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Jail Resources

SEPTEMBER 18, 2014

What is Your Role?

What is your role in advocating and managing resources?

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What is Your Role?

What is your role in advocating and managing resources?

Mission Guided

What is Your Role?

What is your role in advocating and managing resources?

Mission Guided

Data Driven and Research Based

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What is Your Role?

What is your role in advocating and managing resources?

Mission GuidedData Driven and Research Based

Outcome Focused

What data can you use to help you?

Minimum Jail Standard 1400-1-.07(20):

Facilities shall have sufficient staff, including a designated supervisor, to provide, at all times, the performance of functions relating to the security, custody, and supervision of inmates

as needed to operate the facility in conformance with the standards.

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County Corrections Partnership

Partnering Agencies:

CTAS MTAS TSA

TN County Services Association

Association of County Mayors

Association of Chiefs of Police8

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Mission

Groups are tasked with formulating a plan to address current, past and present issues dealing with upgrading of Tennessee Jails and State Jail Standards.

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Goals

Develop a program or venue to work with every local jail facility to assist in working toward and/or continuing TCI certification.

Work in unison with a good faith effort, whiledocumenting immediate and future needs, instead of ignoring present status.

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Establish need

Initiate

Inspect1

2

3

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Inspect

•Inspection determines POA development•D.F.S. Contacts CCP Coordinator

Establish need

•Upon completion of inspection need will establish a POA to correct fixed deficiency ratios.

•D.F.S. and CCP coordinator will work closely with facility to prepare POA

Initiate

•CCP meeting held and committee formed•CCP committee planning strategy sessions held

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CCP Formed

POAformulated

Goals placed for corrective

action

Submittal to TCI

Board of Control

Inspection filed with

TCI

County Corrections Partnerships

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u Blount County

u Cheatham Countyu Clay County

u Cocke County jail/annexu Fayette County

u Franklin County

u Giles Countyu Hamblen County

u Hancock countyu Bedford County

u Houston County

u Lake County

• Lewis County

• Loudon County

• Macon County

• Madison County

• Marion County

• McNairy County

• Meigs County

• Monroe County

• Morgan County

• Pickett County

• Putnam County

• Rhea County

• Roane County

• Sequatchie County

• Union County

• Van Buren County

• Warren County

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Adequate Staffing Levels

“Adequate staffing” – the single most important factor contributing to ultimate

success or failure of the jail – refers to both the number of staff required to

operate the jail and the effective placement of staff into duty positions.

Technical AssistanceStaffing Analysis

Profile the Jail

Calculate NAWH’s

Develop a Facility Activity

Schedule

Develop a Staff Coverage Plan

Complete a Staff Summary

Develop a Schedule

Evaluate, Revise, and Improve the

Plan

Calculate Operational

CostsPrepare a Report

Implement the Plan and Monitor

the Results

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Staffing - The Process

Technical AssistanceTransition Planning

What is transition meant to do?

uDevelop & implement an operational plan.uTeach staff how to operate the new facility.uAnticipate and resolve building problems

before occupancy.

Transition implies change!

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What Principles Guide Transition?

uPeople support what they help create.uA new building is only part of the solution.uA once in a lifetime opportunity.

Why is Transition Essential?

uWhere is it at? How does it work?uSome things just don’t work like they

should.uRumor control.uNew employees.uMinimize future liability.

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Technical AssistanceNeeds Assessment

Needs Assessment

uInformation gathering and analysisuDefining mission and valuesuIdentify optionsuEvaluate facilities, operations and

programs

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Online Resources

u American Correctional Associationu American Jail Association

u Bureau of Justice Assistance

u Bureau of Justice Statisticsu County Technical Assistance Service “e-Li”

u Community Resource Services – Correction.orgu Corrections One.com

u Discover Corrections

u Leading Jailsu National Criminal Justice Reference Service

u National Institute of Corrections

u National Jail Leadership Command Academyu National Sheriff’s Association – Institute for Jail

Operationsu Prison Rape Elimination Act Resource Center

u Suicide Prevention Resources for Adult Corrections

u Tennessee Corrections Institute

American Correctional Associationwww.aca.org

uTraininguCertificationuAccreditationuConferencesuPublications

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American Jail Association

• Training• Certification• Annual Conference

www.americanjail.org

Bureau of Justice Assistancewww.bja.gov

• Criminal Justice System• Grants• Training & Technical Assistance www.bjatraining.org

• Publications

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Bureau of Justice Statisticswww.bjs.gov

u Data for all disciplines within the criminal justice system.

u Access to resources and grant opportunities.

