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JOB DESCRIPTION
1. Title and Full Name:xxx
2. Job title: Administati!e O""i#e Assistant
$. Status:Full time
%. De&atment:Finance and Administration
'. O(ani)ational Relations*i&:
Su&e!ised b+: Finance and Administrative Officer
Re&ot to: Finance and Administrative Officer
Su&e!ision: Receptionist, Cleaner, guards
,. Duties and Res&onsibilities:
The responsibilities of the Administration Officer are as
follow:
1 To assist Finance!Administrative Officer in administering and
monitoring all
activities of the Administration section, ensuring that it is
operating smoothl",efficientl" and in a timel" manner
2. To assist Finance!Administrative Officer in supervising and
providing guidance
to team members regarding the commitment of wor#s assigned
$ To activel" communicate within team and with other departments
in a
cooperative and good will manner through all possible
communication means% To assist Finance!Administrative Officer in
organi&ing and maintaining the
filing s"stem of the Open 'nstitute:1 Organi&ational
documentations
( )mplo"ees* profiles, their related documents, and contracts$
All organi&ational policies: statute, polic" and meeting
minutes
+ To assist Finance!Administrative Officer in organi&ing, to
chec# and managethe following things:
1 )ffective use of the office*s supplies and stationeries( raft
letters! of than#s, repl" letter, invitation letter to other
organi&ations and institution concern- To ta#e minute for
the meetings as assigned b" the )xecutive irector or her
designated person. To participate in the organi&ation*s
polic" development, if necessar"
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/ To organi&e and maintain regular inventor" list of
propert" of the organi&ationat ever" six months basis in
cooperation with finance officer assistant
0 To liaise with external contacts to assure smooth operation of
theAdministration, ie local authorities, partner organi&ations,
and so on
1To ta#e part in staff!volunteers recruitment and selection11To
provide organi&ational orientation to staff!volunteers
1(To regularl" communicate and develop reports, wor# plan, time
schedule,arising problems, and results of related wor#s to the
immediate supervisor
1$To participate and contribute #nowledge and experience to
build team
capacit"
14. All access and information must be #ept confidential and be
communicated
internall" onl" with the person2s3 designated b" the immediate
supervisor1+Administrative access permission 2user name and
password3 of all hosting
and web s"stems are onl" granted to do the assigned tas#s An"
change musthave prior approval from the immediate supervisor
1-To perform effectivel" and in timel" manner wor#s assigned and
underta#e
an" other support duties as ma" be re4uired from time to time b"
the)xecutive irector or the person designated b" the )xecutive
irector
55555555
Created on: -!$!0 6ersion:( 7": The Open 'nstitute
