MUHAMMAD NAWAZ SHAREEF UNIVERSITY OF AGRICULTURE, MULTANOFFICE OF THE TREASURER MULTAN

PHONE# 061-9201712

Issuance to: ------------------------------------

Date: _

Supply and Services of Meals, Catering, Printing/Publication & Electricity etc.

~1..'J

MUHAMMAD NAWAZ SHAREEF UNIVERSITY OF AGRICULTURE (MNSUA), MULTAN

www.mnsuam.edu.pk

Page 1 of 05

//

TENDER DOCUMENTOFFICE OF THE TREASURER (MNS-UAM) MULTAN

TERMS/CONDITIONS AND SPECIFICATION OF ITEMS

TRADE: FOR:--------------------------- -------------------------Name of Firm: -----------------------------------------------------NTN No: (Please attach copy)

GST No: (Please attach copy)

Phone No: Mobile:-------------------------- ------------Name Authorized Person: ----------------------------------------------NIC Card No: (Please attach copy of CNIC)

Earned Money CDR No: Date: ---'/2016.

Amount: Name of Bank'---- City _

A- 1 TERMS & CONDITIONS

1. The tender will be in accordance with the PPRA Rules 2014.

2. The covering envelope should be marked at the upper left comer, the category of the tender.

3. The firm should be registered with Income Tax and Sales Tax department. RegistrationCertificate issued by Income Tax department in the name of firm should be attached with the bid.One year Bank Statement, Income Tax Return Challan last one year, Company IFirm profile areto be attached. Offer without above said formalities will be rejected.

4. Firm should not be black listed, suspended or removed from the approved list of contractorsfrom any Department I Agency (Affidavit should be attached).

5. The rates quoted in the Tender should be included all Taxes and valid up to 30-06-2016.

6. The Items must be supplied within time. In case of failure, the Supply Order will be standcancelled and the Call Deposit will be forfeited.

. Page 2 of 05

/

/..•I

7. The tender will only be received through sealed envelopes. The tender submitted incomplete,or after due date and time will not be entertained in any case.

8. All the Transportation charges would be borne by the Firm / Contractor.

9. The bidder will be liable to pay all Govt. Taxes.

10. Successful bidder will be liable to deliver the supply as per approved specifications, to,Muhammad Nawaz ShareefUniversity of Agriculture Multan.

11. In case of any dispute, between Tender Committee & Supplier the decision of Worthy Vice-Chancellor would be final and that decision will not be challenged in any court of law.

12. Tenders will be opened in the presence of the Tender Committee as well as contractors ortheir representative who wish to be there.

13. Payment will be made after the delivery.

14. The quotation received with over-writing, cutting, mutilation and doubtful figure will berejected. Moreover all pages of tender documents must also be properly signed.

15. Conditional offer shall not be entertained. ,16. If applicable sample of the items may also be provided with the "TECHNICALPROPOSAL".

17. Rates should be quoted both in figures and words.

18. The Tender/ Technical Committee will make 100% inspection of the Items.

19. On the recommendation of the Tender Committee, Vice-Chancellor reserves the right toreject all of the tenders after submission of the tender.

20. All tender shall accompany the earnest money 2% of the estimated price of the Tender in theshape of Call Deposit in favor ofthe Treasurer, without which the offer will not be entertained.

21. Performance Guarantee / Bid Security @ 5% of the contract amount will be required fromthe successful bidders to be furnished before the issuance of the Supply Order.

22. In case the Firm! Contractor fails to execute the contract strictly in accordance with the termsand condition laid down in the contract, the security deposit shall be forfeited.

Name ----------------------Signature _

Stamp _

Page 3 ofOS

7

MUHAMMAD NAWAZ SHAREEF UNIVERSITY OF AGRICULTURE, MUL TAN

Check list

The provision of this check list is essential pre-requisite along with submission of technical bid.

The Firm must fill & sign this check list and accordingly attach the mentioned documents toassess the eligibility to accept the technical bid.

Note: Attach this check list on front page of the Technical Bid,

Sr. Item Name YeslNo Page#No1 Original receipt for purchase of tender.2 2% bid security in shape of CDR

(Original with Financial proposal and photocopy of CDR(amount concealed) with technical proposal).

3 Technical proposal/specifications/annexure filled as percomparison sheet provided along with tender documentsduly signed & stamped by the firm.

4 Acceptance of terms & conditions/ tender documentsduly signed and stamped by the firm.

5 Bid form signed & stamped by the firm.6 Manufacturer/principal/ authorized/sole agent/authorized

dealers Certificate7 Manufacturing license in case of manufacturer.8 Sale Tax/ Income Tax registration certificate.9 Last year Sale Tax/Income Tax paid certificate.10 Bank statement of the firm for last 1 year.11 Affidavit on judicial paper of Rs. 100/- stating that the

firm is not black listed as per tender enquiry.12 Experience certificate of firm (established since ....... )13 Price reasonability certificate on firm's letter pad.14 Any other documents in favor of bid

,

Page 4 of 05

/

Tentative List of Items and Services required for 2 Day Seminar on Cotton and Farmers'Gathering

Event Days = 2, 30-03-16 & 31-03-161. Food (for 1st Day = 400 Persons, and for 2nd Day = 300 Persons)

Menua) Morning Tea (10:30 Am) Tea, One bite

Chicken Sandwich I Patties, Plain Cake, Mix Biscuits, Mineral Waterb) Lunch (2:00 pm) Chicken Qorma I Karahi, Chicken Pulao I Chinese Rice, Nan, Salad (3

Types), Raita, Cold Drink, Mineral Water,c) Tea (4:00 pm) Tea, Biscuitsd) Full Day Mineral Water2. Tentage and Catering (Seating Arrangement, 2 times Tea I Day and 1 time Lunch

arrangement I Day for 400+ Guests I Day and 40 Exhibition Stalls (10 x 10 ft) for 2Daysa) Canopy + Lounge (Front Row Sofa 20 %), 10 Person Head Table on Stageb) Stage (wood) 24 x 12c) Stage presentation (Multimedia with Display Screen or LEDs)d) Fully Carpetede) Stage Paneling with Entrancef) Table Flowersg) Fine Quality Crockery including waiter services and free of hygienicall issueh)

3. Stationarya) Folders with Ball point pen and papers (Quantity = 400)b) Identity cards with ribbons (Quantity = 700)4. Printing & Publicationa) Brochure (Coloured) (Quantity = 800)b) Invitation Cards with envelops (Quantity = 800)c) Souvenirs on Blue Pottery plates (Quantity = 150)d) Advertisement (Banners, Quantity = 60, size = 10 x 4 ft)5. Electricitya) Generator 50 KV with Fuel (Quantity = 2)b) Fans (Quantity = 70)c) Electric cablesd) Lightening in Hall and at Stallse) Sound System, SP4 Double Pair, Collar Mic, Cordless mic, stage Mic etc.

Note: Estimated price of the Tender is Rs.17,OOO,OOI-

Page 5 of 05