Embed Size (px)
Citation preview
2 | P a g e
3 | P a g e
Dear Industry Partner, As the Core P.C.O. of WCA-2018 and on behalf of INTERASMA, I am pleased and honored to invite your company to sponsor the “XXIV World Congress of Asthma” which will take place on October 3-6, 2018 in Tokyo, Japan. With a participation that will exceed 2000 participants, whether you opt for a platinum, gold, silver or bronze level package, you will not only take advantage of a great number of benefits but also have the opportunity to choose among various ways of promotion. We strongly believe that being a WCA-2018 sponsor is invaluable for a number of reasons:
Increase your visibility to an international gathering of experts Meet key prospects and promote new products Raise the profile of your company’s image, products and services Strengthen your position as a market leader among key-level and senior-level decision-makers Stand out from the crowd and elevate your status as a major industry player Take advantage of our powerful sponsorship benefits and send your message to tens of thousands
of target executives. Furthermore, exhibiting at the WCA-2018 provides you with access to delegates who can make decisions or influence, while at the same time it will allow participants to get up-close and personal with your latest and best products available to patients. The exhibition will attract an audience of opinion-leaders and decision-makers from all over the world, ranging from senior clinical scientists and researchers to practitioners, clinicians and other affiliated healthcare professionals.
For companies seeking an increased level of visibility at the WCA-2018 we have designed and offer various sponsorship options, which include: • Exhibition space • Lunch-time and Evening Symposia • Advertisements in the congress publications • Signage at the congress venue • Inserts in the congress bags.
In addition, there are possibilities of cooperation with your Medical Department either to organize -under the umbrella of the World Asthma Association– meetings worldwide, to discuss about Medical grants, Young Investigator’s grants, or tailor any ideas that better fit your company’s needs. Undoubtedly, the success of a congress very much depends on the support of pharmaceutical c ompanies such as yours. This support could take several forms, either as a Medical Grant or as Marketing activity. Therefore, we hope that your company will consider some of the enclosed sponsorship opportunities and of course that you will encourage attendance at our meeting, both inside and outside your organization.
You are most welcome to contact us for more information on the available packages, and to discuss your sponsorship requirements in order to tailor a package to reach your goals. Yours sincerely,
Niki Gargassoula FREI S.A Travel-Congress AMC /Core P.C.O of GAA-I
4 | P a g e
Congress Venue:
LOCATION
The venue of WCA 2018 is at 221 Nishi-Shinjuku,
Shinjuku-Ku, Tokyo, 160-8330 Japan.
The hotel is located in Shinjuku’s Skyscraper District,
just a 5-minute walk from Shinjuku Train Station.
PROMOTION
WCA-2018 promotion begun in May 2017 and will
continue until September 2018.
The promotional methods that will be used are
mass mailings to potential participants from the field
of Asthma, Allergy, Clinical Immunology, and
Pediatrics.
Advertising methods will be through the Asthma
Research & Practice, the Official Journal of GAA-
Interasma as well as in similar Publications and
Social Media.
Participation in relevant Congresses,
Communication with the Industry
5 | P a g e
Program Topics
Asthma phenotypes
Asthma phenotyping : practical aspects
Asthma endotyping : is it worth doing ?
Severe asthma
Occupational asthma
Asthma in the athlete
Eosinophilic asthma
Non-eosinophilic asthma
Cluster analysis of asthma phenotypes
Th17 immune responses in Asthma
Innate Lymphocyte Type 2 driven Asthma
Aspirin Exacerbated Respiratory Disease
Precision medicine
Personalized medicine: how to make it happen
Biomarkers of asthma
Targeting asthma therapy
Il5 versus IgE as a Therapeutics target in Asthma
Anti-IgE
Anti-IL5
Other cytokines antagonists
Acute asthma
Causes and risk factors
Management and prevention
Lessons from Emergency Room Management of Asthma
6 | P a g e
Asthma treatment
Adherence to therapy: a major asthma management problem
Inhaler techniques
Initial treatment of asthma: when to introduce ICS ?
