2-3 FEET ALL THE WAY DOWN WHICH MAKES THIS SIDEWALK NONCOMPLIANT. YOU ALSO HAVE SOME DRIVEWAY. THIS IS GOING TO THE NATIVE PLANT CENTER. THAT IS NOT COMPLIANT . WHAT WE ARE INTENDING ON DOING IS TAKING THAT EXISTING SIX FOOT WIDE SIDEWALK AND GO ALL THE WAY FROM ONE SIDE TO THE OTHER WITH AN ADDITIONAL AT LEAST TWO FEET OF CONCRETE SIDEWALK. IN ORDER TO MAKE THE SIDEWALK WIDER . WERE PLANNING ON DOING THAT THE ENTIRE LENGTH WITH THE EXCEPTION OF NEAR THE FORESTRY BUILDING AND RIGHT IN FRONT OF THE ELEMENTARY SCHOOL WHERE THE SIDEWALK JUST NEEDS TO BE REPLACED BECAUSE IT'S IN BAD SHAPE. GENERALLY THIS IS WHAT WE ARE LOOKING AT DOING. THE BOTTOM PICTURE IS WHAT WE ARE LOOKING AT TODAY. OUR EXISTING SIDEWALK CROSS-SECTION . THIS IS WHAT WE ARE LOOKING TO DO ON THE SIDE. SEGMENT TWO IS A LITTLE BIT MORE INVOLVED. WE ARE PLANNING ON PICKING UP FROM COLLEGE AVENUE IN TAKING IT ALL THE WAY TO START WITH THE EXCEPTION OF WHERE WE HAVE ALREADY DONE THE SIDEWALK IMPROVEMENTS. FROM COLLEGE ONTO THE UNIVERSITY IN THIS SITUATION WE HAVE A PARKING LOT ON ONE SIDE, EXISTING BUILDINGS ON THE OTHER. WE HAVE THIS WIDE ONE-WAY STREET THAT COMES IN HERE WITH PARKING ON THE SIDE. A SHORT LIFE BUT SIDEWALK IN HERE WHICH THERE IS A LOT OF PEDESTRIAN TRAFFIC THAT COMES THROUGH HERE. THIS IS REALLY INADEQUATE AS IT IS TODAY. SAME SITUATION HERE, WE GET A LITTLE FURTHER INTO IT COST SIX FOOT WIDE SIDEWALKS. UNNECESSARILY WIDE DRIVE MILD THERE. HERE WE HAVE CHANGED ORIENTATION. THIS IS LOOKING FROM STARR BACK TOWARDS THE BUILDING. WE HAVE SIDEWALK ON ONE SIDE OF THE ROAD AND WE HAVE A FAIRLY WIDE ROADWAY AND NOTHING ON THE OTHER SIDE. SELF WHAT WE ARE PLANNING ON DOING IS STARTING FROM THAT ARCING GARAGE ON COLLEGE AVENUE, WE WILL LINE THAT SIDEWALK AND REPLACE IT TO A 15 FOOT WIDE SIDEWALK WHICH NEEDS STATEWIDE AND FEDERAL STANDARDS FOR PEDESTRIAN AND BICYCLE ACCESS. WE WILL SHORE UP THIS AREA IN ORDER TO REALLY SHOW THAT THAT AREA IS NO LONGER VEHICULAR PRIORITY. IT IS PEDESTRIAN POPULARITY. IT WILL ALSO CREATE A PEDESTRIAN TABLE THROUGH HERE WHICH IS ESSENTIALLY AN ELEVATED ROADWAY THAT WOULD FORCE PEOPLE TO COME TO A. WITH THE VEHICLES IN ORDER TO SHOW THAT PEDESTRIANS ARE THE PRIMARY AXIS. THERE THE PRIMARY USERS ON IT. ONCE WE GET PAST THAT WE WILL WIDEN THAT TO A 20 FOOT WIDE SIDEWALK AND THAT IS THE EXISTING SIDEWALK THAT HAS ALREADY BEEN BUILT. ON THE OTHER SIDE WHERE HE AND OFF BY THE STEM BUILDING, WE ARE GOING TO COME BACK IN AND TAKE AWAY A LITTLE BIT OF THIS EXISTING ROADWAY , NARROW IT DOWN FOR 15 FOOT SIDEWALKS ON EACH SIDE OF THE ROAD RACE OF THE BIKE LANE WOULD BE SHARED WITH THE CONCENTRATION OF VEHICLES. WE HAVE ALONE OF CONCENTRATION THAT WE CAN DO THAT. THIS IS A TYPICAL CROSS-SECTION. WE'RE LOOKING AT EXISTING IN SOME LOCATIONS WE HAVE TWO SIDEWALKS ON EITHER SIDE. MOST HAVE JUST ONE. ARE LOOKING AT GENERALLY EXPANDING TO 15-20 FEET. THEN CLOSER TOWARDS*AVENUE WE WILL GO FROM THAT ONE SIDEWALK CROSS-SECTION TO ANOTHER CROSSWALK'S SITE SECTION. THE THIRD PROJECT IS ON*AVENUE. THIS PROJECT IS GOING TO RUN FROM CLARK STREET ALONG THE


NORTH SIDE OF THE ROADWAY WHICH IS SFA PROPERTY. ALL THE WAY TO UNIVERSITY DRIVE AND CROSS OVER AND GET TO CARDINAL STREET. SO THIS PROJECT, WE HAVE A LITTLE BIT OF EXPANSION OF SIDEWALK NEAR THE PRESIDENTS HOUSE. A LITTLE BIT OF REBUILT SIDEWALK. WE ALSO HAVE SOME EXISTING SIDEWALK NEAR THE INTRAMURAL TENNIS COURTS. WE WILL WIDEN THAT TO A MINIMUM OF 60 WHICH IS RECOMMENDED BY TXDOT AND WHAT'S WEEK GET TO THE SOCCER FIELDS WE WILL GET A FULL NEW SIDEWALK, SIX FOOT WIDE CAR SEVERAL FEET OFF OF THE ROADWAY. IT WILL CARRY THAT WAY TO WHERE TXDOT REBUILT SOME SIDEWALK AND TAKE IT BACK UP CARRY IT ALL THE WAY TO UNIVERSITY DRIVE AND CRAWLS BACK OVER. THE BIG THING WITH DOING THIS, WE KNOW THIS IS ALL UNIVERSITY PROPERTY BUT WE DO HAVE A LOT OF HIGH DENSITY RESIDENTIAL UNITS THAT ARE BUILT ALONG CARDINAL AVENUE AND BY ADDING THE SMALL SECTION OF SIDEWALK WE HAVE A BETTER CHANCE OF CONVINCING TXDOT THAT IS BEING BUILT FOR THE BETTERMENT OF THE COMMUNITY. SO GENERALLY THIS IS WHAT WE ARE LOOKING AT TODAY. THIS IS BY THE ANNUAL TENNIS COURT. WE HAVE THREE FOOT SIDEWALKS AND WILL EXPAND THAT TO SUCCEED. THIS IS ON THE SIDE OF UNIVERSITY DRIVE. THIS IS A PARKING LOT FOR THE ARBORETUM . THE OTHER SIDE OF THE ROAD DOESN'T HAVE ANYTHING. BUT WE ARE LOOKING AT WORKING ON THIS SIDE IN THIS LOCATION. IN GENERAL WE ARE LOOKING AT GOING FROM NO SOFTWARE SIDEWALK TO SUCCEED. THEN FINALLY THIS TRAIL, IT IS A MUCH HARDER PROJECT TO FIT INTO THIS FUNDING BUT THERE IS A LOT OF IMPETUS FOR IT BECAUSE IF YOU THINK ABOUT WHAT YOU HAVE WITH ACCESS TO UNIVERSITY DRIVE AND NORTH STREET , YOU HAVE NO REAL CONNECTION . YOU CAN GET ON THERE IF YOU ARE ON A BICYCLE. IT'S JUST TOO DANGEROUS. SO IT SERVES THIS PURPOSE FOR A NORTH-SOUTH DIRECTION. WE ARE LOOKING AT CONNECTING AN EXISTING PEDESTRIAN UNDERPASS AT THE AUSTIN STREET AVENUE, RESURFACING LADONNA CREEK SO IT CAN BE USED BY BICYCLES AND PEDESTRIANS. ALL THE WAY TO STARR AVENUE AND ACTUALLY UNDERNEATH THE STARR AVENUE BRIDGE. SO IN GENERAL WE ARE TALKING ABOUT GOING UNDERNEATH WAS STREET . ACROSS THE BASKETBALL ARCING LOCKER UNDERNEATH COLLEGE AVENUE, AND BACK ALL THE WAY THROUGH THE RENOVATED SERVICES. THIS IS WHAT WE ARE LOOKING AT TODAY. ON THE LEFT THIS IS THE PARK BUT IT IS TYPICAL OF THIS SECTION OF UNIVERSITY. IT REALLY DOESN'T MEET MINIMAL STANDARDS. IT ALSO DOESN'T MEET STANDARDS FOR BICYCLE USE. THIS IS THROUGH TUCKER WOODS, A GOOD PORTION OF THE CAMPUS WHERE THERE IS ABOUT EIGHT SEVEN FOOT WIDE ASPHALT SERVICE WHICH IS IN GOOD SHAPE BUT SEVEN FEET DOES NOT QUALIFY FOR A FEDERAL HIGHWAYS MINIMUM STANDARDS FOR A PATH. THIS BRIDGE ON THE LEFT IS UNDERNEATH COLLEGE STREET. THERE IS NO REAL GOOD WAY TO GET UNDERNEATH THERE. ON THE RIGHT IT IS REALLY MORE WHERE WE WILL BUILD PART OF THIS PROJECT. THIS IS THE STARR AVENUE BRIDGE THAT HAS BEEN REDEVELOPED BY TXDOT. WE WILL WIDEN THE PORCH AND OF THIS FOR WALKING SURFACE WITH A HANDRAIL ON THE SIDE. THE OTHER REAL BIG PORTION OF THE PROJECT AND MAYBE THE HARD PART TO TACKLE BUT WE HAVE ALL THESE EXISTING THREE FOOT WIDE, NOT IN GREAT SHAPE PEDESTRIAN BRIDGES THAT CROSS A LOT OF WATER BODIES THROUGH THERE. THIS IS WHAT OUR TYPICAL INDUSTRY BRIDGE LOOKS LIKE. THERE ARE THREE OR FOUR ON THIS PROJECT. THERE'S ANOTHER ONE DOWN BY COLLEGE AVENUE BY THE PLANT RESEARCH LOCATION. WE ARE LOOKING AT CREATING SOMETHING THAT LOOKED LIKE THIS BEFORE AND DOING SOMETHING A LITTLE MORE ALONG THESE SIZE. WIDER ASPHALT TOP WITH ADEQUATE BRIDGES. AS PART OF THE PROJECT TXDOT HAS ASKED US TO PRIORITIZE WHAT OF THESE PROJECTS WE ARE SUBMITTING OUR HIGHEST PRIORITY. AS PER DISCUSSIONS WITH TXDOT WE LOOKED AT PRIORITY REALLY BEING GIVEN TO THE PROJECTS THAT TXDOT WOULD FIND MOST LIKELY TO HELP. THAT IS SEGMENT


