Item 9 2018-2020 Budget 180618

TO:

FROM:

STAFF REPORT

Mayor and City Council

Jim Mccann, City Manag~ Eric Erickson, Director of fiJnce and Human Resources

SUBJECT: Adoption of the 2018-2020 Consolidated Budget including the General Fund, Capital Improvement Program and Special Fund Budgets

DATE: June 18, 2018

1 Issue: Presentations of the remaining elements of the budget process including a 2 proposed pension rate stabilization trust, Fire Department Deployment Analysis and 3 staffing recommendations, Capital Improvement Program and Special Funds and the 4 adoption of the Budgets for the 2018-2020 period. 5 6 Recommendation: Receive presentations, discuss, provide direction to staff and adopt 7 the budgets. 8 9 Discussion:

10 11 Overview. 12 The City Council has held two special meetings over the past month to receive an 13 overview of the proposed operating and Capital Improvement Program (CIP) budgets 14 and to learn about activities and programs in each of the City's departments. Tonight's 15 meeting will continue this presentation series with an overview by Chief Welch of the 16 Fire Department together with a presentation of the Fire Department Deployment 1 7 Analysis by your consultant. We will also provide summaries of activities in the 18 Administration, Finance and Human Resources wings of the organization. A 19 presentation of the pension actuarial report and our recommended Public Employees 20 Retirement System (PERS) rate stabilization program will be provided by John Bartel, 21 our PERS actuary. 22 23 PERS Rate Stabilization Program 24 25 Over the past several fiscal years, the City has experienced increases in pension 26 contribution costs due to the following: 27

1 ITEM 9

City Council Staff Report 2018-2020 General Fund, Capital Improvement Program and Special Funds Budget June 18, 2018

28 • In April 2013 and February 2014, the CalPERS Board approved significant 29 changes to the actuarial assumptions effective fiscal year 2015/2016 to improve 30 the retirement plan funded status. Those changes included rate "smoothing" and 31 amortization methods. CalPERS now uses a fixed 25-year amortization period 32 for unfunded gains and losses rather than a rolling 30-year amortization period. 33 34 • In 2014, CalPERS updated mortality rate tables to increase the assumed life 35 expectancy since retirees are living longer and require retirement benefits over a 36 longer period of time. 37 38 • In December 2016, the CalPERS Board approved lowering the investment 39 return rate assumption from 7.50% to 7.00% over the next three years. The rate 40 changes will be phased in over three years such that it was reduced to 7.375% 41 for the actuarial valuations dated June 2016 and 7.25% for the actuarial 42 valuations dated June 2017, and 7.00% for the actuarial valuations dated Jnne 43 2018. The reductions in the investment rate assumption result in increases to the 44 City's employer contribution rate to CalPERS for pensions. 45 46 Bartel and Associates, a firm with extensive experience in preparing actuaries of CalPERS 47 pension plans, has provided services to Mill Valley regarding our PERS obligations. 48 Bartel and Associates was contracted to calculate the likely fiscal impact of and to provide 49 recommendations regarding the changes noted above. 50 51 For Fiscal Year 2017-2018, the City will pay an estimated $3.2 million in PERS 52 contributions for the Safety and Miscellaneous pension plans. $1. 7 million of this will 53 continue to pay down the Unfunded Actuarial Liability and $1.5 million will be payments 54 for current services, called the Normal Cost. This will represent 19.7% of payroll. 55 56 In addition, the City issued Pension Obligation Bonds (POB) in 2006 to pay an nnfunded 57 liability that existed when PERS consolidated small agency pension contracts. The 58 POB issue resulted in savings of approximately $50,000 annually in pension costs and 59 consists of a separate debt component for Safety and Miscellaneous employee groups. In 60 fiscal year 2017-18, the Miscellaneous POB issue will be fully paid off, resulting in an 61 approximate $500,000 reduction in POB debt service. 62 63 Bartel and Associates projects pension costs will continue to increase annually reaching a 64 high of double what the City is currently contributing over the next 10 years. It is 65 anticipated that the costs will level out and then decline after the following 10 years. 66 67 John Bartel's report is attached and he will be at your meeting to present his analysis and 68 recommended options to mitigate the fiscal impact of the increases using a rate 69 stabilization investment strategy. Simply put, this strategy utilizes a portion of the POB 70 payment savings mentioned above (we recommend $400,000/year) to fund a trust that is 71 similar in nature to the Other Post Employment Benefits (OPEB) Trust used to fund future 72 retiree health benefits. The Trust would be funded for 5 years and invested for returns

2

City Council Staff Report 2018-2020 General Fund, Capital Improvement Program and Special Funds Budget .June 18, 2018

73 greater than the City can invest its general funds. Following the five-year funding, the City 74 would withdraw funds from the Trust to mitigate the increased PERS contributions. 75 76 Mayor Moulton-Peters and Councilmember McCauley have served as a Council sub-77 committee on pension and OPEB matters and have been a part of the work Mr. Bartel has 78 produced. The sub-committee along with staff have explored the findings and options 79 developed by Mr. Bartel and endorse the recommendations contained in his report. 80 81 Fire Department Deployment Analysis 82 83 The report from Chief Welch, included in this packet as Attachment 5, introduces and 84 summarizes the Deployment Analysis prepared by Citygate Associates and provides 85 options for implementing the recommendations contained in the Analysis. Stewart 86 Gary, the chief author of the Analysis, will present the key findings and 87 recommendations on the 181h.

88 89 As suggested in the Analysis, we recommend adding three firefighters during this 90 budget cycle to strengthen our emergency response capabilities. These additional staff 91 resources will directly respond to community and Council priorities for enhanced fire 92 prevention and response capability. Our recommended approach to this increased 93 staffing is to bring two new members on this summer (we have a recruitment underway 94 now and will have an eligibility list available from which to draw) with the third 95 member added July 1, 2019. Through a combination of shift coverage and overtime, 96 utilizing existing and new staff, we will achieve the desired three-person engine 97 coverage in the 2018-2019 fiscal year. 98

99 Costs associated with the additional staff are approximately $200,000 (total of salary 100 and benefits) in FY 18-19 and an additional $100,000 in the following period. 101 Overtime expenses are uncertain as a number of variables are at play, but are estimated 102 at approximately $50,000 for FY 18-19. Should Council agree with our 103 recommendations, we suggest that funds for the additional operating costs come from 104 reassigning funds ($200,000) we've previously identified to supplement our Equipment 105 Replacement Fund (we have a healthy balance of approximately $2.62 million in the 106 Replacement Fund) or from undesignated funds (we have approximately $250,000 in 107 our reserves beyond our target levels). Should Council wish us to explore other options, 108 direction should be provided and staff will return with analysis and recommendations. 109 110 Capital Improvement Program 111 112 The CIP budget was introduced to the Council and discussed in detail at our June 4th 113 special meeting. We have revised the document to address organizational requests and 114 to adjust funding for a few items as directed ($10,000 for golf course masterplanning, 115 $15,000 for bike racks, $25,000 for holiday lighting split with expected donations and 116 moved the wayfinding sign proposal ahead two years). Overall, we have a sound CIP 117 budget with almost $7.8 million devoted to facility and infrastructure improvement in 118 FY 18-19; $2.24 million coming from the General Fund, with an additional $710,000 in

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City Council Staff Report 2018-2020 General Fund, Capital Improvement Program and Special Funds Budget June 18, 2018

119 grants and donations. The following fiscal year will see CIP funding of $7.3 million 120 with General Fund contributions of $1.6 million and approximately $755,000 expected 121 in grants and donations. The proposed CIP directly addresses the City Council's 122 priorities of infrastructure improvement and emergency preparedness. Should Council 123 wish to modify the draft CIP, direction should be provided and we can make 124 adjustments accordingly. 125 126 Conclusion 127 We recommend that the Council receive the presentations, discuss the information, 128 provide direction to staff and adopt the General Fund, Capital Improvement Program 129 and Special Funds Budget. 130 131 I once again express my apprecrnt10n for the City Council's direction and the 132 cooperative and creative work by the department heads all of which has yielded a 133 comprehensive and thoughtful budget for the 2018-2020 period. 134 135 Attachments: 136 1. Consolidated Budget 13 7 2. General Fund Budget 138 3. CIP Project Schedules 139 4. CalPERS Actuarial Issues Report from Bartel and Associates 140 5. Fire Department Deployment Report from Chief Welch

