July 15, 2008 Briefing Template Slides

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Dining Facility Cash Collection ProcessFlow Chart

DFAC Closes Loop Cash Turn-in

Fax/Email/mail

DT + 1131(OMA Cost

Only)GFEBS

DFAS-CL Collections Process in

ADS & GFEBS

Fax/Email/mail

DT + 1131(Food Cost

Only)

STANFINS to Reimburse MPA

DFAS-IN Collections Process in

SRD1

OMA (8522)

Food Cost MPA (5570)

DFAS-IN

1 CCV MPA

1 CCV OMA

DFAS-CL

Dining Facility “Preparer”

OTC/net “Preparer”

Deposit Ticket (DT)

OTC/net “Approver”

DT # + 1131(OMA Cost

Only)

DT # + 1131(Food Cost

Only)

*Add OTCnet DT# to 1131

DT # + 1131GFEBS

Collection in Transit Number

*Add GFEBS CIT# from Resource

Management Office

Minimum: 2 Ea

Legend: Cash Collection Voucher (CCV) - DD Form 1131Operation & Maintenance Account – OMAMilitary Personnel Army – MPADefense Finance Accounting System (DFAS)

Garrison Dining Facility Support

July 15, 2008 Briefing Template Slides

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Military Interdepartmental Purchase Request (MIPR)Flow Chart

IFPM tracks OMA process through GFEBS

until it returns to Installation Food Program to offset operating costs.

Organization requiring support contacts the

Installation Food Program Manager

(IFPM) for cost estimate of support and submits MIPR(DD Form 448) to

Installation to pay for meals at dining facility

DOL Resource Management Office processes MIPR Through

GFEBS for OMA to DFAS-CL and credit back to installation

IFPM identifies the supporting DFAC,

coordinates with their Resource

Management (RM) personnel to process

MIPR into GFEBS (Installation Account). RM provides Unit a MIPR Acceptance (DD Form 448-2)

Installation Food Program Manager manually

processes and provides to RM two Cash Collection

Vouchers-(1) for OMA & (1) for MPA

Garrison Dining Facility Support

DOL Resource Management Office processes MIPR within

GFEBS and generates a Standard Form-1080 or MIPR to DFAS-IN to

credit MPA in STANFINS

•This flow chart describes the basic flow of a MIPR (DD Form 448) from an outside organization (ROTC/JROTC, Boy Scout, Allied Forces, etc.) to a DOL Resource Management (RM) office to pay for cash meals within a dining facility. •If ROTC/JROTC, Allied Forces personnel are on orders and training with an active duty unit than they will eat for free and be put into AFMIS Headcount under ROTC; however, if they are Cadre, instructors and other personnel than they will have to pay the standard meal rate. If the Cadet Command wants to pay using a MIPR (DD Form 448) than the installation RM will have to accept the MIPR and provide a MIPR acceptance (DD Form 448-2) back to the Cadet Command. •Since the MIPR is processed at the Installation level, no monies will be given to the dining facility, so they will have to enter these personnel supported by the MIPR into AFMIS under an FAO Headcount action .Recommendation: The dining facility should be provided a copy of the DD Form 448-2 for their records to show monies were collected).

Note 1: No action would be required through OTCnet.Note 2: Review AR 30-22, Para. 3-37 for authorized support and DoD posted meal rate charges.Note 3: Standard Form -1080 (Voucher for Transfers between Appropriations and/or Funds

OMA = Standard Meal Rate –

Discount Meal Rate for each meal x cash headcount

MPA = Discount Meal Rate for

each meal x cash headcount

Organization Consumes Meals at supporting DFACs

Feeder data is provided to the IFPM

&

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Military Interdepartmental Purchase Request (MIPR)Flow Chart

Once MIPR is approved by the ABO, the unit establishes a field account with SSMO.

SSMO establishes field account within AFMIS and orders rations through the system against the

MPA LOA

Units coordinate with Installation Food IFPM for

operational support from the

Subsistence Supply

Management Office (SSMO)

IFPM provides guidance to unit

requiring support to process MIPR (DD Form 448) to Army

Budget Office (ABO)

Resource Manager submits MIPR to ABO for payment of ration costs and Installation Food Program Manager ensures that requiring activity provides a copy of the MIPR Acceptance (DD Form 448-2) to the SSMO for reimbursement of MPA for food costs associated with field account

Subsistence Supply Management Office Support

Army Budget Office POCMILITARY PERSONNEL DIVISIONMr. Michael Mooney (703) 692-9836 will process MIPR (DD Form 448) and provide Unit with MIPR Acceptance (DD Form 448-2) to show payment received.

Unit Closes Account at the end of the exercise with

SSMO

• This flow chart describes the basic flow of a MIPR (DD Form 448) from an outside organization (NG, Reserve, Allied Forces, etc.) to a DOL Resource Management (RM) office to field meals when opening a field account.

• The MIPR is processed at the Army Budget Office (ABO) level, no monies will be exchanged at the installation.

• MPIR will be submitted to:

MILITARY PERSONNEL DIVISIONATTN: SAFM-BUP-M,Mr. Michael Mooney (703) 692-9836michael.j.mooney1.civ@mail.mil109 ARMY PENTAGON, ROOM 3B349WASHINGTON , DC 21310-0109

• MPA DODAAC: W56T6Z

Unit Conducts Field Training

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Credit Card ProcessingFlow Chart

Installation Food Program Management Office

Installation Food Program Managers

(IFPM) are authorized to obtain a

Government Purchase Card (GPC) for

Subsistence purchases that is

linked to a MPA Line of Accounting (LOA)

The IFPM should provide the installation

MPA LOA to the Government Purchase

Card Coordinator to establish the funding of the IMPAC Card

IFPM should coordinate with the installation Government Purchase Card Program Coordinator within the Mission Installation Contracting Command (MICC) to establish a GPC that supports Subsistence purchases.

Payment Note: The MPA LOA will not be recognized within GFEBS processing so payment will have

to be a manual process through the

GPC Coordinator/RM to DFAS-IN for

payment to US Bank for the GPC

Installation Food Program Management Office

•Subsistence purchased with the GPC card must be issued with proper supply procedures for accountability. If the subsistence is provided to the dining facility, it must be added to the inventory and accounted for on the kitchen requisition documents.

•Subsistence purchase for the Culinary Arts Program should be issued and accounted for by supply documentation within a Culinary Arts file for review and auditing procedures.

•Note 1: Review AR 30-22 & DA Pam 30-22 for authorized accountability procedures.•Note 2: Standard Form – 1080 (Voucher for Transfers between Appropriations and/or Funds)

FPMs should be prepared to provide the GPC Coordinator/RM

with the bank statement, all purchase receipts ,

and a signed statement by the billing official that all purchases have been reviewed and verified for

inclusion with the Standard Form 1080 to DFAS-IN for payment.

Installation MPA LOA can be obtained from:

Military Personnel DivisionATTN: SAFM-BUP-M,Mr. Michael Mooney

(703) 692-9836michael.j.mooney1.civ@mail.mil

Installation use of GPC should be limited to

Emergency issues only. DLA Prime Vendor is the

primary source for obtaining subsistence

Completed subsistence local purchases are supported with GPC. RM Prepares Manual 1080 Voucher transfer.

Bottled water should not be

purchased with the GPC.