ONE AND 1878*AVENUE PROJECT. SEGMENT TWO IS VERY A STRONG PROJECT BUT WE CONSIDER THE OTHER TWO OUTWEIGHING IT AS FAR AS WHAT TXDOT IS LOOKING FOR. THERE WILL BE A LOT OF CORONATION THAT WILL HAVE TO HAPPEN IN THIS PART OF THAT PROJECT. FEMA WILL HAVE TO TAKE PLACE TO SEE THIS PROJECT MOVE FORWARD. OR THAN LIKELY THAT WILL BE THE STRUGGLING PART OF THE PROJECT. THE NEXT COUPLE SLIDES WILL BE NUMBERS, GOING OVER WHAT WE THINK THIS WILL COST AND WHAT IT WILL COST THE UNIVERSITY. I WILL PREFACE BY SAYING THESE NUMBERS WE WILL FINALIZE THEM ON WEDNESDAY. THAT COULD CHANGE AS MUCH AS ABOUT 5%. WE THINK THEY ARE PRETTY STRAIGHT ON. SEGMENT ONE PROJECT, YOU WILL SEE THE ORANGE TABLE ON TOP OF THIS PROJECT WE ARE ACTUALLY ELIGIBLE FOR EITHER SAFE ROUTES AND SCHOOL FUNDING, AND THAT AND IF IT IS THERE IS NO MATCH BY THE PROJECT SPONSOR. IF YOU ARE SELECTED YOU DON'T HAVE TO PAY ANYTHING. TXDOT FUNDS AT ALL. THE LOWER TABLE, THAT IS FOR TRANSPORTATION ALTERNATIVES. THOSE PROJECTS REQUIRE 20% MATCH . WE ARE ANTICIPATING THE TOTAL COST OF THE SEGMENT ONE PROJECT BEING AROUND HUNDRED $50,000. THAT'S INCLUDING PROFESSIONAL ENGINEERING AND ENVIRONMENTAL DOCUMENTATION AND CONSTRUCTION COSTS AROUND $300,000. TXDOT ALSO HAS AN ADMINISTRATIVE FEE FOR ALL THESE PROJECT. SO YOU GO GET SELECTED FOR IT AND YOU HAVE NO MONEY YOU HAVE TO PUT FORWARD. YOU CAN HOWEVER IN THIS APPLICATION TELL THEM THAT YOU WILL PUT MONEY TOWARDS IT AND IT WILL PUT YOU INTO A HIGHER LIKELIHOOD OF BEING SELECTED FOR THE PROJECT. UNDER TRANSPORTATION ALTERNATIVES WE STILL ANTICIPATE AROUND $450,000 BEING THE TOTAL COST FOR THE PROJECT BUT WE BELIEVE THAT THE UNIVERSITY'S CONTRITION TO BE IN THE NEIGHBORHOOD OF $90,000. THAT IS A 20% MATCH FOR THE TOTAL COST OF THE CONSTRUCTION AND TXDOT ADMINISTRATIVE FEE AND OTHER THINGS ADDED TO IT. THE SEGMENT TWO IS NOT ELIGIBLE FOR SCHOOL FUNDING. SO THIS ONE WOULD HAVE A MINIMUM OF 20% MATCH. WE ANTICIPATE TOTAL PROJECT COST OF AROUND $700,000. THE UNIVERSITY'S CONTRIBUTION WOULD BE ABOUT $140,000. ON THE STARR AVENUE, THIS IS THE ONE THAT IS HIGHLY LIKELY TO BE SELECTED. IT IS NOT ELIGIBLE FOR SCHOOL FUNDING. TOTAL COST TO SPEND $630,000 AND THE UNIVERSE IS A DIVISION WOULD BE UNDER $25,000. FOR THE TRAIL, THIS IS A BIG PROJECT. IT HAS THE MOST AREA THAT NEEDS TO BE COVERED WITH IT. THIS PROJECT COST IS $1.75 MILLION AND THE UNIVERSITIES CONTRIBUTION WOULD BE $350,000. OUR NEXT STEP IN ORDER TO COMPLETE THESE APPLICATIONS IS NUMBER ONE, WHILE WE ARE HERE TODAY AND TOMORROW WE NEED TO TALK ABOUT WHETHER THE UNIVERSITY WANTS TO TRY TO CONTRIBUTE MORE THAN THE 20% TRANSPORTATION ALTERNATIVE OR 0% MATCH . THEN ALSO WE NEED TO KNOW IF YOU WILL APPROVE THIS TO FINALIZE THESE DOCUMENTS AND SUBMIT THEM TO THE TXDOT OFFICE. AFTER WE KNOW THAT YOU WILL APPROVE IT, WE WILL SCHEDULE A PUBLIC MEETING IN THE NEXT WEEK TO SHOW THIS PROJECT OFF AND GET SUPPORT FOR IT. THAT WE WILL HAVE THE WHOLE PROJECT WRAPPED UP AND TURNED INTO TXDOT BY 15 AUGUST. >> IF IT IS APPROVED , -- >> SELECTION OF THESE PROJECTS WILL ONLY HAPPEN , THEY ARE ANTICIPATING JANUARY 2020. AFTER THAT THERE'LL BE AT LEAST THREE MONTHS OF TIME BETWEEN TXDOT WRAPPING UP THEIR OWN INTERNAL PROCESSES AND GETTING BACK TO PROJECT SPONSORS AND START PUTTING TOGETHER THE ADVANCED FUNDING AGREEMENT WHICH IS THE CONTRACT WITH TXDOT TO PAY FOR YOUR PORTION OF THE PROJECT. THEN AFTER THAT YOU WILL BE RESPONSIBLE FOR PROCURING


ENGINEERING SERVICES , PROCURING IN BIMETAL SERVICES, AND THERE'LL BE SOME FEE AS PART OF THAT BUT THAT WILL BE SEVERAL MONTHS AFTER. WE WILL LIKELY BE EITHER 2021 OR THE END OF 2020. BEFORE THE FUNDING GOES TO TXDOT. >> THANK YOU. STAY UP THERE IF YOU DON'T MIND. I HAVE A COUPLE OF QUESTIONS. >> I WILL ASK OTHER BOARD MEMBERS TOO. THERE ARE A COUPLE THINGS THAT WAY ON ME A LITTLE BIT. EVEN WITH AN 80% COST HERE DANNY, IT IS THE STAFF VIEW THAT THESE EXPENDITURES, AND WE COULD ASK FOR PHASE 1 AND NO ACCESS TO SCHOOL , BUT MY QUESTION WOULD BE, EVEN WITH 80% COST , DO THESE EXPENDITURES AND STAFF CHANGES TRUMP OTHER CAPITAL PLANTS THAT ARE COMPETITIVE WITH IT THAT MAY BE OF MORE PRESSING NATURE? >> I THINK THAT'S ALWAYS A POSSIBILITY. BUT BASED ON THE PROJECTS I HAVE EXAMINED AND THE VALUE TO THE STUDENTS DIRECTING TRAFFIC AND UNITY AS WELL, I THINK IT MAKES SENSE TO MAKE A COMMITMENT TO THIS. IF WE GET TO THE POINT WE CAN ALWAYS BACK AWAY . SO IT'S SOMETHING WE CAN ALWAYS EVALUATE RELATIVE TO OTHER PRESSING THINGS OR PRIORITIES. BUT THE STARR PROJECT , THIS PROJECT MAKES MORE SENSE. FOR STUDENTS GOING BACK AND FORTH ON THE SIDEWALK, WE SEE FAMILIES, WE SEE ALL KINDS OF ACTIVITIES. I THINK A LOT OF THEM ARE ASSOCIATED WITH THE SCHOOL SO THIS IS A REALLY GOOD PROJECT. THESE TWO ARE CERTAINLY PROJECTS WE SHOULD PRIORITIZE. >> WE TALKED ABOUT THAT. THE ONLY THING ABOUT THE STARR AVENUE PROJECT THAT BOTHERS ME AT ALL IS THE PART THAT MAKES US MORE LIKELY TO GET FUNDING AT THAT IS THE PART THAT IS ON THE EAST SIDE OF UNIVERSITY . FOR THE BENEFIT OF FAMILY DEVELOPERS THAT HAVE THAT PROPERTY OVER THERE. IT WOULD CERTAINLY MAKE ACCESS TO THOSE PRIVATE PROPERTIES BETTER. STUDENTS LIVE THERE. WE TALKED ABOUT THE CITY PERHAPS JOINING THAT. THE CITY HAS NOT WEIGHED IN ON THAT YET. >> IF THE CITY IS INTERESTED , THIS WOULD BE -- >> THE PROJECT OF THIS PROGRAM? >> OTHER PROJECT. >> HIGH PRIORITY FOR THEM. >> THEY EXPRESSED NO INTEREST. >> THERE IS NOT A LOT OF OVERLAP. EVEN IN THE TRAIL, -- >> EVEN WITH THE TRAIL IS STILL STANDS ON THAT PROJECT. IT'S A ROAD THAT BUTTS UP TO A PARK. THE CITY WAS NOT INTERESTED IN DOING THAT PORTION OF IT AND SIGNING OFF ON IT BECAUSE IT'S A FLOODWAY. TO HAVE THE RIGHT TO DO SO. THE REALITY IS, OF THESE PROJECTS THAT MAY BE SUBMITTED, THE OTHER TWO WERE THERE.


>> WE WOULD LIKE TO WORK WITH TXDOT AND I HAVE A PRETTY GOOD FEEL. >> I WOULD SAY THAT IN MY TIME WITH TXDOT, I ADMINISTERED TWO OF THESE PROJECTS AND WE GOT MORE THAN 50% OF THE MONEY. 27 DISTRICT AND WE GOT 50% . IT PRIMARILY CAME DOWN TO THAT THE CITY DID A REALLY GOOD JOB. BUT THEY ALSO SUBMITTED BOTH PROJECTS. BOTH WERE REALLY GOOD PROJECT IS. MUCH LIKE THE FOUR THAT WE SEE HERE. >> IF THEY ARE FUNDED BY YOUR PARTY LIST, ACCORDING TO YOUR PRIORITY LIST? I THINK THAT PATH BY THE PARK THAT YOU MENTIONED , I THINK IT IS CRUSHED GRANITE WHICH IS LITTLE BIT BETTER QUALITY BUT STILL. THE ONLY THING I WOULD SAY IS WE NEED TO CONSIDER IF WE HAVEN'T ALREADY, I WOULD LIKE TO CONSIDER HOW THIS MERGES WITH THE MASTER PLAN. IF THAT COMES UP IN THE NEXT 12 TO 15 MONTHS, I WOULD LIKE FOR THEM TO CONSIDER THIS ALSO . THIS MASTER-PLANNED AND GIVE US ANY TWEAKING OF PRIORITIZATION. ANY OTHER QUESTIONS? >> I MIGHT ADD ONE MORE THING IF I MAY. IF YOU APPROVE WE HAVE RESOLUTIONS THAT YOU CAN SIGN ACCORDING TO WHAT WAS INDICATED. WHAT TXDOT WOULD LIKE TO SEE. AND WOULD LIKE TO SEE SIGNATURES FROM EACH OF THE GOVERNING BODIES. WE HAVE FOUR RESOLUTIONS THAT NEED SIGNATURES. >> IN APPROVING THIS RECOMMENDATION TOMORROW, WOULD WE ALSO BE APPROVING PRIORITIZATION OF THE STAFF THAT HAVE COLLABORATED ON IT? >> THAT IS NOT THE REACTION, CERTAINLY YOU COULD HAVE THAT. >> I'M NOT SURE I WANT TO. MORE FLEXIBILITY MIGHT BE BETTER. >> IN THE REALITY OF IT, THE RESOLUTIONS ARE ALWAYS BEING SIGNED. >> I COULD SEE FOR NEW STUDENT RECRUITMENT, THAT TRAIL BEING A BIG DEAL. >> THE THING ABOUT ALL FOUR OF THESE PROJECTS IS THE TRAIL IS ACTUALLY LISTED ON THE TEXAS EXAMPLE NETWORK FOR INTERCITY MOBILITY. IT IS ACTUALLY LISTED AS ONE OF THE TRAILS LISTED, EVEN THOUGH NOT EVERY TRAIL IS LISTED, ALL THESE FOR PROJECTS ARE. THAT IN ITSELF WOULD BE IMPORTANT FOR PROJECT CONSIDERATION. EITHER THAT HAS A LOT OF ITS OWN ENGINEERING AND GOVERNMENT ISSUES AND WORKING WITH THE CORPS OF ENGINEERS AND FEMA AND TRY TO GET ALL THAT IN A THREE-YEAR PERIOD, ALL FOUR OF THESE PROJECTS SHOULD COME OUT REALLY GOOD. >> YOU BROUGHT THIS PROJECT UP TO ME. I THINK OF THAT BANANA CREEK, DERRY SIMILAR TO THE KATY TRAIL IN DALLAS. THE KATY TRAIL IS SEVERAL MILES . IT TIES INTO ANOTHER SYSTEM THAT GOES UP TO WHITE WALK ROCK LAKE. A LOT OF DEVELOPERS PUT UP THEIR HIGH-RISE RESIDENTIAL UNITS ALONG THAT TRAIL TO USE IT AND IT'S VERY POPULAR.