4

CITY OF MILL VALLEY REVENUES

2018 - 2020 Proposed

Property Tax

Sales Tax Municipal Services Tax Library CFD Tax Transient Occupancy Tax Franchise Tax Business License Tax Transfer Tax Measure A Transportation Sales Tax Measure A Parks Sales Tax

Building Permits Parking Meters/Pennits Vehicle Code/Parking Fines

Investment Earnings Rental of City Property

State Motor Vehicle Tax State Library Funds State Gas Tax

Suppl Law EnfFunds (COPS) Traffic Congestion Relief Funds Prop 1B Traffic Funds Other State Funds

County Library Funds Meas B County Streets Vehicle License

Flood Zone 3 Project Funds Other County Funds Federal Funds SASM Charges Other District Charges

Police Services Fire Services Building Services Engineering Fees Vehicle Maintenance Chrgs Sewer Service Charge Sewer Connection Fee Sewer Lateral Fee Stonnwater Fees Recreation Program Fees

2'0i8-fl~ j()iJ;9-10 ) 'Propo,eil PrsO,p'OKed 18,698,333 19,663,014 3,608,226 3,734,919 1,628,100 1,660,662

320,000 320,000 980,623 1,025,064

1,515,859 1,558,108 500,000 550,000 215,000 215,000 175,000 175,000 115,900 115,900

1,150,000 1,000,000 613,600 613,600 420,000 430,000

631,317 755,022 1,075,428 1,096,140

5,600 5,600 584,550 596,181 100,000 100,000

368,000 368,000

150,000

120,000 74,000 23,750 38,000

253,162 264,826 5,556 200,556

22,000 22,000 9,000 9,000

193,006 103,000 41,500 41,500 45,000 45,000

7,225,887 8,165,252 16,500 16,500 35,000 35,000 97,600 97,600

3,121,800 3,151,800

ATTACHMENT 1

CITY OF MILL VALLEY REVENUES

2018 - 2020 Proposed

Golf Fees

Library Fees

Planning Fees

Building Technology Fee

Road Impact Fee

Housing Impact Fee

Sale of City Property

Library Donations

Other Donations CIP Donations & Grants

Other In-Lieu Fees

Drainage Charge

Other Misc. Revenue

Bond/Financing Proceeds

'JJ'otal Revenues

2018-ii,(9 2{)i19.:.'20 I PliO!IOSed P,rQp,os'ed

308,400 308,400

56,000 56,000

893,400 853,200

95,000 95,000

785,000 785,000

200,000 300,000

5,000 5,000

151,000 210,000

9,650 5,650

710,200 755,000 - -

6,500 6,500 152,040 152,040

- -

4i~i8'i7,~8V <9,9'~8,0M I

EXPENDITURE SUMMARY 2018- 2019

Salaries & Employee Department Wages Benefits

General Government & 991,530 395,783 Administrative Services

Planning & Building 1,195,568 473,932

Police Services 3,315,520 1,843,340

Fire Services 3,577,789 1,734,747

Public Works 2,508,247 1,183,629

Wastwater Treatment Plant (SASM) Charges

Library 1,400,771 445,860

Recreation 2,627,449 903,775

Total Operatin2 Expenditures 15,616,874 6,981,066

Debt Service

Equipment Replacement

Restricted Reserves

Capital Improvement Program

TOTAL EXPENDITURES 15,616,874 6,981,066

Supplies, Services,

Equipment and Other Expenses Total

2,611,398 3,998,711

473,784 2,143,284

1,447,012 6,605,872

614,538 5,927,074

1,068,557 4,760,433

3,720,365 3,720,365

893,747 2,740,378

2,364,571 5,895,795

13,193,972 35,791,912

737,800 737,800

394,276 394,276

1,840,398 1,840,398

7,778,566 7,778,566

23,945,012 46,542,952

EXPENDITURE SUMMARY 2019 - 2020

Salaries & Employee Department Wages Benefits

General Government & 1,024,450 435,027 Administrative Services

Planning & Building 1,268,703 509,844

Police Services 3,453,605 2,153,540

Fire Services 3,683,952 2,013,359

Public Works 2,617,300 1,300,490

W astwater Treatment Plant (SASM) Charges

Library 1,467,217 491,500

Recreation 2,716,550 983,597

Total Operatin2 Expenditures 16,231,777 7,887,357

Debt Service

Equipment Replacement

Restricted Reserves


TOTAL EXPENDITURES 16,231,777 7,887,357

Supplies, Services,

Equipment and Other Expenses Total

2,718,255 4,177,732

466,180 2,244,727

1,397,897 7,005,042

643,865 6,341,176

989,447 4,907,237

4,017,994 4,017,994

886,676 2,845,393

2,308,241 6,008,388

13,428,555 37,547,689

711,132 711,132

333,156 333,156

1,891,529 1,891,529

7,267,940 7,267,940

23,632,312 47,751,446

CITY OF MILL VALLEY

EXPENDITURE COMPARISON

2015-16 2016-17 2017-18 Item Actual Actual Budget

General Government and Administrative Services 4,108,511 4,330,915 4,068,384

Planning and Building 1,886,177 2,055,898 2,124,738

Police Services 5,766,435 6,152,273 6,424,486

Fire Services 5,104,739 5,161,688 6,069,063

Public Works 4,403,687 4,440,881 4,509,390

Wastewater Treatment Plant (SASM) 2,111,464 2,689,602 3,444,782

Library 2,492,136 2,423,630 2,674,903

Recreation 5,050,838 5,242,673 5,484,677

Total Operating Exp. 30,923,987 32,497,560 34,800,422

Debt Service 629,297 694,745 694,893

Equipment Replacement 95,149 229,664 928,811

Restricted Reserves 1,651,246 1,433,887 1,518,286

Capital Improvements 8,148,427 14,478,016 17,068,916

TOTAL EXPENDITURES 41,448,106 49,333,871 55,011,328

2018-19 2019-20 Budget Budget

3,998,711 4,177,732

2,143,284 2,244,727

6,605,872 7,005,042

5,927,074 6,341,176

4,760,433 4,907,237

3,720,365 4,017,994

2,740,378 2,845,393

5,895,795 6,008,388

35,791,912 37,547,689

737,800 711,132

394,276 333,156

1,840,398 1,891,529

7,778,566 7,267,940

46,542,952 47,751,446

DEBT SERVICE Provides for payment of principal and interest

2015-16 2016-17 2017-18 2018-19 2019-20 Description Actual Actual Bud2et Bud2:et Proposed

Debt Service not Included in Ouerating Exuenses CFD 1996-1, Library Renovation Bond 242,611 308,264 303,963 352,528 321,711

MERA 1999 Revenue Bonds 90,623 90,743 90,743 90,784 90,784

2011 Community Center Debt 296,063 295,738 300,188 294,488 298,638

Debt Service not Included in Operating Exoenses 629,297 694,745 694,893 737,800 711,132

Debt Service Included in Ouerating Exuenses 2008 Pension Obligation Bonds 737,448 765,664 790,715 252,592 263,560

2012 Sewer Fund Capital Improvement Bond 295,700 298,250 295,750 294,775 302,225

2009 Clean Renewable Energy Bond - Solar Array 52,727 52,727 52,727 52,727 52,727

2012 Phone System Financing 42,462 42,462 - - -

Debt Service Allocated in Operatin2 Expenses 1.179,157 1,159,103 1,139,192 600,094 618,512

TOT AL DEBT SERVICE 1,808,454 1,853,848 1,834,086 1,337.894 1.329.644

RESTRICTED RESERVES Reserve provisions and expenditures

2015-16 2016-17 2017-18 2018-19 2019-20 Description Actual Actual Budget Bud!!et Proposed

Sick Leave Reserve Provision 82,079 101,714 35,000 40,000 40,000

General Fund Contingency Reserve Provision 56,969 62,647 128,310 95,989 156,812

Equipment Replacement Fund Provision 200,000 200,000 200,000 200,000 200,000

CalPERS Rate Buffer Reserve Provision 200,000 - - 400,000 400,000

OPEB Trust Reserve Provision 1,112,198 1,069,526 1,154,976 1,104,409 1,094,717

TOT AL RESTRICTED RESERVES 1.651.246 1,433,887 1.518,286 1,840,398 1,891,529

CAPITAL IMPROVEMENT PROGRAM

FUNDING SUMMARY 2018-2019 Road <ffffier,1/

~er,ail Sani'.~n Me-aswre A. liilpa:e.t 'Gfa'/b/ Item Fu'n'd G-IP Muni TB Fmiicl Gas T,a:x, Sti:eets Fee D'omi:aoii§ TeW