New inhalers
Future treatment of asthma
Non-pharmacologic asthma therapies
Efficacy of Bronchothermoplasty in Asthma
LAMA versus LABA for Asthma
Allergic Moderate to Severe Asthma Treatment Options
Impact of new Asthma Biologicals on Asthma Exacerbations and Lung Function
Asthma diagnosis
Under and overtreatment of asthma
Standards for the diagnosis of asthma
Pulmonary function tests
Asthma co-morbidities
Asthma and rhinitis
Asthma and upper airways dysfunction
Obesity and asthma
Asthma and psychological problems
The asthma-COPD Overlap
Atopic dermatitis
Chronic Rhinosinusitis and Th2 inflammation
Asthma pathophysiology
Airway inflammation
Epithelial dysfunction
Airway remodelling
Neurogenic factors
7 | P a g e
Respiratory infections and asthma
Bacterial infections
Viral infections
Other agents
Influence of vaccination
GINA and GOLD 2018 update
New GINA report
New GOLD report
Asthma-COPD overlap report
GINA-GOLD Implementation program
Non-invasive airway inflammation assessment
Induced sputum analysis
Exhaled NO measures
Educational interventions
Asthma education and knowledge translation
Educational interventions in COPD
Motivational interview
Shared-decision making
The asthma action plan
Role of the expert-patient
Training educators
Drugs for asthma and COPD
β2-agonists
Inhaled corticosteroids
Anti-cholinergics
Leukotriene antagonists
Combination therapies (double and triple combinations)
Monoclonal antibodies
8 | P a g e
Asthma epidemiology
Incidence and prevalence of asthma in the world
Morbidity and mortality from asthma
Lung function decline and its determinants
Age and gender differences
Natural history of asthma: can it be altered
Asthma remissions
Doies the “hygiene hypothesis” still holds ?
Asthma and specific conditions and populations
Asthma and pregnancy
Asthma in the elderly
Managing Allergy & Asthma in Resource Poor Settings
War-time asthma: lessons from Syria
Asthma in children less than 5 years old
Asthma in teenagers
Allergen Immunotherapy
Current standards
Oral immunotherapy update-
Role of SLIT in Asthma
Food allergy
New developments
Management
Role in Asthma
Peanut Allergy Therapeutic Approaches
Anaphylaxis
Pathophysiology
Food allergy
Venom Allergy
Drug Allergy
Treatment Paradigms for anaphylaxis
9 | P a g e
Atopic Dermatitis
Pathopysiology- Similarities and Differences from Asthma
The Allergic March
New Therapies- Topical
New Therapies- Biologics
Mast Cell Activation Syndrome
Pathophysiology
Associated Conditions
Diagnostic Criteria
Differential Diagnosis
Treatment Options
Risk factors of asthma
Vitamin deficiency and nutritional factors
Smoking (direct and secondary)
Exposure to bacteria (microbiome)
Genetic factors
Severe asthma
Assessment of severe asthma
Management of difficult-to-control asthma
Severe pediatric asthma
New monoclonal antibodies
Thermoplasty update
Can we predict response to therapies
New therapies to come
Environmental factors and asthma
Allergens
Workplace inhalants
Air pollution
Weather conditions (thunderstorms)
Climate change
10 | P a g e
Allergy
Allergy testing
Aero-allergens and airways
The ARIA initiative
Clinical aspects of asthma: the patient perspective
Perception of asthma symptoms
Patients’ expectations
Patient opinions on asthma treatment
The expert patient
Asthma and COPD
Role of Eosinophils in ACOS
Role of Th2 inflammation in ACOS
Heterogeneity of Immune Pathogenesis of Asthma and COPD
Assessment of Benefits of New LAMAs in Asthma and COPD
ICS plus LABA plus LAMA in Asthma and COPD
Role of new Biologicals in COPD
Allergic Rhinitis Impact on Asthma
Shared Pathophysiology of Allergic Rhinitis and Asthma
Impact of Allergic Rhinitis Therapies in Asthma
Allergen Immunotherapy in Asthma
Sub Lingual Allergen Immunotherapy for Dust Mite in Asthma and Allergic Rhinitis
Safety of Subcutaneous versus Sublingual Immunotherapy in Asthma
11 | P a g e
Registration Information
Early bird Until May 31,
2018
Medium from June 1st,
2018
Late/onsite from Aug3,
2018 Members 550 € 680 € 750 € Non Members 650 € 750 € 850 € Allied Professionals*
400 € 440 € 490 €
Trainees** 350 € 380 € 420 €
Special conditions will apply for group registrations. Please contact [email protected]
Registration for Specialists, Residents and Other Health Professionals includes:
Access to the Congress scientific sessions Access to the Exhibition & Poster area Congress bag & documentation Lunches (as will be indicated) Coffee Breaks Welcome & Closing Reception access
Registration for Students includes:
Access to the Congress scientific sessions Access to the Exhibition & Poster area Program at a glance Certificate of attendance
*Available for: Allied health professionals such as nurses, physiotherapists, technologists, non clinical scientists undertaking lung-related research, post-graduate, not medically qualified, and not directly involved in patient care.
