Jens Kjellerup - Local Government Association · Bo Fristed, CIO, Municipality of Aarhus The Board has the overall strategic responsibilities and must ensure a positive development

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Jens Kjellerup

Municipal function

Executive Secretary and CIO

Municipality of Ballerup

05-07-16 Presentation of the OS2 Network2

OS2 function

Board member

[email protected]

@KjellerupJens

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Agenda

About

Why?

Organisation

Products

Questions?


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What is a Danish municipality

98 municipalities in Denmark

On average the size is 55.000

inhabitants.

50 municipalities with 40-100.000

inhabitants.

35 with 20-40.000 inhabitants.

Aarhus and Copenhagen being the

largest with

300 - 500.000 inhabitants.

Læsø being the smallest with 1.800

inhabitants.


Governing:

Public libraries

Primary schools

Child & eldercare

Handicapped and local psychiatry

Waste, Heat and Water

Environmental protection

Refugee integration

Local business development

Planing of local development

And more…

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Municipality of Ballerup

Suburb of Copenhagen.

48.500 inhabitants.

Include the towns Ballerup, Måløv and Skovlunde.

Cover 34 square kilometres (13 sm2).

Approximately 4800 employees.

Mayor, Jesper Würtzen, Socialdemocratic party

Working for sustainable development.


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What is OS2A Danish public network with focus on Openness,

Collaboration, Sharing, Digital Development and IP

ownership of digital solutions.


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HistoryFounded in 2012 as a website community by 5 Danish

municipalities.


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201657 public partners, more than half of Danish

municipalities.


/ /Slide: 05-07-16 Presentation of the OS2 Network9

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The vendors are also a part35 vendor partners collaborate with the network.


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Why OS2?It’s a complement….


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Quote from the Joint Municipal Digitalisation Strategy 2016-2020.

”The joint digitalisation tasks can not alone be solved from

central government bodies. It must also happen through

greater involvement of municipal partnerships, such as the

OS2 network.”


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OS2 sets out to innovate, create andshare ideas and products

OS2 situates itself in the gap between solutions created

by or on behalf of central government, suppliers and

municipalities.


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OS2 because:Short time from idea to product.

Short development process and low costs.

Shorter ROI and lower TCO.

Products grow from identified local needs.

Public authorities contribute actively.

Well documented project management

model and governance.

Free to share05-07-16 Presentation of the OS2 Network14

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Considerations before participating

Use OS2 the products and methods that makes sense in your organisation.

Ask at least once a year whether there are products in the OS2 portfolio that could expand your digital portefolio.

Consider whether you can solve your challenges by co-creating with other municipalities within OS2.

Build up competencies in networking by participating in OS2.


Organisation

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Coordination Groups

Steering Committees


Danish Government Agency for Digitalisation

KL (Local Government Association Denmark)

KOMBIT

KTC

SKI

SBSYS

4S Stiftelsen

6-byerne

KIT@

Open Source initiatives

Other networks

Special Committees

Research Groups

General Assembly

The Board

Business Manager

Projects Products

Vendor Partners


Board of Directors

Michel van der Linden, Director, Municipality of Kalundborg (Chairman)

Jens Kjellerup, Executive Secretary, CIO, Municipality of Ballerup

Lars Sommer, Solution Architect, Municipality of Odense

Henrik Brix, CIO, Municipality of Favrskov

Leon K. Johansen, Business Developer, SKI

Bo Fristed, CIO, Municipality of Aarhus

The Board has the overall strategic responsibilities and must ensure a positive development of the OS2 community.

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Business Manager

The Link in OS2.

Operational responsible.

Coordination between projects/ products and the Board.

Dialog with vendors.

Manage project and product portfolios.

Communicating to members and stakeholders.

Managing the project model and templates.

Organize and participate in conferences.


Suppliers

Business Manager

The Board

Projects

Products

Coordination Groups

Special Committees

Steering Committees

Research Groups

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Where the activities really take place


Supliers

Busi-ness Man-ager

The Boa-rd

Steering Commit-

tees

Projects

Products

Coordination Groups

SIG’s

Research Groups

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Products and Projects are organized into 3 levels.

L1 = Smaller projects and test projects

L2 = Products with greater impact and strategic linkage

L3 = Products of a strategic nature and widespread

Level is decided from:

Relevance (in regards to business needs)

Strategic Context

Governance


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Project model


The purpose of the model is to create a common structure for cooperation on projects in OS2.

Idea phase

Planning

Execution

Handover and

closure

Decision to proceed

Decision to proceed

Decision to proceed

• Mandate

• Business case

• Hierarchy of objectives

• Stakeholder analysis

• Risk analysis

• Milestones

• Project description

• Business case

• Timetable

• Communications Plan

• Iterative work with

documents from planning

• Project Status

• Handover to operation

• Evaluate

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Special Committees

Architectural Principles

Standards

Model contracts

Project Model

Operational Requirements

Render Requirements


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Research Groups

Collect, discuss and disseminate

knowledge.

Bring people together in networks.

Shared interests and knowledge.

Create new projects.

Generate and distribute knowledge.


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Professional organizationBringing people together to innovate and create within

the network.


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OS2 Products


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CPR broker is a local broker of information based on Central Personal identification Records (social security number records) to other business solutions.

CPR broker can deliver several CPR data through multiple interfaces and replaces commercial sources of CPR information.


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An open source operating system with remote management systemto govern public computers for citizens.

Built on the Ubuntu distribution, which can be installed on public computers locally.

Web based administration system, which allows for central administration of use hours, security, applications, computers etc.


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Digital agenda production, management and publishing system with buildt-in meeting support functions for

participants.


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Web and app based solution for employees toreport driving, travel expenses, sick days, holidays etc.


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Record system for portfolio management of systems, contracts, projects and interfaces.


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System to support employees networking, sharing of knowledge, search and ranking of information.


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A machine readable taxonomy, which together with the engine OS2Taxon Classifier makes it possible to

automatically mark up digital information according to KLE.


KLE = Subject Classification / Municipal taxonomy.

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Can manage distribution and classify responsibilities of municipal tasks and information i the organisation.

OS2opgavefordeler was originally developed as a local prototype to handle automatic mail distribution with the use of

OS2KLE.


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A system for managing participation of citizens in connection with organizing local, national or EU

elections.


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Drupal based turnkey Content Management System to create a full feature website for municipalities.


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Information security scanner to ensure compliancewith regulations on protection of data.


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OS2 Projects


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Networking, co-creation and sharing of knowledge is the focal point of all projects and products


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Open SourceTo ensure the free co-creation and a free exchange of ideas all results from the

OS2 network are released under an open source license or a creative commons

license.

With the OS2network as the legal owner of all IP rights.


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Focus 2016 - 2017

Continue creating the environment taht nourishes new

ideas, projects and products.

Focus on business needs with agility and networking as

the driving force.

Implementing the OS2 governance model.

Focus on learning how to can support networking and

control products.

A special focus on closer cooperation with vendors.

Enhancing the network to enable better support for

public partners with limited resources



Documents

Jens Kjellerup - Local Government Association · Bo Fristed, CIO, Municipality of Aarhus The Board has the overall strategic responsibilities and must ensure a positive development