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IT in Hospitals & HIS. An overview. Changing role of IT professionals in Hospitals. IT use to be a secondary dept. since need of It was not realized. The main work use to be troubleshooting and maintenance of network infrastructure. Present Scenario. - PowerPoint PPT Presentation
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IT IN HOSPITAL
S & HISAn overview
Changing role of IT professionals in Hospitals IT use to be a
secondary dept. since need of It was not realized.
The main work use to be troubleshooting and maintenance of network infrastructure.
Present Scenario Today IT professionals in health care or hospitals deals with
analyzing the requirements of the hospitals to make their work more efficient & less time consuming and developing applications they need and implementation and maintenance of the same.
IT in Hospitals has been used in following Applications:
HIS EMR E-prescriptions E-health Telecommunication CDSS
Hospital Information SystemHospital Information System (HIS) can be
defined as a comprehensive, integrated information system designed to manage the administrative, financial and clinical aspects of a hospital that enable better quality of patient care, reduce the time spent for clerical works, reduce the overall cost, increase the productivity and more important providing the more reliable , correct and regular data.
The computer hardware and software that processes a hospital's data, including financial, Pt-related, and 'strategic' management data, Pt accounts, Pt tracking, payroll, reimbursements, taxes, statistics
History Hospital information systems were first
developed in the 1960s and have been an essential part in hospital information management and administration.
The systems were used to manage patient finance and hospital inventory.
HIS is generally Used for- Operational management
Functional Management
Strategic Management
Operational Management
Creating Demographic details of the patientCreating medical historyCreating Standardized process & documents
Functional MANAGEMENT Registration Admission OPD/IPD Pharmacy Laboratory Billing Blood Bank
Medical Equipment Management
Personnel Management
MIS reporting & more
Pharmacy Nursing HR
Strategic ManagementMISBudget & Target SettingEducational & Social Awareness
Objectives Capture & disseminate Information Analyze & validate Information Prioritize & Escalate Issues Provide Management overview
Actors/Stakeholders
Doctors Administrators Patients Partners & providers Management & regulators
General Characteristics which One should look for in a good HISModularUser FriendlyIntegrated FunctionalityEasy to customizeHigh level of securityLow Hardware RequirementsLow Cost of ownershipHigh ROIShortcut keyboard Function
System CharacteristicsSupport For maximum hospital procedureGUI Integration with the Third party accounting
softwareAuto Test result GenerationDICOM picture viewing Integration with PACsUser defined Statistical Reports Integration with TPAs
Organisation or companies in manufacture of HIS
Napier Shrishti Wipro G(lot of small installations0 Charak(Birlas) Medtrack(Fortis,Pushpanjali) Isoft(Medicity & Artemis) Accurate Akhil (Paras & BL Kapoor)
Additional applications required which are generally integrated with HISIt is required to facilitate the exchange of
Information or patient records as none of them is stand alone application.
PACS Back Office Applications(Asset & Inventory
Mgmt,Billing,financial & administrative modules)
EMR
Key Points you should look for to differentiate other HIS from the best one for your Hospital a good HIS
Billing Module Inventory Module Consignment Module Discharge Summery
Billing Module All the operational processes applied to the patient
and all the medicine and material used are listed in the billing screen.
Last controls are performed in this module and if the processes are entered completely, the bill is saved. (Bookkeeping, diagnosis, provision, doctor etc)
Records about the patients are examined in the outpatient and inpatient billing departments depending on the health service the patient received, accruement procedures are completed and the bill is created.
Excellent billing module which can automate the steps of billing because after all its for revenue that a hospital is spending on IT
The most important aspect in a billing module is Payer & plan It should definitely have two categories to differentiate the patients at
the time of entry in the HIS that will not cause problem at the back end- Cash patient & Credit Patient.
Should have three option in billing i.e services with base tarrifs. For corporates,credit & cash. patients
It should have proper system to show the applicable tariffs correlated with tie-ups and insurance that automatically system can calculate the discounted rate on the base tariffs which are beforehand set for different categories of patients.
A user friendly option for cancellation & refund.
Capping/CoInsurance-The insurance company will likely not pay more than the coverage limits of the policy. It's the limit that is provided by the TPAs and insurance companies for the patients that they will bear only a fixed amount of patient’s cost and rest will be in the form of Copayment.
emergency cases –Bed charges popup –services were charged or not, facility availed or not. How exclusions are treated in the billing system that is very
important Integration with the ward management module for
IPD pharmacy billing Interim Billing-it calculates and reflects per day
billing of services
Discharge summery
After the discharge of patient discharge summary can be automatically generated with just few press of keys(i.e its preparation started fr0m the moment patient entered the IPD). Laboratory data can automatically be imported. Specialty wise standard format can be set.
ContentsI.Basic Elements Date of admission. Date of discharge. Disposition location (eg, home, ecf, short-term
rehab). Principal diagnosis for hospitalization. Secondary diagnoses addressed during
hospitalization. Procedures performed during hospitalization. Consultants
II. History A succinct summary of the key events leading to
hospitalization. The past medical history. Pertinent elements of the social history. Pertinent elements of the family historyIII. Physical Exam Findings (positive or negative) pertinent to
history elements.IV. Data Pertinent (normal and abnormal) laboratory data. Pertinent results of diagnostic studies (e.G., Cxr,
ekg).
V. Hospital Course Summary statement pertaining to the principal
diagnosis. Problem list that parallels the diagnoses listed Separate paragraph dedicated to each problem
listed. Brief discussion of the evaluation of each
problem. Brief discussion of the treatment of each
problem. Brief discussion of the outcome of each problem. Specific follow-up plan for each relevant problem
VI. Discharge Plan Future physician’s visits scheduled (or to be
scheduled). Specific studies that require follow-up a list of discharge medications (names, doses, &
frequency). mention of how information was/will be
communicated to PMD. “cc” to treating physicians.VII. Additional comments or suggestions
Inventory Management system
Hospitals need to actively manage what is bought, when it is bought, how much, as well as for what price, including discounts and rebates
Inventory Management Module offers a time saving inventory solution that is precise and scalable, allowing you to monitor inventory usage more accurately and capture charges more efficiently by eliminating redundant data entry. Designed to support multiple facilities and multiple labs, the Inventory Management Module can be tailored to a hospital’s workflow.
Workflow of Inventory(Basic workflow)
Purchase department
Main store
Sub holding store
Consumed
Chargeable Non chargeable
Purchase Department
Central Medical store
Central Pharmacy Store
An Inventory Module Should facilitate the sequence wise Processes as follows
Purchase Dept(Rate contract)
Purchase Requisition from different dept
Approved & authorized
Order is placed
Goods delivered
Goods Checking
Goods Receiving Note
Stocked
Central store
Items Issued
Departmental sub Store
Features FIFO format of System issue Stock Expiry Records Batch wise distribution List(Same expiry Date) Medicines should not be enlisted with the
generic name but the Brand name as cost differs for both.
Integration of Consignment Module . Item Mapping 1) item number (most unique)
2) inventory number (unique)3) catalog (unique to a group of inventory items)4) description (free flow text description of item)
ORDER MANAGEMENT(order entry, order review and/or validation, interdepartmental communication, order inquiry, and reporting requirements)
Alerts system until confirmation of the receipt/delivery handles new drug orders
Manages Material Resource Planning (MRP) Management
Regulates Material forecast, Reservation management
Substitute Goods Management system
Conclusion We can conclude that a good HIS should be able toIncrease- No. of transactions Inventory management Sales Productivity Customer satisfaction Market Share & penetrationDecrease- Administrative cost Variable cost Personnel expenses Inventory losses