**Registration fee applies for those under the age of 35. Trainees should provide a letter from their employer/institution.
Cancellation Policy
Cancellations of confirmed registrations are subject to a charge of 75€ per participant, provided the notice of cancellation is received no later than August 15, 2018. No refunds will be made for cancellations received after this date.
Name Change
Replacements (=delegate name change) of confirmed registrations after August 15, 2018 are subject to an administrative fee of 25€ per participant.
The above rates do not include taxes
12 | P a g e
Sponsorship Packages
The sponsorship packages have been designed to maximize partners’ exposure at the “WCA 2018” and beyond. There are possibilities for exhibition, satellite symposia and many other sponsorship ideas, which will provide your company with a unique opportunity to highlight your products and services. Please contact: [email protected]
Platinum Sponsor Cost: 60.000€
First choice on symposium date and exhibition space
The sponsor will receive:
Satellite Symposium* (90 minutes)/ Meeting room capacity of 600 seats Exhibition booth (32 sq.m.) Recognition as a Platinum Sponsor in congress publications, website and on-congress
signage Two (2) complimentary full page, 4-color advertisements, in the Final Program One (1) complimentary full page, 4-color advertisement, in the Preliminary Program Three (3) complimentary inserts in the congress bag, plus the invitation of the Symposium Invitation for five (5) company representative to the faculty dinner Acknowledgement in the list of sponsors in the final program Company logo posted on the official congress website (with hyperlink).
Gold sponsor Cost: 45.000€
Second choice on symposium date and exhibition space
The sponsor will receive:
Satellite Symposium* (60 minutes) / Meeting room capacity 300 seats Exhibition booth (24 sq.m.) Recognition as a Gold Sponsor in congress publications, website and on-congress signage Two (2) complimentary full page, 4-color advertisements, in the final program One (1) complimentary full page, 4-color advertisement, in the 2nd Announcement/ Call for
Abstracts. Two (2) complimentary inserts in the congress bag Invitation for three (3) company representatives to the faculty dinner Acknowledgement in the list of sponsors in the final program Company logo posted on the official congress website (with hyperlink).
13 | P a g e
Silver Sponsor Cost:30.000€
Third choice on symposium date and exhibition space
The sponsor will receive:
Symposium* (45 minutes) / Meeting room capacity 180 seats Exhibition booth (18 sq.m.) Recognition as a Silver Sponsor in Congress Publications, website and on-congress signage One (1) complimentary full page, 4-color advertisement in the final program One (1) complimentary full page, 4-color advertisement, in the 2nd Announcement/ Call for
Abstracts One (1) complimentary insert in the congress bag Invitation for two (2) company representative to the faculty dinner Acknowledgement in the list of sponsors in the final program Company logo posted on the official congress website.
Bronze Sponsor Cost:20.000€
Fourth choice on exhibition space
The sponsor will receive:
Satellite lecture (30 minutes) / Meeting room capacity 140 seats Exhibition booth (12 sq.m.) Recognition as a Bronze Sponsor in congress publications, website and on-congress signage One (1) complimentary full page, 4-color advertisement in the Final Program One (1) complimentary insert in the congress bag Acknowledgement in the list of sponsors in the final program Company logo posted on the official congress website (with hyperlink).
Note
The Congress Scientific Program Committee reserves the right to approve Sponsored Symposia application. In order to ensure that Sponsored Symposia meet the scientific standards of the Congress, all Sponsored Symposia must:
• address issues directly or indirectly related to the context of the Congress Program • be evaluated by the Congress Scientific Program Committee on the basis of content,
speakers and overall quality • not include any brand names in the title.
Product Theatre Cost: 7.000€
Promotional activity for Company or Product presentation will take place in the exhibition area. It offers a high visibility to new products and treatment options, and allows companies to interact with attendees. The space will be AV equipped and will accommodate up to 150 attendees. The duration will be 30 minutes during coffee breaks. -Details of the Product Theatre will be published in the Final program.No brand names are allowed -Acknowledgement in the list of sponsors -Mass email with all Product Theatres will be sent to WCA delegates prior to the Congress.
