Jharkhand Bijli Vitran Nigam Limited. · platform with minimum interfaces. • Better Inventory planning and management. ... The HR system has very strong integration points (where

Project – JBVNL

ERP (SAP) Operating Procedure

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Jharkhand Bijli Vitran Nigam Limited.

Document of ERP (SAP)

Standard Operating Procedure

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ERP (SAP) SOP – Document Specifics

Project: ERP Implementation at JBVNL Client: Jharkhand Bijli Bitran Nigam Limited ERP-SI: Yash Technologies Pvt. Ltd. Created By: Vasanth Kumar G Date: 08-04-2019 Verified By: Rakesh Solanki Date: 08-04-2019 Approved By PMC (Wipro) Version 10

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Contents 1. Preamble: ............................................................................................. 7

2. Objectives of ERP System Implementation: ............................................ 8

3. JBVNL- Functional Areas: ..................................................................... 9

4. Module Details .................................................................................... 10

4.1 Material Management (MM) ................................................................................ 10

4.2 Human Resource (HR) ........................................................................................ 10

4.3 Finance and Controlling (FICO).............................................................................. 12

4.4 Project Systems (PS): ..................................................................................... 13

5. Expected Benefits for Implementation of ERP at JBVNL ........................ 14

6. Work Flows / Matrix for all JBVNL Users with Designations all modules along

with Transaction-codes for all office types: ............................................................... 15

6.1 JBVNL – PS- ROLL MATRIX FLOW .............................................................. 16

6.1.1 CMD & MD, JBVNL: Head Quarters ............................................................... 16

6.1.2 Executive Director (Projects) ......................................................................... 17

6.1.3 General Manager Rural (PS): ........................................................................ 18

6.1.4 General Manager Urban (PS): ..................................................................... 19

6.1.5 General Manager-Civil (PS): ......................................................................... 20

6.1.6 General Manager-STM (PS): ........................................................................ 21

6.1.7 General Manager-IT (PS): ............................................................................. 22

6.1.8 Deputy General Manager-Rural (PS): ........................................................... 23

6.1.9 Deputy General Manager-Urban (PS): .......................................................... 24

6.1.10 Deputy General Manager-Civil (PS): ........................................................... 25

6.1.11 Deputy General Manager-IT (PS): .............................................................. 26

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6.1.12 Deputy General Manager-STM (PS): .......................................................... 27

6.1.13 Senior Manager- Rural-DDNW 1&2 (PS): ................................................... 28

6.1.14 Senior Manager- Rural-12th Plan (PS): ...................................................... 29

6.1.15 Senior Manager- Rural-JSBAY (PS): .......................................................... 30

6.1.16 Senior Manager- Rural-S&D (PS): .............................................................. 31

6.1.17 Senior Manager- IT (PS): ............................................................................ 32

6.1.18 General Manager (PS): ............................................................................... 33

6.1.19 Senior Manager- WMM (PS): ...................................................................... 34

6.1.20 Deputy General Manager (PS): ................................................................... 35

6.1.21 Senior Manager –Projects (PS): .................................................................. 36

6.1.22 Senior Manager (PS): ................................................................................. 37

6.2 JBVNL – MM- ROLL MATRIX FLOW ............................................................. 38

6.2.1 General Manager -S&P(MM): ........................................................................ 38

6.2.2 Deputy General Manager-Purchase (MM): ................................................... 39

6.2.3 Deputy General Manager-Store &TRW(MM): ............................................... 40

6.2.4 Senior Manager-Purchase (MM): .................................................................. 41

6.2.5 Senior Manager- Store & MM (MM): ............................................................. 42

6.2.6 Senior Manager-TRW (MM): ......................................................................... 43

6.2.7 Manager-Purchase (MM): ............................................................................. 44

6.2.8 Manager-Store & MM (MM): .......................................................................... 45

6.2.9 Manager-TRW (MM): .................................................................................... 46

6.2.10 General Manager (MM): .............................................................................. 47

6.2.11 Senior Manager-Technical (MM): ................................................................ 48

6.2.12 Deputy General Manager (MM): .................................................................. 49

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6.2.13 Senior Manager (TRW & Store): ................................................................. 50

6.2.14 Senior Manager (Technical): ....................................................................... 51

6.2.15 Senior Manager (MRT):............................................................................... 52

16 Store Keeper (MM): ........................................................................................... 53

6.3 JBVNL – HR- ROLL MATRIX FLOW .............................................................. 54

6.3.1 Personnel Officer /ADO: ................................................................................ 54

6.3.1 Personnel Officer/ADO: ................................................................................. 55

6.3.2 Office Assistant ............................................................................................. 56

6.3.2 Office Assistant: ............................................................................................ 57

6.4 JBVNL – FICO- ROLL MATRIX FLOW ........................................................... 58

6.4.1 Executive Director Finance ........................................................................... 58

6.4.2 General Manager’s (Projects &Financial Management): ............................... 59

6.4.3 General Manager’s (Accounts & Revenue): .................................................. 60

6.4.4 General Manager’s (Internal Audit): .............................................................. 61

6.4.5 Deputy General Manager (FICO): ................................................................. 62

6.4.6 Senior Manager’s (FICO): ............................................................................. 63

6.4.7 Manager’s (FICO): ........................................................................................ 64

6.4.7 Manager’s (FICO): ........................................................................................ 65

6.4.8 Junior Manager (FICO): ................................................................................ 66

6.4.8 Junior Manager (FICO): ................................................................................ 67

6.4.9 General Manager’s (FICO): ........................................................................... 68

6.4.10 Senior Manager’s (FICO): ........................................................................... 69

6.4.11 Manager’s (FICO): ...................................................................................... 70

6.4.12 Deputy General Manager’s (FICO): ............................................................ 71

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6.4.14 Manager’s (FICO): ...................................................................................... 73


6.4.16 Manager’s (FICO): ...................................................................................... 75

6.4.17 Junior Manager’s (FICO): ............................................................................ 76

Abbreviations ................................................................................................................ 77

**End of Document** ..................................................................................................... 79

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1. Preamble: SAP implementation (Systems, Applications & Products implementation) refers to

the name of the German company SAP SE, and is the whole of processes that

defines a method to implement the SAP ERP enterprise resource

planning software in an organization. The SAP implementation method described

in this entry is a generic method and not a specific implementation method as

such. It is based on best practices and case studies from various literature sources

and presents a collection of processes and products that make up a complete

implementation method to allow any organization to plan and execute the

implementation of SAP software.

