Joe Baca, Travis Cano,

Ray Pasco, A.J. Quartararo

ACME WIDGETS

BACKGROUND INFORMATION• Tracking hardware/software assets

• Collect and manage information

• Computers, Printers, and Software

• Initial method not multiuser and scalable

• $100,000 budget for a six month project

• Covers the cost of labor, new hardware/software, and training

PROBLEM DEFINITION• MS Excel and Access

• Company has two locations now

• New system needs to be multiuser, scalable

• Minimizing Change in Work Assignments

• Union must approve

• Ensures greater acceptance

• Main issue lies with equipment used and process to maintain quality data

• A technical solution is necessary

CURRENT SYSTEM DEFINITION• Software inventory tracked in MS Excel

• Hardware inventory tracked in MS Access

• The system operates on individual computers

• The files are shared among managers and technicians on a central server

• No way to track when a file is being modified

PIECES FRAMEWORK• Performance – Files located on a server where managers can update them, as

long as someone else is not doing so. Makes difficult to coordinate between two sites

• Information – Asset information stored in two different file types. Hard to combine reports

• Economics – Budget is $100,000

• Control – Managers can update files, but must assume that no one else is trying to do the same

• Efficiency – Two different file types diminishes efficiency of information and generating reports. Collaboration is difficult on current system

• Service – Current system can lead to inconsistencies in data as managers at multiple sites update files located on a central server

FISHBONE DIAGRAM

PROJECT FEASIBILITY ASSESSMENT• Operational – Proposed solution satisfies the system requirements

• Cultural/Political – Obtaining input from managers both willing and unwilling to change

• Technical – New system is technically feasible

• Schedule – Six month timeline is adequate. If need arises, this could be pushed back

• Economic – Expected cost is $86,500. This allows for about $13,500 of cost overrun.

• Legal – Union approval is possible with the proper channels. Minimal impact to work assignments will aid in this process.

PROJECT FEASIBILITY ASSESSMENTDevelopment Costs

Personnel:2Systems Analysts ($50.00/hour) $30,0002Programmer/Analysts ($35.00/hour ea) $19,0001GUI Designer ($40.00/hour) $5,0001Telecommuncations ($50.00/hour) $2,5001System Architect ($50.00/hour) $6,0001Database Specialist ($45.00/hour) $5001System Librarian ($15.00/hour) $2,000

Expenses:Training $3,500

New Hardware & Software1Development Server $10,0001Server Software (operating system, etc) $3,0001DBMS Server Software $2,000

Client Software $3,000

Total Development Costs $86,500

Projected Annual Operating CostsPersonnel:

2Programmer/Analysts ($35.00/hr) $40,0001System Librarian $6,000

Expenses:1Maintenance for server $1,0001Maintenance for DBMS Software $1,000

Total Projected Annual Costs $48,000

PROJECT PLAN• Design the interface using an in-house database

• Allow access via a website that allows multiple users and continuously updates, and allows simultaneous updates

• Both locations will have the latest data

RECOMMENDATIONS• Web based solution that will allow multi-user access

• Continuous update across locations

• Satisfy manager request to stay in house

• Iterate implementation and test at one location first

• Offer training in order to ensure proper system use

ERD DIAGRAM

SYSTEM OUTPUT

SYSTEM OUTPUT

USER INTERFACE

USER INTERFACE

APPENDIX

PIECES FRAMEWORK• Performance – Files located on a server where managers can update them, as

long as someone else is not doing so. Makes difficult to coordinate between two sites

• Information – Asset information stored in two different file types. Hard to combine reports

• Economics – Budget is $100,000

• Control – Managers can update files, but must assume that no one else is trying to do the same

• Efficiency – Two different file types diminishes efficiency of information and generating reports. Collaboration is difficult on current system

• Service – Current system can lead to inconsistencies in data as managers at multiple sites update files located on a central server

FISHBONE DIAGRAM

PROJECT FEASIBILITY ASSESSMENTDevelopment Costs

Personnel:2Systems Analysts ($50.00/hour) $30,0002Programmer/Analysts ($35.00/hour ea) $19,0001GUI Designer ($40.00/hour) $5,0001Telecommuncations ($50.00/hour) $2,5001System Architect ($50.00/hour) $6,0001Database Specialist ($45.00/hour) $5001System Librarian ($15.00/hour) $2,000

Expenses:Training $3,500

New Hardware & Software1Development Server $10,0001Server Software (operating system, etc) $3,0001DBMS Server Software $2,000

Client Software $3,000

Total Development Costs $86,500

Projected Annual Operating CostsPersonnel:

2Programmer/Analysts ($35.00/hr) $40,0001System Librarian $6,000

Expenses:1Maintenance for server $1,0001Maintenance for DBMS Software $1,000

Total Projected Annual Costs $48,000

THANK YOU