14TH ANNUAL

Raising Awareness and Support for

Catholic Education

Co-Cathedral of the Sacred Heart 1111 St. Joseph Pkwy., Houston, TX 77002

JOIN US ON SATURDAY, FEBRUARY 16, 2019

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TABLE OF CONTENTS

Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Race Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

School Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Important Dates for School Communities . . . . . . . . . . . . . . . . . . . . . . 6

FAQs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Catholic School Village . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Volunteer Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Steps High Tops . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Promoting Your School Team . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-12

Donation Collection Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-14

We’re Here to Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Form Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

First, THANK YOU! for agreeing to help us make the 14th annual Steps for Students

a HUGE success for our Catholic schools! YOUR role in the success of Steps for

Students is critical as you will set the tone for how people respond to the possibilities

that exist with this event, and you have the potential to make Steps for Students

the BEST event for your school this year! Steps for Students is not only the largest

community event hosted by Catholics in the city of Houston, it is also the BEST event

for our students to see how the community supports them and their schools . The unity

that is felt for this effort and the solidarity that is built at the actual event is completely

and totally AMAZING!

Steps for Students is near and dear to my heart as it is the largest event that publicly

supports Catholic education in our state, and maybe even the nation! It is because we love our Catholic schools

and want to help transform our students into disciples of Jesus Christ that the enormity of this event has such an

incredible impact on the community . With over 12,000 supporters last year and hopefully more this year, the ability

for us to evangelize and promote the diversity of our schools to those attending and those observing is awesome .

Secondly, keep the goal in mind! Our goal is that every school participates with enthusiasm and gusto in Steps for

Students! This training packet will provide you with everything you need to gain a better understanding of how the

event works and how to make the most of this event within your community . Getting the students, their families,

parishioners, and friends to participate is all that it takes, and the funds go directly back to your school!

I hope that you will encourage more families to attend the event this year so that we can show our pride in our

Catholic faith and Catholic schools! I look forward to seeing you there!

In Him we trust,

Debra Haney, M. Ed.

Superintendent of Catholic Schools

Welcome from the

steps grand marshall

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What is Steps For Students?It is a community event raising awareness and much needed funds for Catholic schools in the Archdiocese of Galveston-Houston .

Schools encourage their communities to register for the race, join the school team and if desired, to solicit donations for their school .

• Registration: September 2018 – January 31, 2019 - $20

• Late Registration: February 1, 2019 – February 15, 2019, 7 pm - $30

• Online registrations and donations are subject to a processing fee of 4 .45% + $0 .30 which can be covered by the person making the payment . In addition, the Archdiocese will also subtract $2 .00 per registrant from the school total before funds are distributed . This is to help offset some of the costs of the race .

• Funds are distributed to the school by the end of March

When and where is Steps for Students?Saturday, February 16, 2019 Co-Cathedral of the Sacred Heart 1111 St . Joseph Parkway Houston, TX 77002

Race day schedule • Sunrise Mass at the Co-Cathedral of the Sacred Heart – 6:30 am

• Catholic School Village Opens – 6:30 am

• Presentation of the David Guite Spirit Award – 7:45 am

• 5k USA Track and Field Sanctioned Race – 8:00 am

• Post-Race Party – 9:00 am

Race Information

TO REGISTER VISITWWW.STEPS4STUDENTS.ORG

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Principal’s Checklist

Assign a Steps for Students School Representative (Steps Rep) to lead your team’s effort and notify the Development Department of your participation

Determine and publicize school registration/fundraising goals and activities

Register for the race and create a fundraising page

Rally your community to participate

If your school is parish-based, partner with your pastor

Sign up your school to cover a volunteer need

Confirm that offline donations are posted to your school team fundraising page or your personal fundraising page and tracked on the pledge ledger

Attend the race and have fun!

Confirm that the final pledge ledger listing all offline donations is sent to the Development Department by February 22, 2019

Celebrate your team’s success and place next year’s race on your calendar!

SChool Checklist

Steps Rep’s Checklist Register online as your school team captain and personalize your fundraising page .

