INVITATION TO BID @ 10h00 @ 11h00 writing and may be ... · Address: 12 Visser Street, Mafikeng 21 August 2018 @ 11h00 All enquiries should be in ... All demolitions, including protection

INVITATION TO BID

Bid Number Description of Bid Compulsory Briefing Session

Closing Date & Time

Enquiry Details

NLC/2018-13 Appointment of a service provider to

convert a residential building to an

office building for the National

Lotteries Commission in North West

Province (Mafikeng)

08 August 2018 @ 10h00 Address: 12 Visser Street, Mafikeng

21 August 2018 @ 11h00

All enquiries should be in

writing and may be directed

to [email protected] for

the attention of Mr. Tshepiso

Mahlake Tel: (012) 432

1315

Bid Documents Request: Bidders will be forwarded the bid documents upon request on [email protected]

Bid Submission: Bid documents must be deposited into the bid box at the Main Entrance (Reception) of the National Lotteries Commission, 16 Aerodrome Crescent, Industrial Site, Mafikeng, 2745

Xray

metal detector

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38 m²Waiting area

20 m²Ofice 4

23

m²

Consultin

g k

iosk

27 m²Meeting room

39 m²Board room

24 m²ofice 3

44 m²open area

20 m²Ofice 1

41 m²Room

10 m²Kitchen

10 m²Server room

10 m²Sick bay

13 m²Para

12 m²Female

15 m²Male

12 m²filing

7 m²Male

5 m²Female

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3600

1180

22 m²Reception

16 m²Entrance

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A102

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995

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D02

20 m²Office 2

Store roomgrano

Cleaningtile

2161

ARCHITECTS:

[email protected]______www.80something.co.za

Client:

Scale:

Sheet:

Revision:

Designed By

Drwawing No.

Checked

Drawn By

Drwawing title:

Sign.

Sign.

Sign.

SACAP: (PrArch) Reg. No. 5830

.........................................................Lusapo John Walaza

No. 9 Sterre road, Nancefield, Gauteng, 1811TEL : (011) 945 1210FAX : 086 602 6488

Consultans:

Client:

NOTES:BASED ON THE NATIONAL BUILDING REGULATIONS AND SABS Code of Practice 0400-1987.

B STRUCTURAL NOTESThe design of the STRUCTURAL ELEMENTS AND COMPONENTS will be carried out by a PROFESSIONAL ENGINEER who has certified that the design complies with the requirements of The National Building Regulations.

C ROOM DIMENSIONSHABITABLE ROOMS will have a floor area of not less than 6sqm, a minimum horizontal dimension of not less than 2m and a minimum height of 2,4m.

D PUBLIC SAFETYThe edge of any CHANGE OF LEVEL more than 1m above any adjacent level is provided with a BALUSTRADE or PARAPET WALL not less than 1m high and such balustrade will not have any openings larger than 100mm.

E DEMOLITION WORKAll demolitions, including protection of the public, will be executed in strict accordance with Part E of The National Building Regulations.

F SITE OPERATIONSAll site operations, including protection of the public, will be executed in strict accordance with Part F of The National Building Regulations under the supervision of the ARCHITECT and the ENGINEER.Approved sanitary facilities for all personnel will be available before the commencement of and throughout the duration of the building operations.SOIL POISONING: The ground area prescribed in code of practice SABS 0124 shall be treated in accordance with the recommendations of SABS 0124.

G EXCAVATIONS, H FOUNDATIONS, J FLOORS, K WALLSParts G, H, J and K will be designed by a PROFESSIONAL ENGINEER and will be executed in strict accordance with the National Building Regulations and SABS 0400.Approved DAMP-PROOF COURSING (as SABS 248,952 or 298) extending the full thickness of walls to be installed at all WALLS at the level at the TOP of the SURFACE BED at least 150mm above the adjoining ground and at all WINDOW SILLSAn approved VERTICAL WATERPROOF MEMBRANE to be fitted where a WALL of a room is in contact with the ground.Roofs to be ANCHORED to walls in compliance with clause KK13 of The National Building Regulations.

L ROOFSSee sections and roof plans for notes and details.

O LIGHTING AND VENTILATIONHABITABLE ROOMS to be provided with WINDOWS.The total area of any such window is to be not less than 10% of the floor area served by it for NATURAL LIGHT, and such window will be provided with opening sections for NATURAL VENTILATION the total area of which will not be less than 5% of the floor area of the room, or 0.2sqm, whichever is the greater.

P DRAINAGESINGLE STACK and 2 PIPE SYSTEMS as shown complying with Part P of the National Regulations and comprising the following:-

100∅ DISCHARGE STACKS, SOIL DISCHARGE PIPES, DRAINS and STACK VENTS of approved material.

50 dia SOIL DISCHARGE PIES to urinals.40 dia WASTE DISCHARGE PIPES to wash hand basins's, showers, baths, sinks discharging to single stacks.GULLY to comply with P29.