JBVNL JBVNL is implementing SAP for the following Modules:

1. FI CO [Finance & Controlling]

2. MM [Materials Management]

3. PS [Project Systems]

4. HR [Human Capital Management]

5. FLM [File Lifecycle Management]

6. TRM [Treasury & Risk Management]

7. PO [Process Orchestration]

8. ABAP [Advanced Business Application Programming]

9. BASIS [Business Application Software Integration Solution]

10. ESS [Employee Self Service]

11. DMS [Document Management System]

12. BI [Business Intelligence]

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13. BO [Business Objects]

2. Objectives of ERP System Implementation: The following are some of the objectives of ERP Implementation for JBVNL:

• Achieve Better financial management and faster financial reconciliation/financial statements

• Business Processes improvements and adoption of best business practices

• Cross functional integration of enterprise wide functions, Visibility & Transparency within departments.

• To manage business growth with optimum utilization of enterprise resources and productive deployment of human capital

• Improve Decision making through use of information and business analytics

• Managing extension of distribution network of JBVNL through efficient

Project Management function

• Integrate all Major Business Processes across organization, under single ERP platform with minimum interfaces.

• Better Inventory planning and management.

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3. JBVNL- Functional Areas: SAP-ERP is business management software for integrated applications which includes below functionalities for JBVNL:

• File Lifecycle Management- Providing a simple and digitized solution for the movement of files.

• ESS/MSS – Deals with Employee Services and Management approval services.

• Human Resource & Payroll − Deals with information related to employee of an organization along with Payroll run for employees.

• Financial Accounting − Deals with Financial Transactions and data. (GL, AP, AR, Asset accounting, Trail Balance, Balance Sheet, P&L accounting statements).

• Material Management − Deals with the Procurement & Inventory activities. • Project Systems − Deals with project/budget planning, monitoring, and

control.

JBVNL SAP-ERP

MM

FICO

PS

HCM

FLM

DMS

BIBO

ESS

MSS

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4. Module Details 4.1 Material Management (MM) Material Management deals with movement of materials via other modules like logistics, supply chain management, sales and delivery, warehouse management, production and planning. The following are the submodule in MM: ➢ Material Planning ➢ Material Purchasing ➢ Inventory Management ➢ Vendor Evaluation ➢ Invoice Verification ➢ Statutory Requirements

The following is the procurement Process for MM:

4.2 Human Resource (HR) The most important objective of master data administration in Human Resources

is to enter employee-related data for administrative, time-recording, and payroll

purposes.

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A new employee can be hired without using Recruitment. Instead you can hire

someone by running a personnel action in Personnel Administration, thereby

creating the necessary data for the employee to be hired.

Employee data must be kept current. After an employee is hired, circumstances

can always arise which necessitate either the entry of new data or the correction

of current data. For instance −

• An employee moves to his or her new address must be stored in the system.

• An employee gets a pay hike at the start of the year. The new salary must be stored for the

relevant date.

• An employee changes jobs within the organization. His or her organizational assignment,

working time, and salary also change.

• Data can be stored for the past, present, or future.

Note − Entering payroll-relevant data in the past triggers retroactive accounting.

The HR module is comprised of major areas of functionality known as sub-

modules. The HR module is a true demonstration of the strength of the SAP

product in Enterprise Resource Planning.

The HR system has very strong integration points (where data is passed back and

forth without human intervention) with just about all of the other SAP modules.

In addition, there is very tight integration amongst the HR sub-modules.

The above illustration highlights some of the basic SAP HR terms as listed below.

• Business trip management

• Recruitment

• Payroll

• Personal development

• Organizational Management

• Time Management

• ESS

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• MSS

• Training and event management

• Compensation management

Personal Administration

4.3 Finance and Controlling (FICO) SAP FICO is a combination of two ERP modules, i.e., Finance Accounting (FI) and

Controlling (CO). Under Finance in SAP and at an enterprise level, the following

modules take part −

• FI − Finance

• CO − Controlling

• IM − Investment Management

• TR − Treasury

• EC − Enterprise Controlling

SAP FI (Financial Accounting) is accountable for tracking the flow of financial data

across the organization in a controlled manner and integrating all the

information for effective strategic decision-making.

Activities Involved in SAP FI

Creation of Organizational Structure (Defining Company, Company Codes,

business Areas, Functional Areas, Credit Control, Assignment of Company Codes

to Credit Controls)

• Financial Accounting Global Settings (Maintenance of Fiscal Year, Posting

Periods, defining Document types, posting keys, Number ranges for

documents)

• General Ledger Accounting (Creation of Chart of Accounts, Account groups,

defining data transfer rules, creation of General Ledger Account)

• Tax Configuration & Creation and Maintenance of House of Banks

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• Account Payables (Creation of Vendor Master data and vendor-related

finance attributes like account groups and payment terms)

• Account Receivables (Creation of Customer Master data and customer-

related finance attributes like account groups and payment terms

• Asset Accounting.

4.4 Project Systems (PS):

SAP Project Systems (PS) is an integrated project management tool used for

planning and managing projects. It has several tools that enables the project

management process such as cost and planning budget, scheduling, requisitioning

of materials and services.

Project System (PS) is one of the key modules of SAP to perform project and

portfolio management. It helps you to manage the project life cycle starting from

structuring to planning, execution, until the project completion.