Attend the Steps training on September 17, 2018

Create a timeline of activities for your school’s Steps team efforts

Promote and track registration, school goals, and fundraising incentives throughout the school community

Coordinate participation in Steps T-Shirt contest and Catholic School Village and submit all required information to the Development Department

If desired, produce a school video to promote the race and after approved, share with your community (see page 12 for official rules)

Make sure that offline donations are tracked, added to the appropriate fundraising page and reported on the pledge ledger

If you have reached 75% participation based on enrollment, submit David Guite Spirit Award application to the Development Department

Coordinate school volunteers for pre-race or race-day - each school is asked to supply at least ten volunteers

Attend the race and have fun!

Send the final pledge ledger listing all offline donations to the Development Department by February 22, 2019

Celebrate your team’s success and place next year’s race on your calendar!

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Important Dates for School Communities

T-SHIRT CONT EST! Deadline to submit one

official entry from school: Friday, November 16, 2018

Online Registration September 2018

Steps Training Session #1 Monday, September 17, 2018 12 - 1:30 pm Chancery at St . Dominic Center 2403 Holcombe Blvd ., Houston, TX 77021 Training Room 140

Steps Training Session #2 Tuesday, December 4, 2018 12 - 1:30 pm Chancery at St . Dominic Center 2403 Holcombe Blvd ., Houston, TX 77021 Training Room 140

DEADLINE: Steps T-Shirt Contest Friday, November 16, 2018 at 4 pm

DEADLINE: Catholic School Village Space Request Friday, December 14, 2018 at 4 pm

Packet Stuffing FIRST: Saturday, January 19, 2019 9 am - 1 pm St . Vincent de Paul Catholic School 6800 Buffalo Speedway, Houston, TX 77025

SECOND: Saturday, February 2, 2019 9 am - 12 pm St . Jerome Catholic School 8825 Kempwood Dr ., Houston, TX 77080

DEADLINE: School Team Packets Last day to register and have packet sent to school: January 31, 2019

Packet Pick-Up FOR SCHOOL TEAMS: Saturday, February 2, 2019 12 pm - 2 pm St . Jerome Catholic School 8825 Kempwood Dr ., Houston, TX 77080

FOR INDIVIDUALS: *Please bring your registration confirmation email to packet pick-up Saturday, February 9, 2019, 10 am - 3 pm Chancery at St . Dominic Center - Morkovsky Hall Room 205 2403 Holcombe Blvd ., Houston, TX 77021

LAST CHANCE Packet Pick-Up Thursday - Friday, February 14-15, 2019 12 pm - 7 pm Chancery at St . Dominic Center - Morkovsky Hall Room 104 2403 Holcombe Blvd ., Houston, TX 77021

The race will take place on Saturday,

February 16, 2019

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FAQsWhat happens if it rains on race day? Steps for Students is an all-weather race and unless there is an immediate safety concern, we will run . IF the weather is severe, we urge you to watch our Facebook page and the Steps for Students website as these are the communication vehicles we will use to announce a delayed start or cancellation the morning of the race .

Can we bring pets to the race? NO .

What if our school is an independent or regional school (I.E. NOT A PARISH-BASED SCHOOL) and doesn’t have a pastor? We have seen great success from schools that are independent who have asked a Priest, Sister, or seminarian from a neighboring parish (without a school) to join their team in support of Catholic education .

What do other schools do with their Steps for Students funds? Some schools use their funds to provide additional tuition assistance to families at their school, some use funds to revamp their technology program with SMART boards and Chrome books . Some schools realize they have been blessed and choose to share their blessings by ‘adopting’ a school in need and give their funds to that school .

For more FAQs, visit steps4students.org

Please leave me at home on

race day!