>> IS ANYBODY AWARE OF ANY THOUGHTS OF WINDING OR DEEPENING THE CREEK ? ANY TALK ABOUT IMPROVING THE CREEK ITSELF? IT WAS STRAINED SOME AT SOME POINT. IT WAS CLEANED UP SOME. FOR RECREATION. IT IS A REAL ATTRACTION. >> IF THERE AREN'T ANY MORE QUESTIONS, WE THANK YOU FOR BEING HERE TO MAKE THAT PRESENTATION TODAY. >> WE WILL BRING THAT TO THE BOARD FOR CONSIDERATION TOMORROW AND FOR SEPARATE RESOLUTIONS. WE HAVE TWO THINGS REMAINING ON OUR COMMITTEE AGENDA. ONE IS THE CONSTRUCTION AND PLAN MAINTENANCE . WE HAVE A NUMBER OF POLICY REVISIONS THAT ARE IN THE BOOKS AND SOME OF THEM VERY MINOR CHANGES . WE'LL GO THROUGH THOSE QUICKLY. I THINK THREE OF THEM ARE HINGED TOGETHER. DO YOU WANT TO SPEAK BRIEFLY TO THOSE THREE? WE JUST CLOSED DOWN THE LEGISLATIVE SESSION. >> THIS IS THE FOCUS OF THAT LEGISLATIVE SESSION AND THEY PASSED A BILL AND WE WENT THROUGH OUR FAULT SEATS AND MADE SOME AMENDMENTS TO COMPLY WITH A. WE WERE IN GOOD SHAPE TO BEGIN WITH SO WE WANTED TO STRENGTHEN IT UP A LITTLE BIT. THAT POLICY WAS A LITTLE BIT MORE OF A REVISIT, REORGANIZE AND MAKE SURE IT REFLECTS WHAT'S GOING ON. >> ANY QUESTIONS ON THAT? STEVE I HAVE YOU DOWN AS THE CONTACT PERSON ON THAT. >> IT WAS REORGANIZATION OF THAT POLICY . THAT WILL BE SOMETHING THAT WE WILL CONTINUE TO REVIEW BUT IT IS RIGHT TO MOVE IT IN. >> IT WILL CHANGE WITH RESPECT TO THE OUTSIDE -- WE HAVE ONE POLICY HERE THAT RELATES TO THE CONSERVATION CENTER THAT WILL BE DELETED. THAT IS UP FOR SALE AND IT IS NOT ACCESSED ANYMORE BY THE UNIVERSITY SO IT IS NOT IS BASED AT THE UNIVERSITY USES. WE WILL DELETE THAT. UNDER BUILDING DESIGN STANDARDS, DO YOU HAVE ANYTHING? I MENTIONED TO YOU THE CLASS MEETING TIMES, THERE IS A POLICY SUMMARY FORM THERE. HAS ANYTHING CHANGED ON THOSE MATERIALS? >> DR. FULLER ARE YOU AWARE OF ANY? >> I THINK IT LEAVES FIRE SAFETY WHICH I HAVE DANNY DOWNPOUR. IT WAS A MAJOR REWRITE THAT RELATED TO COMPLIANCE . ANYTHING WE NEED TO KNOW THERE? >> OTHER THAN JUST TO COMPLY WITH ALL THE CODES. >> ANY QUESTIONS ON ANY OF THOSE POLICIES? IF NOT WE WILL MOVE STRAIGHT TO CURRENT CONSTRUCTION AND PLANNED MAINTENANCE. >> THANK YOU CHAIRMAN. I WILL GO AS FAST OR AS SLOW AS I NEED TO. I WILL MOVE QUICKLY THROUGH THOSE THAT WE HAVE LOOKED AT BEFORE. FOR THE BENEFIT OF ALL. THE FIRST PROJECT, FOR WE DO IS BRING AN UPDATE TO OUR CONSTRUCTION PROJECTS THAT YOU HAVE APPROVED. THESE ARE THE MAJOR PROJECTS OR WE CONSIDER CAPITAL PROJECTS. THE FACILITY WAS COMPLETED AT


THE CLOSE OF THIS PROJECT AND IT WAS A PROCESS WE GO THROUGH . WE GO THROUGH A NUMBER OF STEPS TO FORMALLY CLOSE IT AND PLAN TO BRING US BACK IN OCTOBER TO CLOSE OUT. THE STEM BUILDING IS STILL ONGOING BUT THERE ARE SOME ACTIVITIES THAT WE RESOLVED. WE ARE WORKING WITH THE BOULEVARD AND WE HAVE A ROUNDABOUT IN PLACE. THE STEM PLAZA. THOSE KINDS OF ITEMS WILL BE COMPLETED AND WE CAN CLOSE THIS PROJECT OUT. WE CURRENTLY HAVE A PROJECT BUDGET OF $47 MILLION . THAT PART WAS $4 MILLION BUT WE HAVE DEGREES THAT BUDGET. WE ARE NOW WORKING THROUGH THAT PROCESS. >> THAT WAS AFTER THE BRIDGES AND SIGNAGE? >> YES. >> IS EVERYTHING ON TRACK FOR WHEN WE START SCHOOL? >> ALL RIGHT. WE WILL MOVE ON IF THERE AREN'T ANY QUESTIONS. >> THE CLASSROOM AND BUILDING SAFETY AND SECURITY, THAT HAS BEEN A PROJECT THAT HAS BEEN GOING ON FOR SOME TIME. DO YOU HAVE ANY UPDATES ON THAT? ANY UPDATES ON THAT PROJECT AT ALL? THE CLASSROOM AND BUILDING SAFETY SECURITY? >> JUST THE CARD ACCESS. >> IF WE DON'T INTERRUPT YOU WITH ANY QUESTIONS YOU CAN MOVE ALONG. >> INFRASTRUCTURE REPAIRS GOT THIS IS A PROJECT THAT ADDRESSED PROBLEMS WE HAD OVER A YEAR AGO ABOUT THE FAILURES WE HAD ON CAMPUS WITH OUR ELECTRICAL SYSTEM. WE GOT ALL OF THAT. WE GOT AN INSURANCE REIMBURSEMENT CHECK OF $400,000. A PORTION OF THE ARTICLE INFRASTRUCTURE REPAIR WORK WAS COVERED. PART NUMBER FOUR, IT IS DOING RENOVATIONS. BASKETBALL STRENGTH AND CONDITIONING ROOM, BASKETBALL , PERFORMANCE CENTER, EVALUATION CENTERS SETTING ASIDE THESE FUNDS AND THEY ARE LEARNING TO HAVE THE STRENGTH AND CONDITIONING ROOM WITHIN THAT BASKETBALL FACILITY IS UP. >> WILL THAT CONTINUE TO BE USED FOR STORAGE THEN? >> WE ARE NOT USING IT FOR STORAGE . >> WE HAVE SOME THOUGHTS AND PLANS ON OTHER FACILITIES, SPECIFICALLY THE NORTH GOLF RIDGE. IN THE PROCESS OF GENERATING MONEY TO FUND THAT PROJECT. THAT'S WHAT WE WOULD LIKE TO DO. >> PROJECT NUMBER SIX, CAMPUS SPACE REALIGNMENT , I ALLUDED TO THIS EARLIER WHEN WE WERE TALKING ABOUT CAPITAL ITEMS. LAST YEAR WE BROUGHT TO YOU $4.5 MILLION TO BE USED IN THE FUTURE FOR CAMPUS SPACE REALIGNMENT FOR VARIOUS PROJECTS AS WE BEGAN ON CAMPUS AS IT RELATED TO THE STUDY. THE BACKGROUND OF THE STUDY, FACILITIES PROGRAMMING AND


CONSULTING WROTE A BILL THAT TODAY, THEY DEVELOPED UTILIZATION STRATEGY AND WE ARE ATTEMPTING TO ADDRESS CERTAIN COMPONENTS OF THAT. ONE OF THOSE COMPONENTS WAS CULINARY CAFÉ. WE TOOK THEIR RECOMMENDATION AND MODIFIED IT AND USED ANALYSIS TO TALK ABOUT A FEW MINUTES AGO, THIS IS THE FUNDING THAT WOULD SUPPORT OUR OVERALL THEME. SO WE WILL CONTINUE TO USE THIS. I CAN SEE THIS BEING USED FOR BUILDING RENOVATION. IT IS FOR MAJOR SPACE REALIGNMENT AND CAMPUS BUILDING PROJECTS. >> YOU HAVE A MASTER PLAN? >> WE WOULD HAVE TO PROBABLY DIVIDED AND HAVE IT OVER BECAUSE THE MASTER PLAN INCLUDES SOME AUXILIARY COMPONENTS. BEACH VOLLEYBALL COURTS PROJECT, THIS IS EXPECTED TO BE COMPLETED NEXT MONTH. >> IT IS COMING ALONG WELL. IT SHOULD BE FINISHED RELATIVELY SOON. >> EARLY CHILDHOOD RESEARCH CENTER, THIS IS DEFERRED MAINTENANCE. WE TALKED ABOUT THAT BEFORE. WE HAD THIS BUDGET SET ASIDE. IT HAS BEEN SINCE LAST JULY. THE NEXT PROJECT , ARCHITECTURAL ASSESSMENT. HOW ABOUT THAT? WE CLOSED THE DEAL ON THAT WITH YOUR APPROVAL TO TAKE THE PROJECT FORWARD. THIS SHOULD BE COMING OFF PRETTY QUICKLY. ONE BUILDING RESTROOM REMODEL, WE TALKED ABOUT THAT BEFORE. THAT IS A DEFERRED MAINTENANCE ITEM. THIS WAS HUNDRED $50,000 AND I TOLD YOU A FEW IN HIS COAT THAT THE ARCHITECTURAL STUDY WAS APPROVED. WHICHEVER WE PROPOSE TO YOU. THIS EXPANSION, THIS IS ONE OF THE MAJOR PROJECTS. WE ARE WORKING ON THE SCHEMATIC DESIGN. THE PROJECT IS MOVING FORWARD. WE'RE JUST WORKING THROUGH SOME PRIORITIES TO MAKE SURE WE ARE ALL ON THE SAME PEERAGE. THE BASKETBALL PRACTICE FACILITY, THAT IS GROUNDBREAKING. WE WILL START THAT PRETTY QUICKLY. THAT PROJECT WILL SHOW A LOT OF SIGNS OF LIFE DURING THE NEXT FEW DAYS, A FEW WEEKS. THE RESIDENCE FACILITIES, THIS IS ONE OF THE OTHER MAJOR ISSUES WE STARTED IN OCTOBER. WATCH THIS PROJECT AS WELL. $4.5 MILLION. DISCUSSIONS ARE ONGOING AS WELL. THE WELCOME CENTER ONE STOP SHOP, A COUPLE THINGS ABOUT THAT. AND STEVE MENTIONED, DURING PROGRAM EVALUATIONS RIGHT NOW, WE HAVE HAD A LOT OF COMMITTEE MEMBERS WHO HAVE TOURED THE WELCOME CENTER SITE. OUR GOAL IS TO PROVIDE A STATE-OF-THE-ART 10 YEARS IN ADVANCE, WHERE TENURE SITTING BACK, WE WANT SOMETHING STATE-OF-THE-ART THAT STUDENTS CAN RELATE AND IT CAN BE ATTRACTIVE AND HELPFUL TO THOSE STUDENTS AND PARENTS. NEXT THE GRIFFITH AND KURT HALL DEFERRED MAINTENANCE. WE TALKED ABOUT THAT. COLLEGE EDUCATION , NEXT PLACEMENT, WE TALKED ABOUT THAT. PARKING GARAGE CONSTRUCTION, THIS IS A PROJECT THAT YOU APPROVED IN APRIL . WE HAVE HAD CONVERSATIONS OF ADDITIONAL PARKING. WE WILL HAVE MORE CONVERSATION ABOUT THAT. GIVEN THE RENOVATIONS, THOSE ARE PROJECT'S THAT ARE AGGRESSIVE IN THOSE BUILDINGS. THAT PROJECT IS ONGOING. THAT CONCLUDES THE ACTIVITIES TAKING PLACE. A LOT OF HIGHER EDUCATION FUND APPLICATIONS. SOME AUXILIARY PLANS AS WELL. IT IS VERY COMPREHENSIVE. >> ANY QUESTIONS FROM THE COMMITTEE FOR THOSE UPDATES? ANY BOARD MEMBERS HAVE QUESTIONS?