14 | P a g e
Itemized Services for Sponsors
Symposium Organization
Satellite symposia constitute an ideal medium to reach a targeted audience so as to inform potential consumers about the latest scientific information and developments in respiratory medicine. Satellite symposia take place within the general framework of the congress and are not CME credited.
Preliminary Time Slots for Industry Sponsored Symposia
Time slots
03/10/2018 04/10/2018 05/10/2018 06/10/2018
Symposia Symposia
During Lunch break
Symposia
Lunch Time Symposium
Lunch Time Symposium
Lunch Time Symposium
Lunch Time Symposium
Room Name Room capacity (seats)
Room 1
600
Room 2 300 Room 3 180
Room 4
140 Price: € 18.000
The total price for the Symposia includes allocation of the room plus a number of services such as basic AV equipment i.e. Data Video Projector, screen, laptop PC, 1 wireless presenter, 2 wireless microphones for questions. Costs for speakers are not included (travel, accommodation and registration fee). The setup of the room will be in theatre style. The sponsor may choose a title and nominate speakers and chairpersons. The room will be accessible half an hour earlier, or as soon as the previous session ends. Please note that other Symposia may be organized simultaneously. The duration of the Satellite Symposium is 30 minutes.
The sponsor will receive:
Full details of the Symposium will be printed in the final program Possibility to insert the Symposium Invitation in the congress bags Acknowledgement in the list of sponsors in the final program Company logo posted on the official congress website.
Congress Bag Cost: 10.000€
A bag containing congress material will be distributed to all delegates upon registration. The XXIV WCA-2018 logo will be printed on the bag (1.500 - 2.000 pieces).
Sponsors’ recognition:
Exclusive sponsorship Company logo will be printed on the congress bag One (1) complimentary company insertion Acknowledgement in the list of sponsors the final program Company logo posted on the official congress website (with hyperlink).
15 | P a g e
Coffee Breaks Cost: 5.000€/per day
Complimentary coffee/tea will be served daily to all delegates during official coffee breaks. The serving points will be located in the exhibition area. Sponsors’ recognition:
Possibility to use sponsor’s napkins, cups and other brand material during the coffee breaks Company logo on the coffee coupons Possibility to place two (2) banners next to the serving points Acknowledgement in the list of sponsors in the final program Company logo posted on the official congress website.
USB Memory Stick Cost: 7.000€
Companies can sponsor an 8 GB USB Memory Stick with company name and information on. The sponsor is responsible for ordering, designing and shipping the USBs drives. The sponsor will receive:
Company logo on the USB Memory Stick A coupon which will be placed in all Congress bags, redeemable at the sponsor’s exhibition
stand Acknowledgement in the list of sponsors in the final program Company logo posted on the official congress website.
Internet Corner Cost: 8.000€
A special area at the exhibition will be assigned as the Internet Corner which will be free for delegates to use. Up to 5 computers and 1 printer will be provided, as well as staffing. Sponsors’ recognition:
Exclusive sponsorship Possibility to brand the internet corner with company logos Company logo on all computers’ screensavers Acknowledgement in the list of sponsors in the final program Company logo posted on the official congress website.
16 | P a g e
Live Streaming Cost: 15.000€
High visibility value. By using webcasting you can extend your Sponsored Symposia by reaching professionals who cannot visit the Congress. Provides a full and vivid documentation for internal use at your company. You may enlarge your sponsorship covering other sessions of the Congress with a slight additional cost. Sponsors’ recognition:
Exclusive sponsorship Filming on location, digitalization, hosting for 6 months, website design and synchronization
of PowerPoint Hyperlink to sponsor’s company on WCA website Inclusion in the list of sponsors.
Video Recording Cost: 6.000€
Sponsors may film their Sponsored Symposium. Please contact the Congress Secretariat for further information. Delegate Bag Cost: 3.000€
& production and delivery costs
The Delegate Bag is well used at the Congress. Sponsorship of a complement to the bag provides the sponsor with an excellent marketing opportunity during the Congress week and extended exposure for years beyond. Sponsors’ recognition:
Exclusive Sponsorship Distribution and logistics onsite Insert to be provided by sponsor Inclusion in the List of Sponsors
Post-it Notes Cost: 2.000€
Post-it Notes or Post-it Flags is an appreciated tool for participants to mark certain pages in the Final Program or other literature presented at the Congress. Sponsors’ recognition:
Distribution and logistics on-site, the item will be packed into the Congress Delegate Bags Insert to be provided by sponsor Inclusion in the list of sponsors.
