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IRBNet

The implementation of IRBNet will assist the UTEP community to comply with UT System Policy UTS 108 on Affiliation Agreements. IRBNet will provide secure, web-based collaboration tools to support the submission request, management, review and processing of Educational Experience Affiliation and Program Agreements

This guide will assist the requestor with UT standard and Non-UT standard Affiliation Agreement submissions.

UT Standard submissions must be entered three months prior to effective date to allow for external processing time

Non-UT submissions must be entered six months prior to effective date to allow for internal and external legal review/processing

All required standard UT forms are readily available within IRBNet for downloading, viewing, filling out and uploading for submission.

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IRBNet Initial Submission Training Tool

After reviewing this presentation, a submitter will know how to:

Log into IRBNet

Access the Study Manager

Build an Electronic Package

Share a Package with Designated Personnel

Communicate with Your Team

Sign the Submission

Submit the Package for Review/Processing

Access Final Executed Documentation

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Study Manager: This view provides you with a quick access to all of your projects.

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Click on “New Project” to create and submit an Affiliation

Agreement

Build Your Project PackageStep 1: Provide basic information about your project

Facility Name,

City, State

College

Program/Department

Program Director/Coor

dinator

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Omit Step 1

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Attach Document

Please enter the document description as:

1. Facility Information Form (FIF)2. Educational Experience Affiliation Agreement (EEAA)

3. Program Agreement (PA)

OR

If a non-UT form is requested by Facility:

3. Upload Facility Information Form (FIF)

2. Non-UT Facility Form

Choose “OTHER”

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Facility Information Form

(FIF)

Educational Experience Affiliation Agreement

(EEAA)

Program Agreement (PA)

If a non-UT form is requested by Facility:

1. Upload Facility Information Form

(FIF)

2. Non-UT Facility Form

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Submitter /Author will share the submission with required personnel. Once received, all respective parties will review

and electronically sign the submission.

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Automatically defaults to

UTEP, click on “Select

Organization”.

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Once the appropriate person has been found in the directory, grant

that person “FULL” access and enter the following comment,

“The required documents for a

Program Agreement have been uploaded. Please review at your

convenience and secure your review with an electronic

signature”.

Enter the 1st three letters of

the person’s

last name

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The submitter will sign as “Author” and route to appropriate personnel.

Department Heads/Coordinators who are not ‘submitters’ will

sign as “Department Representatives” and the Dean

will sign as “Department Head”.

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Submit Your Package for Review

Please ensure to select the correct “Board”. In

this case look for University of Texas at

El Paso Affiliation Agreements

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Submit for Processing

Select submission Type:

1. New Agreement2. Amended /Modified

Agreement3. Termination

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Receive Your Package StatusReview decisions are available in real time from your Project Overview.

Click on “Review Details” for more

details.

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Details include Agenda Date, Review Type, Status, Effective and Expiration Dates, and Board Documents.

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Study Manager Examples of UTEP Submissions

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In Summary

Reminder: Standard UT submissions must be entered three months prior to effective date to allow for external processing time and Non-UT submissions must be entered six months prior to effective date to allow for internal and external legal review/processing

Once an agreement has been executed, IRBNet will provide effective and expiration dates.

IRBNet will also provide EXPIRATION notices at 60, 30 and 10 days

For further training and/or assistance, please contact Athena Fester at (915) 747-8841 or via email at afester@utep.edu