I THINK THAT IS THE END OF OUR AGENDA. >> THEY GIVE VERY MUCH. NEXT WE WILL MOVE ON TO THE MEETING OF THE FINANCE AND AUDIT COMMITTEE . >> I WILL CALL THE FINANCE AND AUDIT COMMITTEE MEETING TO ORDER. WE WILL MOVE, WE HAVE AGENDA ITEMS 21 THROUGH 34 TWO DISCUSS . ONE ADDITIONAL REPORT. SO WE WILL GROUP FIRST TWO AGENDA ITEM 21 . >> SHE IS READY. >> IF IT'S OKAY WITH YOU I WILL SKIP THE FIRST ONE. I KNOW ONE OF THE ODDITIES WAS ON THEIR WAY. IF WE CAN PICK UP WITH THE PUBLIC FUNDS INVESTMENT ACT ON IT FIRST . THIS IS A REQUIRED AUDIT EVERY TWO YEARS BY THE STATE OF TEXAS. IT IS TO MONITOR REPORTING AND FOR SOME OF YOU WHO ARE NOT AWARE, WE DO HAVE ABOUT 247 OF INVESTED FUNDS. PART OF THOSE WILL BE INVESTED AND NOT SUBJECT TO THE PUBLIC FUNDS INVESTMENT OUT. THE SCOPE INCLUDED ACTIVITIES FROM MARCH 1 2017-FEBRUARY 28 2019. SPECIFICALLY IT WILL BE TEXAS A&M FUNDS. WE WERE IN COMPLIANCE WITH THE PUBLIC FUNDS INVESTMENT ACT AND WE GET ONE CHANCE FOR IMPROVEMENT . I THINK ALL OF YOU RECEIVED THOSE THROUGH THE FINANCE DIVISION THROUGH THE MAIL OR EMAIL OR SOMEWAY THEY WERE PUBLISHED. BACK IN THE 2017 LEGISLATURE CHANGED PART OF THE PUBLIC FUNDS INVESTMENT ACT TO ADD INTEREST-BEARING BANK DEPOSITS. WE JUST NOTED AFTER DISCUSSING WITH THE FINANCE DIVISION THAT WE SHOULD PROBABLY BE INCLUDING THOSE INVESTMENTS ON OUR INVESTMENT REPORTS. THEY IMMEDIATELY MADE THE CHANGE AND RESTATED THE QUARTERLY INVESTMENT REPORTS FOR THE FIRST AND SECOND QUARTER IN THE CURRENT FISCAL YEAR. WE HAVE ALREADY FOLLOWED UP ON THAT AND VERIFIED THAT THEY HAVE ACTUALLY DONE IT. IF THERE ARE NO QUESTIONS ON THAT I WILL KEEP GOING. THE UNIVERSITY ADMISSIONS AUDIT, THIS AUDIT IS THE ONE THAT IS IN RESPONSE TO THE GOVERNOR'S LETTER THAT EACH OF YOU RECEIVED. IF YOU WILL RECALL, THEY GAVE A RESPONSE RELATED TO A REVIEW OF THE ENROLLMENT AND ADMISSION PROCEDURES AT THE UNIVERSITY BUT WE DID AN AUDIT THAT WAS ALL A BIT HIGHER. IT TOOK INTO CONSIDERATION WHAT ALL THE DEPARTMENTS WERE DOING . THIS IS THE RESULT OF THAT AUDIT . AS YOU WILL SEE, THE TEXAS EDUCATION KIND OF DOES GIVE AUTHORITY TO THE BOARD OF REGENTS TO SET THOSE STANDARDS AND WE DO THAT THROUGH UNIVERSITY POLICY. IF YOU WILL LOOK AT THE FIRST TABLE THAT IS INCLUDED IN THE AUDIT REPORT, WE HAD 12,000 STUDENTS APPLY FOR FALL OF 2018. 1843 STUDENTS WERE DENIED. 3164 WHO ACTUALLY ENROLLED. WE LISTED SOME OF THE OTHER ADMISSIONS STANDARDS THAT ARE APPLICABLE AND IF YOU LOOK AT THE MIDDLE OF PAGE 2, THE TITLE THAT SAYS A FALL 2018 BEGINNING FRESHMAN ADMITTED, YOU WILL SEE 78% OF OUR STUDENTS THAT WERE ADMITTED WERE UNDER AUTOMATIC ADMISSION. THEY MET THE STANDARDS FOR BEING AUTOMATICALLY ADMITTED. THEN 29.9% WENT UNDER FILE REVIEW. LOOKED AT THAT ADMISSIONS PROCESS AND WE ALSO LOOKED AT THE ATLANTIC SUPPORT DEPARTMENT . THEY ALSO HAVE SPECIAL PROCEDURES THAT HAVE TO GO THROUGH HERE. THEY HAD TO GO THROUGH THE APARTMENT AND MAKE SURE THEY ARE QUALIFIED STUDENT ATHLETES THAT ARE ADMITTED TO THE UNIVERSITY. WE ALSO HAVE POLICIES THAT SET EXPECTATIONS TO MAKE SURE WE ARE ACTING APPROPRIATELY IN THE COLLEGE ADMISSIONS PROCESS. OUR ETHICS POLICY , COMPLIANCE 2.12 , WE HAVE THE NCAA DIVISION 1 MEANING THEY REQUIRE


CERTAIN BEHAVIOR. THOSE ARE AREAS OF THE UNIVERSITY THAT HAVE OTHER ADMISSIONS REQUIREMENTS ASIDE FROM ATHLETICS. NURSING AND OTHERS. OUR OVERALL OBJECTIVE WAS WHAT THE GOVERNOR ASKED, WAS TO GAIN ASSURANCE THE UNIVERSITY SAFEGUARD THE INTEGRITY OF THE COLLEGE ADMISSIONS PROCESS AND MORE SPECIFICALLY THAT WE HAD A DOCUMENTED ADMISSION POLICY THAT PROVIDED THAT CONSISTED THE MISSION PROCESS . AND THOSE WHO DID NOT MEET STANDARDS HAD TO DOCUMENTED ADMISSION DECISIONS THAT FOLLOW THE SAME PROCESS AS OTHER STUDENTS AND THAT WE MADE SURE THAT NO COACH ADMISSIONS OFFICER, EMPLOYEE, ENGAGED IN FRAUDULENT ADMISSION SCHEMES OR IMPROPRIETIES OF ANY SORT. SO OUR SCOPE INCLUDED THE ADMISSION POLICIES AND TEACHERS FOR ATHLETICS, UNIVERSITY POLICY AND PROCEDURES, AND THAT POPULATION OF STUDENTS THAT DID NOT RECEIVE AUTOMATIC ADMISSION. THAT IS WHERE ANYTHING MIGHT POSSIBLY OCCUR IN THE PROCESS AND WE WERE ABLE TO RELY ON SOME AUDIT WORK WE HAVE ALREADY DONE FOR THOSE OF YOU WHO HAVE BEEN ON THE BOARD OF REGENTS FOR A WHILE YOU KNOW THAT BACK IN 2016 WE HAD AN AUDIT AND GAIN A FULL UNDERSTANDING OF THE MISSIONS PROCESS. WE DID KIDNAP ASSURANCE THAT THE UNIVERSITY SAFEGUARD THE INTEGRITY OF COLLEGE ADMISSIONS PROCESS. WHAT WE DID NOTICE WAS SOME OPPORTUNITY FOR IMPROVEMENT SO PEOPLE WILL TURN TO PAGE 5. THIS IS THE POLICY THAT WAS APPROVED BY THE BOARD OF REGENTS. THIS IS FOR PEOPLE WHO HAVE BEEN AWARDED REPETITIVE SCHOLARSHIPS, THOUGH THE POLICY SAYS THAT, THE PHRASE COMPETITIVE SCHOLARSHIP IS NOT ACTUALLY DEFINED SO IT IS INTERPRETED DIFFERENTLY IN AREAS OF THE UNIVERSITY. WE GO TO THE MINIMUM SCHOLARSHIP THAT RESULTED IN $100. THERE IS NOT SOMETHING SET ACROSS THAT UNIVERSITY. INSTEAD OF SCHOLARSHIPS BEING AWARDED BY THE SCHOLARSHIP COMMITTEE THEY WERE NOTIFIED FROM THE DEPARTMENT. SO WE RECOMMENDED THAT THE UNIVERSITY DEFINED COMPETITIVE SCHOLARSHIPS USED FOR ADMISSIONS INCLUDING SETTING A MINIMUM AN OUT AND CLARIFY THE REQUIRED ACTION OR USE OF THE SCHOLARSHIP COMMITTEE FOR ONE OR THE OTHER. THIS HAS RESPONDED THAT THEY WILL REVIEW AND UPDATE THE POLICY AND REVIEW THOSE ITEMS BY THE OCTOBER 31 PRESENTATION BOARD OF REGENTS MEETING. THE SECOND OBSERVATION RELATES TO THE FILING PROCESS IN THAT TEXAS EDUCATION SYSTEM. IT SAYS THAT INSTITUTIONS CONSIDER A COMBINATION OF DIFFERENT FACTORS WHEN DETERMINING FRESHMAN ADMISSIONS DECISIONS INCLUDING SOME WHO ARE OF OBVIOUS RECORD, FIRST GENERATION COP BILINGUAL PROFICIENCY, PERFORMANCE ON STANDARDIZED TESTS, INVOLVEMENT IN COMMUNITY ACTIVITIES FOR PERSONAL INTERVIEWS. IN OUR AUDIT WE NOTED THAT EIGHT OF 18 OF THOSE CRITERIA ARE OR WERE USED IN OUR REVIEW PROCESS FOR FALL OF 2018. SOME OTHER CONSIDERATIONS INCLUDE ESSAYS, LETTERS OF RECOMMENDATION, EXECUTIVE APPROVAL, AND THE CONSISTENT USE OF THOSE. SO WE RECOMMENDED THAT MANAGEMENT REVIEW THE RECOMMENDATIONS AS A ADDITIONAL CRITERIA IN SUPPORT OF THE UNIVERSITY'S STRATEGIC PLAN TO SEE IF THOSE PROCEDURES WERE APPLICABLE. WE HAVE ALREADY STARTED WORKING ON THAT REVIEW. WE ARE WORKING TO MOVE TO USING MORE OF THOSE CATEGORIES. THE DEADLINE IS AUGUST 31. THE NEXT OBSERVATION RELATES TO CONTROLS. UNIVERSITY DOES REQUIRE DEPARTMENTS TO DOCUMENT THEIR AREAS OF RESPONSIBILITY. THAT SAID WE DID FIND IT WAS A DOCUMENTED PROCESS. FOR THE FILE REVIEW ADMISSION, WE NEEDED TO DEFINE THAT COMPETITIVE SCHOLARSHIP. IS NOT AN EASY WAY TO IDENTIFY WHAT STUDENTS GOT ADMITTED BECAUSE THEY WERE RECEIVING SCHOLARSHIPS VERSUS THOSE WHO WERE ADMITTED BECAUSE THEY WERE A FILE REVIEW CANDIDATE AND RECEIVED ENOUGH CONSIDERATION. SO WE SUGGEST THAT THEY ADD A SEPARATE CODE AND SOME WAY TO DOCUMENT SO IT COULD BE MONITORED HOW MANY STUDENTS ARE GETTING SPECIAL EDUCATION ADMISSION TO THE UNIVERSITY. ALSO


TO ESTABLISH SOME PROCEDURES TO CONSISTENTLY MONITOR THAT. AND FOR THE OVERRIDE PROCESS THAT IS EXISTING IN THE DEPARTMENT. AGAIN FOR THE DOCTOR THEY WILL REVIEW AND INVESTIGATE ALL OF THAT BY AUGUST 31. ALSO WE HAVE ETHICS TRAINING AND THAT IS A COMMON OBSERVATION WE HAVE SOME OF OUR AUDIT SPECS THIS IS RELATED TO ETHICAL BEHAVIOR FOR THE FULL GROUP OF UNIVERSITY EMPLOYEES THAT WERE INVOLVED IN THIS AUDIT THAT WAS BEING DEVELOPED. QUESTIONNAIRES, EVERY DEAN , EVERY PERSON RESPONDED TO A SURVEY RESPONDED TO HOW THEY ADMITTED STUDENTS WITHIN THEIR PROGRAMS AND LOOK TO SEE ABOUT ETHICS TRAINING, 20% HAD COMPLETED ETHICS TRAINING. 72% HAD NOT COMPLETED. IT TURNED OUT IT WAS SOMETHING IN THE ETHICS TRAINING SYSTEM AND NOW ALL THAT TRAINING HAS BEEN ASSIGNED AND HUMAN RESOURCES DEVELOP AND CONTINUE MONITORING PROCEDURES TO MAKE SURE IT IS CONTINUALLY REINFORCED. WE ARE FOLLOWING UP ON THAT. ANY QUESTIONS ABOUT THE UNIVERSITY AUDIT? WE WILL MOVE TO CONTRACT MANAGEMENT AUDIT. THIS IS A REQUIRED AUDIT BY THE STATE OF TEXAS. EVERY YEAR. WE HAVE TO REVIEW AND ACHIEVE AUDIT FOR THE INSTITUTION HAS TO ASSESS WHETHER THE UNIVERSITY HAS ADOPTED THAT AND REPORT TO THE AUDITOR EACH YEAR. THAT UNIVERSITY, DIRECTOR OF PROCUREMENT SERVICES IS RESPONSIBLE FOR THE PURCHASING AND CONTRACTING IN THE DIVISION OF FINANCE ADMINISTRATION. JUST TO SHOW THE VOLUME AND ESTIMATED 800 CONTRACTS THAT ARE NEGOTIATED AND TRACKED BY THE SERVICES, THEY ARE MAINTAINED IN OUR CONTRACT SYSTEM. AS OF APRIL 2019 WE HAD 19 INDIVIDUAL CONTRACTS OVER $1 MILLION WHICH IS SET BY THE STATE . OUR MONITOR OBJECTIVE WAS TO ADOPT THOSE PROCEDURES AND TO FOLLOW-UP ON LAST YEAR'S AUDITS AS REQUIRED . AS PART OF THAT, OUR SCOPE WAS APRIL 30, 2019 . IN SELECTING CONTRACTS FROM THE LAST YEAR, FIRST, 2018 THROUGH APRIL 30 . WE HAD ENTERED THREE CONTRACTS DURING THE AUDIT PERIOD WITH AN INDIVIDUAL VALUE OF MORE THAN $2 MILLION. WE SELECTED ONE OF THOSE THREE CONTRACTS THAT IS THE BASKETBALL PRACTICE FACILITY AND THAT CONTRACT WAS EXECUTED ON SEPTEMBER 5, 2013 WHICH WAS DURING THE AUDIT PERIOD. IF YOU LOOK STARTING ON PAGE 2, WE HAVE SUMMARY AND FINDINGS AND OBSERVATIONS. WE ARE CONTINUALLY IN COMPLIANCE WITH PROCEDURES AND WE FOLLOWED THE PREVIOUS REGULATIONS WERE A LIMITED. THROUGH THE NEXT PAGES YOU CAN SEE THE STATE REQUIREMENT AND OUR OPINION THAT WE ARE GENERALLY COMPLIANT IN EACH AREA. WE DID HAVE ONE OPPORTUNITY FOR IMPROVEMENT WHEN WE WERE REVIEWING THE INVOICES AND PAYMENT OF SUCH FOR THE POPULACE CONTRACT THAT WE SELECTED. WE REVIEWED ALL PHASES OF THE CONTRACT SO THAT WOULD HAVE BEEN THE SOLICITATION, THE GROUP PROCUREMENT, THE MONITORING, AND WE DID IN MR. THOSE AND FIND THAT THE ACTIONS NEEDS MORE MONITORING. EACH WAS REPRESENTING THAT THEIR PROCEDURES WERE STILL UNDER DEVELOPMENT TO INCLUDE ALL THAT IN THEIR POLICIES AND PROCEDURES. DOES ANYBODY HAVE ANY QUESTIONS ON CONTRACT MANAGEMENT? WE WILL GO BACK UP TO THE TOP . THE NEXT THREE ARE DEPARTMENTAL AUDITS. I WILL GO KIND OF FAST. IS THE SAME AUDIT OBJECTIVES AND SCOPE THE FIRST IS THE SCHOOL OF SOCIAL WORK AND LIBERAL APPLIED ARTS. HE HAS BEEN THE TRACTOR THERE SINCE SEPTEMBER 2007. SOME OF THE PERTINENT IT FACTS FOR HIS DEPARTMENT , 261 BACHELOR STUDENTS AND 99 GRADUATE STUDENTS. THEY WILL AWARD 115 DEGREES IN THE PREVIOUS FISCAL YEAR. WE DID FIND THAT THEY CONTINUALLY CONFORMED IN THE AREAS WE TESTED. WE DID HAVE SOME OPPORTUNITIES FOR IMPROVEMENT WHICH YOU WILL SEE STARTING ON PAGE 3. THESE ARE SOME OF THE SAME ONCE YOU WILL RECOGNIZE RELATED TO FEES , LEAD REPORTING, RECEIPTS, AND AGAIN THIS DEPARTMENT RESPONDED THAT AS


