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IVAN G. SMITH ELEMENTARY SCHOOL
M a y 3 , 2 0 1 8
Communi ty Forum
SITE PLANAGENDA
1 . I N T R O D U C T I O N
S t e v e B a r t h a D a n v e r s T o w n M a n a g e r
2 . M S B A O VE R VI E W
J o e D e S a n t i s P M A C o n s u l t a n t s
3 . P R O J E C T P R O G R E S S
C h a r l i e H a y T a p p e A r c h i t e c t s
• E x i s t i n g C o n d i t i o n s E v a l u a t i o n• S i t e A n a l y s i s• E d u c a t i o n a l P l a n n i n g a n d V i s i o n i n g
4 . P R E L I M I N A R Y O P T I O N S (P D P )
5 . C U R R E N T O P T I O N S (P S R )
6 . C U R R E N T a n d U P C O M I N G P R O C E S S
7 . Q U E S T I O N S / C O M M E N T S
2. MSBA OVERVIEW
Town Reimbursement:
Working with the MSBA - Reimbursement
The MSBA provides reimbursement on eligible project costs based on each individual City/Town’s reimbursement rate.
Per the MSBA: Reimbursement rates for MSBA approved, eligible school construction and renovation projects are calculated pursuant to a formula that is established in Ma. General Law, Chapter 70B section 10 (M.G.L. c. 70B § 10)
Base Rate (31% for all districts) + Three Socioeconomic Factors (see next slide) + Incentive Points (0 % –18%) (TBD) ____________________________________= MSBA Reimbursement Rate
Base Rate = 31% Income Factor = 6.32% Property Wealth Factor = 13.26% ______________Total = 50.58%
Note that this does not include incentive points, as these have not yet been determined.
Working with the MSBA - Reimbursement
The Town of Danvers’ current reimbursement rate is 50.58%.
Working with the MSBA -Cost Caps
(a) Any costs for an Approved Project in excess of the Total Facilities Grant.
(b) Financing costs.
(c) All costs associated with credit rating services, legal services related to the issuance of any indebtedness, and financial consulting services.
(d) The cost of legal services.
(e) The provision of any direct or indirect municipal services.
(f) Any funds expended by the Eligible Applicant prior to the execution of a PFA.
(g) All costs associated with site acquisition.
(h) Unsupported or inadequately supported project costs, as determined by the Authority.
(i) Maintenance or service contracts and warranties.
(j) Duplicate costs or costs unrelated to the project.
(k) The lease, purchase or rental of storage space, storage facilities, storage trailers, or storage containers.
(l) Costs that are normal operating and maintenance costs of the school district
(n) Penalties processing fees catalogue fees sales tax memberships
such fees.
(p) Athletic equipment
(q) All costs associated with the purchase, lease, improvement, or maintenance of modular units.
(r) All costs associated with the swing spaces used for the housing of students.
(s) All costs associated with the transportation of students.
(t) All costs associated with the purchase, lease or use of any vehicle,
(u) The costs of any supplies related to the Assisted Facility.
(v) All costs associated with the demolition of buildings, unless such costs are deemed by the Authority in writing prior to said demolition, to be the most cost effective option.
(w) All costs associated with utilities.
(x) All costs associated with cell phone purchase or service.
(y) Dedication, ceremonial or celebratory costs.
(z) The Authority reserves it right to disallow any costs associated with any change order that deviates from the scope of the project, as determined by the Authority pursuant to the Project Scope and Budget Agreement.