17 | P a g e
iPhone / Android Application Cost: 15.000€
The App is free to download by all delegates who have a smart phone / tablet that can access the appropriate App stores. The App provides a complete overview of the Congress, including maps of the venue, key information, floor plans, as well as exhibitor and sponsor links. In addition, the delegates can browse the congress program, and search by day, speaker, topic or type of session. Once the App is downloaded, delegates can use it. Sponsors’ recognition:
Sponsor logo on the first page of the app as part of the menu. The menu item linked to a
Sponsor webpage Sponsor logo on informational leaflets regarding the App All production aspects regarding the App and leaflet Inclusion in the list of sponsors.
Wireless Internet Cost: 10.000€
Staying connected at all times is becoming more and more important for attendees. Complimentary Wi-Fi access is extremely attractive to attendees and you can gain exposure throughout the whole congress venue by sponsoring this item. Sponsors’ recognition:
Promotion in the congress website with hyperlink Exclusive sponsorship All delegates will receive a card with sponsor messaging Acknowledged in the wireless network name Promotion in the final program Inclusion in the list of sponsors.
Abstract’s CD-ROM Cost: 8.000€
It will be distributed to each delegate and will contain the abstracts of all accepted scientific presentations in searchable format. Sponsors’ recognition:
Exclusive Sponsorship Sponsor’s logo on the cover of the CD-ROM and on the first screen accessed by the
delegates. A coupon which will be placed in all Congress bags, commutable with the Abstract CD-
ROM at the sponsor’s exhibition stand Acknowledgement in the list of sponsors in the final program Company logo posted on the official congress website (with hyperlink).
18 | P a g e
Lanyards - Badges Cost: 5.000€
A very visible item which is worn by all delegates for the duration of the Congress. Sponsors’ recognition:
Exclusive sponsorship Company logo printed on one side of the lanyards and the rear of the badge Acknowledgement in the list of sponsors in the final program Company logo posted on the official congress website.
Speakers’ Preview Room Cost: 5.000€
The heart of the congress, where speakers finalize and deliver their presentation prior to their session, can be fully branded by a sponsor. Sponsors’ recognition:
Exclusive branding of signage at room’s entrance Possibility to place promotional material at the entrance of the Speakers Preview Room Acknowledgement in the list of sponsors in the final program Company logo posted on the official congress website.
Electronic Message Center Cost: 4.000€
Program changes, sponsor messages or any other communication with the delegates will be displayed on plasma screens, placed close to the congress secretariat. The sponsor’s name will be displayed in the content.
Notepads - Pens Cost: 3.000€
A unique opportunity to highlight your company name and logo on two items, which will be of continuous use throughout the Congress. The sponsor is responsible for ordering, designing, labeling and shipping the pens and notepads. Sponsors’ recognition:
Exclusive sponsorship Acknowledgement in the list of sponsors in the final program Company logo posted on the official congress website.
Sponsorship of notepads and pens in kind is accepted 2.000 pieces of each should be sent to the Keio Plaza Hotel (2-2-1 Nishi-Shinjuku, Shinjuku-Ku, Tokyo, 160-8330, Japan), prior to the Congress with the indication :
XXIV WCA-2018 Congress Secretariat
“Bag inserts”
19 | P a g e
Signage Cost: 3.000€
Directional signs will be positioned throughout the congress centre directing delegates to the various areas in use. Sponsors’ recognition: Company logo discreetly displayed on all signs Acknowledgement in the list of sponsors in the final program Company logo posted on the official congress website.
Meeting Rooms Cost: On request
Organizers will offer a limited number of meeting rooms and business lounges to the companies taking part. Meeting rooms may be hired for small meetings, staff briefings, etc. , while business lounges will be more suitable for short breaks from the busy exhibition hall. Activities that compete with the congress’s scientific program are not allowed and these activities may not be promoted in any way prior to the congress. Please note that only a limited number of meeting rooms and business lounges are available, and reservation is made on a ”first come - first served” basis. Please contact for further information and costs: [email protected]. Sponsored Postgraduate Courses Cost: On request
The organizing committee has prepared an exciting and provocative program. A land mark in the scientific program of the WCA-2018 is that for the first time a number of post graduate courses will be organized, which will cover various topics of interest. These courses aim to enhance everyone’s day-to-day clinical practice.