Accessibility 50,000 - 10,000 60,000 Buildings 225,000 - 50,000 275,000 Parking Lots 100,000 100,000 Parks 207,500 - 152,500 360,000 Sewage 1,865,000 - 1,865,000 Slides/ Storm 463,700 - 372,700 836,400 Streets 624,360 700,236 568,130 525,000 670,000 3,087,726 Vegetation Mgt 500,000 500,000 Fire Engine Access 201,820 201,820 Steps/Lanes/Paths 117,620 117,620 Storm Drains - - 85,000 85,000 Traffic/Safety 250,000 40,000 290,000

TOTALS :2,2~,00li> 1,~00,236 l! ,86S.,00Q 568,130 52S~000 6/70.,000 710~00 7,778,566

FUNDING SUMMARY 2019-2020 Roa'd Othetf,

Sa,'Ditiatit>n Me-asure A mi,pac,f GNiits/ Item ClP Reserve MuniT~ Ftm:d Ga:s Ta!X Stteei:s Yee Jl>b'i:iafion:s Toed

Accessibility 75,000 - 10,000 85,000 Buildings 115,000 - 115,000 Parking Lots 125,000 125,000 Parks 385,000 - 380,000 765,000 Sewage 1,800,000 - 1,800,000 Slides/ Storm 25,000 - 25,000 Streets 637,091 412,852 577,997 300,000 670,000 150,000 2,747,940 Vegetation Mgt - 500,000 500,000 Fire Engine Access 100,000 350,000 450,000 Steps/Lanes/Paths 50,000 150,000 200,000 Storm Drains - - 325,000 325,000 Traffic/Safety 90,000 40,000 130,000 TOTALS 1,602,091 1,41~,852 1,800,00Q S77i997' 300,000 670,000 905,000 7' ,26'7,9iil.U

STATEMENT OF REVENUE AND EXPENDITURES GENERAL FUND

Budget 2018/19 2019/20 Revised Proposed Proposed

Actual Budget Forecast BUDGET BUDGET 06/30/2017 2017/2018 2017/2018 2018/2019 2019/2020

REVENUE Property Tax 17,168,758 17,717,307 17,707,019 18,627,333 19,592,014 Sales Tax 3,100,089 3,246,400 3,675,794 3,608,226 3,734,919 other Taxes 1,564,831 1,614,517 1,700,705 1,695,623 1,790,064 Franchise Fees 1,369,939 1,402,144 1,384,443 1,515,859 1,558,108 Fines & Penalties 354,479 425,000 314,485 425,000 435,000 Licensing & Permits 1,001,154 955,000 1,105,000 1,245,000 1,095,000 Investment Income 69,309 60,000 50,000 55,000 55,000 Rents 872,069 940,957 940,957 1,075,428 1,096,140 State Subventions 451,068 1,492,640 1,505,877 444,600 444,600 Revenue from other Agencies 863,163 1,306,905 1,270,739 402,468 577,382 Charges Current Services 1,173,393 1,267,981 1,292,681 1,384,946 1,254,740 Donations 991,437 263,731 263,731 870,850 970,650 other 511,673 134,135 138,135 33,500 33,500 Aquatic Fees 349,052 392,000 392,000 425,000 425,000 Passes 524,684 495,000 495,000 520,000 520,000 Programs-Community Center 341,541 383,160 383,160 385,000 400,000 Fitness/Aquatics Classes 296,679 295,000 295,000 298,000 298,000 Programs-other 258,229 250,000 250,000 260,000 265,000 Tennis Fees 117,246 125,000 125,000 140,000 142,000 On-Site Day Fees 171,544 200,000 172,000 180,000 180,000 Parks Services 850 800 800 800 800 Golf Fees 200,442 290,000 230,000 250,000 250,000 Golf Sales, Rentals & Lessons 34,005 50,200 50,200 58,400 58,400 Enrichment 633,360 645,000 645,000 740,000 745,000 Teens, Seniors, Music & Art 80,576 116,500 123,000 167,000 170,000 Merchandise 5,719 6,000 6,000 6,000 6,000

Total Revenue 32,505,288 34,075,376 34,516,726 34,814,033 36,097,317 EXPENDITURES 1 O City Council 48,311 74,324 69,324 76,369 74,521 12 City Manager 668,371 764,566 734,566 579,814 601,944 13 City Clerk 186,356 177,866 157,866 170,349 192,676 14 Finance 859,085 901,170 881,170 848,931 887,181 16 City Attorney 626,405 135,870 375,000 216,450 216,450 18 Planning 721,538 836,102 806,102 852,502 891,762 21 Non Departmental 1,848,264 2,050,768 2,025,768 2,106,797 2,204,959 40 Police Services 5,579,596 5,724,918 5,574,918 5,955,930 6,397,178 42 Fire Services 5,161,688 6,147,707 6,027,707 5,927,074 6,341,176 44 Building 1,334,357 1,329,419 1,299,419 1,290,782 1,352,965 50 City Engineer 551,211 781,275 731,275 758,000 788,048 52 Street Maintenance 932,088 967,830 942,830 1,079,423 1,076,757 70 Library 2,423,630 2,718,085 2,568,085 2,740,378 2,845,393 80 Recreation 565,898 645,692 645,692 698,179 676,358 81 Parks Maintenance 1,365,795 1,296,292 1,296,292 1,380,093 1,453,876 84 Community Programs 502,814 657,244 657,244 671,699 691,340 85 Golf Course 646,708 691,996 681,996 703,414 731,830 86 Recreation Services 1,127,282 1,045,371 1,045,371 1,115,706 1,140,352 87 Aquatics & Fitness 1,471,928 1,542,591 1,522,591 1,655,731 1,684,674 88 Community Center 928,044 937,049 937,049 1,051,066 1,080,624 65 Corpyard Outside Services 43,184 35,000 35,000 30,000 30,000

Total Operating Expenditures 27,592,552 29,461,135 29,015,265 29,908,687 31,360,065

General Fund CIP Current Year 238,724 458,058 458,058 General Fund CIP Carryover 5,478 943,063 943,063

Net Funds Available 4,668,535 3,213,121 4,100,340 4,905,346 4,737,253

ATTACHMENT 2




General Fund Balance - Beginning 2,846,716 2,809,888 2,754,973 2,938,441 3,134,126 Net Funds Available 4,668,535 3,213,121 4,100,340 4,905,346 4,737,253

Transfers from GF CIP Carryover Res 26,514 42,294 Transfer from Operating Carryover Res 542,427 Transfers from Reserves - Other 410,697 164,922 227,631 205,821 177,431 Transfer to Retirement Medical Reserve (1,069,526) (1,147,199) (1,147,199) (1,104,409) (1,094,717) Transfer to PERS Buffer Reserve (400,000) (400,000) Transfer to CIP Fund (2,479,763) (1,829,437) (1,939,437) (1,874,360) (1,607,091) Transfer Donations/Grants to CIP Fund (710,200) (755,000) Transfer to Fund 26 COPS Debt Service (295,738) (300,188) (300,188) {294,488) (298,638) Transfer to Fund 26 MERA Debt Service (90,743) (90,743) (90,681) (90,784) (90,545) Transfer to Contingency Reserve (128,310) (370,338) (370,338) (95,989) (158,612) Transfer to Miscellaneous Reserves (1,433,543) (88,954) (138,954) (145,252) (147,903) Transfer to Operating Carryover Reserve Transfer to Equip Replacement Reserve (200,000) {200,000) (200,000) (200,000) (200,000) Transfer to GF CIP Carryover Reserve (42,294l General Fund Balance - Ending 2,754,973 2,161,072 2,938,441 3,134,126 3,296,303 Percent of Prior Year Operating Budget 10.7% 7.8% 10.6% 10.9% 11.0%

General Fund Contingency Reserve 3,861,364 4,231,702 4,231,702 4,327,691 4,486,303 Percent of Prior Year Operating Budget 15% 15% 15% 15% 15%