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5. Expected Benefits for Implementation of ERP at JBVNL • Online Financial statements (Balance Sheet, P&L)

• Central Control throughout the organization for better analysis of Operations and decision-making process.

• A stronger and more unified view of the organization

• Improved operational efficiency across the organization

• Strengthened Data integrity and Security

• Improved real time information and decision support system

• Elimination of manual collation of data for reports

• Saves time and expenses.

• Allows faster decision-making by the management, utilizing the data and reporting tools designed in the systems.

• Single data source and sharing of data among all the units of an Organization.

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6. Work Flows / Matrix for all JBVNL Users with Designations all modules along with Transaction-codes for all office types:

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6.1 JBVNL – PS- ROLL MATRIX FLOW

6.1.1 CMD & MD, JBVNL: Head Quarters

CMD & MD

1) Project Builder- T-Code: CJ20N

2) Display Original Budget- T-Code: CJ31

3) Display Release Budget - T-Code: CJ33

4) Display Budget Documents - T-Code: CJ3B

5) Project Overview - T-Code: CN40

6) Structure Overview - T-Code: CN41

7) Project Information System – Project Structure Overview

- T-Code: CN41N

8) Overview: WBS Elements - T-Code: CN43

9) Report - Project WBS Information - T-Code: CN43N

10) Overview: Activities/Elements - T-Code: CN47

11) Report - Network Activity Information - T-Code: CN47N

12) Material Components in Project - T-Code: CN52N

13) Display Project Commitment Line Items - T-Code: CJI5

14) Display Project Actual Cost Line Items - T-Code: CJI3

15) Display Investment Program Definition - T-Code: IM03

16) Display Investment Program Top Position ID - T-Code: IM13

17) Display Structure Investment Program Position - T-Code: IM23

18) Display Budget Supplements - T-Code: IM31

19) Display Original Budget - T-Code: IM33

20) Display Budget Returns - T-Code: IM39

21) Display Budget Distribution - T-Code: IM53

22) General Structure and Value List (ALV) - T-Code: IMR1_ALV

23) Project Physical Progress Report - T-Code: ZPSPP03

24) External Services in Project - T-Code: ZPSR01

25) Project Requirement Report - T-Code: ZPSR03

26) Project Cost Report (Object wise) - Plan/Actual/Variance - T-Code: S_ALR_87013532

27) Plan-Based -> Hierarchical -> Plan/Actual/Commitment/Rem.Plan/Assigned - T-Code: S_ALR_87013533

28) Project Cost/Budget Report - T-Code: S_ALR_87013558

29) Project Cost/Budget/Commitment Report - T-Code: S_ALR_87013560

30) Display Authorization Data for User - T-Code: SU53

31) Business Workplace - T-Code: SBWP

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6.1.2 Executive Director (Projects): Head Quarters

ED (Projects)

1) Project Builder- T-Code: CJ20N

2) Display Original Budget- T-Code: CJ31

3) Display Release Budget - T-Code: CJ33

4) Display Budget Documents - T-Code: CJ3B

5) Project Overview - T-Code: CN40

6) Structure Overview - T-Code: CN41

7) Project Information System – Project Structure Overview

- T-Code: CN41N

8) Overview: WBS Elements - T-Code: CN43

9) Report - Project WBS Information - T-Code: CN43N

10) Overview: Activities/Elements - T-Code: CN47

11) Report - Network Activity Information - T-Code: CN47N

12) Material Components in Project - T-Code: CN52N

13) Display Project Commitment Line Items - T-Code: CJI5

14) Display Project Actual Cost Line Items - T-Code: CJI3

15) Display Investment Program Definition - T-Code: IM03

16) Display Investment Program Top Position ID - T-Code: IM13

17) Display Structure Investment Program Position - T-Code: IM23

18) Display Budget Supplements - T-Code: IM31

19) Display Original Budget - T-Code: IM33

20) Display Budget Returns - T-Code: IM39

21) Display Budget Distribution - T-Code: IM53

22) General Structure and Value List (ALV) - T-Code: IMR1_ALV

23) Project Physical Progress Report - T-Code: ZPSPP03

24) External Services in Project - T-Code: ZPSR01

25) Project Requirement Report - T-Code: ZPSR03

26) Project Cost Report (Object wise) - Plan/Actual/Variance - T-Code: S_ALR_87013532

27) Plan-Based -> Hierarchical -> Plan/Actual/Commitment/Rem.Plan/Assigned - T-Code: S_ALR_87013533

28) Project Cost/Budget Report - T-Code: S_ALR_87013558

29) Project Cost/Budget/Commitment Report - T-Code: S_ALR_87013560

30) Display Authorization Data for User - T-Code: SU53

31) Business Workplace - T-Code: SBWP

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6.1.3 General Manager Rural (PS): Head Quarters

GM -Rural

BUDGET

1) Project Bulider- CJ20N

2) Create/Change Original Budget-

CJ30

3) Display original Budget- CJ31

4) Display Release Budget -CJ33

5) Return Budget -CJ38

6) Display Budget Documents -CJ3B

7) Network Activity Confirmation-CN25

8) Activity Confirmation Cancellation -CN29

INVESTMENT MANAGEMENT

1) Display Investment Program Defination -IM03

2) Display Investment Program Top Postions ID -IM13

3) Display Structure Investment Program Positions -IM23

4) Display Budget Supplements-IM31

5) Display Original Budget -IM33

6) Display Budget Returns- IM39

7) Display Budget Distribution -IM53

REPORT

1) Project Overview -CN40

2) Structure Overview- CN41

3) Project Information System - Project Structure Overview -CN41N

4) Overview WBS Element -CN43

5) Report Project WBS Information-CN43N

6) Overview:Activities Elements -CN47

7) Report Network Activity Information-CN47N

8) Materials Components in Project-CN52N

9) Display Project Commitment line-Items CJI5

10) Display Project Actual Cost line items- CJI3

11) Project Physical Progress Entry-ZPSPP02

12) Project Physical Progress Report-ZPSPP03

13) External services in Project-ZPSR01

14) Project Requirement Report- ZPSR03

15) Network Components Upload-ZPSU01

16) Project Technical Estimation-OH Calculation -ZPSTE01

17) Project Cost /Budgret Report-S_ALR_87013588

18) Project Cost/ Budgret/Commitment Report-S_ALR_87013560

19) Display authorization Data for user-SU53

20) Business workplace -SBWP

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6.1.4 General Manager Urban (PS): Head Quarters