20 | P a g e
Grants
Invited Speakers’ Travel Grants Cost: 2.500€ each
The aforementioned cost is indicative and may be subject to variation according to the speakers’ travel needs. A list of invited speakers will be available to the sponsors for selection of names. The invited speaker will be notified that their travel and accommodation expenses are covered by the specific sponsor. Alternatively, following the finalization of the speaker’s travel arrangements, the sponsor may contact the speaker directly. Grant Awards / Scholarships Cost: On request
Industry partners are kindly invited to discuss with us the possibilities of mutual benefits for educational program or any other industry scientific activity world wide. We benefit by offering awards and scholarships to young investigators and members of the Global Asthma Association. Your support is important.
Young Investigators Grant Cost: On request
Grants awarded to the presenting author who has submitted an excellent abstract. The candidates should be INTERASMA members, aged 35 years, and cannot have previously won this award, or any other INTERASMA award or grant in the last two years.
Travel Grants Cost: On request
The author of the abstract may apply for a travel grant after having submitted the abstract. The application for the grant will be considered valid only after the GAA-INTERASMA secretariat has checked the membership status of the author and the abstract has been selected for presentation. Travel grants aim to cover a part of the costs of the applicants to attend the congress only if they are under 35 years of age. Criteria:
The applicant should be a GAA-INTERASMA Junior Member for the last four (4) years The applicant’s latest degree must be within the last 5 years or less
Best Oral Presentation Grant Cost: On request
The XXIV WCA-2018 will award a Best Oral Presentation Grant to the Author who will submit the best oral presentation in the congress. Criteria:
The applicant should be a GAA-INTERASMA Member for the last six (6) years Submitting an abstract is compulsory and must be accepted for oral abstract presentation by
the Scientific Program Committee.
21 | P a g e
Best Poster Presentation Grant Cost: On request
The XXIV WCA-2018 will award a Best Poster Presentation Grant to the author who will submit the best poster presentation in the Congress. Criteria:
The applicant should be a GAA-INTERASMA Member for the last six (6) years Submitting an abstract is compulsory and must be accepted for Poster presentation by the
Scientific Program Committee.
Carlos E. Baena Cagnani Grant: Best Publication in the Asthma Research and Practice
Cost: On request
To honor the memory of its past President Professor Carlos E. Baena Cagnani, the XXIV WCA-2018 will award the “Carlos E. Baena Cagnani Grant” to the GAA-INTERASMA Member who has published the Best Article in the Asthma Research and Practice Journal.
Criteria:
The applicant should be a GAA-INTERASMA Member the last four (4) years. The applicant should have already published an article in the “Asthma Research and Practice”
journal
Communication Grant Cost: On request
The XXIV WCA-2018 will award a Communication Grant to a GAA-INTERASMA Member who has most promoted the Organization and its goals through the Internet and social media.
Criteria
The applicant should be a GAA-INTERASMA Member for the last five (5) years. The applicant needs to have already submitted articles for publication in the GAA-INTERASMA
website.
22 | P a g e
Advertising Opportunities
The sponsoring company can reach a large audience by advertising in the following placement options:
Details of Advertising
Preliminary Program Distributed to 18.000
Final Program
Back cover 4.000€ 5.000€
Inside Back cover 2.000€ 3.500€
Inside front cover 2.000€ 3.500€
Inside page 1.500€ 2.500€
Program-At-A-Glance Cost: 5.000€
A useful item for all attendees and in constant use during the Congress. Distributed to all delegates, this is an ideal opportunity for a company to highlight its presence. The sponsor will receive:
Exclusive sponsorship One (1) full page advertisement on back cover Acknowledgement in the list of sponsors in the Final Program Company logo posted on the official congress website.
Bookmark in the Final Program Cost: 2.000€
A bookmark will be placed in the final program to allow participants to mark an important page for easy reference. The material will be produced and provided by the sponsor (the design is subject to prior approval of the O.C). The sponsor will receive:
Acknowledgement in the list of sponsors in the final program Company logo posted on the official congress website.
Bag Inserts Cost: 2.000€
An opportunity for advertising material to be inserted into the congress bag, which will be handed out to all participants (approx. 2.000 copies). The sponsor will receive:
Acknowledgement in the list of sponsors in the final program Company logo posted on the official congress website.