CAPITAL IMPROVEMENT FUND CIP Fund Balance - Beginning 14,315 404,531 381,085 436,777 71,137 Transfer from Encumbered Carryover 1,766,588 1,861,292 1,861,292 Transfer from General Fund 2,479,763 1,829,437 1,939,437 1,874,360 1,607,091 Donations/Grants from Gen Fund 710,200 755,000 CIP Expenditures - Current Year (1,259,845) (1,868,293) (1,651,372) (2,950,200) (2,357,091) CIP Expenditures - Carryover (758,444) (2,224,843) (2,093,665) Transfer from Operating Carryover Res Transfer From Other Funds/Reserves Transfer to Encumbered Carryover Res p ,861,292~ CIP Fund Balance - Ending 381,085 2,124 436,777 71,137 76,137

Retirement Medical Reserve 9,887,627 11,684,365 11,677,522 13,190,644 14,747,034




Allocated Departments 11 Technical Services 189,615 190,160 190,160 260,137 224,689 60 General Gov't Buildings 299,091 330,135 330,135 345,518 362,504 65 Vehicle & Equip Maint 520,975 564,772 564,772 585,279 630,457

Non General Fund Departments 40 COPS Fund 14 109,062 110,663 110,663 130,950 120,240 41 Parking Fund 2 463,615 588,905 588,905 648,510 614,070 57 Sewer Lines Fund 8 4,148,423 4,825,958 4,825,958 5,131,439 5,463,707 58 Storm Water Fund 11 90,257 97,000 97,000 86,844 97,843 Library Tax Fund 25 195,868 303,963 303,963 340,528 321,711 COP/MERA Debt Fund 26 386,480 390,931 390,931 385,272 389,183 Equipment Replacement Fund 16 29,664 928,511 935,438 394,276 333,156

Transfers From Reserves - Other Open PO Carryover - Prior Year 62,709 Developer Fees for Miller 110,000 Designated Donations 30,000 30,000 Park Dedication Fee Reserve 102,318 Housing Fund Reserve 61,500 31,995 Parking Fund - Economic Vitality 17,500 17,500 17,500 17,500 17,500 Non-Gen Fund OPEB Trust Trnsf 91,477 35,602 35,602 42,697 42,322 Non General Fund Insurance Prem Trsf 73,170 81,820 81,820 84,124 85,614 Misc 16,232

410,697 164,922 227,631 205,821 177,431 Transfers To Reserves Year -End Open PO & Non-PO Carryover (62,709) Sick Leave (104,623) (35,000) (35,000) (40,000) (40,000) Designated Donations (700,352) General Plan Maintenance Fee Revenue Library Donations Reserve (31,609) Parking In-Lieu Reserve 27th Payroll Reserve (50,134) (53,954) (53,954) (55,252) (57,903) Building Technology Fee Reserve (59,876) (50,000) (50,000) (50,000) Affordable Housing Reserve 0 T-3 Engine Financing Fund Reserve (424,239) Miscellaneous Total (1,433,543} (88,954} (138,954) (145,252} (147,903)

FY 2018-2023 CIP Budget June 12, 2018


# Project/Program

21 Camino Alto Safe Pathway General Fund, TDA State Grant & TFCA County Grant

32 Camino Alto South End Bike Lanes (HSIP} (Federal) General Fund - HSIP Grant

2 Annual Street Rehabilitation Annual Street Resurfacing

s E. Blitheda/e Ave Rehabilitation CIP

6 ADA Transition Plan and Implementation Complete and Adopt ADA Transition Plan

6 ADA Transition Plan and Implementation Golf Clubhouse Acessibility/Renovation

6 ADA Transition Plan and Implementation Access to Molino and Boyle Parks

6 ADA Transition Plan and Implementation Adaptive Playground Features

6 ADA Transition Plan and Implementation Unidentified Project/Annual Ped Ramp project?

8 Fire Engine Access Improvement Program Design (CIP)

8 Fire Engine Access Improvement Program Year 1

8 Fire Engine Access Improvement Program Year3

8 Fire Engine Access Improvement Program Years

9 Settling Repairs Community Center

11 Jan/Feb 2017 Repairs (FEMA/Bay Cities 50%) Project 1- 95 Balsa Avenue - road repair

11 Jan/Feb 2017 Repairs (FEMA/Bay Cities 50%) Project 2 - 160 Monte Vista Avenue - Retaining Wall

11 Jan/Feb 2017 Repairs (FEMA/Boy Cities 50%} Project 3 - 26 Corte Madera Avenue Creek Bank

11 Jon/Feb 2017 Repairs (FEMA/Bay Cities 50%} Project 4- 397 Rose Avenue - Road repair/retaining wall

11 Jan/Feb 2017 Repairs (FEMA/Bay Cities 50%) Project 5 - 255 Ethel Avenue - Road repair/retaining wall

11 Jan/Feb 2017 Repairs (FEMA/Boy Cities 50%) Project 5 - 255 Ethel Avenue - Road repair/retaining wall

11 !Jan/Feb 2017 Repairs (FEMA/Bay Cities 50%) Project 6 - 539 West Blithedale Avenue Creek Bank

11 l,Jan/Feb 2017 Repairs (FEMA/Bay Cities 50%) Project 7- 306 Edgewood Avenue - Retaining Wall

11 '!.Jan/Feb 2017 Repairs (FEMA/Bay Cities 50%) Project 8 - 230 Rose

13 Downtown Paving and Sidewalk Improvements Annual Street Resurfacing

14 Annual Civic Buildings Upgrades General

14 Annual Civic Buildings Upgrades Condition Assessment of All City Builidings

14 Annual Civic Buildings Upgrades Rain Gutter Replacement

14 Annual Civic Buildings Upgrades City Hall - First Floor Remodel

14 Annual Civic Buildings Upgrades City Hall Parking Lot Lighting

14 Annual Civic Buildings Upgrades Exterior Painting and Window Glazing

14 Annual Civic Buildings Upgrades Library Roof

14 Annual Civic Buildings Upgrades Fire Station 6 & 7 Roof Repair

15 Annual Golf Course Upgrades General

15 !Annual Golf Course Upgrades Retaining Wall Repair/Replacements

15 Annual Golf Course Upgrades Master Plan

15 Annual Golf Course Upgrades Course Improvements (following Grant Funded)

16 Scott Highlands Ped/Bike Access Options Development General Fund

17 Annual Sidewalk Maintenance Program

18 Citywide Roadway Safety Program General Fund

19 SLP - Annual Maintenance

20 Slide Repair Program-Annual

21 Camino Alto Safe Pathway General Fund

25 Parking Lot Repaving Program Community Center Lot

25 Parking lot Repaving Program City Hall

25 Parking lot Repaving Program Civic Lot on Miller

25 Parking lot Repaving Program D'Angelos

25 Parking lot Repaving Program PSB Parking Lot

27 Lomita Sidewalk General Fund

Project Type

Streets and Transportation




Other

Civic Buildings

Parks and Open Space


Other





Civic Buildings











Civic Buildings

Civic Buildings

Civic Buildings

Civic Buildings

Civic Buildings

Civic Buildings

Civic Buildings

Civic Buildings











Civic Buildings

Civic Buildings



Civic Buildings


5 Year Project Projected Estimated Project Cost($)

Funding Source Total Carryover 2018- 2019 2019- 2020 2020- 2021 2021-2022 2022-2023

