July 2013Workforce and Economic Development Division

California Community Colleges Chancellor’s Officehttp://extranet.cccco.edu/Divisions/WorkforceandEconDev/WEDDRFAs.aspx

CALIFORNIA COMMUNITY COLLEGESCHANCELLOR’S OFFICE

Basics of Accountability Reporting

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 1

Overview

• Financial Reporting– Expenditures: Where and what to report– Summary of Activities

• Key Talent Assessment: 360⁰ Evaluation• Common Metrics

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 2

Reporting on Multiple Funding Streams

Quarterly financial reporting is required on the 3 braided funding streams on which the WEDD RFAs are based.

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students3

EWD programSB 1070Perkins

1B

Financial Reporting: Separate Tracking for Each Funding Stream

Year-to-Date Quarterly Expenditure and Progress Report Websites (YTD)

• https://misweb.cccco.edu/vteaib/Prod/logon.cfm

• https://misweb.cccco.edu/econdev/Prod/logon.cfm

• https://misweb.cccco.edu/SB70/Prod/logon.cfm

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 4

Perkins 1B

SB 1070

EWD program

Quarterly Reporting for Perkins 1B Funded GrantsOnline Form

These include Regional Consortia Grants. Select District/College then the grant number and enter the password. For more detailed information about entering in your expenditures, click the “Year-To-Date Expenditure and Progress Reporting Usage Guide”

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 5

Perkins 1B

Quarterly Reporting for EWD Funded GrantsOnline Form

These include the COEs, Sector Navigators, and Deputy Sector Navigators. Select District/College then the grant number and enter the password. For more detailed information about entering in your expenditures, click the “Year-To-Date Expenditure and Progress Reporting Usage Guide”

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 6

EWD program

Quarterly Reporting for CTE Pathways (SB 1070) Funded GrantsOnline Form

These include the Sector Navigators, Deputy Sector Navigators, and other upcoming grants. Select District/College then the grant number and enter the password.

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 7

SB 1070

Financial Reporting: Two-part YTD Quarterly Reporting

Financial

• Accounting of allowable and allocable expenditures

Narrative

• Summary of activities (include data specifically collected for each funding stream)

• Respond to data and activities specifically collected and completed for each funding stream

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 8

Grant Reporting for Multiple Funding Streams: Deputy Sector Navigator

Economic & Workforce Development • $200,000 from the EWD

program• Based on Ed. Code Sec.

88600• Requires dollar-for-dollar

match• Report into the EWD YTD

https://misweb.cccco.edu/econdev/Prod/logon.cfm

Governor’s CTE Initiative (Pathways)• $100,000 from Pathways

(SB 1070)• Based on Ed. Code Sec.

88530• No match• Report into the Pathways

YTD https://misweb.cccco.edu/SB70/Prod/logon.cfm

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 9

Common Metrics

• Three categories of accountability measures:

– Student momentum points– Leading indicators of curriculum alignment to

workforce needs– Quality of Service Measures for Key Talent

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students10

Key Talent: 360⁰ Evaluation

• Applies to Key Talents:– Regional Consortia Chairs– Sector Navigators– Deputy Sector Navigators– COE Directors

• Tool will be provided by the CCCCO• Included as one aspect of the overall grant

performance evaluation

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students11

Key & Reporting Dates

Reporting DatesOctober 25, 2013 1st Quarter Year-to-Date Expenditure and Progress Report due January 25, 2014 2nd Quarter Year-to-Date Expenditure and Progress Report due April 25, 2014 3rd Quarter Year-to-Date Expenditure and Progress Report due

and Last day for workplan amendments June 30, 2014 Projects Completed July 25, 2014 4th Quarter Year-to-Date Expenditure and Progress Report due August 31, 2014 2013-2014 Final Performance Reports and Final Report of

Expenditures due

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 12

Requirement for Funding

The Chancellor’s Office reserves the right to offer for competitive bid those grantees at the

bottom quartile (25%) of performers.

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students 13