INVITATION TO PRAGUE

• Czech National Committee of Geodesy and Geophysics together with the Institute of Geophysics of the Czech Academy Sciences and the agency CZECH-IN are proud of expressing their sincere invitation to host the XXVI General Assembly of the International Union of Geodesy and Geophysics in Prague in 2015.

• Such a congress in the Czech Republic, if Prague is selected, will provide a unique opportunity for an international gathering of researchers working on diverse issues covering a whole range of the multi-disciplinary topics of all eight scientific associations of the IUGG.

• INVITATION LETTER

• LOCAL ORGANISERS

• CONGRESS VENUE: PRAGUE CONGRESS CENTRE

• FINANCIALS

• ACCOMMODATION IN PRAGUE

• SOCIAL PROGRAMME

• WHY PRAGUE, CZECH REPUBLIC?

• CONCLUSION

CONTENT

LOCAL ORGANISERSOrganizer:Institute of Geophysics, Academy of Sciences of the Czech Republic

Official support by:Earth Science Institutions of the Academy of Sciences of the Czech RepublicInstitute of Geophysics, Prague (http://www.ig.cas.cz) Institute of Geology, Prague (http://www.gli.cas.cz)Institute of Rock Structure and Mechanics, Prague (http://irsm.cas.cz)Institute of Physics of the Atmosphere, Prague (http://ufa.cas.cz)Institute of Geonics, Ostrava (http://ugn.cas.cz)

PROPOSED VENUES

1)THE PRAGUE CONGRESS CENTRE

PRAGUE CONGRESS CENTRE - ESSENTIALS•Located within the City Centre

•Located on the Metro station

•Up to date AV and Technical Equipment

•In house catering company to be known as the best in the Czech Republic

•Historically connected with such events like NATO Summit, EU Presidency

•Spacious foyers to hold large exhibitions, unique view on the Old Prague

• Seat of CZECH-IN

• 30% discount on the rentals offered for IAG in Prague

LOCATION OF THE PRAGUE CONGRESS CENTRE

FORUM HALL PARTERRE

Total capacity: 648 persons

Area: 1077 m²

Width: 35 m

Length: 47 m

Ceiling height: 19,4 m

-- Connected to the parallel rooms and - exhibition area

- Easy access from PCC main entrance

Selected area: Forum Hall Foyer 2nd floor

Total area: 1 447m²Net area: 600 m²

- Main Exhibition area of Forum part of PCC- Considered also as the catering area- Easy access from both Plenary room and breakout rooms- Natural daylight- Panoramic view on Prague

FOYER - EXHIBITION AND POSTER AREA

PCC – 2. FLOORPlenary session

Parallel session

Exhibition+Catering+Posters+Registration

Smaller meeting rooms

PCC – LOCATION & TRANSPORT

Just two stops by the underground or 10-15 minutes to walk from the downtown

City center

2) HOTEL DIPLOMAT

HOTEL DIPLOMAT - ESSENTIALS•Located close both to the airport and City Centre

•Located on the Metro station

• 22 modern conference rooms with capacity up to 1000 person located on one conference floor

•Spacious foyer area used for exhibition

•Up to date AV and Technical Equipment, WiFi connection and quality catering

•398 comfortable hotel rooms

PRAGUE A-D

Total capacity: 400 persons

Area: 383 m²

Width: 13,7 m

Length: 28,1m

Ceiling height: 3 m

-- Connected to the parallel rooms and - exhibition area

Selected area: Prague + Budapest

Total area: 255 m²

Width: 5,2 m

Length: 49 m

Ceiling height: 3,6 m

- Main Exhibition area of Prague part- Easy access from both Plenary room and breakout

rooms- Natural daylight

FOYER - EXHIBITION AND POSTER AREA

HOTEL DIPLOMAT – FLOOR PLANPlenary session + Parallel sessions

Exhibition+Catering+Posters+Registration

Smaller meeting rooms

HOTEL DIPLOMAT–LOCATION&TRANSPORT

City center

FINANCIALS

INCOME STRUCTURE• Registration : 120 000 EUR excl. VAT ( 310 EUR for regular member, special rates for other

categories)• Exhibition + Sponsorship: 16 660 EUR excl. VAT• Potential support from the City of Prague: 5 000 EUR excl. VAT ( incentive cash back of