1- State/Fed Grant 172,358 172,358

1- State/Fed Grant 285,700 285,700

3 -CIP 1,387,245 10,794 424,360 437,091 515,000

3 -CIP 100,000 - 100,000

3-CIP 25,000 - 25,000

3 -CIP 100,000 100,000

3-CIP 75,000 25,000 50,000

3-CIP 120,000 15,000 15,000 30,000 30,000 30,000 3-CIP 100,000 50,000 50,000 3-CIP 311,000 209,180 1,820 100,000

3- CIP 200,000 200,000

3 - CIP 250,000 250,000

3- CIP 2SO,OOO 250,000

3- CIP 85,000 50,000 35,000

3-CIP 25,800 25,800

3-CIP 85,800 85,800

3-CIP 67,200 67,200

3-CIP 257,500 250,000 7,500

3-CIP 33,000 33,000

3- CIP 33,000 33,000

3 - CIP 40,200 40,200

3 - CIP 46,200 46,200 3 - CIP 100,000 100,000

3 - CIP 400,000 200,000 200,000 - - -3 - CIP 460,000 80,000 80,000 100,000 100,000 100,000

3 - CIP 80,000 80,000

3 - CIP -3 - CIP 140,000 140,000

3 - CIP 15,000 15,000

3 - CIP 125,000 125,000

3 - CIP 250,000 250,000

3 - CIP 175,000 175,000

3 - CIP 75,000 25,000 25,000 25,000

3 - CIP 80,000 45,000 35,000

3 - CIP 10,000 10,000

3 - CIP 30,000 30,000

3 - CIP 15,000 15,000

3-CIP 220,000 35,000 35,000 50,000 50,000 50,000

3- CIP 50,000 10,000 10,000 10,000 10,000 10,000

3-CIP 250,000 50,000 50,000 50,000 50,000 50,000

3- CIP 328,000 53,000 25,000 25,000 75,000 75,000 75,000

3- CIP 100,000 100,000

3- CIP 100,000 30,000 70,000

3- CIP 30,000 30,000

3- CIP 125,000 125,000

3- CIP 200,000 200,000

3- CIP 150,000 150,000

3- CIP 100,000 100,000

ATTACHMENT 3 6/12/2018



# Project/Program

28 SLP - Design and Construction Program Design of SLP Projects

28 SLP - Design and Construction Program Project 1




29 Miller Ave Ped/Parking Improves 30 Skate Park Renovation General Fund

31 Parks and Recreation Facilities Improvements General

33 Field Restoration Program General

33 Field Restoration Program Bayfront - Carryover

33 Field Restoration Program Bayfront - General Fund

33 Field Restoration Program Friends - General Fund

33 Field Restoration Program Bell Roper

34 Traffic Task Force Measures Yellow School Bus Program

34 Traffic Task Force Measures Media campaign to use Miller Ave

34 Traffic Task Force Measures Blithedale/101 Congestion Reduction

34 Traffic Task Force Measures Annual Traffic Signal Timing Review/Modification

34 Traffic Task Force Measures Roudabout feasibility study- screening level

35 Annual Traffic Signal Upgrades

36 Citywide Bikeway Pavement Project

37 Permanent Variable Message Sign

40 Sand Volleyball Court CIP

41 Plaza Restrooms General Fund

42 New Crosswalk Annual Program (ADA)

43 Bayfront Dog Park Improvements

44 Montford Sidewalk General Fund

45 Kipling Stairway & Sidewalk General Fund

46 Fitness Circuit Station General Fund

47 Sycamore Park Restroom

48 Electric Vehicle Charging for City Vehicles at City Hall

49 Traffic Signal Feasibility Study (TAM HS)

50 Sidewalk Gap Closure - Hillarita from Matilda to Locke

52 Wayfinding Signing General Fund

53 Holiday Lighting General Fund

54 Miller Lower Median Landscape

4 Corp Yard Master Plan 12 Guardrail Repair/Conditions Assessment

5 E. Blithedale Ave Rehabilitation Storm Drain Repairs

6 ADA Transition Plan and Implementation Adaptive Playground Features (Friends Contribution)

7 Pump Station Improvement Program Sycamore Stormwater Pump Station Improvements

11 Uan/Feb 2017 Repairs (FEMA/Bay Cities 50%) Project 1- 95 Balsa Avenue - road repair

11 Uan/Feb 2017 Repairs (FEMA/Bay Cities 50%) Project 2 - 160 Monte Vista Avenue - Retaining Wall

11 Uan/Feb 2017 Repairs (FEMA/Bay Cities 50%) Project 3 - 26 Corte Madera Avenue Creek Bank

11 Uan/Feb 2017 Repairs (FEMA/Bay Cities 50%} Project 4 - 397 Rose Avenue - Road repair/retaining wall

11 Uan/Feb 2017 Repairs (FEMA/Bay Cities 50%) Project 6 - 539 West Blithedale Avenue Creek Bank

11 Uan/Feb 2017 Repairs (FEMA/Bay Cities 50%} Project 7 - 306 Edgewood Avenue - Retaining Wall

11 lion/Feb 2017 Repairs (FEMA/Bay Cities 50%) Project 8 - 230 Rose

13 Downtown Paving and Sidewalk Improvements Storm Drain Improves

15 Annual Golf Course Upgrades To seek donations following design

18 Citywide Roadway Safety Program Unknown Grant


Project Type Funding Source Total Carryover 2018- 2019 2019- 2020 2020- 2021 2021-2022 2022-2023

Streets and Transportation 3-CIP 150,000 150,000

Streets and Transportation 3-CIP 100,000 47,380 52,620




Streets and Transportation 3- CIP 100,000 50,000 50,000

Parks and Open Space 3-CIP 25,000 25,000 -Parks and Open Space 3-CIP 230,000 40,000 40,000 50,000 50,000 50,000

Parks and Open Space 3-CIP 105,000 15,000 15,000 25,000 25,000 25,000

Parks and Open Space 3-CIP 22,500 22,500 -Parks and Open Space 3-CIP 62,500 62,500

Parks and Open Space 3-CIP 235,000 235,000

Parks and Open Space 3-CIP 175,000 175,000


Streets and Transportation 3-ClP -Streets and Transportation 3-CIP -Streets and Transportation 3 -CIP 70,000 10,000 20,000 10,000 20,000 10,000


Streets and Transportation 3-CIP 125,000 25,000 25,000 25,000 25,000 25,000

Streets and Transportation 3 - CIP 100,000 100,000

Other 3 - CIP 100,000 100,000

Parks and Open Space 3- CIP 50,000 50,000

Civic Buildings 3- CIP 161,087 161,087

Streets and Transportation 3- CIP 235,000 40,000 10,000 35,000 50,000 50,000 50,000

Parks and Open Space 3- CIP 35,000 35,000

Streets and Transportation 3- CIP 100,000 100,000


Streets and Transportation 3- CIP 50,000 10,000 10,000 10,000 10,000 10,000

Civic Buildings 3- CIP 194,581 194,581







Civic Buildings 3- CIP 350,000 100,000 250,000

Streets and Transportation 3- CIP 75,000 - - 25,000 25,000 25,000

Utility 3D - CIP Donation 285,000 10,000 25,000 250,000

Parks and Open Space 3D - CIP Donation 20,000 10,000 10,000 - - -Utility 3D - CIP Donation 55,000 55,000

Streets and Transportation 3D - CIP Donation 25,800 25,800


Parks and Open Space 3D - CIP Donation 67,200 67,200





Utility 3D - CIP Donation 275,000 25,000 250,000


Streets and Transportation 3D - CIP Donation 200,000 40,000 40,000 40,000 40,000 40,000

6/12/2018


#

22 Stormdrain Program -Annual

27 Lomita Sidewalk 30 Skate Park Renovation

33 Field Restoration Program



Project/Program

Unknown Grant

Friends of Skatepark and Misc Donations

Bayfront - Friends of P&R and Sports Groups

Friends - Friends of P&R 38 Hauke Park Eucalyptus Tree Fart Design/Construct Unknown Grant 39 Bike Racks 40 Sand Volleyball Court Friends of Volleyball, Friends of P&R 44 Montford Sidewalk Unknown Grant

45 Kipling Stairway & Sidewalk Unknown Grant 46 Fitness Circuit Station Unknown Grant 51 Trash Containment System

52 Wayfinding Signing Unknown Grant 53 Holiday lighting Unknown Grant

2 Annual Street Rehabilitation Annual Street Resurfacing 3 Annual Vegetation Maintenance Program

5 E. Blithedale Ave Rehabilitation MST 8 Fire Engine Access Improvement Program Design (MST)

8 Fire Engine Access Improvement Program Year 2 8 Fire Engine Access Improvement Program Year4


26 Bridges and Culverts Conditions Assessment


1 Annual Sewer Rehabilitation

5 E. Blithedale Ave Rehabilitation Annual Sewer Rehabilitation

7 Pump Station Improvement Program Pump Station Condition Assesment 7 Pump Station Improvement Program Shelter Bay Sewer Pump Station Improvements

7 Pump Station Improvement Program Sewer Pump Stations Cellular Alarm 7 Pump Station Improvement Program Sewer Pump Stations-Back-up Power System Analysis & Dei

