IT Computer Technical Microsoft Outlook 2013 Support ... newsletter/vol1...2 | IT Computer Technical Support Newsletter View your inbox your way When you first open your inbox, a default

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N E W S L E T T E R

Keeping track of emails, calendars and contacts

can suck untold time out of any workday.

Anything that speeds up your work in Outlook

can boost your productivity measurably. These

tips will help you zip through your messages and

agenda, and work more effectively overall.

IT Computer Technical Support Newsletter

June 02, 2014

Vol.1, No.4

TABLE OF CONTENTS

Using the Windows 8.1 Start …..………………..1 Turning Off the Windows …………..……………..2 Windows Mobility Center…….……………4 Burn a CD or DVD in Windows 8….…… …………...…………..7

The IT Computer Technical Support Newsletter is complements

of Pejman Kamkarian

Microsoft Outlook 2013

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| IT Computer Technical Support Newsletter

View your inbox your way

When you first open your inbox, a default view appears,

but it doesn't have to look this way. To see Outlook's

many customization options, click the View tab on the

ribbon toolbar and choose Change View. There are

multiple preset views you can choose, like one that displays the most recent emails only.

Also on the View tab, you can select Message Previews

and choose Off to turn the preview off.

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IT Computer Technical Support Newsletter |

Click View Settings for options for customizing a view,

such as adding columns or rearranging their order. The

Layout options let you customize the Folder Pane and Reading Pane.

Once you have arranged the inbox to your liking, click

Change View > Save Current View As a New View. Then type a name for the view, click OK.

Redefine what marks an email as already "read"

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Outlook colors unread emails differently from messages

you've already read. However, it's all too easy for an

email to be marked as read when you've barely given it a

passing glance, which can make you overlook something important.

To prevent this, select File > Options > Mail, and then

click the Reading Pane button. Check the "Mark items as

read when viewed in the Reading Pane" checkbox. Adjust

the number of seconds you want the message to appear

in the Reading Pane before Outlook marks it as read. The default is 5 seconds. Let's say you set it to 30 seconds.

After that, while you preview messages in the Reading

Pane, only the emails that appear there longer than 30

seconds will be marked automatically as read.

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Write your own rules for how messages appear

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Unread messages are marked blue by default, but you

can change this.

Outlook 2013 has a new way of indicating unread

messages. There's a blue bar to the left of the message

in your inbox, and the message header also appears blue, but you can change both the color and font.

You can assign a certain color to emails based upon who

sent them, or upon which words appear in the subject

line. To do this, choose View > View Settings >

Conditional Formatting. You will see the Unread

Messages rule and the blue color. Here you can change the font or color as you wish.

You can also click Add to add a new rule. Start by typing

a name for the rule in the Name box. Then click Font and

choose a font and font color to apply to the email header.

Finally, click the Condition button. When the Filter dialog

opens, select the options that describe which types of

emails will be formatted with your new settings.

Click OK three times to save your settings.

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Make use of the Favorites

Make any folder a favorite so it appears at the top of the

Folder Pane and is easy to find and use.

If you have a few email accounts your folder pane can

become crowded with folders making it time consuming

to navigate to find those folders that you use most of the

time. You can simplify finding these folders if you add

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them as Favorites. Favorites appear at the top of the Folder list when you are in the Mail module.

If the Favorites area does not appear switch to Mail and

choose View > Folder Pane and click to enable Favorites.

Now you can add any folder to the Favorites by right-

clicking it in the Folder pane and choose Show in

Favorites. You can even set a Search Folder to be a Favorite so it is easy to find and use.

Sending mass e-mail to students

Here’s how you can create groups and send mass

emails to each group without having to type in

addresses every time.

Open the Address Book.

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Click on File > New Entry…

Select Contact Group and press OK.

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Click on Add Members.

Click on “From Address Book” to select an existing

contact.

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Click on “New E-mail Contact” to manually enter a Name

and E-mail address as shown below.

Enter the Name, Email address and Click OK.

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Any contacts you add will show up here.

Add as many contacts as you wish. Once you’ve added all

contacts, Enter a name for the group in the area

highlighted above.

After entering the group’s name, click on Save & Close.

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It is important to enter a name for the group. If you try

to save without a name, you will see the following error.

Press No and enter a name.

When composing a new E-mail, type in the name of the

group and select it form the drop down options.

Documents

IT Computer Technical Microsoft Outlook 2013 Support ... newsletter/vol1...2 | IT Computer Technical Support Newsletter View your inbox your way When you first open your inbox, a default