GM -Urban

BUDGET



CJ30















REPORT





5) Report Project WBS Information- CN43N


7) Report Network Activity Information- CN47N

8) Materials Components in Project- CN52N

9) Display Project Commitment line- Items CJI5


11) Project Physical Progress Entry- ZPSPP02

12) Project Physical Progress Report- ZPSPP03



15) Network Components Upload- ZPSU01


17) Project cost Report(object wise)-Plan/Actual/Variance-S_ALR_87013532

18) Plan-Based -Hierichial Plan/Actual/Commitment/Rem.Plan/Assign-S_ALR_87013533

19) Project Cost /Budgret Report-S_ALR_87013588

20) Project Cost/ Budgret/Commitment Report-S_ALR_87013560

21) Display authorization Data for user- SU53

22) Business workplace -SBWP

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6.1.5 General Manager-Civil (PS): Head Quarters

GM-Civil

BUDGET



CJ30

3) Display original Budget-CJ31




7) Network Activity Confirmation- CN25








6) Display Budget Returns-IM39


REPORT










10) Display Project Actual Cost line items-CJI3








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6.1.6 General Manager-STM (PS): Head Quarters

GM- STM

BUDGET



CJ30















REPORT


















18) Plan-Based -Hierichial Plan/Actual/Commitment/Rem.Plan/Assign- S_ALR_87013533

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6.1.7 General Manager-IT (PS): Head Quarters

GM - IT

BUDGET



CJ30















REPORT


















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6.1.8 Deputy General Manager-Rural (PS): Head Quarters

DGM- Rural

BUDGET


2) Create/Change Original Budget-CJ30





8) Project Settlement-CJ88

9) Commitment carry forward-CJCF

10) Budget carry forward-CJCO







4) Display Budget Supplements- IM31




REPORT














14) Project Requirement Report-ZPSR03




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6.1.9 Deputy General Manager-Urban (PS): Head Quarters

DGM- Urban

BUDGET




















REPORT



















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6.1.10 Deputy General Manager-Civil (PS): Head Quarters

DGM- Civil

BUDGET




















REPORT



















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6.1.11 Deputy General Manager-IT (PS): Head Quarters

DGM- IT

BUDGET




















REPORT



















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6.1.12 Deputy General Manager-STM (PS): Head Quarters

DGM- STM

BUDGET


2) Create/Change Original Budget- CJ30


















REPORT



















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6.1.13 Senior Manager- Rural-DDNW 1&2 (PS): Head Quarters

SM DDNW 1&2

BUDGET




















REPORT



3) Project Information System -Project Structure Overview -CN41N
















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6.1.14 Senior Manager- Rural-12th Plan (PS): Head Quarters

SM 12th Plan

BUDGET




















REPORT


















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6.1.15 Senior Manager- Rural-JSBAY (PS): Head Quarters

SM-JSBAY

BUDGET




















REPORT


















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6.1.16 Senior Manager- Rural-S&D (PS): Head Quarters

SM S&D

BUDGET




















REPORT











11) Project Physical Progress Entry- ZPSPP02







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6.1.17 Senior Manager- IT (PS): Head Quarters

SM - IT

BUDGET




















REPORT



















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6.1.18 General Manager (PS): Electric Supply Area

GM

BUDGET



CJ30















REPORT


















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6.1.19 Senior Manager- WMM (PS): Electric Supply Area

SM- WMM

BUDGET



CJ30















REPORT


















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6.1.20 Deputy General Manager (PS): Electric Supply Circle

DGM

BUDGET

1) Project Bilder-CJ20N














REPORT


















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6.1.21 Senior Manager –Projects (PS): Electric Supply Circle

SM Projects

BUDGET















REPORT
















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6.1.22 Senior Manager (PS): Division

SM

BUDGET


2) Release Budget- CJ32












REPORT
















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6.2 JBVNL – MM- ROLL MATRIX FLOW

6.2.1 General Manager -S&P(MM): Headquarters

GM (S&P)

