Upload
agnes-cross
View
215
Download
0
Embed Size (px)
Citation preview
IT Overview
May 2010
Virtual Tissue Bank for Arizona Biomedical Research will provide a de-identified repository of biospecimens from AZ institutes. Data will be uploaded from the institutes into the Arizona Biospecimen Locator. Through the locator, researchers can then search and request biospecimens. Once approved by the consortium, institutes will ship and track the biospecimens.
Sun Health Research Institute
Public can browse information on biospecimens available for research Research staff can request biospecimens Consortium Scientific Review Committee reviews request for biospecimens Institution approves request and ships biospecimens Researcher receives biospecimens and returns unused biospecimens
Arizona Biospecimen Locator (ABL):
2
3
• https://intranet.5amsolutions.com/display/abrcpub/Product+Overview
4
5
ResearcherResearcher
Register for an Account
ResearcherResearcher
Search for Biospecimens
ResearcherResearcher
Request Biospecimens
ConsortiumConsortium
Review Biospecimens Request
InstitutionInstitution
Review Biospecimens Request and Ship upon Approval
ResearcherResearcher
Receive Biospecimens and Return upon Request of Institution
1 2 3
4 5 6
Role Functions
Researcher Search, Submit Biospecimen Request, Receive Shipment, Return Biospecimen, Maintain Biospecimen Disposition
• Access to their own data only, view access to all biospecimens
Consortium Administrator
Manage Registrants, Manage Institutions• Access to all Institution’s functions/data
Scientific Reviewer Review Biospecimen Requests, Comment on Biospecimen Requests, Vote on Biospecimen Requests
Institutional Administrator
Manage Institutional Users, Manage Biospecimen Requests• Access to own Institution’s functions/data only
Tissue Technician Manage Inventory, Distribute Biospecimens, Receive Returned Specimens• Access to own Institution’s data only
Display Price Setter Set price range to be displayed in ABL for biospecimens
Invoice Price Setter Set final price for each biospecimen for requester’s invoice
Super Administrator Import Biospecimen Data• Full Access to all functions/data
6
7
8
ResearcherResearcher
Register for an Account
ResearcherResearcher
Search for Biospecimens
ResearcherResearcher
Request Biospecimens
ConsortiumConsortium
Review Biospecimens Request
InstitutionInstitution
Review Biospecimens Request and Ship upon Approval
ResearcherResearcher
Receive Biospecimens and Return upon Request of Institution
1 2 3
4 5 6
9
User must register to view Biospecimen Inventory and submit requests.
All registration requests are automatically approved by the system.
10
ResearcherResearcher
Register for an Account
ResearcherResearcher
Search for Biospecimens
ResearcherResearcher
Request Biospecimens
ConsortiumConsortium
Review Biospecimens Request
InstitutionInstitution
Review Biospecimens Request and Ship upon Approval
ResearcherResearcher
Receive Biospecimens and Return upon Request of Institution
1 2 3
4 5 6
Collection Protocol
Name
Start Date
End Date
11
Patient Demographics
Ethnicity
Race
Gender
Biospecimen
Pathological Diagnosis
Time Lapse to Processing
Anatomic Site
Biospecimen sample type
Patient’s Age at Collection
External ID (Record ID)
Specimen Density
Available Quantity
Collected/Created Year
Preservation Type
Storage Temperature
Collection Type (Surgically Resected / Autopsy)
Cost Recovery Fee (Price range)
Biospecimen Usage
Usage Restrictions
12
NOTE: Pathological Diagnosis is standardized to use SNOMED-CT codes.
13
14
15
ResearcherResearcher
Register for an Account
ResearcherResearcher
Search for Biospecimens
ResearcherResearcher
Request Biospecimens
ConsortiumConsortium
Review Biospecimens Request
InstitutionInstitution
Review Biospecimens Request and Ship upon Approval
ResearcherResearcher
Receive Biospecimens and Return upon Request of Institution
1 2 3
4 5 6
16
Requester
Address
Name / Title
Phone
Research Area/Specialty
Institution Name
Institution Type
Study Details
IRB Name (required)
IRB Registration Number
IRB Approval Number for Study (or IRB Letter of Exemption)
IRB Approval Expiration Date (unless IRB Letter of Exemption)
Principal Investigator Name & Contact
Principal Investigator CV
Protocol Title (required)
Protocol Document (optional)
Study Abstract
Preliminary Study?