10 EUR per delegate )

CONCLUSION

• Financial structure of Prague IAG congress is profitable• The registration fee stays on the level of the conference held in 2009

FINANCIALS

Registration fees (early bird) as proposed:

• Full registration 310 EUR• Student registration 200 EUR• Accompanying person 150 EUR• Gala dinner 150 EUR

REGISTRATION FEES

FINANCIALSRate CZK/Euro: 25,00

BALANCE Total (CZK, excl VAT)

Total (EUR, excl VAT)

% on total(% , excl VAT)

COSTS 3 232 552,00 Kč 129 302,08 €

PRINTED MATERIALS (PROMOTION MATERIALS) 78 000,00 Kč 3 120,00 € 2,41%

GRAPHICS (GRAPHICS TEMPLATES, LOGO) 30 000,00 Kč 1 200,00 € 0,93%

SIGNPOSTING (NAVIGATION SYSTEM) 60 000,00 Kč 2 400,00 € 1,86%

DELEGATE'S SERVICES (REGISTRATION, ABSTRACTS ETC.) 318 500,00 Kč 12 740,00 € 9,85%

STAFF (HOSTESSES, HELPERS) 95 000,00 Kč 3 800,00 € 2,94%

CZECH-IN CONGRESS MANAGEMENT (PRODUCTION TEAM) 238 000,00 Kč 9 520,00 € 7,36%

AGENCY FEE 250 000,00 Kč 10 000,00 € 7,73%

RENTALS (MEETING ROOMS, HALLS AND FOYERS) 722 302,00 Kč 28 892,08 € 22,34%

AV AND TECHNICAL EQUIPMENT 579 000,00 Kč 23 160,00 € 17,91%

CATERING (COFFEE BREAKS) 400 000,00 Kč 16 000,00 € 12,37%

SOCIAL PROGRAM (WELCOME RECEPTION) 180 000,00 Kč 7 200,00 € 5,57%

SPEAKERS AND GUESTS (TRAVEL COSTS, ACCOMMODATION) 82 500,00 Kč 3 300,00 € 2,55%

OTHER SERVICES (BANK COSTS, BAGS AND SUCH) 199 250,00 Kč 7 970,00 € 6,16%

INCOME 3 416 666,67 Kč 136 666,67 €

REGISTRATION FEE (BASED ON THE EARLY FEE / 500 PAX) 3 000 000,00 Kč 120 000,00 € 87,80%

SPONSORS (ESTIMATE) 208 333,33 Kč 8 333,33 € 6,10%

EXHIBITION (10 STANDS) 208 333,33 Kč 8 333,33 € 6,10%

BALANCE 184 114,67 Kč 7 364,59 €

CZECH-IN Professional Event►Congress Organizer

B ALAN C E IAG 2 0 1 3P r ague C ongr ess C entr e, P r ague

Rate CZK/Euro: 25,00

BALANCE Total (CZK, excl VAT)

Total (EUR, excl VAT)

% on total(% , excl VAT)