OF OCTOBER 31 THEY WILL NO LONGER COLLECT RECEIPTS. AND THEN OPPORTUNITIES RELATED TO TRAINING, ETHICS, SECURITY BASICS, ETC., ALL THOSE TRAININGS WERE DONE. FOR ALL OF THOSE THERE IS AN OCTOBER 31 LIMITATION DATE. WITH ALL THE UNIVERSITIES NORMAL APPROVAL PROCESS WHICH ENDS WITH REGENTS ACTION IN 2020. I WILL KEEP GOING TO GOVERNMENT. THE SAME OBJECTIVE AND SCOPE. IS ALSO IN THE COLLEGE OF LIBERAL ARTS. THIS DR. WHO HAS BEEN THE CHAIR OF THE DEPARTMENT SINCE FEBRUARY 2017, ASSESSED THE BUDGET OF $1.8 MILLION , 24 FACULTY AND STAFF, SEVEN STUDENT WORKERS GOT 325 BACHELOR'S STUDENTS, 24 GRAD STUDENTS, THEN A LITTLE BIT LARGER CREDIT HOURS . ALMOST 70,000. THEY ALSO GENERALLY CONFORMED AND WE HAVE OPPORTUNITIES FOR IMPROVEMENT IN THE AREAS OF DOCUMENTED POLICIES AND PROCEDURES. THEY ALSO HAD SOME PROCEDURES THAT NEEDED TO BE STRENGTHENED . LEAGUE REPORTING, PROCUREMENT CARDS, TRAINING, AND TRAVEL. SO OCTOBER 31 WILL BE IN FERMENTATION DATE AND THE LAST AUDIT REPORT RELATED TO THE CENTER FOR TEACHING AND LEARNING, THAT DEPARTMENT REPORTS THROUGH ACADEMIC AFFAIRS AND THEY ADMINISTER A LOT OF THE ONLINE LEARNING SYSTEMS. MARY SMITH IS HERE. SHE WAS THE INTERIM DIRECTOR UNTIL 2019 WHEN MEGAN BECAME THE INTERIM DIRECTOR. THEY ALSO ARE AROUND ONE POINT $9 MILLION BUDGET. A 200,000 PROPERTY INVENTORY FOR FACULTY, STAFF, AND STUDENT WORKERS. THEY GENERALLY CONFORMED AND THEY HAVE OPPORTUNITIES FOR IMPLEMENT. WE DID THERE AUDIT FAIRLY EARLY IN THE PROCESS YOU WILL SEE MANY HAS ALREADY BEEN IMPLEMENTED. THE COLLECTING RECEIPTS BACK IN JUNE , LEAD REPORTING WAS IMPLEMENTED AS OF AUGUST 31 , TRAVEL, TRAINING, MANY OTHERS HAVE ALREADY BEEN INVENTED. THAT IS THE DEPARTMENTAL AUDITS. IF YOU GO BACK TO THE LIST UNDER INTERNAL PROJECTS OR INVESTIGATIONS, WE DID COMPLETE THREE INTERNAL PROJECTS THAT HAVE OPPORTUNITIES FOR IMPROVEMENT OR ARE RELATED TO OTHER DEPARTMENTS THAT NEEDED TO STRENGTHEN THOSE PROCUREMENT CARD PROCEDURES. THAT ONE RELATES TO THE UNIVERSITY PROCEDURES, THE POLICY THAT WAS JUST TALKED ABOUT IN THE BUILDING GROUNDS COMMITTEE. WE FOUND THAT INDIVIDUALS ACCESS AND USE THIS INCLUDING THE ONE FOR PERSONAL TRAINING CLASSES AND DAMAGE AND MISUSE OF THE UNIVERSITY PROPERTY HAS BEEN REPORTED. UNIVERSITY POLICIES AND ATHLETIC POLICY IS STUDENTS DO NOT LIMIT THE ACCESS OF THE FACILITIES TO CERTAIN HOURS. SO THAT ATHLETICS DEPARTMENT UNDER THE DIRECTION OF BRIAN IS GOING TO REVIEW THE POLICIES AND PROCEDURES RELATED TO THE USE OF THE STADIUM AND CLARIFY WHAT IS APPROPRIATE ACCESS AND USE INCLUDING GETTING COMMUNITY INPUT AND HAVE THAT DOWN BY JANUARY 31, 2020 IN CASE IT REQUIRES SOME SORT OF BOARD OF REGENTS ACTION. >> I HAVE BEEN OUT THERE BEFORE AND I THINK THIS IS VERY IMPORTANT. WE HAD OUR STUDENT ATHLETES OUT THERE ON THE FIELD AND COMMITTEE MEMBERS HAVE UNFETTERED ACCESS. IT'S NOT A SAFE SITUATION. >> I COMPLETELY AGREE. WE HAVE HAD INSTANCES ALREADY JUST IN THIS PAST YEAR THAT I HAVE BEEN HERE, WE HAD AN INDIVIDUAL THAT WAS LESS THAN SOUND MIND WALK INTO THE MIDDLE OF SOCCER PRACTICE WHERE FEMALES ARE PRACTICING. YOU GET TO THE POINT WHERE WE CAN'T HAVE STUDENT ATHLETES OUT THERE BY THEMSELVES WORKING AND DOING THINGS WITHOUT FEAR OF NOT KNOWING WHAT'S GOING ON. WE HAVE TO GET TO A POINT WHERE THERE IS SOME STANDARDIZED RULES IN OPERATING FACILITIES. >> THE LAST RECOMMENDATION IS


RELATED TO THE JUANITA CURRY BOYNTON HOUSE 16.32 . WE DID PERFORM A PHYSICAL VERIFICATION OF THE ITEMS ON THE OFFICIAL PROPERTY RECORDS FOR THE HOME AND ALL AUDITS LISTED WERE VERIFIED. HOWEVER WE SAID THAT UNIVERSITIES SHOULD ESTABLISH PROCEDURES TO MAKE SURE THEY INVENTORIED THAT THE HOUSE IS UPDATED AND THAT LISTING RETAINED. WE RECOMMEND PROPERTY SERVICES CREATE A NEW LIST OF ITEMS IN THE HOUSE AND DEVELOP APPROPRIATE PROCEDURES TO MAKE SURE THAT ANYTHING PURCHASED FOR THE HOME IS ADDED TO THE LISTING AND I WILL SAVE PROCUREMENT PROPERTY SERVICES AND AUDIT SERVICES HAS SPENT SEVERAL DAYS AT THE HOUSE AND THAT LIST IS UP-TO-DATE AND YOU ALL HAD A POLICY THAT WILL GO TO THE REGIONS TOMORROW THAT DESCRIBES SOME OF THOSE PROCEDURES. YOU WILL SEE FAST IMPLEMENTATION DATE RELATED TO THAT PROJECT. THAT AS FAR AS THAT UPDATE ON THE AUDIT PLAN, THE NEXT TO THE LAST HALF IN ITEM 21, WE WERE SELECTED FOR AN AUDIT FOR DISPROPORTIONALITY BY THE STATE AUDITORS OFFICE. WE ARE GLAD SOMEBODY WILL COME AUDIT THIS YEAR . BUT THE COORDINATING BOARD ALSO SELECTED US FOR FORMULA FUNDING DATE FOR THE INTEGRITY AUDIT FOR SUMMER 17 AND 18 AND THEY WILL BE ON CAMPUS NEXT MONDAY. OTHER EXTERNAL AUDITS THAT WE ARE WORKING TO GET THE AGREEMENTS ON, THE REVIEWS AND WE ALSO HAD OUR QUALITY ASSURANCE VALIDATION THAT I TALKED ABOUT PREVIOUSLY FROM BAYLOR UNIVERSITY THAT WILL DO THAT. WE WILL HAVE THAT REPORT IN OCTOBER. A CURRENT AND UPCOMING PROJECT INCLUDES A BILLING AUDIT AND OTHERS ACROSS THE UNIVERSITY. OTHER DEPARTMENT AUDITS WILL HAPPENED AT OTHER INTERNAL AND SPECIAL PROJECTS. THAT COMPLETES 2021 AND I HAVE THE AUDIT PLAN FOR ITEM NUMBER 22 . >> COULD I JUST ASK, DOES ANYBODY HAVE ANY QUESTIONS ON THESE AUDITS? AS PRESENTED? IS >> CRYSTAL-CLEAR. >> EXACTLY. >> OKAY. >> HE IS OFF TODAY. >> I AM TRYING TO KEEP UP WITH YOU. >> IT'S LIKE OSMOSIS. >> WE WILL BE RECOMMENDING THAT AGENDA ITEM 21 WILL BE ACKNOWLEDGED AND FINALIZED. >> ITEM 22 IS OUR ANNUAL AUDIT PLAN. IT IS ALREADY APPROVED BY THE BOARD OF REGENTS. YOU WILL SEE THE FIRST PAGES ARE OUR REGULAR AUDIT PLAN BECAUSE THERE ARE 70 REQUIRED AUDITS BY THE STATE YOU HAD A TWO TRACK WHEN WE WILL BE DOING EACH OF THOSE. YOU WILL ALSO SEE IN ADDITION TO MYSELF WE HAVE OUR TWO ASSISTANT DIRECTORS AND COMPLIANCE AUDITOR THAN OUR AUDIT THAT WE ALSO SHARE WITH THE GENERAL COUNSEL. WE HAVE TWO ON HERE. KAREN IS OUR GRADUATE ASSISTANT AND SHE HAS BEEN WITH US, TWO YEARS IN DECEMBER AND SHE WILL GO WORK FOR SOMEONE IN HOUSTON. WE WILL