MATERIAL

1) Change Material Master-MM02

2) Display Material Master-MM03

3) List of Materials-MM60

4) Deletion of Materials-MM06

5) Change of Vendor Master-XK02

6) Display of Vendor Master-XK03

7) List of Vendors -MKVZ

8) Deletion of Vendors-XK06

9) Vender wise Material List-ZME0M

10) Blocked Vendor Upload-ZBLOCKVEN_UPLOAD

11) Blocked Vendor Report-ZMM_BVR

12) Display of Authorization-SU53

13) Business Workplace-SBWP

PROCUREMENT

1) Display Purchase requisition-ME53N

2) List of Purchase Requisitions-ME5A

3) List of Purchase Requisitions for Projects-ME5J

4) List of Purchase Requisitions for Cost Center-ME5K

5) Change PO (Contract)-ME32K

6) Display PO (Contract)-ME33K

7) Release PO (Contract)-ME35K

8) Purchasing Doc. Per Vendor-ME3L

9) Purchasing Doc. Per Material-ME3M

10) Purchasing Doc. Per Document Number-ME3N

11) Purchasing Doc. Per account assignment-ME3K

12) Change Request for Quotation-ME42

13) Display Request for Quotation-ME43

14) List of RFQ's Vendor wise-ME4L

15) List of RFQ's Material wise-ME4M

16) List of RFQ's Number wise-ME4N

17) Maintain Quotation-ME47

18) Quotation Comparison-ME49

19) Change DI (PO)-ME22N

20) Display DI (PO)-ME23N

21) Release DI / Purchase Order-ME29N

22) Material Groups wise PO-ME2C

23) PO List Vendor wise-ME2L

24) PO List Material wise-ME2M

25) PO List Number wise-ME2N


27) PO Printout-ZMMPRINT

INVENTORY

1) Goods Receipt-MIGO

2) Material Document List-MB51

3) Display Warehouse Stock-MB52

4) Display Plant wise Stock-MB53

5) Display Stock in Transit-MB5T

6) Stock Over view-MMBE

7) Display Project Stock-MBBS

8) Stock on Posting Date-MB5B

9) List of Stock Values: Balances-MB5L

10) Display Material Document-MB03

11) Display of Reservation-ZMB23

12) Reservation List-MB25

13) Display of Physical Inventory-MI03

14) Display Inventory Count-MI06

15) List of Inventory Differences-MI20

16) Print Physical Inventory-MI21

17) Combined Stores requisition & Issue Voucher-ZSIV

18) SRV-ZSRV

19) Gate Pass-ZGATEPASS

20) Gate Pass Report-ZGATEREPORT

21) Combined Depot Transfer Stores Issue & Receipt-ZMM_CD

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6.2.2 Deputy General Manager-Purchase (MM): Headquarters

DGM (PURCHASE)

MATERIAL














PROCUREMENT







7) Release PO (Contract)-ME35K



















INVENTORY













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6.2.3 Deputy General Manager-Store &TRW(MM): Headquarters

DGM (STORE &TRW)

MATERIAL














PROCUREMENT























INVENTORY


















18) SRV-ZSRV




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6.2.4 Senior Manager-Purchase (MM): Headquarters

SM (PURCHASE)

MATERIAL

1) Creation of Material Master-MM01



4) Creation of Vendor Master-XK01



7) Material Master Upload-ZMM01_UPLOAD

8) Material Long Text Upload-ZLONGTEXT_UPLOAD

9) Vender Master Upload-ZVEN_UPLOAD




PROCUREMENT





5) Create PO (Contract)-ME31K






11) ME41-Create Request for Quotation













INVENTORY













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6.2.5 Senior Manager- Store & MM (MM): Headquarters

SM (STORE &MM)

MATERIAL












PROCUREMENT














14) Create DI (PO)-ME21N








INVENTORY


















18) SRV-ZSRV




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6.2.6 Senior Manager-TRW (MM): Headquarters

SM (TRW)

MATERIAL












PROCUREMENT





















INVENTORY


















18) SRV-ZSRV




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6.2.7 Manager-Purchase (MM): Headquarters

Manager (Purchase)

MATERIAL













PROCUREMENT











ME41-Create Request for Quotation













INVENTORY













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6.2.8 Manager-Store & MM (MM): Headquarters

Manager (STORE &MM)

MATERIAL












PROCUREMENT






















INVENTORY


















18) SRV-ZSRV




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6.2.9 Manager-TRW (MM): Headquarters

Manager (TRW)

MATERIAL












PROCUREMENT





















INVENTORY


















18) SRV-ZSRV




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47

6.2.10 General Manager (MM): Electrical Supply Area

GM

MATERIAL














PROCUREMENT























INVENTORY


















18) SRV-ZSRV




Project – JBVNL


48

6.2.11 Senior Manager-Technical (MM): Electrical Supply Area

SM (Technical)

MATERIAL









9) Creation of Service Master-AC01

10) Change of Service Master-AC02

11) Display of Service Master-AC03

12) List of Service Master-AC06


PROCUREMENT

1) Creation Purchase requisition-ME51N

2) Change Purchase requisition-ME52N












14) Create Request for Quotation-ME41

















INVENTORY
















16) Report on Services-MSRV3

17) Reporting on Services-MSRV6


Project – JBVNL


49

6.2.12 Deputy General Manager (MM): Electrical Supply Circle

DGM

MATERIAL














PROCUREMENT























INVENTORY


















18) SRV-ZSRV




Project – JBVNL


50

6.2.13 Senior Manager (TRW & Store): Electrical Supply Circle

SM (TRW & Store)

MATERIAL:



3) Enter Storage Location-MMSC






PROCUREMENT:






















INVENTORY:









9) Change Material Document-MB02




13) Change of Physical Inventory-MI02


15) Change Inventory Count-MI05


17) Enter Recount-MI11






23) SRV-ZSRV



Project – JBVNL


51

6.2.14 Senior Manager (Technical): Electrical Supply Circle

SM (Technical)

MATERIAL:









PROCUREMENT:






















INVENTORY:























23) SRV-ZSRV



Project – JBVNL


52

6.2.15 Senior Manager (MRT): Electrical Supply Circle

SM (MRT)

MATERIAL:









PROCUREMENT:






















INVENTORY:























23) SRV-ZSRV



Project – JBVNL


53

16 Store Keeper (MM): Electrical Supply Circle

STORE KEEPER

INVENTORY:












12) Physical Inv Doc for Project-MIQ1

13) Creation of Physical Inventory-MI01


15) Enter Inventory Count-MI04




19) Creation of Service Entry Sheet-ML81N




23) SRV-ZSRV




27) Display Authorization-SU53

Project – JBVNL


54

6.3 JBVNL – HR- ROLL MATRIX FLOW

6.3.1 Personnel Officer /ADO: Head Quarter/ABD & Circle offices

PO/ADO

OM

1) ORG STRUCTURE [T-code: S_AHR_61016493]

2) REPORTING STRUCTURE [T-code: S_AHR_61016512]

3)EMPLOYEE RELATIONSHIPS [T-Code:PO13]

END

PAYROLL

1) PAY INPUTS [T-Code:PA30]

2) MONTHLY PAY RUN [T-code: PC00_M40_CALC]