County Technical Assistance Servicewww.ctas.tennessee.edu

uTraininguEvents

uLinks to associationsuTechnical assistanceuPod casts

uReference materialsuTN data portal

uE-Li

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Community Resource Serviceswww.correction.org

uTechnical AssistanceuNational Jail Work and Industry CenteruDetention and Corrections Case law

Catalog and QuarterlyuStaffing Analysis Clearing House

www.discovercorrections.com

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www.leadingjails.com

National Jail Leadership and Succession Planning Resource Center

u www.leadingjail.comu One stop source for jail leadership materialsu Resource Library of more than 400 books and articlesu Leadership planner – can plot the demographics u Mentorship Program

u Administrative Proceduresu Mentor Handbooku Mentee Handbook

u Core Competencies

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Core Competencies Jail Leaders

1. Anticipate, analyze and resolve organizational challenges and conflicts.

2. Assure organizational accountability.3. Build and maintain positive relationships with external

stakeholders.4. Build and maintain teamwork; mentor and coach others.5. Communicate effectively, internally and externally.6. Comprehend, obtain and manage fiscal resources.7. Develop and maintain a positive organizational culture

that promotes respect for diverse staff.8. Develop and sustain organizational vision/mission.9. Engage in strategic planning.

Core Competencies Jail Administrators, cont.

10. Enhance self-awareness; maintain proactive professional commitment.

11. Establish organizational authority, roles, and responsibilities.

12. Leverage the role of the jail in the criminal justice system.

13. Make sound decisions.14. Manage change.15. Manage labor relations.16. Manage power and influence.

17. Manage time.18. Obtain and manage human

resources.19. Oversee inmate and facility

management.20. Oversee physical plant

management.21. Reduce jail-related liability risks.22. Understand and manage

emerging technology.

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National Criminal Justice Reference Service

• Publications• Grants and funding opportunities• Events

www.ncjrs.gov

National Institute of Correctionsnicic.gov

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National Jail Leadership Command Academywww.nationaljailacademy.org

The goal of the NJLCA is:

Succession preparation, developing leadership skills for successful transitioning into senior leadership positions within jails.

National Sheriff’s AssociationInstitute for Jail Operationswww.jailtraining.org

The Institute for Jail Operations, a division of the NSA Center for Public Safety, was formed in 2011 at the request of sheriffs across the United States.

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National PREA Resource Center

Designed to offer assistance to state and local agencies working to address sexual abuse in their confinement facilities.

One of the primary purposes is to help with implementation of the standards. They also have a broader mission to help address the issue of prison rape by providing a forum for exchanging ideas and sharing examples of innovation and emerging best practices.

Offers a full library with research and tools to help agencies learn about the issue and to learn about strategies for preventing, detecting, and responding to sexual abuse in confinement.

www.prearesourcecenter.org

Contracting to House State Inmates?

If a local facility has a contract to house state inmates, certification is not required until such time that a contract

revision or renewal occurs. For a county deciding to contract now (new contract) – must agree to come into full compliance

and undergo certification with the standards.

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Suicide Prevention Resources for Adult Correctionswww.sprc.org

uThe Role of Adult CO’s in Preventing SuicideuBasics and Beyond: Suicide Prevention in JailsuGuide to Developing and Revising Suicide

Prevention Protocols within Jails and PrisonsuGuiding Principles Suicide Prevention in Correctional

Facilities

Tennessee Corrections Institutewww.tn.gov/tci

Mission

(1) Under the authority of T.C.A. 41-4-140, the Tennessee Corrections Institute (TCI) is required to establish minimum standards for adult local jails, lock-ups, workhouses and detention facilities in the state. The agency's Board of Control establishes the standards to inspect and certify local correctional facilities. Inspections and re-inspections are conducted within the mandated timeframe to ensure compliance of all standards for the purpose of certification.

(2) The Tennessee Corrections Institute is responsible for educating local correctional staff while providing and monitoring basic certification and annual in-service training for personnel within local adult correctional detention facilities.

(3) The Tennessee Corrections Institute provides technical assistance and conducts research in relation to requests from local correctional detention facilities, the TN legislature and other state agencies.

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www.pewresearchcenter.org

Pew Research Center is a nonpartisan fact tank that informs the public about the issues, attitudes and trends shaping America and the world. It conducts public opinion polling, demographic research, media content analysis and other empirical social science research. Pew Research does not take policy positions.

“In a Nutshell”

CountyAttorney

SheriffJail Administrator

FundingAuthority

•Care & Custody

•Develop Policy & Procedure•Hires staff

•Fires staff with cause

•Trains staff

•Supervises staff

•Maintains the jail•Requests an operating budget

•Expends funds by line item

•County Fiscal Management

•Establishes staff positions•Approves expenditures within line item budget•Amends budget

•Build and maintain jail

•Provide medical attendance for all prisoners confined in the jail.

•Legal Advisor to Both

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“Average Expenditures”

uProper staffing• Housing

uUtilitiesuClothinguCleaning/ suppliesuOther

uFooduProper healthcareuExcludes bond debt

LGIP Jail Claim Types

5%

37%

1%

9%11%

10%

24%3%

Assault or Excessive Force

Denial of Medical Care

Discrimination

Failure to Protect

Suicide

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See the Big Picture

uManage peopleuHave a working knowledgeuRelationships with the media and communityuBe prepared to respond to change

Jail Resources

Bob BassDetention Facilities Manager

County Corrections Partnership CoordinatorBob.r.bass@tn.gov

(615) 612-9346

Jim Hart, CCE, CJMJail Management Consultant

jim.hart@tennessee.edu(423) 413-7902