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Jim Grieger, CIH, CSP Cornell University
Jim Grieger, CIH, CSP Cornell University
Occupational Health and Safety Management Systems
Goals for this PresentationGoals for this Presentation
•Help explain “management systems” approach to H&S
•Insight into the ANSI Z10 standard development experience
•Overview the requirements of Z10
•Informative and helpful
•Help explain “management systems” approach to H&S
•Insight into the ANSI Z10 standard development experience
•Overview the requirements of Z10
•Informative and helpful
Why Get Involved?Why Get Involved?
•2000-Cornell commitment to EPA to establish an EMS
•August 2000-AIHA - formation of Z10 Committee-ANSI process requires balance
•Opportunity for colleges and universities
•Opportunity at Cornell
•2000-Cornell commitment to EPA to establish an EMS
•August 2000-AIHA - formation of Z10 Committee-ANSI process requires balance
•Opportunity for colleges and universities
•Opportunity at Cornell
Management SystemsManagement Systems
•Each company possesses (whether consciously or not, whether documented or not) an overall management system
•An overall management system is the sum of the management subsystems .. as well as their interrelationships
•Each company possesses (whether consciously or not, whether documented or not) an overall management system
•An overall management system is the sum of the management subsystems .. as well as their interrelationships
Reference: ISO Guide 72:2000 Guidelines for the justification and development of management system standards
Management SystemsManagement Systems
• A system to establish policy and objectives and to achieve those objectives using …
– An organizational structure with roles, responsibilities, authorities
– Systematic processes and associated resources
– Measurement & evaluation methodology to assess performance
– A review process to ensure problems are corrected & opportunities recognized and implemented when justified
• A system to establish policy and objectives and to achieve those objectives using …
– An organizational structure with roles, responsibilities, authorities
– Systematic processes and associated resources
– Measurement & evaluation methodology to assess performance
– A review process to ensure problems are corrected & opportunities recognized and implemented when justified
Reference: ISO Guide 72:2000 Guidelines for the justification and development of management system standards
Questions to Help Understand “Management Systems”
Approaches
Questions to Help Understand “Management Systems”
Approaches
•How would you describe the system (process) your college/university uses to integrate EH&S programs into day to day operations?
•Do you have a process to ensure things get done routinely?
•How reliable is the process? How do you know?
•Does your process include on-going planning, risk identification/control and reviewing your process for effectiveness?
•How would you describe the system (process) your college/university uses to integrate EH&S programs into day to day operations?
•Do you have a process to ensure things get done routinely?
•How reliable is the process? How do you know?
•Does your process include on-going planning, risk identification/control and reviewing your process for effectiveness?
What Are Your Goals?What Are Your Goals?
•Compliance assurance?
•Conformance?
•Continuous improvement?
•Best practices?
•Flavor of the month?
•Compliance assurance?
•Conformance?
•Continuous improvement?
•Best practices?
•Flavor of the month?
Programs vs. Systems ApproachPrograms vs. Systems Approach
•Singular
•Vertical
•Based on command and control regulations
•Focus on compliance
• Lacks feedback or evaluation mechanism for continuous improvement
•Role of EHS staff: “do-er”
•Singular
•Vertical
•Based on command and control regulations
•Focus on compliance
• Lacks feedback or evaluation mechanism for continuous improvement
•Role of EHS staff: “do-er”
•Process oriented
•Driven by OHS improvement
•Clear feedback and evaluation mechanisms
•Integrated into the business processes of the organization
•Role of EHS staff: measuring/monitoring performance & service provision
•Process oriented
•Driven by OHS improvement
•Clear feedback and evaluation mechanisms
•Integrated into the business processes of the organization
•Role of EHS staff: measuring/monitoring performance & service provision
Edward Deming Model: P-D-C-AEdward Deming Model: P-D-C-A
•Plan
•Do
•Check
•Act
•Plan
•Do
•Check
•Act
H&S Department MS or Institutional Model?
H&S Department MS or Institutional Model?
•Organizing your H&S program using the management systems P-D-C-A concepts? (i.e University of South Carolina, UNC)
•Integrating EH&S into the daily operations of the college/university based on the P-D-C-A approach?
•ANSI Z10 = integration of OHS into the operations of the organization
•Organizing your H&S program using the management systems P-D-C-A concepts? (i.e University of South Carolina, UNC)
•Integrating EH&S into the daily operations of the college/university based on the P-D-C-A approach?