COSTS 3 011 650,00 Kč 120 466,00 €

PRINTED MATERIALS (PROMOTION MATERIALS) 78 000,00 Kč 3 120,00 € 2,59%

GRAPHICS (GRAPHICS TEMPLATES, LOGO) 30 000,00 Kč 1 200,00 € 1,00%

SIGNPOSTING (NAVIGATION SYSTEM) 60 000,00 Kč 2 400,00 € 1,99%

DELEGATE'S SERVICES (REGISTRATION, ABSTRACTS ETC.) 318 500,00 Kč 12 740,00 € 10,58%

STAFF (HOSTESSES, HELPERS) 95 000,00 Kč 3 800,00 € 3,15%

CZECH-IN CONGRESS MANAGEMENT (PRODUCTION TEAM) 238 000,00 Kč 9 520,00 € 7,90%

AGENCY FEE 250 000,00 Kč 10 000,00 € 8,30%

RENTALS (MEETING ROOMS, HALLS AND FOYERS) 325 400,00 Kč 13 016,00 € 10,80%

AV AND TECHNICAL EQUIPMENT 579 000,00 Kč 23 160,00 € 19,23%

CATERING (COFFEE BREAKS) 576 000,00 Kč 23 040,00 € 19,13%

SOCIAL PROGRAM (WELCOME RECEPTION) 180 000,00 Kč 7 200,00 € 5,98%

SPEAKERS AND GUESTS (TRAVEL COSTS, ACCOMMODATION) 82 500,00 Kč 3 300,00 € 2,74%

OTHER SERVICES (BANK COSTS, BAGS AND SUCH) 199 250,00 Kč 7 970,00 € 6,62%

INCOME 3 416 666,67 Kč 136 666,67 €

REGISTRATION FEE (BASED ON THE EARLY FEE / 500 PAX) 3 000 000,00 Kč 120 000,00 € 87,80%

SPONSORS (ESTIMATE) 208 333,33 Kč 8 333,33 € 6,10%

EXHIBITION (10 STANDS) 208 333,33 Kč 8 333,33 € 6,10%

BALANCE 405 016,67 Kč 16 200,67 €

CZECH-IN Professional Event►Congress Organizer

B ALAN C E IAG 2 0 1 3D iplom at H otel, P r ague

ACCOMMODATION

ACCOMMODATION IN PRAGUE

The city now offers up to 100,000 beds in accommodation facilities, most of which were built after 1990, including more than 60,000 beds in hotels and boarding houses capable of satisfying all categories of visitors within 2 to 5* hotels. The prices varied between 20 to 200 EUR per person per night. More than 1500 rooms can be found within a short walking distance from the conference venue, many more are located close to one of the stations belonging to the underground Metro system. Student dormitory and small hotels are also located close to the Metro system.

HOTEL Category Hotel Capacity Distance from PCC

PRICE for SGL EURO excl. VAT, incl. Breakfast

Radisson SAS 5* 211 3 metro stops 200,-

Corinthia Towers 5* 532 Walking distance 160,-

Holiday Inn 4* 251 Walking distance 140,-

Corinthia Panorama 4* 450 1 metro stop 140,-

Yasmin 4* 198 2 metro stops 150,-

Beranek 3* 80 1 metro stop 60,-

Otar 3* 35 1 metro stop 60,-

Oya 3* 35 1 metro stop 60,-

Ibis Old Town 3* 271 5 metro stops 58,-

Ibis Wenceslas Sq. 3* 181 1 metro stop 58,-

Chodov Dormitory 2* 1000 6 metro stops, 1 bus stop 15,-

ACCOMMODATION PRICE OVERVIEW

HOTELS LOCATION

SOCIAL PROGRAMME

VENUES

Municipal House Up to 1100

persons

Žofín PalaceUp to 700

persons

O2 ArenaUp to 2000

persons

Industrial PalaceUp to 1800

persons

TOURSLarge variety of tours inside and outside of Prague

Prague, Kutná Hora, Karlovy Vary, Český Krumlov, Karlstejn Castle and many others

WHY PRAGUE, CZECH REPUBLIC?

• Prague is located in the very centre of Europe, with easy access by

all means of public transport.

• At present there are over 100 direct flights from 48 countries

around the world.

• Travel time from most of the European cities is around 1.5 hours,

the maximum travel time from e.g. Moscow or Lisbon is 2.5 hours.

• Prague is suitably connected to the national highway system

further interconnected with road nets of all neighboring

countries.

• The city forms the hub of the Czech railway system, with services

to all parts of the Czech Republic and abroad. There is also a

commuter rail system which serves the Prague metropolitan area.