23 | P a g e
Exhibition
An exhibition is an excellent medium that brings your potential customers to you, allows you to demonstrate products, answer questions, and meet your market face-to-face. The Congress will offer an unparalleled opportunity to both commercial and non-commercial organizations to showcase their products and services to the gathering of allergy professionals in the world. Delegates will include researchers, scientists, doctors and other health care professionals. The exhibition hall will host booths featuring both large and small multinational companies as well as local companies, providing a unique chance for them to interact with delegates from around the world. Exhibition Space Rental Cost: 800€/per sq.m The minimum exhibition space that can be rent is 9 sq.m
The rental is for bare floor space only and therefore does not include any wall
panels, carpet, furniture or installations. The corresponding invoices will be issued in EUR.
All stands can be either free built or shell scheme. Schell scheme is available to all stands and is charged as an additional cost.
All costs are exclusive of VAT Reduced rates for publishers will apply upon request.
Exhibition Space with Shell Scheme Cost: 850€/per sq.m The minimum exhibition space that can be rent is 9 sq.m. Shell schemes are fully set up and exhibitors need only decorate their booths. Shell scheme furniture and equipment depend on the size of the booth ordered, but normally include:
2-3 side panels, depending on booth location 2 chairs 1 table Electrical switchboard with power supply and 1 socket included Garbage bin Company name printed on fascia board on all open sides, with black standard
lettering Pre-opening cleaning Shell schemes can be further customized by order in additional furniture.
Important Note
Exhibitors and sponsoring companies at the WCA-2018 may not arrange meetings or sessions outside the congress venue during the congress period that compete with the scientific program and content of the Scientific Program.
24 | P a g e
TERMS & CONDITIONS
RESERVATIONS
Exhibitors may contact the P.C.O. by email sponsors@wca‐2018.com Stands will be assigned on a “first come, first served” basis. I. EXHIBITION
1. Conditions of Payment
Conditions of payment mentioned on the invoice are valid100% of the total amount for Exhibition space fee will be invoiced. All payments must be made in EUR plus statutory sales tax according to the European regulations and must be received in full within 30 days of receipt of the invoice. No bank transfer fees will be accepted. Please refer to the floorplans and directions available on www.wca-2018.com under Exhibitions for the description of spaces. Certain areas have mandatory shell scheme packages. All prices are indicated in EUR and exclude taxes. 2. Refund and Cancellation Policy
If an Exhibition space has to be cancelled, the following conditions will apply: Until 30 June 201850% of the total amount. For Exhibition space cancelled after July 2018, there will be no refund granted. All cancellations must be made in writing to FREI S.A. 3. Assignment of Space/Eligibility for Exhibition
Organizations wishing to apply for Exhibition space must follow the standard criteria that only products and services in connection to the topic of the Congress are allowed to be presented. The distribution of promotional materials is limited to the exhibitor’s rented area. Signs and banners at booths have to be directly linked to the name of the exhibitor. It is strictly prohibited to distribute or place products and/or printed matters of a company that is not an exhibitor. The WCA-2018 Congress Organizers can interrupt any kind of promotion, which in their opinion could damage the Congress. Booths may be used only for exhibiting and advertising the exhibitor’s own products. Advertising materials may be distributed only within the booth area. The Congress accepts sales from booksellers and publishers within the field related to the Congress. All legal aspects for these sales must be handled individually. For the presentation of advertising lectures, advertising films, slide projection and for the distribution of samples, it is necessary to obtain written permission from FREI S.A. Companies that are not exhibitors may not advertise in any form in the Exhibition Hall, in the entrances to the Exhibition Hall, or anywhere else in the Congress venue.
Exhibitors are also advised to obtain the Japanese Code of Conduct and the EFPIA Japan for pharmaceutical companies and acquaint themselves with the rules and regulations of advertising and marketing in Tokyo. Medical device companies are in addition advised to follow the Eucomed Code of Ethical Business Practice. Companies are required to check and ensure their own compliance with the relevant codes and regulations about advertising in Spain and any other applicable rules and regulations from their home country. The Congress and its organizers will not accept any responsibility for non-compliance. All house rules at the venue will apply and be enforced. Exhibitors are fully liable for damages caused to third parties and property. All exhibitors are strongly recommended to have comprehensive third party liability insurance for their booths.
25 | P a g e
4. Setting Up of the Booths The Exhibitor will not damage any walls or floors or ceiling of the exhibition area in which the stand is located. The Exhibitor guarantees to pay for the repair of any damage caused by himself or his associates. Exhibitor’s Liability –Every Exhibitor accepts liability for all acts or omissions by himself, his servants, contractors, agents and visitors and undertakes to indemnify the Organizers and to keep the indemnified against all liability in respect there of and against all actions, suits, proceedings, claims, demands, costs and expenses what so ever, which may be taken or made against the Organizers or incurred or become payable by them. The Exhibitor’s liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees and business invitees which arise from or out of the Exhibitor’s occupancy and use of the exhibition premises. EXHIBITION MANUAL
A technical manual and an exhibition plan with further general and technical information and full details about Venue, forwarders, constructors will be available to the exhibitors by September 2017.