13 Downtown Paving and Sidewalk Improvements Annual Sewer Rehabilitation

14 Annual Civic Buildings Upgrades Depot Sewer line Upgrade 24 Reclaimed Water Tank Restoration

23 Flood Control and Storm Drain Masterplan

2 Annual Street Rehabilitation Annual Street Resurfacing 5 E. Blitheda/e Ave Rehabilitation Gas Tax



s E. Blithedale Ave Rehabilitation Road Impact Fees

13 Downtown Paving and Sidewalk Improvements Annual Street Resurfacing 21 Camino Alto Safe Pathway Local Match - Camino Alto Safe Pathway

32 Camino Alto South End Bike Lanes (HSIP) (Federal) Local Match for Camino Alto South End Bike Lanes

2 Annual Street Rehabilitation Annual Street Resurfacing 13 Downtown Paving and Sidewalk Improvements Annual Street Resurfacing

21 Camino Alto Safe Pathway Local Match - Camino Alto Safe Pathway

s E. Blithedale Ave Rehabilitation Measure A Major Roads

Project Type

Utility






Streets and Transportation Parks and Open Space




Other












Utility

Utility

Utility Utility

Utility

Utility

Utility

Civic Buildings

Utility

Utility


Streets and Transportation Streets and Transportation






Streets and Transportation Streets and Transportation




Funding Source Total Carryover 2018- 2019 2019 -2020 2020-2021 2021- 2022 2022-2023

3D - CIP Donation 250,000 - 50,000 50,000 50,000 50,000 50,000

3D - CIP Donation 750,000 750,000

3D - CIP Donation 125,000 125,000

3D - CIP Donation 50,000 50,000

3D - CIP Donation 50,000 50,000

30 - CIP Donation 100,000 100,000

3D - CIP Donation 15,000 15,000

30 - CIP Donation 200,000 200,000

30 - CIP Donation 400,000 400,000

30 - CIP Donation 400,000 400,000

30 - CIP Donation 15,000 5,000 5,000 5,000

30 - CIP Donation 50,000 50,000

30 - CIP Donation 15,000 15,000

3D- CIP Donation 12,500 12,500

5-MST 1,633,088 700,236 347,852 585,000

5-MST 2,000,000 500,000 500,000 400,000 300,000 300,000

5-MST 250,000 250,000

5-MST 100,000 - - 100,000

5-MST 250,000 250,000

5-MST 250,000 250,000

5-MST 1,000,000 - 500,000 500,000

5-MST 65,000 65,000

5-MST 150,000 150,000

8 - Sanitation 3,101,019 1,019 1,200,000 400,000 500,000 500,000 500,000

8 - Sanitation 1,150,000 100,000 50,000 1,000,000

8 - Sanitation 50,000 50,000

8 - Sanitation 700,000 350,000 350,000

8 - Sanitation 20,000 20,000

8 - Sanitation 580,000 580,000

8 - Sanitation 1,100,000 100,000 1,000,000

8 - Sanitation 50,000 50,000

8 - Sanitation 65,000 65,000

11- Stormwater FZ3 420,000 420,000

12 - Gas Tax 1,696,127 568,130 577,997 550,000

12- Gas Tax 100,000 100,000

12 - Gas Tax 700,000 350,000 350,000

13 - RIF 1,794,000 670,000 670,000 454,000

13 - RIF 150,000 150,000

13 • RIF 500,000 250,000 250,000

13 - RIF 130,000 130,000

13 - RIF 29,329 29,329

15 - Meas A: Sales 450,000 150,000 150,000 150,000 15 - Meas A: Sales 200,000 25,000 25,000 75,000 75,000

15 - Meas A: Sales 279,430 279,430

15A - Meas A: Major Ro 1,775,000 350,000 125,000 1,300,000

6/12/2018


#


Project/Program

10 Emergency Back-up Generator for the Community Center

41 Ploza Restrooms Plaza Restrooms



Project Type

Civic Buildings

Civic Buildings



SUBTOTAL SUBTOTAL SUBTOTAL SUBTOTAL SUBTOTAL SUBTOTAL SUBTOTAL SUBTOTAL SUBTOTAL SUBTOTAL SUBTOTAL SUBTOTAL SUBTOTAL SUBTOTAL SUBTOTAL

Grand TOTAL

Project Type Utility Civic Buildings Parks and Open Space Streets and Transportation Other

5 Year Project

Funding Source Total

16 - Equip Replace 100,000

18 - Meas A: Parks 350,000

19 - Meas B: County VLI 300,000

19 - Meas B: County VLI 150,000

1 - State/Fed Grant 458,058 3-CIP 10,938,113 30 - CIP Donation 3,670,200 5-MST 5,698,088 8 - Sanitation 6,816,019 11- Storm water FZ3 420,000 12- Gas Tax 2,496,127 13- RIF 2,603,329 15 - Meas A: Sales 929,430 lSA - Meas A: Major Ro 1,775,000 16 - Equip Replace 100,000 18 - Meas A: Parks 350,000 19 - Meas B: County VLI 450,000 25 - Library Bond -58 - Storm Fund -

-36,704,364

8,051,019 2,915,668 4,119,800

21,342,877 275,000

Projected Estimated Project Cost($)

Carryover 2018-2019 2019- 2020 2020- 2021 2021-2022 2022- 2023

100,000 -

350,000

150,000 150,000

75,000 75,000

458,058 - - - - -1,231,022 2,240,000 1,602,091 2,480,000 1,235,000 2,150,000

50,000 710,200 755,000 360,000 95,000 1,700,000

- 1,200,236 1,412,852 1,150,000 1,050,000 885,000 51,019 1,865,000 1,800,000 1,520,000 1,080,000 500,000

420,000 - - - - -- 568,130 577,997 450,000 350,000 550,000

159,329 670,000 670,000 400,000 250,000 454,000 279,430 175,000 175,000 75,000 75,000 150,000

- 350,000 125,000 1,300,000 - -100,000 - - - - -350,000 - - - - -

- - 150,000 75,000 75,000 150,000 - - - - - -- - - - - -

3,098,858 7,778,566 7,267,940 7,810,000 4,210,000 6,539,000

421,019 1,950,000 2,125,000 1,820,000 1,130,000 605,000 885,668 325,000 115,000 850,000 640,000 100,000 135,000 999,800 1,255,000 870,000 430,000 430,000

1,657,171 4,428,766 3,772,940 4,170,000 1,960,000 5,354,000 75,000 100,000 50,000 50,000

6/12/2018

FY 2018- 2023 CIP Budget June 12, 2018


# Project/Program

1 Annual Sewer Rehabilitation

2 Annual Street Rehabilitation

Annual Street Resurfacing Annual Street Resurfacing

Annual Street Resurfacing




3 Annual Vegetation Maintenance Program

4 Corp Yard Master Plan

5 E. Blithedafe Ave Rehabilitation

Measure A Major Roads

CIP

MST

Gas Tax

Road Impact Fees

Annual Sewer Rehabilitation

Storm Drain Repairs

6 ADA Transition Plan and Implementation Complete and Adopt ADA Transition Plan

Golf Clubhouse Acessibility/Renovation

Access to Molino and Boyle Parks

Adaptive Playground Features

Adaptive Playground Features (Friends Contribution)

Unidentified Project/Annual Ped Ramp project?