•ANSI Z10 = integration of OHS into the operations of the organization
What is the Purpose of Z10?What is the Purpose of Z10?
“Develop a national consensus standard for Occupational Health and Safety Management Systems (OHSMS)”
What is Consensus per ANSI?What is Consensus per ANSI?
•A majority of the members must vote
•Approved by 2/3 of those voting excluding abstentions
•ANSI requires balance by a diverse set of stakeholders including:– industry
– Labor
– academia
– government
– professional associations
•A majority of the members must vote
•Approved by 2/3 of those voting excluding abstentions
•ANSI requires balance by a diverse set of stakeholders including:– industry
– Labor
– academia
– government
– professional associations
History of a StandardHistory of a Standard
•AIHA approved as Secretariat- 1999
•ASSE Fights Need- Mid 1999
•AIHA Wins-Jan 2000
•Committee formed mid 2000
•Committee Starts to Meet- Feb. 2001
•AIHA approved as Secretariat- 1999
•ASSE Fights Need- Mid 1999
•AIHA Wins-Jan 2000
•Committee formed mid 2000
•Committee Starts to Meet- Feb. 2001
Rationale-Per AIHARationale-Per AIHA
•Harmonization will help US Business
•Improve protection of worker safety and health
•Help integrate quality, environmental and S&H Systems
•Provide tools for future OSHA std.
•Enhance US influence internationally
•ANSI process best for stakeholders
•Harmonization will help US Business
•Improve protection of worker safety and health
•Help integrate quality, environmental and S&H Systems
•Provide tools for future OSHA std.
•Enhance US influence internationally
•ANSI process best for stakeholders
Formation of Z10 CommitteeFormation of Z10 Committee
•Public announcement, 130+ applicants
•Selections by Steering Committee
•Criteria: Balance, Competence, Workable number
•42 voting members; 8 non-voting TRs
•Public announcement, 130+ applicants
•Selections by Steering Committee
•Criteria: Balance, Competence, Workable number
•42 voting members; 8 non-voting TRs
The who …. ANSI Z10 Accredited Stds Committee
The who …. ANSI Z10 Accredited Stds Committee
•A committee formed with broadly representative members from industry, labor, government, professional organizations and general interest sectors
•A committee formed with broadly representative members from industry, labor, government, professional organizations and general interest sectors
SecretariatAIHA
Jill Snyder
Technical Resources Charles RedingerTechnical Support
Voting Members:Industry – 19Labor – 7Government – 8Prof. Ass’n – 6Small Bus - 1
Jim HoweVice Chair
UAW
Alan LeibowitzChairITT
First Meeting: 2/8/01First Meeting: 2/8/01
•Welcome by the Chair
•Introductions and representation
•Operating under Robert’s Rules of Order
•Purpose, Scope and Rationale
•Open discussion (arguing)
•First formal vote:– disband or go forward with the standard
development!
•Welcome by the Chair
•Introductions and representation
•Operating under Robert’s Rules of Order
•Purpose, Scope and Rationale
•Open discussion (arguing)
•First formal vote:– disband or go forward with the standard
development!
Many Questions!!Many Questions!!
•Will it be cited by OSHA in the absence of a “Complete Program” standard?
•Will it be compatible with existing standards or add new requirements?
•Will it be helpful to the mid and small size companies?
•Will it add value?
•Will it be cited by OSHA in the absence of a “Complete Program” standard?
•Will it be compatible with existing standards or add new requirements?
•Will it be helpful to the mid and small size companies?
•Will it add value?
What is ASC Z10 here to do?
What is ASC Z10 here to do?