BE LOSING HER AROUND CHRISTMAS TIME. BUT THEY HAVE HELPED KEEP OUR OFFICE GOING IN DOING ALL OF THESE AUDITS SO I APPRECIATE ALL OF THE STAFF. OUR DETAILED AUDIT PLAN IS ON THE NEXT PAGE. YOU WILL SEE THAT WE HAVE A GOAL TO FINISH THAT DEPARTMENT AUDIT PROCESS THAT WAS STARTED IN 2011, WE HAVE A GOAL TO MAKE IT ACROSS THE UNIVERSITY TO ALL 100 PLUS DEPARTMENTS SO WE HAVE 1400 HOURS OF OUR AUDIT PLAN TO FINISHING THAT PROCESS. ANYBODY IN HERE WHO HAS NOT BEEN AUDITED IT WILL BE THIS YEAR. THEN WE ALSO ADDED SOME OTHERS BASED ON OUR RISK ASSESSMENT. WE ADDED A CONSTRUCTION AUDIT WITH ALL THE CONSTRUCTION REPORTS. A PAYROLL AUDIT, A TRAINING AUDIT, THEN OUR REQUIRED CONTRACT BENEFIT PROPORTIONALITY AND THEN WE ALSO HAVE ANOTHER AUDIT . GETTING EXTERNAL AUDIT ASSISTANT, AND PERKINS LOANS, OTHER AUDITORS, ALL THOSE DIFFERENT GROUPS TO COME ON CAMPUS. THAN OUR CONTINUOUS AUDITING AND ETHICS INVESTIGATIONS INTO SPECIAL PROJECTS.YOU CAN SEE THE REST OF THE DETAILS THERE. WE WILL SEND THAT TO YOU FOR APPROVAL. >> ANY QUESTIONS ON THE AUDIT PLAN? A VERY BUSY GROUP. WE'VE GOT IT DOWN TO 8700 HOURS. WE WILL BE RECOMMENDING APPROVAL. THANK YOU. WE WILL MOVE TO ACTION, AGENDA ITEM NUMBER 23. ADOPTION OF THE FISCAL YEAR 2019-20 CAPITAL PLAN BUDGET. >> THE ADOPTION OF FISCAL YEAR 2019-20 CAPITAL BUDGET GOES BACK TO GROUNDS OVER PREVIEW AND I ASK YOU TO APPROVE THE PLAN FOR BUILDING THE GROUNDS. THE CHAIRMAN HAS DONE TO. WHAT WE ARE ASKING YOU ON THIS ITEM IS TO APPROVE THE FINANCING. IF YOU WOULD GO TO THE NEXT STAGE WHICH IS THE CAPITAL BUDGET, FISCAL YEAR 20, THIS WILL TIE THAT TO THE CAPITAL BUDGET. I ADDRESS THAT WITH YOU IN BILLING AND YOU WILL NOTE THAT WITH THE HEATH FUNDING, SOME IS FOR THE POWER PLANT. THE SECOND ITEM IS FOR THE CULINARY CAFÉ. $250,000 UNDER THE LIBRARY. HUNDRED $50,000 FOR FIRE SAFETY. I RECALL THIS NEXT ITEM WAS $200,000. I WANTED TO CLARIFY THE AUXILIARY BUDGETS. THIS 50 K ADDED TO $200,000 CAPITAL BUDGET. YOU WILL SEE THE OTHER ITEMS WHICH OUR ARCHITECT DISCUSSED, THE BUILDING ACCESS SECURITY SYSTEM, HEALTH SERVICES HVAC, WIRELESS NETWORK , AND THE UNIVERSITY OF POLICE RADIO SYSTEM. WE ARE ASKING YOU TO APPROVE FINANCING IN THIS COMMITTEE FOR THE CAPITAL BUDGET OR THE CAPITAL PLAN THAT WAS RESENTED IN BILLING. >> THANK YOU. ANY QUESTIONS? HEARING NONE WE WILL RECOMMEND APPROVAL OF THE CAPITAL PLAN TOMORROW. LET'S MOVE TO AGENDA ITEM NUMBER 24, THE ADOPTION OF THE FISCAL YEAR 2019-20 INSTITUTIONAL OPERATING BUDGET. >> I WILL TAKE A LITTLE BIT OF TIME WITH THIS. I WANT TO GIVE YOU A LITTLE BIT OF AN OVERVIEW. THIS BUDGET IS ALMOST $274 MILLION . IT CONTAINS A NUMBER OF STRATEGIC INITIATIVES INCLUDING SALARY INITIATIVES, OVERTIME, STRATEGIC INITIATIVES AND IT INCLUDES ADDITIONAL -- IF YOU WOULD TURN TO TWO PAGES OVER, ACTUALLY THREE, AND YOU GET TO BUDGET SUMMARY. I WILL GO THROUGH THAT WITH YOU BECAUSE THAT LINES OUT THE BUDGET. I LIKE TO REFER TO THESE GROUPS AS BUCKETS. WE HAVE A GENERAL EDUCATION BUCKET, I WILL WALK THROUGH THOSE. GENERAL FUNDS, DESIGNATED CAMPUS FUNDS, AUXILIARY FUNDS , CURRENT RESTRICTIVE FUNDS,


HIGHER EDUCATION FUND, DEBT SERVICE FUNDS. WHAT YOU'LL SEE IN THE CATEGORIES BY EXPENDITURE ACTIVITY , ARE BY COLUMN. THE FIRST COLUMN IS DESCRIPTION. IF YOU WILL BEAR WITH ME I WILL HAVE TWO STRANGE -- CHANGE GLASSES. IF YOU SEE THE SECOND COLUMN YOU WILL SEE SALARIES. CLASSIFIED WAGES, LONGEVITY HAS DUTY PAY. OPERATION OF MAINTENANCE . TRAVEL . I WANT TO TALK A LITTLE BIT ABOUT THE CATEGORIES AND EXPLAIN SOME OF THAT TO YOU. THE SOURCES OF FUNDS FOR EDUCATION IN GENERAL , $7 MILLION $18,885 IS GENERAL-PURPOSE. THE NEXT IS FOR AUXILIARY $20 MILLION . OTHER AUXILIARY FUNDS HERE . $31 MILLION FOR OTHER FUNDS. HIGHER EDUCATION FUNDS $7 MILLION. THEN DEBT SERVICE FUNDS, BY MILLION 733. WHAT I WOULD LIKE TO DO IS SHOW YOU THE RELATIONSHIP BETWEEN THE BUDGET SUMMARY AND THE SOME OF THE OTHER SCHEDULES. THIS IS PAGE 455. IF YOU GO TO THE NEXT ONE, IF YOU WILL NOTE , THE NEXT PAGE WILL SHOW YOU RECONCILIATION OF THE SCHEDULES THAT FOLLOW RELATIVE TO THE BUDGET SUMMARY. THE BUDGET SUMMARY THAT I HAVE JUST TALKED TO YOU ABOUT THIS ON PAGE 456. THIS IS A RECONCILIATION. SO THE BUDGET SUMMARY IS LISTED HORIZONTALLY . NOTE THAT THE HIGHER EDUCATION FUND HAS BEEN BROKEN OUT AND IT TIES BACK TO THE 7,350,000 ON THE BUDGET SUMMARY. WE HAVE ALSO BROKEN OUT SOME FROM DESIGNATED AUXILIARY DEBT SERVICES FUND GROUPS. YOU CAN SEE WHEN YOU LOOK AT THE OTHER SCHEDULES YOU WILL SEE THAT THE BUDGET FUND GROUP WILL BE AT THE BOTTOM. $88 MILLION, 31 MILLION IS, ETC. SO TIGHT THAT BACK TO THE BUDGET SUMMARY. YOU WILL SEE THAT THE HIGHER EDUCATION FUND AND DEBT SERVICE, THOSE ARE THE ELEMENTS THAT ARE WORKING OUT IN THE SUMMARY . I AM SURE THAT IS COMPLETELY CONFUSING TO YOU SO I AM HAPPY TO CLARIFY ANY CONFUSION. >> I JUST WANT TO COMMENT. WE SPENT A FAIR AMOUNT OF TIME GOING OVER THESE SCHEDULES. DANNY THINKS IN THESE BUCKETS , WHICH IS THE PROPER WAY TO DO IT, INSTITUTIONAL FUND ACCOUNT, HE IS CONSTANTLY MATCHING REVENUE SOURCES OF CASH TO EXPENDITURES . SO HE GETS TO BE A VERY COMPLEX SCHEDULE THAT YOU HAVE REVENUE IN BUCKETS THAT THEN SUPPORT THE EXPENSES REQUIRED TO RUN THE BUSINESS OF OUR INSTITUTION. SO I THINK HE HAS DONE A GOOD JOB TO GO BACK THROUGH IT I THINK OF IT AS THE PRIVATE BUDGET SCHEDULE ON PAGE 455 YOU WILL SEE THAT OUR FACULTY SALARIES ARE $40 MILLION . HOUR EXEMPT SALARIES ARE ON THE NEXT LINE. WE HAVE SEVERAL CATEGORIES OF WAGES FOR STUDENT LONGEVITY. SO WAGES IS OUR BIGGEST EXPENDITURE AT THE UNIVERSITY . EXCEPT FOR OUR OPERATIONS AND MAINTENANCE. I THINK DANNY HAS DONE A REALLY GOOD JOB TRYING TO SHOW US HOW THE MONEY IS DERIVED IN ORDER TO SUPPORT THESE DIFFERENT FUNCTIONS. WE WILL BE GLAD TO SPEND MORE TIME ON ANY ONE OF THE DETAILED CATEGORIES YOU SO DESIRE. >> IF I CAN CONTINUE TO GO THROUGH THAT. SO WHEN WE LOOK AT OUR USES OF FUNDS AS THE CHAIRMAN INDICATED COME BACK TO SALARIES, THERE HAS BEEN AN INCREASE OF $1,010,000 . DIFFERENT SALARIES HAVE INCREASED DIFFERENT AMOUNTS OF. LONGEVITY RELATED TO RETIREMENT DECREASED $48,000 . HAZARDOUS DUTY PAY INCREASED FOR THE CHANGE IN TOTAL SALARIES OF PAGES OF OVER $2 MILLION. THE BENEFITS, THERE IS AN INCREASE RELATING TO POSITIONS AND OR SALARY INCREASES. INCREASE OF BENEFITS OF $1.1 MILLION. AN INCREASE OF OTHERS, TRAVEL $47,000, CAPITAL OUTLAY INCREASED FOR A TOTAL USE OF FUNDS $6.3 MILLION. IN THIS ANALYSIS, WHAT I HAVE DONE IS EXCLUDED RESTRICTED FUNDS. I CAN TALK TO YOU LITTLE BIT MORE ABOUT THAT. IT'S THAT BUCKET


OF FUNDS THAT IS TIED TO EXTERNAL SOURCES OF VALUE. SAMPLES INCLUDE DONATIONS, GRANTS, SCHOLARSHIP DONATIONS, FEDERAL FINANCIAL AID FUNDING, THOSE ACTIVITIES ARE DYNAMIC AND FLUID. THE OTHER PORTIONS THAT TIE BACK TO OTHER DESIGNATIONS, AND ACTIVITIES FOR THOSE PARTICULAR THINGS. I WOULD BE GLAD TO COVER THAT . 'S BUT DID YOU WANT TO GO THROUGH ANY OTHER SCHEDULES? >> I WOULD BE HAPPY TO IF YOU WANT ME TO. OR WE CAN ALL JUST TAKE A LOOK. >> THERE IS DETAIL AND MANY PAGES OF DETAIL HERE. FOR INSTANCE, THERE IS A SCHEDULE THAT SHOWS EXACTLY WHAT OUR DEBT SERVICES CAN DO AND WHAT IT'S FOR. AND WHERE THOSE FUNDS COME FROM. THAT TIES BACK TO THE FRONT PAGE OF ALL OF OUR DEBT SERVICES. >> THAT IS ON PAGE 461 IF YOU WANT TO RETURN TO THAT. THIS IS PART OF RECONCILIATION THAT I MENTIONED TO YOU. OUR TOTAL ENG FUNDS WERE 8,000,500 DOLLARS. YOU CAN LOOK BACK TO THE BUDGET SUMMARY. IT IS $70 MILLION. WHAT WE HAVE THEN IN TERMS OF OUR RESTRICTED FUNDS AND WAGES INCREASE , ALL THE FUNDS WITH EXCLUSION, TWO POINT $8 MILLION INCREASE AND A 2.94% INCREASE OF SALARY IN WAGES MERIT PROMOTIONS, $2.374 MILLION, SO THERE WERE A LOT OF STRATEGIC GRANTS IN THIS BUDGET. WE WILL HAVE OF BUDGET MEETING AND WE HAD ONE A FEW DAYS AFTER THE LEGISLATIVE SESSION ENDED. WE TALKED ABOUT THE SESSION AND THE OUTCOME OF THE SESSION, THE CHANGES IN FEBRUARY AND WE APPROVED EIGHT DOLLAR INCREASE. THAT WAS USED TO LEVERAGE OUR FACULTY AND STAFF SALARIES AND INITIATIVE. WHAT WE PROVIDED FOR JANUARY, WE WERE ABLE TO SUSTAIN PREPARATIONS AND IT ALLOWED US TO DELIVER IT THIS WAY. I CAN ANSWER ANY QUESTIONS. >> SO ANY QUESTIONS ? >> FOR THE SIMPLETONS AMONG US, IF YOU GO BACK TO 449, THERE ARE TWO PIE CHARTS. THEY PRETTY WELL SOME EVERYTHING UP. IF WE ARE GOOD WITH THE PIE CHARTS, WE ARE GOOD. I KNOW AS ACCOUNTANTS AND BANKERS THIS IS GREAT BUT FOR THE REST OF US, WE WILL LOOK AT THE PIE CHARTS. I'M JUST SAYING. WHAT THE PIE CHART REALLY SHOWS IS 49% OF OUR EXPENSES ARE SALARIES. SO JUST TO WRAP THAT RASCAL UP AND MOVE ON. >> ANY QUESTIONS ABOUT ANY OTHER BOARD MEMBERS? ABOUT THE OPERATING BUDGET FOR FISCAL YEAR 2019-20 ? WE WILL RECOMMEND APPROVAL OF THAT BUDGET TOMORROW. WE WILL MOVE NOW TO AGENDA ITEM 25, DUAL CREDIT STUDENTS INTERACTIVE VIDEO DISTANCE EDUCATION FEE EXEMPTION . >> THIS PARTICULAR ITEM , WE TALK ABOUT DUAL CREDIT ENROLLMENT AND HOW IT HELPS STUDENTS IN SECONDARY SCHOOL AND HOW IMPORTANT IT IS TO HAVE THOSE STUDENTS ENROLL AS FULL-TIME STUDENTS AT SOME POINT. LAST YEAR YOU ALLOWED US TO EXEMPT CERTAIN FEES FROM DUAL CREDIT STUDENT ENROLLMENT. THOSE INCLUDED EVERYTHING EXCEPT FOR STATUTORY TUITION WHICH IS $50 PER HOUR FOR STUDENTS WHO ARE ASSOCIATED WITH A DIRECT DELIVERY COURSE. AN EXAMPLE OF THAT WAS OUR CLOUSE WHICH HAD CERAMICS . THAT'S AN