Remember...Race day schedule 5:30 am Set up for Catholic School Village - MUST be setup by 6:30am 6:30 am Mass at the Co-Cathedral of the Sacred Heart 7:45 am Presentation of the David Guite Spirit Award 8 am 5K Run/Walk 9 am Post-Race Party

Registration fee There are several types of registrations available for the 2019 race . They are: • Timed Registration - $20 • Untimed Registration - $18 • Registration for 4 or more people - $18 per person (all will be timed) • Hit the Snooze for Students - $18 (does not include timing chip or bib) • Sponsor a Runner - $20

As of February 1, 2019 all registration fees will increase by $10 . School team designated registration will directly benefit the selected school .

Share your team info The best way to ensure people join and donate to your team is to put a link to the Steps website on your school’s website home page . Also be sure to share your team page with your community via email or Facebook .

Steps Mentors – Need Some New Ideas to Take Your Team Over the Top? The Steps Mentor Committee is here to share ideas for making Steps a success at your school . Email Diane Wooten at wootend@sfdsschool .org .

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catholicschool villageThe Catholic School Village provides an opportunity for all school communities to come together to celebrate and share their school spirit on race day. It is located adjacent to the Downtown Chancery at the intersection of Fannin and Pease. Space is available for schools who meet the request deadline to set up a booth for their families to socialize, enjoy refreshments, play games etc.

The rules of the Catholic School Village are as follows:

Space is extremely limited. Requests must be received by December 14, 2018 and will be accepted in the order they are received.

Setup takes place between 5:30am – 6:30am on race day. Tents, tables and chairs are to be provided by the team directly. The Archdiocese will not provide these items.

All tents MUST be weighted down with sandbags. Staking the tent is not allowed.

If food is being prepared onsite, all adjacent areas to which sparks or heat might spread must be at least 25 ft away from combustible structures and inspected at least 30 minutes after the event is over. A fire extinguisher must be present at all times.

Each school team is responsible for the clean-up and proper disposal of all garbage in their space and this must be complete by 12pm on race day.

ALCOHOL IS NOT PERMITTED AT STEPS FOR STUDENTS.

A space reservation request form will be distributed electronically in the Fall. Each school who would like space in the Catholic School Village is asked to complete the electronic form no later than December 14, 2018.

New this year! Awards will be given out on race day to schools participating in the Catholic School Village! Information about the award categories will be available prior to race day. Be creative and showcase what is special about your school!

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VolunteerInformationVolunteers are a vital part of the success of the race! Race day takes over 300 volunteers working together to ensure a safe and memorable event for all . It is an expectation that each school community will provide at least 10 volunteers to assist with either pre-race or race day activities . A list of volunteer opportunities will be available in November at steps4students.org/info/volunteer .

Service Hour Commitments Validation for student service hour commitments is provided at the time of volunteer service . It is the student-volunteer’s responsibility to bring the necessary forms required by their credit-granting organization . For certain volunteer positions, double service hours are awarded .

Questions about Volunteer Opportunities:Please email volunteer@steps4students.org .

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Steps high TopsSteps for Students is a great opportunity to raise awareness and fellowship among our Catholic School communities . All schools in the network of Catholic Schools in the Archdiocese have the opportunity to participate in Steps, fundraise for their school, and are able to designate the funds raised to meet their unique school needs . Some schools have used funds for tuition assistance, purchased improved technology and updated campus facilities . Schools have raised $4 .78 million since 2006 through this event .

TEAM NAME # REGISTERED

St . Laurence Catholic School 823

Christ the Redeemer Catholic School 571

St . Michael Catholic School 491

St . Catherine’s Montessori 442

St . Ambrose Catholic School 440

St . Anne Catholic School- Tomball 427

St . Helen Catholic School 414

St . Elizabeth Ann Seton Catholic School 411

St . Martha Catholic School 392

Sacred Heart Catholic School- Conroe 381

2018 TOP 10 FUNDRAISING TEAMS

TEAM NAMEREPORTED TOTAL RAISED 2018

(online & offline before registration fees added)

Christ the Redeemer Catholic School $105,170 .60

Assumption Catholic School $102,446 .50

Sacred Heart Catholic School- Conroe $47,793 .80

St . Ambrose Catholic School $40,312 .97

Sacred Heart Catholic School- Crosby $26,135 .27

St . Mary of the Purification Catholic School $24,427 .20

Our Lady of Fatima Catholic School - Galena Park $21,309 .38

St . Jerome Catholic School $20,420 .06

Our Lady of Guadalupe Catholic School $19,730 .94

St . Francis de Sales Catholic School $18,509 .60

2018 TOP 10 TEAM REGISTRATIONS

The school with the largest team as of February 10, 2019 will have the opportunity to have 10 representatives fire confetti cannons at the start of the race!