•Develop a national standard for Occupational Health and Safety SystemsGoals:
• Useful to the broadest range of stakeholders
• Clear and understandable to users
• Free from parochial biases
• Provides a common vocabulary
•Develop a national standard for Occupational Health and Safety SystemsGoals:
• Useful to the broadest range of stakeholders
• Clear and understandable to users
• Free from parochial biases
• Provides a common vocabulary
Many ChoicesMany Choices
Early DirectionEarly Direction
•Make something everyone could use
•Performance standard
•The “What’s” not “How To’s”
•Not contradict existing international standards
•Write “systems” oriented standard
•Make something everyone could use
•Performance standard
•The “What’s” not “How To’s”
•Not contradict existing international standards
•Write “systems” oriented standard
How we define Success
How we define Success
•If the standard …– Helps those who would like to move toward a
management system for organizing their programs
– Is easy to read and provides useful information to facilities of varying S&H sophistication
– Is published in a timely fashion– Is truly a product of consensus
•If the standard …– Helps those who would like to move toward a
management system for organizing their programs
– Is easy to read and provides useful information to facilities of varying S&H sophistication
– Is published in a timely fashion– Is truly a product of consensus
… Versus Failure… Versus Failure
•If the standard…– Adds unnecessary burdens to
effective programs
– Does not address minority concerns
– Provides “cookie cutter” requirements rather than generally applicable guidance
•If the standard…– Adds unnecessary burdens to
effective programs
– Does not address minority concerns
– Provides “cookie cutter” requirements rather than generally applicable guidance
Z10
Challenges of Z10 DevelopmentChallenges of Z10 Development
•Stay “systems focused”
•Is it a “system issue” or traditional health and safety issue?
•Understanding and incorporating minority concerns
•Stay “systems focused”
•Is it a “system issue” or traditional health and safety issue?
•Understanding and incorporating minority concerns
The approach ….The approach ….
•Adapt principles from the most relevant approaches into a standard compatible with principal international (e.g. ISO) & national (e.g. VPP) standards
•Working committees
•Establish a voluntary consensus standard
•Adapt principles from the most relevant approaches into a standard compatible with principal international (e.g. ISO) & national (e.g. VPP) standards
•Working committees
•Establish a voluntary consensus standard
Charles RedingerCharles Redinger
•Technical resource to Z10
•Wrote AIHA OHSMS Assessment Instrument
•Collected and analyzed 31 publicly available management systems (quality, environmental and occupational health and safety)
•Summarized 13 for Z10 reference from 4 general standard setting organizations: Government, National, International, Professional Organizations
•Technical resource to Z10
•Wrote AIHA OHSMS Assessment Instrument
•Collected and analyzed 31 publicly available management systems (quality, environmental and occupational health and safety)
•Summarized 13 for Z10 reference from 4 general standard setting organizations: Government, National, International, Professional Organizations
StandardsStandards
•OSHA VPP
•Australia-SafetyMap
•BSI-BS8800
•Australia and New Zealand-AS/NZ 4801
•Spanish-UNE 81900
• ISO 14001
• ILO-OHS-MS
•OSHA VPP
•Australia-SafetyMap
•BSI-BS8800
•Australia and New Zealand-AS/NZ 4801
•Spanish-UNE 81900
• ISO 14001
• ILO-OHS-MS
•American Chemistry Council-Responsible Care
•American Petroleum Institute
•AIHA
• Japan Industrial Safety and Health Association
•BSI-OHS Assessment Series 18001
• International Consortium for Standard & Conformity Assessment
•American Chemistry Council-Responsible Care
•American Petroleum Institute
•AIHA
• Japan Industrial Safety and Health Association
•BSI-OHS Assessment Series 18001
• International Consortium for Standard & Conformity Assessment
The Z10 OHSMS ModelThe Z10 OHSMS Model
The management system approach is characterized by its emphasis on continual improvement and systematically eliminating the underlying or root causes of deficiencies
Z10 OHS Mgmt Systems Z10 OHS Mgmt Systems
Shalls /requirements Shoulds /
guidance
ScopeIntroductionFormatFormat
Scope
•This Standard defines minimum (OHSMS performance) requirements
Purpose •To provide a management tool to reduce risks
of injury, illnesses and fatalities
Application •Organizations of all sizes & types
Scope
•This Standard defines minimum (OHSMS performance) requirements
Purpose •To provide a management tool to reduce risks
of injury, illnesses and fatalities
Application •Organizations of all sizes & types
Z10 Section 1.0Scope, Purpose, Application
Z10 Section 1.0Scope, Purpose, Application
Z10 Section 2.0 Definitions
Z10 Section 2.0 Definitions