7 Pump Station Improvement Program

Pump Station Condition Assesment

Shelter Bay Sewer Pump Station Improvements

Sewer Pump Stations Cellular Alarm

Sewer Pump Stations-Back-up Power System Analysis & Des

Sycamore Stormwater Pump Station Improvements

8 Fire Engine Access Improvement Program Design (CIP)

Design (MST)

Year 1

5 Year Project

Project Type Funding Source Total

Utility 8 - Sanitation 3,101,019

7,260,460 Streets and Transportation 3 - CIP 1,387,245

Streets and Transportation 5- MST 1,633,088 Streets and Transportation 12 - Gas Tax 1,696,127

Streets and Transportation 15 - Meas A: Sales 450,000

Streets and Transportation 13 - RIF 1,794,000

Streets and Transportation 19 - Meas B: County VLF 300,000

Parks and Open Space 5- MST 2,000,000

Civic Buildings 3- CIP 350,000

3,810,000

Streets and Transportation 15A - Meas A: Major Ro 1,775,000

Streets and Transportation 3- CIP 100,000

Streets and Transportation 5- MST 250,000

Streets and Transportation 12 - Gas Tax 100,000

Streets and Transportation 13 - RIF 150,000

Utility 8 - Sanitation 1,150,000

Utility 3D - CIP Donation 285,000

440,000 Other 3 - CIP 25,000

Civic Buildings 3 - CIP 100,000

Parks and Open Space 3 - CIP 75,000


Parks and Open Space 3D - CIP Donation 20,000

Other 3 - CIP 100,000

1,405,000

Utility 8 - Sanitation 50,000




Utility 3D - CIP Donation 55,000

1,611,000 Streets and Transportation 3 -CIP 311,000 Streets and Transportation 5- MST 100,000 Streets and Transportation 3 - CIP 200,000


Carryover 2018- 2019 2019 - 2020 2020 - 2021 2021- 2022 2022 - 2023

1,019 1,200,000 400,000 500,000 500,000 500,000

10,794 2,512,726 2,332,940 - - 2,404,000 10,794 424,360 437,091 515,000

700,236 347,852 585,000 568,130 577,997 550,000 150,000 150,000 150,000 670,000 670,000 454,000

150,000 150,000

500,000 500,000 400,000 300,000 300,000

100,000 250,000

- 460,000 200,000 3,150,000 - -

350,000 125,000 1,300,000

- 100,000

250,000

100,000

150,000

100,000 50,000 1,000,000

10,000 25,000 250,000

- 50,000 50,000 180,000 80,000 80,000 - 25,000

100,000 25,000 50,000

15,000 15,000 30,000 30,000 30,000 10,000 10,000 - - -

50,000 50,000

- 400,000 350,000 20,000 580,000 55,000

50,000

350,000 350,000

20,000

580,000

55,000

209,180 201,820 450,000 250,000 250,000 250,000 209,180 1,820 100,000

- - 100,000 20Q,OOO

06/12/2018

FY 2018 - 2023 CIP Budget June 12, 2018


# Project/Program

Year 2

Year 3

Year4

Year 5

9 Settling Repairs Community Center

10 Emergency Back-up Generator for the Community Center

11 Jan/Feb 2017 Repairs (FE MA/Bay Cities 50%}

Project 1 - 95 Balsa Avenue - road repair

Project 1 - 95 Balsa Avenue - road repair

Project 2 - 160 Monte Vista Avenue - Retaining Wall

Project 2 - 160 Monte Vista Avenue - Retaining Wall

Project 3 - 26 Corte Madera Avenue Creek Bank

Project 3 - 26 Corte Madera Avenue Creek Bank

Project 4 - 397 Rose Avenue - Road repair/retaining wall

Project 4 - 397 Rose Avenue - Road repair/retaining wall

Project 5 - 255 Ethel Avenue - Road repair/retaining wall

Project 5 - 255 Ethel Avenue - Road repair/retaining wall

Project 6 - 539 West Blithedale Avenue Creek Bank

Project 6 - 539 West Blithedale Avenue Creek Bank

Project 7 - 306 Edgewood Avenue - Retaining Wall

Project 7 - 306 Edgewood Avenue - Retaining Wall

Project 8 - 230 Rose

Project 8 - 230 Rose

12 Guardrail Repair/Conditions Assessment

13 Downtown Paving and Sidewalk Improvements Annual Street Resurfacing Annual Street Resurfacing Annual Street Resurfacing Annual Street Resurfacing

Annual Street Resurfacing Annual Street Resurfacing

Annual Sewer Rehabilitation Storm Drain Improves

14 Annual Civic Buildings Upgrades

General

Condition Assessment of All City Builidings

5 Year Project



Streets and Transportation 3 - (IP 250,000


Streets and Transportation 3- CIP 250,000


Civic Buildings 16 - Equip Replace 100,000

1,061,400

Streets and Transportation 3 - CIP 25,800

Streets and Transportation 3D - CIP Donation 25,800














Streets and Transportation 30 - CIP Donation 100,000

Streets and Transportation 3 -CIP 75,000

4,325,000 Streets and Transportation 3-CIP 400,000 Streets and Transportation 5- MST 1,000,000

Streets and Transportation 12 - Gas Tax 700,000 Streets and Transportation 15 - Meas A: Sales 200,000

Streets and Transportation 19 - Meas B: County VLF 150,000 Streets and Transportation 13 - RIF 500,000

Utility 8 - Sanitation 1,100,000 Utility 30 - CIP Donation . 275,000

1,295,000



Projected Estimated Project Cost ($)

Carryover 2018 - 2019 2019 - 2020 2020 - 2021 2021-2022 2022 - 2023

250,000

250,000

250,000

250,000

50,000 35,000

100,000 -

250,000 811,400 - - - -

25,800

25,800

85,800

85,800

67,200

67,200

250,000 7,500

7,500

33,000

33,000

40,200

40,200

46,200

46,200

100,000

100,000

- - 25,000 25,000 .

25,000

- 350,000 1,475,000 1,250,000 1,250,000 -200,000 200,000 - - -

- 500,000 500,000 350,000 350,000

25,000 25,000 75,000 75,000 75,000 75,000

250,000 250,000 100,000 1,000,000 25,000 250,000

50,000 175,000 801000 650,000 240,000 100,000 80,000 80,000 100,000 100,000 100,000

80,000

06/12/2018



# Project/Program

Rain Gutter Replacement

City Hall - First Floor Remodel

City Hall Parking Lot Lighting

Exterior Painting and Window Glazing

Library Roof

Depot Sewer Line Upgrade

Fire Station 6 & 7 Roof Repair

15 Annual Golf Course Upgrades General

Retaining Wall Repair/Replacements

Master Plan

Course Improvements (following Grant Funded)

To seek donations following design

16 Scott Highlands Ped/Bike Access Options Development

General Fund

17 Annual Sidewalk Maintenance Program

18 Citywide Roadway Safety Program

General Fund

Unknown Grant

19 SLP - Annual Maintenance

20 Slide Repair Program- Annual

21 Camino Alto Safe Pathway

General Fund, TOA State Grant & TFCA County Grant

General Fund

Local Match - Camino Alto Safe Pathway

Local Match - Camino Alto Safe Pathway

22 Stormdrain Program - Annual

23 Flood Control and Storm Drain Masterplan

24 Reclaimed Water Tank Restoration

25 Parking Loi Repaving Program

Community Center Lot

Project Type Funding Source

Civic Buildings 3 - CIP





Civic Buildings 8 - Sanitation


Parks and Open Space 3 - CIP



Parks and Open Space 3-CIP

Parks and Open Space 3D - Cl P Donation

Streets and Transportation 3-CIP

Streets and Transportation 3-CIP

Streets and Transportation 3 - CIP

Streets and Transportation 3D - Cl P Donation



Streets and Transportation 1 - State/Fed Grant


Streets and Transportation 15 - Meas A: Sales

Streets and Transportation 13 - RIF

Utility 3D - CIP Donation

Utility 11- Stormwater FZ3

Utility 8 - Sanitation

lcivic Buildings 3 - CIP


Total Carryover 2018 - 2019 2019 - 2020 2020 - 2021 2021-2022 2022 - 2023

-

140,000 140,000

15,000 15,000

125,000 125,000

250,000 250,000

50,000 50,000

175,000 175,000

-

225,000 - 55,000 65,000 55,000 25,000 25,000 75,000 25,000 25,000 25,000

80,000 45,000 35,000

10,000 10,000

30,000 30,000

30,000 30,000

15,000 - 15,000 - - - -

15,000 15,000

220,000 35,000 35,000 50,000 50,000 50,000

250,000 - 50,000 50,000 50,000 50,000 50,000

50,000 10,000 10,000 10,000 10,000 10,000

200,000 40,000 40,000 40,000 40,000 40,000

250,000 50,000 50,000 50,000 50,000 50,000

328,000 53,000 25,000 25,000 75,000 75,000 75,000

681,788 581,788 100,000 - - - -

172,358 172,358

100,000 100,000 279,430 279,430

130,000 130,000

250,000 - 50,000 50,000 50,000 50,000 50,000

420,000 420,000

65,000 65,000

605,000 30,000 100,000 125,000 200,000 150,000 -

100,000 30,000 70,000

06/12/2018



# Project/Program

City Hall Civic Lot on Miller

D'Angelos PSB Parking Lot

26 Bridges and Culverts Conditions Assessment

27 Lomita Sidewalk General Fund

Unknown Grant

28 SLP - Design and Construction Program

Design of SLP Projects Project 1

Project 2 Project 3 Project 4 Project 5

29 Miller Ave Ped/Parking Improves

30 Skate Park Renovation General Fund

Friends of Skatepark and Misc Donations

31 Parks and Recreation Facilities Improvements

General

32 Camino Alto South End Bike Lanes (HSIP} (Federal) General Fund - HSIP Grant Local Match for Camino Alto South End Bike Lanes