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promoting yourschool team

Promotional Materials Every school will be given posters, postcards & yard signs to distribute throughout your campus . Make sure they are in a heavy traffic area! (ex . school’s front doors, on Church’s message board)

Get Social Use your school’s communication tools to your advantage . YOU know how your school community likes to get their news . Maybe it is the Tuesday folder home, maybe it’s on your school’s Facebook page . Whatever the method of communication—USE IT! Don’t forget to share your team’s fundraising page to promote your efforts! Using the hashtag of #Steps4Students in your social media posts allows for the pictures shared and all posts to be automatically grouped together on social media platforms . Please share your Steps memories and activities by including #Steps4Students .

14TH ANNUAL

Raising Awareness

and Support for

Catholic Education

FOR RACE INFORMATION VISIT

Co-Cathedral of the Sacred Heart

1111 St. Joseph Pkwy., Houston, TX 77002

6:30 am Sunrise Mass @ Co-Cathedral of the Sacred Heart

6:30 am Catholic School

Village Opens

7:45 am Presentation of the

David Guite Spirit Award

8:00 am 5K Run/Walk

9:00 am Post-Race Party Begins

RACE DAY SCHEDULE

steps4students.org Steps for Students 5K Run’s Facebook page

ONLY $20 PER RUNNER

REGISTER TODAY AT

AT THE CO-CATHEDRAL OF THE SACRED HEART

JOIN US ON SATURDAY, FEBRUARY 16, 2019

14TH ANNUAL

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CREATE A PROMOTIONAL VIDEO

Steps for Students videos are easy to produce - you can do it with just a smartphone - but can have a huge effect on motivating your team and getting them revved up for race day! We’ve seen some pretty awesome videos that rallied their schools on to greatness! Check out our previous team videos on steps4students .org .

Official Rules for Videos • ALL Steps for Students school videos MUST be approved by the Archdiocesan Office of Communications BEFORE they are shared or posted on any website—parish, personal, school, etc . This is in accordance with the Social Media Policy of the Archdiocese and there are no exceptions to this rule . Failure to have a video approved may result in school disqualification from awards .

• When you are uploading your video to YouTube or another service, it must be done so as PRIVATE and UNLISTED until has been approved .

• Send the private link for your video to steps4students@archgh.org for review and you will be notified of its approval . This generally happens within 24 hours, but if longer we will notify you .

For ideas of how to engage your entire community and create a successful Steps campaign, see our school case studies at www.steps4students.org .

Don’t JustTell Your Story...Sell Your Story!

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Donation CollectionProcedure

Overview:

Steps for Students 5K Run/Walk is an amazing opportunity for school communities to raise unrestricted funds for their unique needs . Team registration fees, and donations are returned to each school . School communities are responsible for tracking offline donations to their Steps for Students campaign and reporting totals to their communities and the Archdiocese .

Types of Donations:

Online:Online registrations and donations are subject to a processing fee of 4 .45% + $0 .30 which can be covered by the person making the payment . Online registrants can create and personalize a fundraising page during or after the registration process until February 15, 2019 at 7pm . It is important to remind your community to join your school team when they register . Once a page is created and personalized, a link to the page can be emailed to friends and family members, who can then click to donate by credit/debit card . The main school page will automatically display the pledge total for individual pages linked to the school team .

Offline:Donations to your team can be made by check or cash in person or by mail to your school . Each donation must be listed on the pledge ledger and added to the school’s fundraising page as an offline donation .