•Definitions
– OHSMS issues vs. aspects/impacts: hazards, risks, management system deficiencies and opportunities for improvement
– Top Management: person or group of people who direct and control the operation of an organization
•Definitions
– OHSMS issues vs. aspects/impacts: hazards, risks, management system deficiencies and opportunities for improvement
– Top Management: person or group of people who direct and control the operation of an organization
Management Leadership • Top mgmt responsibility and direction of OHSMS
• Policy
• Employee (personal) responsibility
Employee Participation• Establish processes for employee participation
Management Leadership • Top mgmt responsibility and direction of OHSMS
• Policy
• Employee (personal) responsibility
Employee Participation• Establish processes for employee participation
Z10 Section 3.0Management Leadership and
Employee Participation
Z10 Section 3.0Management Leadership and
Employee Participation
Planning
• Initial review
• Ongoing review process (continuous improvement)
– Assessment and prioritization (OHSMS issues)
– Objectives* (focused on opportunities for OHSMS improvements and risk reduction)
– Implementation plans and resources (meeting objectives)
*focused on “system” improvements
Planning
• Initial review
• Ongoing review process (continuous improvement)
– Assessment and prioritization (OHSMS issues)
– Objectives* (focused on opportunities for OHSMS improvements and risk reduction)
– Implementation plans and resources (meeting objectives)
*focused on “system” improvements
Z10 Section 4.0Planning
Z10 Section 4.0Planning
Implementation (of the OHSMS)
• Operational Elements – Hierarchy of controls
– Design review and management of change
– Procurement
– Contractors
– Emergency Preparedness
Implementation (of the OHSMS)
• Operational Elements – Hierarchy of controls
– Design review and management of change
– Procurement
– Contractors
– Emergency Preparedness
Z10 Section 5.0Implementation (of the OHSMS)
Z10 Section 5.0Implementation (of the OHSMS)
Implementation (of the OHSMS)
• Education, Training and Awareness
• Communication
• Document and Record Control Process
Implementation (of the OHSMS)
• Education, Training and Awareness
• Communication
• Document and Record Control Process
Z10 OHS Mgmt Systems Z10 OHS Mgmt Systems
Evaluation & Corrective Action
• Monitoring and Measurement
• Audits
• Incident Investigations
• Corrective & Preventive Action
• Feedback to the Planning Process
Evaluation & Corrective Action
• Monitoring and Measurement
• Audits
• Incident Investigations
• Corrective & Preventive Action
• Feedback to the Planning Process
Z10 Section 6.0Evaluation and Corrective
Action
Z10 Section 6.0Evaluation and Corrective
Action
Management Review
• General Requirements – Top management review (assessment of OHSMS
effectiveness; annually)
– Performance impacts on the OHSMS
– Participants
– Policy
– Recommendations
Management Review
• General Requirements – Top management review (assessment of OHSMS
effectiveness; annually)
– Performance impacts on the OHSMS
– Participants
– Policy
– Recommendations
Z10 Section 7.0Management Review
Z10 Section 7.0Management Review
Z10 Required DocumentationZ10 Required Documentation
•Health and Safety Policy (Section 3.1.2)
•Objectives (Section 4.3)
•Implementation Plan (Section 4.4A)
•Audits (Section 6.2)
•Management review: results and action items (Section 7.1)
•Health and Safety Policy (Section 3.1.2)
•Objectives (Section 4.3)
•Implementation Plan (Section 4.4A)
•Audits (Section 6.2)
•Management review: results and action items (Section 7.1)
SAMPLING OF ANNEXES
–Policy statements
–Roles and Responsibilities
–Risk Assessment Processes
–Objectives
– Implementation Plan
–Audits
SAMPLING OF ANNEXES
–Policy statements
–Roles and Responsibilities
–Risk Assessment Processes
–Objectives
– Implementation Plan
–Audits
Z10 ANNEXES Z10 ANNEXES
SummarySummary
•ANSI approval on July 25, 2005
•Z10 is a voluntary standard
•Purpose of Z10: provide a tool to minimize risks, prevent injuries and enable continuous improvement
•ANSI approval on July 25, 2005
•Z10 is a voluntary standard
•Purpose of Z10: provide a tool to minimize risks, prevent injuries and enable continuous improvement
Getting StartedGetting Started
•Evaluate your current system
•Understand what works for your culture
•Develop and use common management system principles in a manner that best fits your culture
•Focus on hazards and system continuous improvement
•Evaluate your current system
•Understand what works for your culture
•Develop and use common management system principles in a manner that best fits your culture
•Focus on hazards and system continuous improvement
Questions?
Jim Grieger, CIH, CSPAssociate DirectorEH&SCornell University
607-255-5615
Jim Grieger, CIH, CSPAssociate DirectorEH&SCornell University
607-255-5615
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