EXAMPLE . YOU ALLOWED US TO CONTINUE TO CHARGE THESE EXACT FEES. THERE IS ANOTHER FEE THAT REFERS TO INTERACTIVE VIDEO OR INTERACTIVE TV. THOSE STUDENTS WHO ARE DUAL CREDIT STUDENTS HAVE NOT BEEN CHARGED THE INTERACTIVE TV, ATTRACTED VIDEO BE. IS A DISTANCE EDUCATION PROGRAM THAT WE HAVE RECOGNIZE. WE HAVE NOT BEEN CHARGING THE SAID FEE. SO WE NEED TO ASK YOUR PERMISSION TO ALSO EXEMPT THAT FEE AS WELL. WE FEEL LIKE IT IS IMPORTANT FOR RELATIONSHIP BUILDING WITH THE SCHOOLS TO CONTINUE TO SEE OUR DUAL CREDIT ENROLLMENT STUDENTS GROW. WE WILL KEEP MONITORING THIS AND ANALYZING IT . WE HAVE DONE AN ANALYSIS AND FOUND THAT THOSE WITH THESE EXEMPTIONS BENEFITS SO OUR RECOMMENDATION IS YOU ALLOW US TO EXEMPT DUAL CREDIT STUDENTS THAT ARE ENROLLED IN INTERACTIVE VIDEO DISTANCE EDUCATION COURSES. >> ANY COMMENTS? >> MY UNDERSTANDING IS THAT WE ARE LOCKING IN BASICALLY AGREEMENTS WE HAVE MADE. >> THAT IS CORRECT. MR. CHAIRMAN, THE WAY YOU APPROVED IT LAST YEAR WAS THAT YOU ALLOWED US TO EXEMPT EVERYTHING EXCEPT FOR DISTANCE EDUCATION COURSE FEES. WE WERE NOT CHARGING DISTANCE EDUCATION FEES FOR THESE STUDENTS. SO THIS JUST NEEDS YOUR APPROVAL TO DO WHAT WE ARE DOING NOW. >> I THINK WE NEED TO BE TRUE TO OUR WORD TO THE FOLKS THAT ARE DUAL CREDIT STUDENTS AND THOSE WE ARE WORKING WITH THERE. NOTWITHSTANDING THAT, WE HAVE TO KEEP ANALYZING OUR PROGRAM IN TERMS OF WHAT IT IS PRODUCING IN TERMS OF CONVERSION TO FULL-TIME LUMBERJACKS. I KNOW DANNY IS WORKING ON THAT. >> ANY OTHER COMMENTS? WE WILL RECOMMEND APPROVAL FOR ITEM NUMBER 25. ITEM NUMBER 26 , TWO UPDATE APPROVED FINANCIAL INSTITUTIONS AND BROKERS. >> EVERY YEAR WE BRING YOU A BALANCE TO APPROVE . THE APPROVED LIST QUALIFIES INSTITUTIONS. WE DID THAT IN JANUARY. THE LIST THAT WE HAVE AND THOSE WE INTRODUCE TO INTERACT WITH. WE ISSUED BONDS AND WE SAVED BONDS IN THE BACKGROUND OF THAT . YOU AUTHORIZED AND WE HAVE ALTERATION AUTHORIZATION. SUBSEQUENT TO THAT WE HAD A FEE FOR INVESTMENT SERVICES FOR THE INVESTMENT PROCEEDS. DURING THAT PROCESS THERE HAPPENS TO BE OUR FINANCIAL ADVISOR AND WE CHOSE TO INVEST SOME OF OUR FUNDS WITH THEM BASED ON THEIR COMPETITIVE FIELD. WHAT WE DID PURSUANT TO OUR GOVERNMENT CODE IS TO ASK TO APPROVE THAT INVESTMENT FIRM . AND ALSO, HAVE CONVERSATIONS WITH A COUPLE OF BANKS AND INVESTMENT FIRMS AND ASK THAT THEY BE INCLUDED FOR CONSIDERATION AND ANOTHER FIRM. SO WHAT I AM ASKING YOU TO DO IS JUST INCREASE OUR INVESTMENT FLEXIBILITY WITH THESE FIRMS AND GIVE US AN OPPORTUNITY TO BE A LITTLE BIT MORE COMPETITIVE TO CHOOSE WHO WE WILL DO BUSINESS WITH. >> SO THESE ARE FIRMS THAT WE WILL INVEST OUR FUNDS. >> OR ELSE WE WILL SELECT TO TAKE A PARTICULAR TYPE OF SECURITY INVESTMENT .


>> OKAY. SO ARE WE TAKING ANY ACTION ON WHERE THOSE FUNDS ARE BEING INVESTED AT THIS TIME? >> WHAT WE HAVE DONE IS WE HAVE INVESTED, WE TOOK A LOOK AND THESE ARE THE PROCEEDS FOR THE DIFFERENT FIRMS NOW. SAY IT $50 MILLION. WE INVESTED IMMEDIATELY IN A TEXAS FUND , AND APPROVED POOL AT -- WE KEPT THOSE FUNDS INVESTED WHILE WE DID THE RFP AND WHEN THE RFP CAME BACK WE HAD SOME FIRMS WHO PROPOSED CDS AND FIRMS WHO PROPOSED APPROVAL. WE HAD HILLTOP WHO PROPOSED A REPURCHASE AGREEMENT AND WHAT WE DID IS WE LOOKED AT OUR CASH DRAW SCHEDULE AND WE INVESTED IN FUNDS AND LOCKED IN RATES IN CDS. TO SOLIDIFY A PORTION OF FUNDS WE LOCKED IN THOSE RATES. WE ALSO, WITH SHORT-TERM ACTIVITY , WE KEPT FUNDS IN THE POOL AND THAT WENT TO ABOUT 3% LAST I CHECKED. SO IT'S STILL A VERY STRONG POOL THAT GIVES US 3%. SO WHAT WE ARE WORKING ON IS NOW STRATEGY TO TAKE A VERY LONG ROAD OF PROCEEDS FOR THE CONSTRUCTION PROJECTS THAT WILL CLOSE OUT 2-3 OF THE OTHERS AND LUCK IS IN AND WE DON'T HAVE THE RATE YET BACK ON HILLTOP. SO WE ARE THE PROCESS OF LOCKING THOSE RATES IN. THIS INTERACTION HERE WOULD APPROVE THAT SO WE CAN GO WITH THAT FIRM FOR REPURCHASE. >> WE DON'T WANT TO COMPROMISE SANCTITY . WE WILL BE RECOMMENDING THE APPROVAL OF ACTION ITEM NUMBER 26 . LET'S GO TO ITEM NUMBER 27, APPROVAL OF FINANCIAL AFFAIRS POLICY REVISIONS . >> WE ARE PROPOSING TO BUY CUSTOMER RELATIONSHIP MANAGEMENT SOFTWARE. IS TO BUILD RELATIONSHIPS AND WE SEE IT AS A BUILDING LONGER-TERM RELIGION SHIPS WITH CERTAIN FAMILIES. THE BENEFITS , YOU ARE AWARE OF THE BENEFITS. THE COST IS PROJECTED SOMEWHERE BETWEEN 40 $400,000. THE PROPOSAL TO COVER THIS IS TO INCREASE OUR APPLICANT ADMISSION FEE . IS JUST CONSISTENT OF OTHER GRADUATE STUDENTS. YOU CAN SEE WE ARE CONTINUING TO EXCLUDE CREDIT FOR WHEN THEY DO APPLY AND BECOME FULL-TIME ON THEIR CREDIT APPLICATION. WE ARE RECOMMENDING AN INCREASE IN THE UNDERGRADUATE STUDENT APPLICATION FEE. IT CAN BE APPLIED TO THAT PURPOSE. >> ANY DISCUSSION? QUESTIONS? WE WILL BE RECOMMENDING APPROVAL OF THAT ACTION ITEM. LET'S MOVE TO NUMBER 28. WATERMARK LIVETEXT HOSTED SERVICE FEE. >> THIS IS A SOFTWARE PROGRAM THAT WE HAVE BEEN USING FOR YEARS. WE USED IT IN OUR LAST 10 YEAR AFFIRMATION PROCESS. WATERMARK LIVETEXT WAS REFERRED TO AS -- BUT AS OUR COLLEGE EDUCATION, WE NEED TO CONTINUE TO USE THIS SOFTWARE BECAUSE YOU CAN SEE UP IN THE RIGHT RIGHT THERE, THERE ARE 67 PRODUCT FROM DIFFERENT AGENCIES IN COLLEGE THAT CURRENTLY OUR STUDENTS ARE USING THAT SYSTEM AND WE ARE IN A CYCLE WHERE WE NEED TO CONTINUE TO RETAIN THAT ACCESS FOR AT LEAST THREE MORE YEARS. SO THE PROPOSAL IS THAT STUDENTS WHO ARE IN THAT AREA WOULD BE CHARGED A ONE-TIME FEE OF $117 . YOU CAN SEE HOW THAT CAN HELP THEM COME UP WITH THE MONEY NECESSARY. THE STUDENTS PAY THAT ONE TIME AND THEY WILL HAVE ACCESS TO IT FOR SEVEN YEARS SO THAT PUTS MOST STUDENTS BEYOND GRADUATION. IT IS AN ELECTRONIC POLIO THAT MANY WILL USE IN THEIR


APPLICATION JOB APPLICATION PROCESS. IT WILL DO THIS BUT WE WERE NOT ABLE TO MIGRATE BUT WE HAVE RIGHT NOW TO THIS. SO I AM RECOMMENDING APPROVAL OF A ONE-TIME QUALITY ASSURANCE SYSTEM FOR STUDENTS ENROLLED IN PROGRAMS USING WATERMARK LIVETEXT . >> ANY QUESTIONS, COMMENTS? WE WILL BE RECOMMENDING APPROVAL OF AGENDA ITEM NUMBER 28. ENGENDER ITEM NUMBER 29. >> IF YOU COULD GO ONE PAGE OVER TO BUY 13, YOU WILL SEE THE SCHEDULE OF CHANGES. EVERYONE THERE IS IN DELETION. EXCEPT THE VERY FIRST ONE WHICH IS A MAJOR REDUCTION FROM $330. MY UNDERSTANDING IS THAT IS A ONE-TIME SEE. THE STUDENT TAKES A COURSE THREE TIMES SO THEY PAY A TOTAL OF $90 FOR THEIR REMOTE SITE OBSERVATION AND ASSESSMENT FOR TWO OF THOSE THREE. >> ANY COMMENTS? WE WILL BE RECOMMENDING APPROVAL OF AGENDA ITEM 29. NOW TO NUMBER 30 , UNIVERSITY TRAVEL AND EXPENSE SOFTWARE. >> THIS PARTICULAR ITEM ADDRESSES A NEED AT THE TRAVEL OFFICE. WE CURRENTLY USE A TRAVEL SOFTWARE , IS AN ADMINISTRATIVE SYSTEM. WE USE THAT TO PROCESS EMPLOYEE TRAVEL. IT HAS NOTIFIED US THAT IT WILL NO LONGER SUPPORT THE TRAVEL MODULE BEGINNING JANUARY 2020. SO WE INVESTIGATED THE SYSTEM THAT WILL MOST COMPETENTLY WORK . MORE OPTIONS FOR TRAVELERS TO ENHANCE AND USE THE FEATURES. UNIVERSITY STAFF CONCUR . THE GROUP WORKED WITH I.T. AND I.T. EXAMINED THE SOFTWARE AND CONFIRMED IT WOULD INTEGRATE TO THE BANNER SYSTEM. SO WHAT WE RECOMMEND IS THE PURCHASE OF THE UNIVERSITY TRAVEL SOFTWARE THAT INITIALLY COSTS SOME $7000 WHICH INCLUDES $54,000 OF RECURRING COSTS AND INITIAL SETUP. IT ALSO HAS ADDITIONAL OPTIONS THAT WE CAN ENHANCE LATER TO GET THIS PARTICULAR CASE SYSTEM INSTALLED AND OPERATIONAL. THERE ARE OPPORTUNITIES TO USE GLOBAL APPS. THERE ARE OPPORTUNITIES TO PROVIDE COMPLIANCE AS IT RELATES TO TRAVEL AND ALSO OPPORTUNITIES FOR TRAVELERS TO BE ABLE TO BOOK FLIGHTS AND HOTELS. IT HAS A LOT OF GREAT PREACHERS. -- FEATURES. I RECOMMEND IT BE PASSED AS PRESENTED. >> THIS WOULD BE USED BY EVERYBODY IN THE TRAVEL OFFICE FOR TRAVEL . >> YES, FOR FACULTY AND STAFF. STUDENTS OBVIOUSLY HAVE TO TRAVEL ON A LIMITED BASIS . THIS IS FOR FULL-TIME EMPLOYEES. >> ANY QUESTIONS? >> HOW DOES IT COMPARE TO OUR CURRENT COSTS? >> YOU WILL HAVE TO GO CHECK THAT. >> I WOULD JUST LIKE TO KNOW.


