JaeHwan NamJaeHwan Nam

Module 3Module 3

Microsoft Microsoft WordWord

1.1. Self registration yourselves Self registration yourselves online. See read only folder on online. See read only folder on Student P DriveStudent P Drive

2.2. Understand Mail MergeUnderstand Mail Merge

3.3. Rage breaksRage breaks

4.4. Rulers and TabsRulers and Tabs

5.5. Headers footersHeaders footers

6.6. TablesTables

Mail MergeMail Merge

►Often there is a need to send mail to Often there is a need to send mail to the same or many people. It is the same or many people. It is possible to do and individualised each possible to do and individualised each by using mail mergeby using mail merge

►Create the following doc and save at Create the following doc and save at business .doc in Microsoft word folderbusiness .doc in Microsoft word folder

Mail merge for making labelsMail merge for making labels1.1. Create a new document Create a new document 2.2. click tools letters and mailing choose mail mergeclick tools letters and mailing choose mail merge3.3. Select labelSelect label4.4. Click nextClick next5.5. Change doc layoutChange doc layout6.6. Click nextClick next7.7. NOTE: it is easiest to use L7160 avery labels these are standard sized labelsNOTE: it is easiest to use L7160 avery labels these are standard sized labels8.8. Click existing listClick existing list9.9. Select browse Select browse 10.10. Find your tablesFind your tables11.11. Make sure all recipients are selected and click okMake sure all recipients are selected and click ok12.12. Click nextClick next13.13. Select more itemsSelect more items14.14. Create the label by selecting name address etc. Then click insertCreate the label by selecting name address etc. Then click insert15.15. Click Update all labelsClick Update all labels16.16. Click next to preview labelsClick next to preview labels17.17. Click next to complete mergeClick next to complete merge18.18. NOTE: make sure you leave a space in between the name filed and surname NOTE: make sure you leave a space in between the name filed and surname

Common ErrorsCommon Errors

►Change from capitals to small or Visa Change from capitals to small or Visa Versa click format and then change case.Versa click format and then change case.

►To apply indents click format then indentsTo apply indents click format then indents►To apply auto hyphenation click tools, To apply auto hyphenation click tools,

language then hy…language then hy…►To position text between side margins To position text between side margins

click align buttonclick align button►To change distance between paragraphs To change distance between paragraphs

click spacing functionclick spacing function

Common ErrorsCommon Errors► Copy formatting of heading basics select heading Copy formatting of heading basics select heading

basics, click format painter, other servicesbasics, click format painter, other services► For Webtext paragraph style: click format, styles , For Webtext paragraph style: click format, styles ,

webtextwebtext► To change the width of borders in table click top left of To change the width of borders in table click top left of

table, format, borderstable, format, borders► Mail merge: work with two documents a letter and a list Mail merge: work with two documents a letter and a list

of addresses from another file and put the different of addresses from another file and put the different names and addresses on the same letter for speed of names and addresses on the same letter for speed of work.work.

► To get good control of the layout of pages on word use To get good control of the layout of pages on word use page breaks.page breaks.

► To change the margin sizes click file then page set upTo change the margin sizes click file then page set up► To add a date field to left of doc header click view, then To add a date field to left of doc header click view, then

header and footer, then click insert dateheader and footer, then click insert date

ConclusionConclusion►Mail mergeMail merge

1.1.Page breaksPage breaks

2.2.Rulers and TabsRulers and Tabs

3.3.Headers footersHeaders footers

4.4.TablesTables► Double click on word and use the help Double click on word and use the help

filefile►Microsoft Word Tutorial►Word 2010 Tutorial 1►10 Min Basics of Word 2010