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JENNIFER L. OLSON 804.617.5436 │ [email protected]
EXECUTIVE ASSISTANT Career Profile:
Energetic assistant with more than 15 years of proven experience in assisting executives and management teams to
perform at their highest levels. Offer a unique blend of organizational acumen, resourcefulness, and problem solving
capabilities. Trusted liaison; confidently interface with high-level decision makers and cultivate communications
across multiple departments. Successfully advanced through positions of increased complexity and responsibility by
exhibiting high attention to detail and top performance.
Core Competencies:
Self-Directed / Self-Starter
Coordinating Travel Logistics
Proven Time Management / Expediting Files
Meeting Coordination
Office Management & Operations
Project Management
Expense Reporting
Document Preparation & Analysis
Creating Presentation Materials
Quality Control & Assurance
PROFESSIONAL EXPERIENCE
Scripps Networks / Travel Channel – Chevy Chase, MD / New York, NY 2013 - 2016
Programming & Development Assistant
Provide first-rate support to 2 Senior Vice Presidents, 1 Vice President and (former) General Manager.
Manage Executive calendars to ensure logical daily flow. Update department PTO calendar.
Schedule Outlook meetings, reserve resources, update with electronic documents, and distribute materials.
Answer multiple phone lines and route messages, creative briefs, and submissions to appropriate parties.
Coordinate in-person meetings with outside clients, using visitor registration system.
Prepare and submit expense reports on a monthly basis.
Book domestic and international travel. Process upgrades, check-ins, and reconfirm reservations.
Maintain Concur profiles with current information.
Administer accounting documents, acquire invoice approvals, and process for execution.
Create weekly Competitive Report through research of ratings, premieres, and industry developments.
Assemble assets from Programming, Marketing, Digital, Press, Ad Sales, and International teams to create
agenda and present materials for Project Bi-Weekly meeting. Distribute content through Box files.
Execute department off-sites by securing hotel and meeting space, transportation, catering and entertainment.
Complete general departmental administrative duties: update contact lists, create shipments, order supplies.
UDR, Inc. – Alexandria, VA 2008 - 2013
Executive Assistant / Contract Administrator
Managed day-to-day operations for executive office of publicly traded Real Estate Investment Trust.
Assisted development team managing multiple projects with construction values of $500M+.
Facilitated relocation of 100-person corporate office.
Prepared and edited confidential correspondence for senior company officer.
Maintained calendar, scheduling, expenses, and travel arrangements to support executives.
Developed and maintained comparative market studies through phone interviews and internet research.
Devised construction documents including: Contracts, Purchase Orders, Change Orders and Consultant
Agreements whereby allowing Project Managers to spend additional time on project sites.
Reviewed contractor/consultant invoices and AIA Payment Applications to confirm accuracy and contract
compliance.
Created virtual file rooms containing complete project life cycle documents.
Jennifer L. Olson
Page 2
Floridays Development Co. – Sarasota, FL 2006-2007
Executive Assistant / Office Manager
Utilized accounting software to pay invoices, process payroll, generate closing statements, and reconcile
accounts.
Organized and prepared monthly construction loan draws.
Appointed liaison to numerous companies to ensure accurate functionality of business operations.
Worthington Property Group, Inc. – Sarasota, FL 2005-2006
Assistant to Real Estate Broker / Agent
Completed Commission and Confidentiality Agreements for multiple brokers.
Monitored listings on MLS, LoopNet, and CoStar to analyze and report market trends.
Created marketing packages.
Trammell Crow Residential Services – Delray Beach, FL 2002-2005
Assistant Property Manager / Leasing Consultant
Prepared and executed Move-In/Out Lease and Renewal paperwork for system files and resident retention.
Processed evictions, collections, resident screening, and month-end accounting close out.
Supervised and cross-trained leasing and maintenance staff.
Career Note: Also previously served as Corporate Travel Agent for Rosenbluth International. Selected as Gold
Carpet agent for VIPs of multiple large national accounts; managed group conferences/travels with up to 7,000
attendees; and worked as on-site coordinator.
EDUCATION & TECHNICAL SKILLS
East Carolina University - Greenville, NC
State of Florida Real Estate License - 2005
Software: MS Office Suite, Adobe, Photoshop, Projectmates, Timberline, PeopleSoft, Yardi, OneSite, Concur
REFERENCES
Ross Babbit - SVP, Programming & Development at Travel Channel
865-776-7319
Brigitte McCray - SVP, Programming, Planning & Strategy at Travel Channel
347-242-0729
Brian Leonard – VP, Programming & Development at Travel Channel
203-915-7080
Andy Singer - President & CEO at Andrew Singer Media
646-765-6578
David Burt – VP of Construction at Dalian Development
301-525-1706