How are Donations Collected?

Online:All donations made online are sorted by school team and deposited monthly via electronic transfer to the Archdiocese . All funds will be distributed to schools by the end of March .

Offline:Each school community can decide upon the collection process for offline donations that works best with their existing processes . However, every offline donation must be recorded on the pledge ledger and reported .

How are Donations Recorded and Tracked?

Online:Online donations will show up on personal fundraising pages and the total is displayed on the team page .

Offline:It is the responsibility of each school to track and report all funds received. A pledge ledger is included at the back of this manual . Please distribute a copy to the person assigned to track and report donations for your school . Each offline donation should be entered on the ledger and a running total of donations kept for your school . Enter offline donations to the school’s fundraising page to show all teams an accurate fundraising total for your school . Please mail a copy of the final ledger to the Archdiocese by February 22, 2019 .

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Donation CollectionProcedure

Depositing Funds:

Donations by check:

• Checks should be made to the Archdiocese of Galveston-Houston with a note in the memo line “Steps– (your school name)” . If the school has a common name, example “St . Anne”, please include the city where the school is located as in “St . Anne-Tomball” .

• Record pledges made by check on the ledger .

• Make a copy of the donation form and check for your records .

• Please mail original donation forms and checks made out to the Archdiocese along with a copy of the ledger to:

Archdiocese of Galveston-Houston P.O. Box 4817 Houston, TX 77210-4817

• If a check is written to your school, deposit it into account 4500 .81 .120 .09SCH-MFR-Other-Steps for Students (per PAS) and record it on the pledge ledger .

Cash donations:

• Record pledges made in cash on the ledger .

• Deposit cash into school account 4500 .81 .120 .09SCH-MFR-Other-Steps for Students .

• Mail the original donation forms with an accounting of the deposited funds and a copy of the final ledger by February 22, 2019 to:

Archdiocese of Galveston-Houston P.O. Box 4817 Houston, TX 77210-4817

Offline donations of $250 or more should be acknowledged with a thank you letter and tax receipt on school letterhead.

Questions? ?

If you have questions about

this procedure, please contact

Julie Eberle at

jeberle@archgh.org

Or call the Development Office at

713.652.4417

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A new feature available on www .steps4students .org this year is the customer success chat bubble located at the bottom of the page . They are available during business hours to answer questions such as:

How do I register for the race?

Why does my name not appear on my school team?

How do I search for a registrant?

Why have I not received credit for a donation made to my fundraising page?

How do I edit and share my personal fundraising page?

How do I log an offline gift?

For questions specific to your school team efforts, please contact Julie Eberle in the Archdiocesan Development Department at jeberle@archgh .org .

HOW DO I GET INFO ON RACE DAY?

Up to the minute information will be communicated through our Facebook page . In order to receive updates, be sure to like our page! The Facebook blog will also be visible on www.steps4students.org .

We’re here to help!

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FORM INDEXT-Shirt Design Contest Entry Form . . . . . . . . . . . . . . . . . . . . . . . . . Due: 11-16-18 by 4 PM

David Guite Spirit Award Entry Form . . . . . . . . . . . . . . . . . . . . . . . . . Due: 2-1-19 by 4 PM

Pledge Ledger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Due: 2-22-19 by 4 PM

Registration Form . . . . . . . . . . . . . . . . . . . . . . . . . . Not Accepted After: 1-31-19 at 4 PM

Show Us Your Steps Spirit

Help us design the 2019 Official Race Shirt Due Date Nov 16, 2018 by 4 pm Each school can submit one entry to steps4students@archgh.org

*The winning submission will inspire the official design.

Name: _______________________________________________________

Grade: _____________________________________________________

School: ____________________________________________________

Steps for Students David Guite Spirit Award

School Name: ____________________________________________________________________________________________________

Address: _________________________________________________________________________________________________________

Contact Name (Must be on-site on race day): ___________________________________________________________________________

Telephone: _____________________________ Cell # for Race Day: __________________________________________

The award is based on the following criteria:

• PARTICIPATION: 75% OF ENROLLMENT Your official enrollment number for consideration of the David Guite Spirit Award is the number on file with the CSO . In order to be considered, the number of registrants on your team must be at least 75% of your official enrollment .