5. Insurance and disclaimer The WCA 2018, the venue, and the Organizers accept no liability for injuries and /or losses of what ever nature incurred by participants and/ or accompanying persons, nor for loss or damage to their luggage and/or personal belongings. Please check the validity of your own insurance. 6. BadgesandPasses Exhibitors are entitled to receive 2 exhibitor badges for every 9 sqm, free of charge. Additional badges can be purchased at the special rate of 200€. The exhibitor badge does not allow access to the Scientific Sessions, and they can be collected at the Congress Secretariat. 7. Security The Organizers will provide security personnel, who will be responsible for keeping order and dealing with unexpected events, but will not be held responsible for thefts, robberies, personal injury, loss and/or damage to any property from any cause. Exhibitors who wish to contract private security for their booths are allowed to do so. 8. ForceMajeure In case of Force Majeure the Organizers reserve the right in unforeseen circumstances to amend or alter the exact site of the location of the stand and the Exhibitor undertakes to agree to any alteration to the site or the space reallocated by the Organizers. 9. Cleaning The Organizers are responsible for the cleaning of the aisles and public are as within the Exhibition on a daily basis. It is the responsibility of Exhibitors to have their booth space clean and tidy during the Exhibition. 10. Storage More information will be sent with the Exhibition Manual. 11. CateringServices Companies who are in charge of a Symposium and would like to organize a catering service for the attendees, kindly contact the P.C.O. at [email protected] 12. Meetings Exhibiting and non-exhibiting companies may not schedule meetings or events during the official dates of the Congress without the written consent of the Congress Secretariat. Requests for meeting space of company-sponsored sales meetings and other approved activities should be submitted in writing to the Congress Secretariat.
26 | P a g e
13.Relocations The Congress Secretariat reserves the right to adjust the floor plan at any time and relocate Exhibitors should it become necessary or advisable in the best judgment of WCA-2018. In the event that it is necessary to relocate an Exhibitor after a specific space assignment has been made, the Congress Secretariat will contact the Exhibitor. Every effort is made to reassign the Exhibitor to similar space. II. SPONSORSHIP ITEMS This sponsorship proposal is offered subject to availability and contract, with final approval by the Organizers. Should an item be cancelled, the sponsor will have the option of taking another item not already sponsored, or have the money refunded. 1 . C ondit i ons of P a yment Conditions of payment mentioned on the invoice are valid 100% of the total amount for Sponsoring items will be invoiced. All payments must be made in EUR plus statutory sales tax according to the European regulations and must be received in full within 30 days of receipt of the invoice.
2 . Produ c tion Costs Production costs, where applicable, are the responsibility of the Sponsor. The WCA will not accept responsibility for late deliveries, and cannot guarantee the inclusion or distribution of the item at the WCA 2018. Late deliveries, if accepted, may also attract late fees.
3 . Refund and Ca nc el lat ion P ol icy For items cancelled before 1July 2018, 50% of the total amount value of the order will be refunded. For items cancelled after 2 July 2018, there will be no refund granted. If the items have been sourced from external suppliers and a contract have been signed, the costs incurred plus the corresponding charge (based on the above dates) will be charged to the sponsor. All prices are indicated in EUR and exclude VAT, unless otherwise specified. All cancellations must be made in writing to FREI S.A
4 . D A T A P R O T E C T I O N The gathering, storage and processing of your personal data are unavoidable for your registration for the abovementioned congress. These occur solely for the purposes of organizing and conducting the event. Your data will only be conveyed to third parties (e.g. organizers, congress centre, suppliers) only after your written permission.
27 | P a g e
EXHIBITION PLAN WCA-2018
28 | P a g e
KEY CONTACTS
Niki Gargassoula AMC - Core PCO GAA - INTERASMA
We are looking forward to seeing you in Tokyo, Japan
FREI S.A. Travel - Congress 3 Paparigopoulou Str, 105 61, Athens, GR Tel.: +30 210 3215600, Fax.: +30 3219296 email: [email protected]
Registration Contact:
email: [email protected]
Accommodation:
email: [email protected]
Exhibition sales:
email: [email protected]