3) Post to FI [T-Code :PC00_M99_CIPE]

4) SALARY PAYMENTS

END

TIME

1) WORK SCHEDULE [T-Code:PA61]

2) LEAVE PROCESS [T-Code:PA61]

END

Project – JBVNL


55

6.3.1 Personnel Officer/ADO: Head Quarter/ ABD & Circle offices

PO / ADO

PA

1) HIRING [T-Code : PA40]

2) PROBATION [-code :PA40]

3) PROMOTION [T-Code:PA40]

4) DEPUTATION [T-Code: PA40]

5) RESIGNATION [T-Code: PA40]

6) NOC [T-Code: PA40]

END

7) RE EMPLOYMENT [T-Code: PA40]

TRAVEL

1) TRAVEL REQUEST & EXPENSES

[T-Code: TP0]

END

PMS

1) APPRISAL PROCESS [T-Code: APPCREATE]

2) OFFICER APPROVAL

3) DEPARTMENT APPROVAL

4) MD APPROVAL

END

Project – JBVNL


56

6.3.2 Office Assistant: Head Quarter/ Area Board & Circle offices

OA

OM

1) ORG STRUCTURE [T-Code: S_AHR_6101649]

2) REPORTING STRUCTURE [T-Code: S_AHR_61016512]

3) EMPLOYEE RELATIONSHIPS [T-Code: PO13]

END

PAYROLL

1) PAY INPUTS [T-Code:PA30]

2) MONTHLY PAY RUN [T-Code : PC00_M40_CALC]

3) Post to FI [T-Code :PC00_M99_CIPE]

4) SALARY PAYMENTS

END

Project – JBVNL


57

6.3.2 Office Assistant: Head Quarter/ Area Board & Circle offices

OA

TIME

1) WORK SCHEDULE [T-Code :PA61]

2) LEAVE PROCESS [T-CODE: PA61]

END

PA

1) HIRING [T-Code: PA40 ]

2) PROBATION [T-Code:PA40]

3) PROMOTION [T-Code: PA40]

4) DEPUTATION [T-Code:PA40]

5) RESIGNATION [T-Code:PA40]

6) NOC [T-Code:PA40]

END

7) RE EMPLOYMENT [T-Code: PA40]

Project – JBVNL


58

6.4 JBVNL – FICO- ROLL MATRIX FLOW

6.4.1 Executive Director Finance: Head quarters

ED FINANCE

1) Display Authorization Data for User -SU53

2) Vendor line item display -FBL1N

3) GL line item display -FBL3N

4) Customer line item display -FBL5N

5) Vendor Balance Display -FK10N

6) Customer Balance Display -FD10N

7) GL Account Balance Display -FS10N

8) Accounting Document Display -FB03

Project – JBVNL


59

6.4.2 General Manager’s (Projects &Financial Management):

Head Quarters

GENERAL MANAGER

(P&FM)

1) Display Authorization Data for User-

SU53

2) Vendor line item display- FBL1N

3) GL line item display- FBL3N

4) Customer line item display- FBL5N

5) Vendor Balance Display- FK10N

6) Customer Balance Display- FD10N

7) GL Account Balance Display- FS10N

8) Accounting Document Display- FB03

Project – JBVNL


60

6.4.3 General Manager’s (Accounts & Revenue): Head Quarters

GENERAL MANAGER

(Accounts & Rev)

1) Display Authorization Data for User- .

T-code: SU53

2) Vendor line item display-T-code: FBL1N

3) GL line item display -T-code: FBL3N

4) Customer line item display-T-code: FBL5N

5) Vendor Balance Display-T-code: FK10N

6) Customer Balance Display -T-code: FD10N

7) GL Account Balance Display -T-code: FS10N

8) Accounting Document Display -T-code:

FB03

Project – JBVNL


61

6.4.4 General Manager’s (Internal Audit): Head Quarters

GENERAL MANAGER

(Internal Audit)

1) Display Authorization Data for User-

SU53

2) Vendor line item display- FBL1N

3) GL line item display- FBL3N

4) Customer line item display- FBL5N

5) Vendor Balance Display- FK10N

6) Customer Balance Display- FD10N

7) GL Account Balance Display- FS10N

8) Accounting Document Display- FB03

Project – JBVNL


62

6.4.5 Deputy General Manager (FICO): Head Quarters

DGM

PROJECT

FINANCE

Financial

Management

& ACCOUNTS

REVENUE

ACCOUNTS

PAYMENT1/

PAYMENT2

INTERNAL

AUDIT TAX AUDIT

1) Display Authorization Data for User -SU53 2) Vendor line item Display -FBL1N 3) GL line item display -FBL3N 4) Customer line item Display -FBL5N 5) Vendor Balance Display -FK10N 6) Customer Balance Display -FD10N 7) GL Account Balance Display -FS10N 8) Accounting Document Display -FB03

1) Settlement Project/WBS Element /Network-CJ88

1) Cash Journal - FBCJ 2) Creation of Check Lot -FCHI 3) Manual Check Creation -FCH5 4) GL Master Create/ change / Display -FS00

5) Create Vendor Master -

XK01 6) Create Asset Master -AS01 7) Create Profit centre -KE51

8) Create Cost centre

-KS01

9) Create Cost

Element -KA01 10) Create Internal Order -

KO01

1) Cash Journal -FBCJ 2) Creation of Check Lot -FCHI 3) Manual Check Creation -FCH5 4) Void checks not used -FCH3 5) Cancel Check -FCH8 6) Void issued Checks -FCH9 7) Display Check Register -FCHN 8) Display Check Information -