>> I WILL HAVE THAT FOR YOU. ANY OTHER QUESTIONS? SUBJECT TO THAT WE WILL RECOMMENDED APPROVAL. WE WILL NOW GO TO ITEM NUMBER 31, INDEFINITE DELIVERY/INDEFINITE QUANTITY ARCHITECT AND ENGINEERING SERVICES CONTRACTS . >> THIS ITEM , EXAMPLES OF THIS WOULD BE 99 IQ AUTHORIZATION WHICH INCLUDES ARCHITECTS AND ENGINEERS. IT ALLOWS US TO REACH OUT TO A FIRM IF WE HAVE AN IMMEDIATE NEED AND COME UP WITH A CALCULATION. THEY CAN COME UP WITH A RECOMMENDATION ON A PARTICULAR PROJECT. THE INITIAL NUMBERS THEY PROVIDED US, AN OPPORTUNITY CAME UP ON THE TXDOT APPLICATION AND WE REACHED OUT TO SOMEONE WHO HAD EXPERTISE IN THIS AREA AND THE INITIAL SEXUAL AND ENGINEERING FIRMS, WE ASK YOU TO APPROVE THESE KINDS OF ACTIVITIES. THERE FOR PROJECTS, AD HOC PROJECTS, SMALLER PROJECTS . >> SO THIS IS SO WE WILL HAVE APPROVED AUTHORIZATION THAT WE CAN GO TO FOR QUICK ACTION? THAT HAS BEEN APPROVED BY THE BOARD? SO WE WILL BE RECOMMENDING THAT TOMORROW UNLESS THERE ARE ANY QUESTIONS. WE'LL GO TO AGENDA ITEM 32, STUDENT TUITION WAIVERS. >> THIS PARTICULAR INITIATIVE, THE DOCTOR WAS TO TALK ABOUT IT. >> I WILL REMIND THE BOARD THAT IN THE AUDIT IN APRIL DISCOVERED THAT AS WE EXAMINE STUDENT TUITION AND FEE EXEMPTIONS AND WAIVERS WE DID NOT HAVE A GOOD COMPREHENSIVE SCHEDULE. WE FELT LIKE WE NEEDED TO HAVE ONE OF THOSE FOR YOU, NOT ONLY FOR MANDATORY EXEMPTIONS DISPLAYED BUT THE IMPACT OF THOSE HAD BEEN TO US AND THAT YOU WOULD APPROVE THAT SCHEDULE ON AN ANNUAL BASIS. SELF WHAT OUR PLAN WOULD BE IS TO BRING THAT SCHEDULE TO YOU EACH TIME TWITCH AND IS CONSIDERED SO THAT YOU HAVE A COMPRESSIVE SCHEDULE OF WHAT TUITION WAIVERS AND EXCEPTIONS MIGHT ALSO BE ADOPTED AT THAT TIME. WE BRING THIS TO YOU NOW MIDSTREAM SO THAT YOU CAN GO AHEAD AND ADOPT IT TO START WITH AND THEN IT WOULD BECOME PART OF THE ANNUAL TUITION CONSIDERATION. SO BACK IN APRIL WE PUT A WORKING GROUP TOGETHER AND THEY PULLED ALL OF THIS INFORMATION TOGETHER AND IT IS IN THE PAGES FOLLOWING THE ACTION ITEM. YOU CAN SCROLL THROUGH THERE AND SEE ON THE LEFT-HAND COLUMN IS WHERE IT SAYS IF IT IS MANDATORY OR OPTIONAL, THE CITATION TYPE NAME, THE PURPOSE, AND HOW MANY STUDENTS ARE PARTICIPATING IN EACH OF THOSE AND WHAT THE FINANCIAL IMPACT OF THAT WAS. WE ARE BRINGING THIS TO YOU FOR YOUR INFORMATION AND THEN FOR YOUR ADOPTION AND WE WOULD BRING THIS BACK ON AN ANNUAL BASIS. >> ALL RIGHT. ANY QUESTIONS? WE WILL RECOMMENDED APPROVAL OF AGENDA ITEM 32, STUDENT TUITION AND FEE EXEMPTIONS AND WAIVERS APPROVAL. LET'S GO TO ITEM 33 , GRANT AWARDS. >> THIS PARTICULAR ITEM IS A HOUSEKEEPING ITEM THAT WE BRING TO YOU EACH MEETING. IT ADDRESSES THE GRANTS AND AWARDS, CONTRACTS AND GRANTS AND AWARDS AND RESTRICTED FUNDS THAT HAVE COME IN SINCE THE PREVIOUS BOARD MEETING. THIS PARTICULAR CASE WE RECEIVED ONLY GRANT AWARDS TOTALING --. OF THAT TOTAL, FISCAL YEAR 2019 AMOUNTS TOTAL $5 MILLION $534 AND IT WAS AN INCREASE OF $228,000. SINCE OUR LAST REPORT IN APRIL. SO OUR RECOMMENDATION IS THAT YOU APPROVE


AND RATIFY THE GRANT AWARDS FOR THIS FISCAL YEAR 2019 OF $228,000. >> THANK YOU. ANY QUESTIONS? WE RECOMMEND APPROVAL OF THE GRANT AWARDS, ITEM 33. ITEM 34 , APPROVAL OF FINANCIAL AFFAIRS POLICY REVISIONS . THE INITIAL COMMENTARY FOR THESE ? >> ON THIS GROUP, I GUESS THE MOST SIGNIFICANT FOR YOU ALL WOULD BE POLICY 1.3 AND 1.4, CONTRACT AUTHORITY AND ITEMS REQUIRING BOARD OF REGENTS APPROVAL. THERE IS AN INCREASE IN THE LIMITS IN WHICH ITEMS WILL REQUIRE APPROVAL BY THE ADMINISTRATION. THIS ACTUALLY I BELIEVE BRINGS US IN LINE WITH OUR PEER INSTITUTIONS . WE HAVE FOUR YOU THAT NUMBER PREVIOUSLY. >> OKAY. >> IT IS 1.3 AND 1.4. >> ANY COMMENTARY ON THAT? >> THEY TALKED ABOUT WHAT WE LOOKED AT WAS WHAT THE LIMIT WAS THERE. WE ARE JUST BRINGING OUR POLICY IN LINE TO THAT. WE ALSO INCREASED SOME EFFICIENCY OF THIS AND WE DID AN EVALUATION OVER THE PAST YEAR AND THERE WERE 17 ITEMS THAT WHEN THEY COME BEFORE YOU, THEY BECOME RELATIVELY MINOR OVER TIME. THEY ARE LARGE AMOUNTS BUT NOT IN THE GRAND SCHEME OF THINGS. IT CAN FREE UP A LITTLE BIT OF TIME IN THIS MEETING FOR MORE SUBSTANTIVE ITEMS RATHER THAN RATHER SMALL ITEMS WE ARE HAPPY TO BRING TO YOU NOW. ALSO TIMING IS AN ISSUE FOR US. WE NOTICED THAT WHEN WE HAD SOME I.T. ISSUES THAT WE NEEDED TO ADDRESS QUICKLY, WE WOULD HAVE TO EVEN WITH A RELATIVELY SMALL PURCHASE WE ARE HAVING TO HAVE SPECIAL CALL MEETINGS JUST TO YOU CAN APPROVE AGAIN A RELATIVELY SMALL PURCHASE AND TO ADDRESS THOSE IN A TIMELY WAY WE JUST WEREN'T COMFORTABLE IN WAITING THREE MONTHS. I THINK WE HAVE SPECIFIC RATIONALE THAT THESE ARE OUT OF LINE AND CREATES UNNECESSARY DELAYS OF NORMAL OPERATION. >> WE ARE RAISING THE NUMBER TO $100,000 THAT WOULD OTHERWISE HAVE TO COME TO THE BOARD FOR $500,000. >> THAT IS IN LINE WITH OTHER INSTITUTIONS? >> I THINK IT'S A LEAP BUT WE HAVE NOT ADDRESSED IT IN SO LONG. WE EVALUATED THAT AND EVEN HAD OUR AUDITOR TAKE A GOOD LOOK AT THAT AND THAT WOULD PUT US IN LINE WITH OUR PEERS. >> THIS IS KIND OF THE CHART THAT WAS PUT TOGETHER. IF YOU WANT TO LOOK AT THAT. >> THAT WOULD BE NICE TO HAVE.


>> ANY DISCUSSION? QUESTIONS? WE WILL BE RECOMMENDING THAT ALL OF THE ITEMS IN THIS AGENDA ITEM 30 4P APPROVED. SO WE WILL GO TO OUR LAST ITEM, THE REPORT ON CONTACT MONITORING. >> THIS PARTICULAR ITEM IS AS A RESULT OF LEGISLATION PASSED IN 84 LEGISLATIVE SESSION. SANIBEL 20 WHICH WOULD REQUIRE VARIOUS CONTRACTS REFERRING IT TO EACH MEETING TO MAKE CONTRACT CHANGES. THE FIRST CONTRACT I BRING TO YOU IS RELATED TO BILLING AND THE CURRENT FISCAL YEAR AMOUNT EXPENDED WAS $1.2 BILLION . THIS IS THE ESTIMATED AMOUNT PROJECT, $41 MILLION. SO THIS IS JUST AN UPDATE OF THAT PARTICULAR CONTRACT. THE SECOND ONE IS A CONTRACT OF THIS PARTICULAR FIRM AND WHAT WE ARE ASKING YOU TO PASS IN ADVANCE FOR COLLEGE OF EDUCATION WATERMARK IN SCIENCE IS THE COMPANY. THAT IS ESTIMATED AT -- AND THE TOTAL CURRENT FISCAL YEAR AMOUNT IS ZERO. THAT IS THE CONTRACTS WE HAD TO REPORT AT THIS PARTICULAR MEETING. >> IF THERE IS NO OTHER BUSINESS THAT WILL CONCLUDE THE COMMITTEE WORK FOR THE FINANCE AND AUDIT COMMITTEE. >> OUR NEXT AGENDA ITEM IS FOR THE BOARD OF REGENTS COMMITTEE OF THE WHOLE TO APPROVE THEIR SELF EVALUATION. MOST OF YOU, EXCEPT FOR THOSE OF YOU WHO DON'T KNOW, THE UNIVERSITY IS ACCREDITED BODY THE SOUTHERN ASSOCIATION OF COLLEGES AND MISSIONS OF COLLEGES AND THE BOARD OF REGENTS ROLES AND RELATION REQUIRE THAT THE BOARD OF REGENTS CONDUCT A SELF-EVALUATION ABOUT ITS RESPONSIBILITIES AND EXPECTATIONS. THIS EVALUATION IS TO CONSIDER THE PRINCIPLES THE BOARD GOVERNANCE, APPLICABLE STATE LAW, THE BOARD RULES, AND THE UNIVERSITY MISSION STATEMENT AND STRATEGIC PLANNING. THOSE EVALUATIONS WERE DONE YESTERDAY IN EXECUTIVE SESSION AND TOMORROW WE WILL RECOMMEND THE APPROVAL OF THOSE EVALUATIONS. THOSE ARE THE RESULTS TO MAKE YOU AWARE OF THOSE. THAT WE DID THAT. THAT BEING OUR ORDER OF BUSINESS FOR THE DAY , WE ARE GOING TO RECESS UNTIL TOMORROW MORNING AT 9 AM. SO THANK YOU VERY MUCH. WE WILL NOW GO TO OUR EXECUTIVE SESSION.

Documents

July 22, 2019-PM Transcript Meeting 329€¦ · 22/07/2019 · july 22, 2019-pm transcript meeting 329 . jack is a got -- >> any questions about that? you indicated that the books