IR Governance

Texas Juvenile Justice Department

Last revised: 9/6/12

A project is a temporary

endeavor undertaken to create

a unique deliverable, service or

result.

• Longer duration

• Multiple contributors/multiple types

of activity

• Requires intense focus• Involving considerable money• Involving considerable personnel• Involving considerable

equipment/resources

Project

Last revised: 9/6/12

• Generally completed by one

person

• Are of short duration

• Consist of a simple goal or set of

goals

• Consist of a single type of activity• Assigned or done as part of one’s

duties

Tasks

Last revised: 9/6/12

Parties Involved

• Requestor • IR’s Project Management Office (PMO)• IR’s Subject Matter Experts (SMEs)

• User Group (& Sponsor)• IR Steering Committee (ISC)• Executive Management Team (EMT)

Last revised: 9/6/12

User/Requestor Concept *Initial Project

Proposal (IPP)

Requestor Presents to User Group

(endorse/reject)

User Works with PMO *Project Charter

development

ISC Review/Vote(priority &

feasibility for agency)

Final EMT Decision

(if needed)

Work Assigned to

IR

New Project Request Flow

Last revised: 9/6/12

Last revised: 9/6/12

IPP Initial Score

State/Federal Mandate

Business Continuity

Executive Priority

Required for Operations/Contractual Agreement

Agency-wide Impact

Improves Customer Service

Directly Impacts Youth

PRIORITY MATRIX

Capital costs > $50K

Medium to High Impact On Users,

Customers or State

Agency Grant

Resources Needed From Multiple

Divisions

Moderate to Significant Changes to Existing Systems

More than 1 month to project

Operational Status

Initial Business Case is Weighted

Last revised: 9/6/12

Requestor Presents to User Group

Review current major projects within

each User Group

Review & set disposition for new project proposals as

referred by IR Review project priority list to

consider adjustments (may require a process

flowchart)

• Status• Issues

• Endorse• Reject

• Propose Adjustments to ISC

• Report on all project requests

User Group

Program Areas will “champion” project proposals

Last revised: 9/6/12

Requestor Works with PMO

PMO

Requestor

High Level Scope & WBS establis

hed

Project Charter

IR SMEsSponsor

& Program

SMEs

• High level scope definition

• Project Assumptions• Constraints• Risk Management• Key Quality Indicators• Key

Deliverables/Milestones & Timeline

• Project Team/Responsibilities

• Key Stakeholders• Funding Requirements• Policy ConsiderationsLast revised: 9/6/12

Last revised: 9/6/12

ISC Review/Vote of Proposed Project

User Group Chair

(& Sponsor/Requestor

if needed)

IR Steering Committee (ISC)

Presentation of High

Priority Project

ISC prioritizes the project within its

appropriate“Gate.”

Last revised: 9/6/12

“Staging the Gates”

Last revised: 9/6/12

SQL (6)

M204 Finance (1)

M204 CCS (2)

SAS (1.5)

Operations <Network>

(6)

Help Desk (5)

P1

P2

P3

P4

P5

P6

P7

P8

P9

P12

P10

P13

P11

P14

Resource Availability

P

P

P

P

P

P

P

PP

P

P

PMO

Last revised: 9/6/12

Project placed at top of IR’s

work queue for

assignment &

completionIR

Imperative Project Prioritization

EMT

Decision

High Priority

Medium Priority

Low PriorityIR

Work assigned to

and completed by

IRLast revised: 9/6/12

User/Requesto

r Concept *Initial Project Proposal (IPP)

Requestor

Presents to User Group

(endorse/reject)

User Works

with PMO *Project Charter develop

ment

ISC Review/V

ote(priority

& feasibility

for agency)

Final EMT

Decision (if

needed)

Work Assigned to IR

Governance Process Summary

Last revised: 9/6/12

Last revised: 9/6/12