• SHOWING STEPS SPIRIT What does winning the David Guite Spirit Award mean to your school?

• Why does your school love Steps for Students?

• Does service factor into your Steps promotional efforts?

• CREATIVITY What creative ideas has your school employed to showcase and promote your Steps efforts?

• Have you created a Steps video? If so, you must include the URL of the video: _________________________________________

DUE FEBRUARY 1, 2019 BY 4 PM

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HELP RAISE FUNDS AND AWARENESS FOR CATHOLIC EDUCATION! WHAT IS STEPS FOR STUDENTS? Steps for Students consists of a Sunrise Mass, Catholic School Village, 5K USA Track and Field Association sanctioned race and a post-race party.

HOW WILL STEPS FOR STUDENTS HELP RAISE AWARENESS AND FUNDS FOR CATHOLIC SCHOOLS? • Any registration fees and donations collected by individual runners/walkers may be designated to benefit the Catholic school of their choice.

• All funds left undesignated by participants will directly benefit the Archdiocesan Tuition Assistance Program, which helps to make Catholic education affordable and accessible for all students.

HOW CAN I GET MORE INFORMATION ON STEPS FOR STUDENTS? For more information please visit our website at www.steps4students.org.

WHAT:USA Track & Field Sanctioned 5K Run/Walk benefiting the Catholic Schools of the Archdiocese.

WHEN:SATURDAY, FEBRUARY 16, 2019

WHERE:Co-Cathedral of the Sacred Heart1111 St. Joseph Pkwy, Houston, TX 77002

Make Checks Payable to: Archdiocese of Galveston-Houston. In the memo field, please write “Steps for Students” and mail to: PO Box 4817 - Houston, TX 77210-4817Online Registration: Participants may register online at www.steps4students.org

Only one entry per registration form:

Name _____________________________________________ Birthdate _____________________ Gender _______________

Address ___________________________________________ City, State, Zip _______________________________________

Phone ____________________________________________ Email ______________________________________________

Name of student this registration supports: _______________________________________________________________________

Emergency Contact Name ____________________________________________________ Phone _________________________

Please Choose One:

Please direct my registration fee to the Archdiocese Tuition Assistance Program Please direct my registration fee to the Catholic School of my choice: _____________________________ _____________________

T-shirt Size (please circle one): Youth: S M L Adult: S M L XL XXL

Fees: Timed Registration $20 Untimed Registration $18 Does Not Include Timing Chip Registration for 4 or more people $18 per person - All Will Be Timed Hit the Snooze for Students* $18 Does Not Include Timing Chip or Bib

Sponsor a Runner’s Registration Fee $20 Additional Donation $ ____________ Total $ ____________ Signature Date

REGISTRATION FORM

School Name City

*About Hitting SnoozeToo early in the morning to run? This option allows you to be a virtual participant and still support a school with your registration fee. T-shirt included but no race packet or runner’s bib will be issued.

[Form due][01/31/19 @ 4pm]

STEPS FOR STUDENTSREGISTRATION FORM

NO PAPER REGISTRATIONS ACCEPTED AFTER 1-31-19 AT 4 PM! ANYONE 2 OR OLDER WHO WILL BE ON THE RACE COURSE MUST REGISTER!

*As of February 1, 2019 all registration fees will increase by $10. Waiver: In consideration of acceptance of this entry, I hereby waive and release any and all claims against the Archdiocese of Galveston-Houston, Steps for Students and any and all other sponsors and officials of the Steps for Students 5K Run/Walk for any injury or illness which may directly or indirectly result from my participation in the event. I state that I am in proper condition to participate in the event. If entrant is under 18 years of age, parent or guardian must sign waiver and it applies to entrant and/or parent guardian. The race director reserves the right to refuse any entry.