All waste fittings to have RESEALING TRAPS and water seals not less than 65mm.ACCESS to the drainage installation to be provided by adequately marked and protected and permanently accessible RODDING EYES at all changes of direction, within 1,5m of the drain connection to the sewer, at the highest point of the drain and at 25m intervals along the line of the drain.INSPECTION EYES at all bends and junctions.

Block D, Hartfied Gardens333 Grosvernor Street

Hartfield, Pretoria0083

Tell: 012 632 1300

Srsqs Quantity SurveyorsCnr. John Vorster & Karee StreetSouthdowns Office Park,block D

Centurion, Irene.0157

Tell: 012 665 0996

2018/07/11 3:08:44 PM

As indicated

Floor & Site Lay-out Plan

Author

Checker

Designer

Project Number A101

National Lotteries CommissionNorth West

1 : 100

01 Ground Floor level1 : 200

00 Site Floor Plan

Ground Floor level0

Window level2125

Underside Of Slab2890

Ground Floor level0

Window level2125


Ground Floor level0

Window level2125


Ground Floor level0

Window level2125


Ground Floor level0

Window level2125


Receptionporcelain tile

Board roomcarpet

Waiting areaporcelain tile

Entranceporcelain tile

GENERAL FOUNDATIONS NOTE:FOUNDATIONS TO BE ESCAVATED BELOW ANY FILLING TO A DEPTH OF THE

ENGINEERS SPECIFICATION.IF A CONCRETE APRON IS RECOMMENDED, IT SHOULD BE LAID AT MINIMUM OF 255

BELOW FGL AND COVERED WITH HARDPACKED SOIL.

40mm SCREED 100mm SURFACEBED ON 250 MICRON USB GREEN FILLING AS PER ENGINEER ON COMPACTED GROUND FILLING IN

LAYERS NOT EXCEEDING 150mm MAX - ALL TO ENGINEER

NOTE :

All final levels to be

determined in site.

Please consult

Architect

for confirmation.

700 x 300 min 25mpa concrete foundation to engineers specification min. 255 below ngl

DRAINAGE AROUND THE STRUCTURE MUST BE CONTROLLED IN ORDER TO KEEP THE FOUNDATION DRY. THE GROUND SURFACE AROUND THE WALL MUST BE

SHAPED WITH A POSITIVE FALL AWAY FROM THE WALL. AN IMPERMIABLE APRON OF 1.5 - 2m WIDE MUST BE FORMED AROUND THE WALL AND RAINWATER MUST BE

LED AWAY FROM THE WALL TO PREVENT PONDING OF WATER ABOVE THE FOUNDATION.

IBR Kliplock 686 sheeting Colour:Sunset Red. fixed on evenly space battens. Industrial roof insulation on battens on pre-manufactured timber trusses to Roof truss contractors specifications. 100mm aerolite above ceiling insulation.

4mm Torched on Derbigum Waterproofing on40mm min Cement Screed to Fall on150mm Concrete Slab to Structural Engineer's DetailSlab Soffit to be Painted White

dpc to be incorporated

bemaunderneath all floors

700 x 300 min 25mpa concrete foundation to engineers specification min. 255 below ngl

ARCHITECTS:

[email protected]______www.80something.co.za

Client:

Scale:

Sheet:

Revision:

Designed By

Drwawing No.

Checked

Drawn By

Drwawing title:

Sign.

Sign.

Sign.

SACAP: (PrArch) Reg. No. 5830

.........................................................Lusapo John Walaza

No. 9 Sterre road, Nancefield, Gauteng, 1811TEL : (011) 945 1210FAX : 086 602 6488

Consultans:

Client:

NOTES:BASED ON THE NATIONAL BUILDING REGULATIONS AND SABS Code of Practice 0400-1987.

B STRUCTURAL NOTESThe design of the STRUCTURAL ELEMENTS AND COMPONENTS will be carried out by a PROFESSIONAL ENGINEER who has certified that the design complies with the requirements of The National Building Regulations.

C ROOM DIMENSIONSHABITABLE ROOMS will have a floor area of not less than 6sqm, a minimum horizontal dimension of not less than 2m and a minimum height of 2,4m.

D PUBLIC SAFETYThe edge of any CHANGE OF LEVEL more than 1m above any adjacent level is provided with a BALUSTRADE or PARAPET WALL not less than 1m high and such balustrade will not have any openings larger than 100mm.

E DEMOLITION WORKAll demolitions, including protection of the public, will be executed in strict accordance with Part E of The National Building Regulations.

F SITE OPERATIONSAll site operations, including protection of the public, will be executed in strict accordance with Part F of The National Building Regulations under the supervision of the ARCHITECT and the ENGINEER.Approved sanitary facilities for all personnel will be available before the commencement of and throughout the duration of the building operations.SOIL POISONING: The ground area prescribed in code of practice SABS 0124 shall be treated in accordance with the recommendations of SABS 0124.