(aa) Any costs determined by the Authority to be ineligible pursuant
Working with the MSBA - Status Overview
Module 1: Eligibility Period (Complete)– Danvers submitted Statement of Interest (SOI) to MSBA
in March 2015. – SOI outlines building deficiencies and impact to
students.– Danvers invited to Eligibility Period in March 2016.– Danvers invited to Feasibility Study by MSBA in
November 2016
Module 2: Forming the Project Team (Complete)– OPM Selection: Complete (June 2017)– Designer Selection: Complete (November 2017)
Oct. 2018- Submit SD
to MSBA(10/16/18)
- Detailed Design Phase Begins
June 2018- Submit PSR to MSBA
(6/6/18)- Schematic Design
Phase Begins
Nov. 2017Feasibility
Study Begins
(11/3/17)
Today
Schematic Design Phase
Feb. 2019Submit
DD/DESE Package to
MSBA(2/28/19)
2017
Feb. 2018Submit PDP
to MSBA(2/16/18)
Jan. 2020Construction
PhaseBegins
(1/8/20)
2018
June 2021- Building Substantially Complete
(6/2/21)- Move-in over Summer
- Site/Demo Work Begins
Construction Phase
20192017 2019 2021
Oct-Dec 2019- 100% CDs Complete
(10/31/19)- Bidding Complete
(12/19/19)
2018
Feasibility Study(PDP & PSR)
Detailed Design (DDs & CDs),Bidding, and Early Work Phases
July 2019- Submit 60% CDs & Early Site Package
to MSBA(7/26/19)
- Begin Bidding Early Work
Sept. 2019- Early Work Begins - Submit 90% CDs &
Early Packages to MSBA
(9/16/19)
2020
Note: May require final spring plantings to be completed in March through April 2022.
Schedule as of 4/24/2018
Sept. 2021New School
Opens
3. PROJECT PROGRESS – Exist ing Conditions
3a. EX IST ING BUILD ING CONDIT IONS EVALUAT ION
3b. EX IST ING S I TE CONDIT IONS ANALYS IS
3b. EX IST ING S I TE CONDIT IONS ANALYS IS
3d. EX IST ING S I TE CONDIT IONS ANALYS IS - TRAFF IC
Lima Street Traffic VolumesNovember 28-29, 2017
Lobao Drive Traffic VolumesNovember 28-29, 2017
Existing Capacity Analysis SummaryMorning peak hour
3e. DISTRICT EDUCATIONAL PLANNING
3e. PREL IMINARY SPACE TEMPLATE
3e. D ISTR ICT EDUCATIONAL PLANNING
3e. D ISTR ICT EDUCATIONAL PLANNING VIS IONING
3e. D ISTR ICT EDUCATIONAL PLANNING
3e. D ISTR ICT EDUCATIONAL PLANNING
3e. D ISTR ICT EDUCATIONAL PLANNING
3e. D ISTR ICT EDUCATIONAL PLANNING
3e. D ISTR ICT EDUCATIONAL PLANNING
4. PRELIMINARY OPTIONS (PDP)
4b. EVALUAT ION MATR IX
5. CURRENT OPTIONS (PSR)
SITE PLANNING CONCEPTS
SITE PLANR1 OPTION
SITE PLANAR-1 OPTION
SITE PLANN2 & N3 OPTIONS
Transportation Characteristics
Characteristic Existing Condition
FutureCondition
Number of Students 280 465Number of Staff 41 70Student travel modeBy BusBy AutoAutos (1.15 students AVO)
144136
119
240225
195Parking Spaces 45 122 *
Spaces required per zoning 95 163122 with 25% reduction
Danvers ZoningRequired off-street parking requirements for Elementary Schools = 1 space per staff + 1 space/5 students..
* Subject to further development of site plan and environmental site constraints
CURRENT AND UPCOMING PROCESS
PROJECT PROCESS
MSBA Preliminary Design Program – Submitted February 16, 2018
MSBA Preferred Schematic Report – June 6, 2018
Project Meetings◦ District Planning – 8 meetings to date to review educational goals◦ School Building Committee – 3 meetings to date to review project◦ Educational Visioning – 3 sessions to develop educational goals◦ Regulatory Meeting to discuss site design and bldg. systems
Upcoming Meetings◦ District Planning ◦ Smith Faculty presentation – update for faculty and staff ◦ Security◦ School Building Committee ◦ Smith Faculty and Staff programming◦ DTAC meeting◦ Future Public Forum
QUESTIONS / COMMENTS
THANK YOU !