General

Bayfront - Carryover

Bayfront - Friends of P&R and Sports Groups

Bayfront - General Fund

Friends - General Fund

Friends - Friends of P&R

Bell Roper

5 Year Project


Civic Buildings 3 - CIP 30,000 Streets and Transportation 3 - CIP 125,000 Streets and Transportation 3 - CIP 200,000



850,000 Streets and Transportation 3 - CIP 100,000 Streets and Transportation 3D - CIP Donation 750,000

650,000 Streets and Transportation 3 - CIP 150,000 Streets and Transportation 3 - CIP 100,000 Streets and Transportation 5 - MST 150,000 Streets and Transportation 3 - CIP 100,000 Streets and Transportation 3 - CIP 50,000

Streets and Transportation 3 - CIP 100,000 -

Streets and Transportation 3 • CIP 100,000

150,000 Parks and Open Space 3 - CIP 25,000 Parks and Open Space 3D - CIP Donation 125,000

230,000


315,029 Streets and Transportation 1 - State/Fed Grant 285,700 Streets and Transportation 13 - RIF 29,329

700,000 Parks and Open Space 3 - CIP 105,000


Parks and Open Space 3D - CIP Donation 50,000 Parks and Open Space 3 - CIP 62,500


Parks and Open Space 3D - CIP Donation 50,000 Parks and Open Space 3 - CIP 175,000

Projected Estimated Project Cost ($)

Carryover 2018 - 2019 2019 - 2020 2020 - 2021 2021-2022 2022 - 2023

30,000

125,000

200,000 150,000

65,000

- - - - - 850,000 100,000 750,000

197,380 52,620 150,000 150,000 100,000 -150,000 47,380 52,620

150,000 100,000 50,000

100,000

50,000 50,000

- 150,000 - - -25,000 -

125,000

- 40,000 40,000 50,000 50,000 50,000 40,000 40,000 50,000 50,000 50,000

315,029 - - - - -285,700

29,329

135,000 15,000 300,000 200,000 25,000 25,000 15,000 15,000 25,000 25,000 2s·,ooo

22,500 -

50,000

62,500

235,000

50,000

175,000

06/12/2018



# Project/Program

34 Traffic Task Force Measures

Yellow School Bus Program Media campaign to use Miller Ave

Blithedale/101 Congestion Reduction Annual Traffic Signal Timing Review/Modification

Roudabout feasibility study - screening level

35 Annual Traffic Signal Upgrades

36 Citywide Bikeway Pavement Project

37 Permanent Variable Message Sign

38 Hauke Park Eucalyptus Tree Fort Design/Construct

Unknown Grant

39 Bike Racks

40 Sand Volleyball Court

CIP Friends of Volleyball, Friends of P&R

41 Plaza Restrooms General Fund

Plaza Restrooms

42 New Crosswalk Annual Program (ADA)

43 Bayfront Dog Park Improvements

44 Montford Sidewalk

General Fund

Unknown Grant

45 Kipling Stairway & Sidewalk

General Fund

Unknown Grant

46 Fitness Circuit Station

General Fund Unknown Grant

47 Sycamore Park Restroom

5 Year Project


165,000 Streets and Transportation 3 -CIP 70,000 Streets and Transportation 3 - CIP -

Streets and Transportation 3 -CIP -

Streets and Transportation 3 -CIP 70,000




Other 3 - CIP 100,000

100,000 Parks and Open Space 3D - CIP Donation 100,000


250,000 Parks and Open Space 3 - CIP 50,000 Parks and Open Space 3D - CIP Donation 200,000

511,087 Civic Buildings 3 - CIP 161,087 Civic Buildings 18 - Meas A: Parks 350,000

-








Carryover 2018 - 2019 2019 - 2020 2020- 2021 2021-2022 2022 - 2023

- 80,000 20,000 35,000 20,000 10,000 70,000

10,000 20,000 10,000 20,000 10,000 25,000

25,000 25,000 25,000 25,000 25,000

100,000

100,000

- - 100,000 - - -100,000

15,000

- - 200,000 50,000 - -

50,000 200,000

511,087 - - - - -161,087

350,000

40,000 10,000 35,000 50,000 50,000 50,000

35,000

- - - - - 500,000 100,000 400,000

- - - - - 500,000 100,000 400,000

- 10,000 10,000 15,000 15,000 15,000 10,000 10,000 10,000 10,000 10,000

5,000 5,000 5,000

194,581

06/12/2018

FY 2018 - 2023 Cl P Budget June 12, 2018


# Project/Program

48 Electric Vehicle Charging for City Vehicles at City Hall

49 Traffic Signal Feasibility Study (TAM HS)

50 Sidewalk Gap Closure - Hillarita from Matilda to Locke

51 Trash Containment System

52 Wayfinding Signing General Fund

Unknown Grant

53 Holiday Lighting

General Fund Unknown Grant

54 Miller Lower Median Landscape

SUBTOTAL SUBTOTAL

SUBTOTAL

SUBTOTAL

SUBTOTAL

SUBTOTAL SUBTOTAL

SUBTOTAL SUBTOTAL

SUBTOTAL SUBTOTAL

SUBTOTAL SUBTOTAL

SUBTOTAL

SUBTOTAL

Grand TOTAL

Project Type




Other






Project Type

Utility

Civic Buildings


Streets and Tramportation

Other

5 Year Project Projected

Funding Source Total Carryover

3 - CIP 25,000

3 - CIP 35,000

3 - CIP 300,000

3D - CIP Donation 50,000

45,000 -

3 - CIP 30,000 3D - CIP Donation 15,000

25,000 -3 -CIP 12,500 3D - CIP Donation 12,500

3 - CIP 40,000

1 - State/Fed Grant 458,058 458,058 3 -CIP 10,938,113 1,231,022 3D - CIP Donation 3,670,200 50,000 5- MST 5,698,088 -8 - Sanitation 6,816,019 51,019 11- Stormwater FZ3 420,000 420,000 12 - Gas Tax 2,496,127 -

13 - RIF 2,603,329 159,329 15 - Meas A: Sales 929,430 279,430 lSA - Meas A: Major Ro 1,775,000 -

16 - Equip Replace 100,000 100,000 18 - Meas A: Parks 350,000 350,000 19 - Meas B: County VLF 450,000 -25 - Library Bond - -

58 - Storm Fund - -

-36,704,364 3,098,858

8,051,019 421,019 2,915,668 885,668

4,119,800 135,000 21,342,877 1,657,171

275,000

Estimated Project Cost($)

2018 - 2019 2019 - 2020 2020 - 2021 2021- 2022 2022 - 2023

25,000

35,000

300,000

50,000

- - 45,000 - -

30,000

15,000

25,000 - - - -12,500

12,500

40,000

- - - - -

2,240,000 1,602,091 2,480,000 1,235,000 2,150,000 710,200 755,000 360,000 95,000 1,700,000

1,200,236 1,412,852 1,150,000 1,050,000 885,000 1,865,000 1,800,000 1,520,000 1,080,000 500,000

- - - - -

568,130 577,997 450,000 350,000 550,000 670,000 670,000 400,000 250,000 454,000 175,000 175,000 75,000 75,000 150,000 350,000 125,000 1,300,000 - -

- - - - -

- - - - -

- 150,000 75,000 75,000 150,000 - - - - -- - - - -

7,778,566 7,267,940 7,810,000 4,210,000 6,539,000

1,950,000 2,125,000 1,820,000 1,130,000 605,000 325,000 115,000 850,000 640,000 100,000 999,800 1,255,000 870,000 430,000 430,000

4,428,766 3,772,940 4,170,000 1,960,000 5,354,000 75,000 100,000 50,000 50,000

06/12/2018

Documents

Item 9 2018-2020 Budget 180618