FCH1

Project – JBVNL


63

6.4.6 Senior Manager’s (FICO): Head Quarters

SENIOR MANAGAR

PROJECT

FINANCE

ACCOUNTS

MANAGEMENT/

WORKS/PROJECT

REVENUE

ACCOUNTS/TAX/

AUDIT/EXPENDIT

URE

TB, TRUST STORE AUDIT/SALARY

BENEFITS/HQ POWER

PURCHASE/TECH/REV

AUDIT

1) Settlement Project/WBS Element /Network-CJ88

1. Enter Customer Invoice -FB70 2. Post Incoming Payments -F-28

3. Enter Incoming

Invoice -MIRO 4. Create/change/Display Bank Guarantee -ZFIG01 5. Clear G/L Account -F-03 6. Display Posting runs-PCPO


Project – JBVNL


64

6.4.7 Manager’s (FICO): Head Quarters

MANAGER

PROJECT

FINANCE

FINANCE

MANAGEMENT ACCOUNTS TAX

1) Settlement Project/WBS Element /Network-CJ88 2) Enter

Incoming

Invoice -MIRO

1) Enter G/L Account Document -FB50 2) Enter Vendor Invoice -FB60 3) Reverse Document -FB08 4) Display Internal Order -KO03 5) Customer down Payment -F-29 6) Enter Customer Invoice -FB70 7) Clear Customer -F-32 8) Post Incoming Payments -F-28 9) Post Vendor Down Payment -F-48 10) Post Outgoing payments -F-53 11) Settlement Project/WBS Element /Network -CJ88

1) Enter Vendor Invoice –FB60 2) Enter G/L Account Document –FB50 3) Create Internal Order –KO01 4) Enter Customer Invoice -FB70 5) Clear Customer -F-32 6) Post Incoming Payments -F-28 7) Post Vendor Down Payment -F-48 8) Clear Vendor -F-44 9) Post Outgoing payments -F-53 10) Enter Customer Invoice -FB70 11) Post Incoming Payments -F-28 12) Enter Incoming Invoice –MIRO 13) Enter G/L Account Document -FB50 14) Post with Clearing -F-04 15) Clear G/L Account -F-04 16) Display Posting runs -PCPO

1) Post with

Clearing -F-04

2) Clear G/L

Account –F-03

Project – JBVNL


65

6.4.7 Manager’s (FICO): Head Quarters

MANAGER

TB, TRUST WORKS/PROJECT/REVENUE

ACCOUNTS/AUDIT/INTERNAL

AUDIT

HQ POWER

PURCHASE

SALARY &

BENEFITS

1) Enter G/L Account Document –FB50 2) Enter Vendor Invoice –FB60 3) Post Outgoing payments -F-53 4) Post with Clearing -F-04 5) Create Internal Order –KO01

1) Enter G/L Account Document –FB50 2) Enter Vendor Invoice-FB60 3) Post Outgoing payments -F-53 4) Post with Clearing -F-04 5) Create internal order –KO01 6) Display Posting runs -PCPO

1) Enter G/L Account Document –FB50 2) Enter Vendor Invoice –FB60 3) Create Internal Order –KO01


Project – JBVNL


66

6.4.8 Junior Manager (FICO): Head Quarters

JUNIOR MANAGER

ACCOUNTS REVENUE

ACCOUNTS

1) Cash Journal –FBCJ 2) Creation of Check Lot –FCHI 3) Manual Check Creation –FCH5 4) Cancel Check –FCH8 5) Enter Vendor Invoice –FB60 6) Create Internal Order–KO01 7) Enter Customer Invoice –FB70 8) Post Incoming Payments –F-28 9) Post Outgoing payments –F-53 10) Post Incoming Payments –F-28 11) Enter Incoming Invoice –MIRO 12) Create/change/Display Bank Guarantee –ZFIG01 13) Enter G/L Account Document –FB50

TAX/AUDIT TB, TRUST

1) Display Authorization Data for User -SU53 2) Vendor line item Display -FBL1N 3) GL line item display -FBL3N 4) Customer line item Display -FBL5N 5) Vendor Balance Display -FK10N 6) Customer Balance Display -FD10N 7) GL Account Balance Display -FS10N 8) Accounting Document Display -FB03 9) Post with Clearing -F-04

1) Enter G/L Account Document –FB50 2) Enter Vendor Invoice –FB60 3) Create Internal Order –KO01 4) Post Outgoing payments –F-53

SALARY BENEFITS/HQ

POWER PURCHASE

1) Display Authorization Data for User -SU53 2) Vendor line item Display -FBL1N 3) GL line item display -FBL3N 4) Customer line item Display -FBL5N 5) Vendor Balance Display -FK10N 6) Customer Balance Display -FD10N 7) GL Account Balance Display -FS10N 8) Accounting Document Display -FB03 9) Enter G/L Account Document -FB50 10) Post Outgoing payments -F-53 11) Enter Vendor Invoice-FB60 12) Create Internal Order-KO01

Project – JBVNL


67

6.4.8 Junior Manager (FICO): Head Quarters

JUNIOR MANAGER

PROJECT FINANCE

FINANCE

MANAGEMENT

1) Settlement Project/WBS Element /Network-CJ88 2) Enter Incoming

Invoice -MIRO

1) Enter G/L Account Document -FB50 2) Enter Vendor Invoice -FB60 3) Reverse Document -FB08 4) Display Internal Order -KO03 5) Customer down Payment -F-29 6) Enter Customer Invoice -FB70 7) Clear Customer -F-32 8) Post Incoming Payments -F-28 9) Post Vendor Down Payment -F-48 10) Post Outgoing payments -F-53 11) Settlement Project/WBS Element /Network -CJ88

