July 16, 2012

Agenda MicroType Skillbuilder MNOP

Speed

Accuracy

Chapter 14 Notes & Practice

PowerPoint and Publisher Study Guides

Review past study guides – On Your Own

Desktop PublishingChapter 14

What is Desktop Publishing?

Desktop Publishing The process of combining text and graphics into one file

called a publication Flyers

Single sheet of paper

Communicates information about an announcement or event

Brochures Folded in various ways to create a look

Gift certificates

Business cards Printed on special paper that separate into pre-cut shapes after

printing

Posters Printed on large paper

May glue or tape several pages together.

Creating a New Publication

Template Master publication that

includes the basic elements for particular types of publications

Used again and again whenever that type of document is needed

Practice: Picnic Flyer

Complete pages 529-530

Text Boxes

Text cannot be typed directly onto a publication page Create a text box first, then

type into text box Insert Draw Text Box⇒ and

then drag the sign on the publication page.

+

Using Building Blocks

Headings, sidebars, and pull quotes can be added quickly Insert ⇒ Page Parts

Viewing a Publication

The Zoom group in the View tab Used to magnify, or zoom into, a

publication page View ⇒ Whole Page F9 key The Layout group

Practice: Picnic Flyer

Complete pages 532 - 534

Adding Graphics

Graphics can be placed on a publication using the Insert tab Insert ⇒ Picture

The Master Page

Master Page Used to create a design that

applies to every page in the publication View ⇒ Master Page

Styles

Styles Set of formatting rules that

can be applied to text Home ⇒ Styles

Typography

Typography Group Located in the Text Box Tools

Format tab Contains commands for creating

stylistic text features OpenType fonts Drop Cap Ligatures

Previewing and Printing a Publication

Previewing a Publication Shows what print outs will

look like File ⇒ Print

Practice: Picnic Flyer

Complete pages 539 - 540

Creating a Template

To create a template Create new publication Add objects Apply formatting File ⇒ Save As ⇒ Publisher

Template

Practice: Meeting Flyer, Jan Flyer

Complete pages 540 - 542

Creating Greeting Cards

Greeting card Made by folding an 8.5” x 11” piece of paper

into four panels To create a blank card

Create a new publication Select More Blank Page Sizes Select Greeting Cards folder in the Publication

Types section Select a card size Use Customize section to select a color and font

scheme

Using Ruler Guides

Publications have colored lines called guides Used to precisely arrange objects on a page Blue guides

Layout guides margin guides and column guides

Green guides Ruler guides

Can be added anywhere on the page and moved around

Practice: Gadgets Birthday, Birthday Party

Complete pages 543 – 544

Adding and Deleting Pages

To add a page Insert ⇒ Page Then select from the options

Insert Blank Page or Insert Duplicate Page

Connecting Text Boxes

Publications with multiple columns or multiple pages have many text boxes Text flows from one text box to another

by connect the text boxes Create a new text box Click the Overflow button Move the pointer over the second text box

until the pointer changes Click once to flow the text and connect the

boxes

Practice: SOS Quarterly

Complete pages 545 - 547

Using Mail Merge in a Publication

Mail Merge Integrates the information stored in an Access

database with a publication Mailings ⇒ Mailings Merge ⇒ Step by Step Mail

Merge Wizard Select Use an existing list

Navigate to the database to use for the mail merge and then select Open

Select the table that contains the merge fields

Select the recipients

Add fields to the publication by clicking fields in the task pane

Click Print preview

Click Print to print the merged documents

Practice: SOS Quarterly

Complete pages 548 - 549

Assignments Exercise 1 pg. 554 Exercise 5 pg. 556 Study previous and current study guides to

prepare for final exam tomorrow Final Exam will include:

Parts of a Business Letter Word Excel PowerPoint Publisher