CZECH REPUBLIC – CONNECTION

PRAGUE – FLIGHT CONNECTIONSFlights durations FROM / TO PRAGUE

Amsterdam 705 km 1h25Brussels 714 km 1h25

Copenhagen 643 km 1h20Frankfurt 537 km 1h10

Helsinki 1307 km 2h25Lisbon 2241 km 3h15

London 1035 km 2h10Montreal 6197 km 8h25New York 6567 km 9h10

Oslo 1117 km 2h00Paris 882 km 1h45

Zurich 636 km 1h35

• Free circulation of scientists in the Czech Republic is guaranteed

• No visa for visitors from the EU countries

• Many non-EU Countries also need no visa :

Albania, Andorra, Argentina, Australia, Bolivia, Brazil, Bulgaria, Canada, Columbia, Chile,

Croatia, Dominican Republic, Ecuador, Guatemala, Honduras, Hongkong, Israel, Japan,

South Africa, Korea, Costa Rica, Macao, Malaysia, Mexico, Monaco, Nicaragua, New

Zealand, Panama, Paraguay, Peru, Romania, Salvador, San Marino, Singapore, Serbia,

Montenegro, Brunei, Switzerland, Turkey, Uruguay, USA, Vatican, Venezuela

• Citizens from the rest of world need visa, but generally the procedure is quick and very

simple. For more information visit web <www.mzv.cz>

IMMIGRATION CONTROL

• The Czech currency is called the Czech Crown

(CZK). Exchange offices are located all around

the city centre (exchange offices, banks, post

offices).

• At present 1 Euro = 24.5 CZK, 1 USD = 18.5 CZK,

1 GPB = 28 CZK, 1 AUD = 18 CZK

• All types of credit cards (Visa, MasterCard,

American Express) are generally accepted

• Many hotels and restaurants accept Euro as

well.

CURRENCY

• Prague (Praha) - capital and the largest city in the

Czech Republic, with about 1.3 million people

• Situated on the river Vltava in central Europe

• Political, cultural and economic centre of the state

• Home to a number of famous cultural attractions

• Since 1992 on the UNESCO list of World Heritage Sites

• One of the most popular tourist destinations; over 4

millions visitors annually - the 6th most visited in

Europe

ABOUT PRAGUE

• Prague contains one of the world’s most pristine

and varied collections of architecture, ranging from

Art Nouveau to Baroque, Renaissance, Gothic and

Neo-Classical.

• Hundreds of concert halls, galleries, cinemas and

music clubs. Each year Prague hosts a number of

famous international music festivals as well as

hundreds of vernissages and fashion shows

• Prague can be enjoyed not only for its museums

and cultural sites but also for famous Czech beer

and hearty cuisine.

ABOUT PRAGUE

• Public transport infrastructure “Prague integrated traffic

system” consists of an integrated (underground) transport

system of Prague Metro (3 lines of 59 km in length and 57

stations in total), electric tram system, numerous bus lines,

a funicular to Petrin Hill and five ferries.

• All services have a common ticketing system

• Taxi services operate from regulated taxi stands, and from

independent drivers who make pick-ups on the street.

PRAGUE – PUBLIC TRANSPORTATION

Prague hospitality program offers public transportation

passes free of charge for all delegates during congress

duration.

• The Czech Republic is a safe destination with politically and economically stable environment

• Rich Cultural and Historical Heritage, UNESCO listed

• Ideal location and easy access - Situated in the very centre of Europe

• Congresses in Prague usually have higher attendance of 10 – 15 %

• High quality at competitive prices

WHY PRAGUE

PRAGUE ON PICTURES

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CONCLUSION

• The Czech Republic has a strong knowledge-based economy Our candidacy is supported by leading officials, stakeholders and potential sponsors

• The committed Team is in place with identified responsibilities

• Prague has a proven record of successfully organized large international events

• Prague selection will further stimulate - Cost effective, safe and centrally located destination- Positive public/institutional awareness- Participation from the Central & Eastern European Region

CONCLUSION

WE ARE LOOKING FORWARD TO WELCOMING YOU TO PRAGUE IN 2013!