WORKS/PROJECT


Project – JBVNL


68

6.4.9 General Manager’s (FICO): Electric Supply Area

GENERAL

MANAGER









Project – JBVNL


69

6.4.10 Senior Manager’s (FICO): Electric Supply Area

SENIOR MANAGER

ACCOUNTS TECHNICAL ADMINISTRATION

1) Cash Journal –FBCJ 2) Creation of Check Lot –FCHI 3) Manual Check Creation –FCH5 4) Cancel Check –FCH8 5) Display Check Register –FCHN 6) Display Check Information –FCH1 7) Enter G/L Account Document –FB50 8) Enter Vendor Invoice –FB60 9) Reverse Document –FB08 10) Customer down Payment –F-29 11) Enter Customer Invoice –FB70 12) Post Incoming Payments –F-28 13) Post Vendor Down Payment –F48 14) Post Outgoing payments –F-53 15) Payment with printout –F-58 16) Create Asset master –AS01 17) Acquisition from purchase Vendor –F-90 18) Depreciation posting run –AFAB 19) Asset explorer –AW01N 20) Asset Sale without Customer –ABAON 21) Asset Transfer Within Company code –ABUMN 22) Settlement Project/WBS Element /Network –CJ88 23) Asset Scrapping –ABAVN 24) Enter Customer Invoice –FB70 25) Post Incoming Payments –F-28 26) Enter Incoming Invoice –MIRO 27) Create/change/Display Bank Guarantee –ZFIG01 28) Post with Clearing –F-04 29) Clear G/L Account –F-03 30) Bank Reconciliation posting -ZFBIRS

1) Display Authorization Data for

User -SU53






7) GL Account Balance Display -

FS10N

8) Accounting Document Display -

FB03

Project – JBVNL


70

6.4.11 Manager’s (FICO): Electric Supply Area

MANAGER

ACCOUNTS ADMINISTRATION/HEAD

CLERK/OFFICE

ASSISTANT/ACCOUNT

ASSISTANT

1) Cash Journal –FBCJ 2) Creation of Check Lot –FCHI 3) Manual Check Creation –FCH5 4) Cancel Check –FCH8 5) Display Check Register –FCHN 6) Display Check Information –FCH1 7) Enter G/L Account Document –FB50 8) Enter Vendor Invoice –FB60 9) Reverse Document –FB08 10) Customer down Payment –F-29 11) Enter Customer Invoice –FB70 12) Post Incoming Payments –F-28 13) Post Vendor Down Payment –F48 14) Post Outgoing payments –F-53 15) Enter Incoming Invoice –MIRO 16) Post with Clearing –F-04 17) Clear G/L Account –F-03 18) Bank Reconciliation posting -ZFIBRS









Project – JBVNL


71

6.4.12 Deputy General Manager’s (FICO): Electric Supply Circle

DGM









Project – JBVNL


72

6.4.13 Senior Manager’s (FICO): Electric Supply Circle

SENIOR MANAGER

ACCOUNTS


TECHNICAL/CIVIL C&R/PROJECT/

TRW & STORES

OPERATION

MANAGEMENT

CELL









Project – JBVNL


73

6.4.14 Manager’s (FICO): Electric Supply Circle

MANAGER

ACCOUNTS OPERATION

MANAGEMENT

CELL

HIGH VALUE

CONSUMER/C&R

/IT

REVENUE/TRW/

STORE/MATERI

AL /CIVIL


MRT I/MRT II//APT /ESTABLISHMENT









Project – JBVNL


74

6.4.15 Senior Manager’s (FICO): Division

SENIOR MANAGER









Project – JBVNL


75

6.4.16 Manager’s (FICO): Division

MANAGER

PROJECTS HIGH TENSION

MONITORING COMMERCIAL









Project – JBVNL


76

6.4.17 Junior Manager’s (FICO): Division

JUNIOR

MANAGER

ACCOUNTS High Tension

Monitoring TECHNICAL COMMERCIAL IT

1) Cash Journal –FBCJ 2) Creation of Check Lot –FCHI 3) Manual Check Creation –FCH5 4) Cancel Check –FCH8 5) Display Check Register –FCHN 6) Display Check Information –FCH1 7) Enter G/L Account Document –FB50 8) Enter Vendor Invoice –FB60 9) Reverse Document –FB08 10) Customer down Payment –F-29 11) Enter Customer Invoice –FB70 12) Post Incoming Payments –F-28 13) Post Vendor Down Payment –F48 14) Post Outgoing payments –F-53 15) Enter Incoming Invoice –MIRO 16) Post with Clearing –F-04 17) Clear G/L Account –F-03









Project – JBVNL


77

Abbreviations

1) SAP- Systems Applications & Programme

2) BBP- Business Blue Print

3) ERP- Enterprise Resource Planning

4) ECC- ERP Central Component

5) R3- 3 Tier Architecture

6) WBS- Work Breakdown Structure

7) REL- Release

8) CRTD- Created

9) TECO- Technical Completion

10) MIGO-Goods Receipt

11) MIRO-Invoice Receipt

12) T-Code – Transaction Code

13) SRV- Store Receipt Voucher

14) SLoc- Storage Location

15) SIV- Store Receipt Voucher

16) MRHO- Material Receipt Hand Over

17) HSN-Harmonized System of Nomenclature

18) SAC- Service Accounting Code

19) AUC- Asset Under Construction

20) CWIP-Capital Work in Progress

21) RFQ- Request for Quotation

22) RFP- Request for Proposal

23) PO- Purchase Order

24) GL- General Ledger

Project – JBVNL


78

25) TB- Trial Balance

26) GR- Goods Receipt

27) GI-Goods Issue

28) LIV- Logistic Invoice verification

29) AR- Accounts Receivable

30) AP- Accounts Payable

31) PCA- Profit Centre Accounting

32) CCA- Cost Centre Accounting

33) B/S- Balance sheet

34) P&L – Profit & Loss Account

35) IO- Internal Orders

36) OM- Organization Management

37) PA- Personal Administration

38) TM-Time Management

39) PY-Payroll

40) PMS- Performance Management Solution

41) ESS- Employee Self Service

42) MSS- Manager Self Service

43) TRV-Travel Management

44) TEM- Training and Event Management

45) FLM-File Label management

46) ALV- ABAP List Viewer

47) HD- Help DESK

48) VPN- Virtual Private Network

49) RFC- Remote Function Call

50) GUI- Graphical User Interface

Project – JBVNL


79

**End of Document**