JPICH GB 10th meetingjpi-ch.eu/wp-content/uploads/01JPICH-Pilot-Call...ranking list JPICH GB - 10th Meeting Rome, 25 October 2013 5 FIRST PILOT CALL (I): ROAD MAP FOR EVALUATION Deadline

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Cristina Sabbioni – National Research Council (CNR)

JPICH Coordination

JPICH GB 10th meeting

Roma, 25 October 2013

www.jpi-culturalheritage.eu

JPICH PILOT CALL

Results and lesson learned

2 www.jpi-culturalheritage.eu

JPICH/JHEP PILOT CALL (I):

LAUNCH

- Definition of the MoU : 15 November

- Signature of the MoU : by 13 Countries for a total

budget of 3.3 MlEuro

- Definition of the Guidelines for Applicants including

project template

- Launch of the call on 10th of January

- Publication of the call on JPICH web site, HERITAGE

PORTAL and Participating Programme Owners web

sites

JPICH GB - 10th Meeting Rome, 25 October 2013


JPICH/JHEP PILOT CALL: RESEARCH TOPICS

① Methods, tools and modelling for understanding

damage and decay mechanisms on tangible heritage

(including buildings, sites and landscapes).

② Materials, technologies and procedures for the

conservation of tangible cultural heritage.

③ Use and re-use of buildings and landscapes, including

the relationship between changes of use and public

policy, including costs and added value.

④ Increasing understanding of cultural values, valuation,

interpretation, ethics and identity.



JPICH/JHEP PILOT CALL: CHARACTERISTIC

• Eligible applicants: Universities, Research Org., Enterprises

» Min. 3 Partners from 3 Countries

• Countries involved: 13 Countries

» 15 Funding Programme Owners

• Call Process: One step process

• Evaluation Procedure National eligibility evaluation +

» Common scientific evaluation

• Call Budget 3.3 M€

• Funding schema Virtual common pot

» National funding decisions according to ranking list



FIRST PILOT CALL (I):

ROAD MAP FOR EVALUATION

Deadline for proposal

submission • 5 April 2013

National eligibility evaluation

• 10 April – 10 May

• 10 April - 15 May

Evaluation period

(including international

peer review )

• 10 May – 30 June

• 15 May – 3 July

• 4-5 July –SC Meet



FIRST PILOT CALL (II) :

ROAD MAP FOR EVALUATION Communication of the proposal

evaluation results to

national funding bodies

• By 5 July

• Sent on 10 July

Meeting of the funding

Organizations

Communication of decisions to

Project Coordinators by

the Call Secretariat

• By 15 July

• 18-19 July

• by 30 July



FIRST PILOT CALL (III)

ROAD MAP FOR EVALUATION

National funding bodies to complete

administrative procedures related to successful proposals

• 1 August - 30 October

Projects start

• 1 November/

1 December



The national eligibility check by each country was

concluded by the 15 of May.

On the 16 of May the WP3 Task Leaders (MIBAC, RCE and

RPF) met in Brussels and agreed on the following criteria:

- Proposals with all eligible Partners go to the

independent peer evaluation

- Proposals for which the Coordinator is not eligible do

not go

- Proposals for which the eligible Partners are from less

than three Countries do not go

NATIONAL ELIGIBILITY EVALUATION: PHASE

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NATIONAL ELIGIBILITY EVALUATION: PHASE 1

Proposals for which the eligible Coordinator and Partners

are from at least three Countries, but one Partner is not

eligible, are in a pending list.

For the Proposals in the pending list the following

procedure was decided: i) they were submitted to the

independent peer evaluation; ii) the Scientific Committee,

which received the evaluations, was asked advise on the

possibility to negotiate the project without the

participation of the non-eligible Participant.



Following these criteria on the 89 Proposals submitted,

following the national eligibility check the result is:

62 Proposals go

21 Proposals no go

6 Pending Proposals

• MoU Signatories were informed on the 20th of May and received

the file including the 3 lists (go/pending/no go proposals).

• The WP 3 Task Leaders proceeded with the evaluation.

• The call secretariat informed the Leaders of the no go proposals

about the non eligibility of Partner/s => NCP

NATIONAL ELIGIBILITY EVALUATION: PHASE 1



INTERNATIONAL PEER REVIEW

• “All eligible proposals will be peer reviewed by experts prior to the final assessment and ranking by the Scientific Committee.

• The assessment of proposals will be undertaken by the Scientific Committee who will be supplemented, if necessary, by other experts chosen from a new list of independent international experts proposed by JPI-JHEP Participants. The expertise of the committee will, therefore, cover all fields of research addressed in the call. “

FOLLOWING THE GUIDELINE FOR APPLICANTS


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LIST OF INDEPENDENT INTERNATIONAL EXPERTS

IN ADDITION TO THE SCIENTIFIC COMMITTEE

PEER EXPERT REVIEWERS

Each JPICH Country proposed a minimum of 6 experts, at

least 1 expert per topic

(expert information : topic, key words, Institution -e mail,

verified agreement)

The JPICH List of Peer Expert Reviewers was set up:

113 Experts Top 1 : 29 Top 2: 27

Top 3 : 29 Top 4: 48

TOTAL PEER EXPERTS INVOLVED IN THE EVALUATION

PROCESS : 107 (85 effective)

www.jpi-culturalheritage.eu JPICH GB - 10th Meeting Rome, 25 October 2013


EVALUATION : INDEPENDENT INTERNATIONAL EXPERTS

• 3 evaluators, 2 evaluators only for 2 proposals with budget < 150KE

• Allocation of proposals to experts by WP3 Task Leaders as a function

of topics

• Max 3 proposals per expert

• Experts received :

Confidentiality declaration

Guideline for evaluation

Proposal/s

Template Evaluation Sheet (includ. declaration conflict of interest)

• Average 2-3 weeks for evaluation

• Managed 202 evaluations


Documents

JPICH GB 10th meetingjpi-ch.eu/wp-content/uploads/01JPICH-Pilot-Call...ranking list JPICH GB - 10th Meeting Rome, 25 October 2013 5 FIRST PILOT CALL (I): ROAD MAP FOR EVALUATION Deadline