Funding Source
Shipping
Recipient Name & Contact
Address
Vendor
Tracking Number
Instructions
Biospecimen Receipt
Biospecimen Receipt Status/Quality
Biospecimen Disposition
17
18
19
Since a user other than a Researchercan submit a Biospecimen Request, weare collecting information for three people:
1.Requester2.Principal Investigator3.Shipment Recipient
You have the option to click a checkboxsaying that your contact information isthe same as the Requester, and allcontact information fields will be filled automatically.
20
21
ABL Online Inventory
ABL Online Inventory
22
Researcher AResearcher A
Select 50mg of Biospecimen A. Submit request to Consortium
Select 50mg of Biospecimen A. Submit request to Consortium
Researcher BResearcher B
Cannot find Biospecimen A in ABLCannot find Biospecimen A in ABL
Biospecimen ANOT
available online
Biospecimen ANOT
available online
Biospecimen A100mg
available online
Biospecimen A100mg
available online
Consortium - Scientific Review CommitteeConsortium - Scientific Review Committee
Deny request from Researcher ADeny request from Researcher A
Biospecimen A100mg
available online
Biospecimen A100mg
available online
Researcher BResearcher B
Can find 100mg ofBiospecimen A in ABLCan find 100mg ofBiospecimen A in ABL
When any portion of a biospecimen is requested, the entire biospecimen is removed from the ABL inventory until the Consortium reviews the request.
When any portion of a biospecimen is requested, the entire biospecimen is removed from the ABL inventory until the Consortium reviews the request.
23
ResearcherResearcher
Register for an Account
ResearcherResearcher
Search for Biospecimens
ResearcherResearcher
Request Biospecimens
ConsortiumConsortium
Review Biospecimens Request
InstitutionInstitution
Review Biospecimens Request and Ship upon Approval
ResearcherResearcher
Receive Biospecimens and Return upon Request of Institution
1 2 3
4 5 6
ResearcherResearcher
Select biospecimens and create biospecimen request
Select biospecimens and create biospecimen request
Consortium – Scientific Review (1 scientist from each member institution)Consortium – Scientific Review (1 scientist from each member institution)
Submit Request
STOP
STOP
Institution – Institutional Veto (1 administrator from each institution from which a biospecimen is being requested)
Institution – Institutional Veto (1 administrator from each institution from which a biospecimen is being requested)
ConsortiumConsortium
Send approval notice to Researcher with reasonsSend approval notice to Researcher with reasons
ConsortiumConsortium
Send partial approval notice to Researcher with reasons
Send partial approval notice to Researcher with reasons
ConsortiumConsortium
Ask Researcher to revise their requestAsk Researcher to revise their request
ConsortiumConsortium
Send rejection notice to Researcher with reasonsSend rejection notice to Researcher with reasons
25
26
27
28
29
ResearcherResearcher
Register for an Account
ResearcherResearcher
Search for Biospecimens
ResearcherResearcher
Request Biospecimens
ConsortiumConsortium
Review Biospecimens Request
InstitutionInstitution
Review Biospecimens Request and Ship upon Approval
ResearcherResearcher
Receive Biospecimens and Return upon Request of Institution
1 2 3
4 5 6
30
Each Institutional Administrator has the ability to deny a request that comes in that asks for biospecimens housed In their institution.
31
Requester
Name
Institution
Address
32
Shipment Recipient
Name
Address
Phone
Study Information
IRB Approval Number of Study
Shipment
Request Number
Date of Request
Sender Name
Sender Contact Information
Shipping
Shipping Instructions
Shipping Vendor
Shipping & Handling Fee
Biospecimen (for each biospecimen in request)
ID Number
Type
Pathological Diagnosis
Anatomic Site
Amount
Recovery Fee
Notes for Processing
33
34
ResearcherResearcher
Register for an Account
ResearcherResearcher
Search for Biospecimens
ResearcherResearcher
Request Biospecimens
ConsortiumConsortium
Review Biospecimens Request
InstitutionInstitution
Review Biospecimens Request and Ship upon Approval
ResearcherResearcher
Receive Biospecimens and Return upon Request of Institution
1 2 3
4 5 6
35
4 of 4
36
37
38
39
Contact 5AM Solutions, Inc.Jungdae Kokotov – ABL Project Manager
866.526.6042 x731
40