G EXCAVATIONS, H FOUNDATIONS, J FLOORS, K WALLSParts G, H, J and K will be designed by a PROFESSIONAL ENGINEER and will be executed in strict accordance with the National Building Regulations and SABS 0400.Approved DAMP-PROOF COURSING (as SABS 248,952 or 298) extending the full thickness of walls to be installed at all WALLS at the level at the TOP of the SURFACE BED at least 150mm above the adjoining ground and at all WINDOW SILLSAn approved VERTICAL WATERPROOF MEMBRANE to be fitted where a WALL of a room is in contact with the ground.Roofs to be ANCHORED to walls in compliance with clause KK13 of The National Building Regulations.

L ROOFSSee sections and roof plans for notes and details.

O LIGHTING AND VENTILATIONHABITABLE ROOMS to be provided with WINDOWS.The total area of any such window is to be not less than 10% of the floor area served by it for NATURAL LIGHT, and such window will be provided with opening sections for NATURAL VENTILATION the total area of which will not be less than 5% of the floor area of the room, or 0.2sqm, whichever is the greater.

P DRAINAGESINGLE STACK and 2 PIPE SYSTEMS as shown complying with Part P of the National Regulations and comprising the following:-

100∅ DISCHARGE STACKS, SOIL DISCHARGE PIPES, DRAINS and STACK VENTS of approved material.

50 dia SOIL DISCHARGE PIES to urinals.40 dia WASTE DISCHARGE PIPES to wash hand basins's, showers, baths, sinks discharging to single stacks.GULLY to comply with P29.

All waste fittings to have RESEALING TRAPS and water seals not less than 65mm.ACCESS to the drainage installation to be provided by adequately marked and protected and permanently accessible RODDING EYES at all changes of direction, within 1,5m of the drain connection to the sewer, at the highest point of the drain and at 25m intervals along the line of the drain.INSPECTION EYES at all bends and junctions.

Block D, Hartfied Gardens333 Grosvernor Street

Hartfield, Pretoria0083

Tell: 012 632 1300

Srsqs Quantity SurveyorsCnr. John Vorster & Karee StreetSouthdowns Office Park,block D

Centurion, Irene.0157

Tell: 012 665 0996

2018/07/11 3:08:46 PM

1 : 100

Unnamed

Author

Checker

Designer

Project Number A102

National Lotteries CommissionNorth West

1 : 100

East

1 : 100

North

1 : 100

South

1 : 100

West

1 : 100

Section 1

ANNEXURE D NLC/2018 ‐ 13

Annexure D: NLC Bid Submission Checklist – North West Province Construction

BID SUBMISSION CHECKLIST: APPOINTMENT OF A SERVICE PROVIDER TO CONVERT A RESIDENTIAL BUILDING TO AN OFFICE BUILDING FOR THE NATIONAL LOTTERIES COMMISSION IN THE NORTH WEST PROVINCE (MAFIKENG)

Name of the bidder : Item Description Yes No

1 Compulsory (Mandatory) Requirements

Please indicate below if whether the SBD (Standard Bidding Document) Forms are duly completed and signed by the relevant person:

1.1 SBD 1

1.2 SBD 4

1.3 SBD 6.1

1.4 SBD 8 1.5 SBD 9 *Only the original signed SBD Forms of the above will be accepted 1.6 In the event of the bidder being in a joint venture, a

signed joint venture agreement must be submitted (where applicable)

1.7 In the event of the bidder being a consortium organization, relevant shareholding certificates must be submitted (where applicable).

1.8 Bidder must be an Exempted Micro Enterprise (EME)/Qualifying Small Business Enterprise (QSE) exempted micro which is at least 100% owned by black people (supported by certified copy of B-BBEE Certificate or Sworn Affidavit).

1.9 The bidder must have a stipulated minimum B-BBEE status level one (1) of contribution.

1.10 Certified copy of a valid Construction Industry Development Board (CIDB) certificate with minimum of 5GB or higher.



1.11 The bidder is required to submit a certified copy of certification of compliance with the Compensation for Occupational Injuries & Diseases (COID) Act

1.12 In the event of the bidder with litigation history, accurate information on any litigation or arbitration resulting from contracts completed or under execution by him over the last five (5) years should be provided.

1.13 To confirm localization, bidders are required to submit proof of residence in the form of Municipal Bill or proof of residence letter from the local councilor/leader or a certified copy of a signed SLA.

2. Administrative Requirements

2.1 Valid Tax Clearance Certificate (TCC). 2.2 Company/Agency Profile. 2.3 B-BBEE Certificate. 2.4 Central Supplier Database (CSD) Summary Report. 3. Submission of Proposals:

3.1 Technical Proposal:

3.1.1 One (1) original

3.1.2 Four (4) copies

3.2 Financial (Price) Proposal:

3.2.1 One (1) original

3.2.2 Four (4) copies

3.2.3 One (1) electronic copy (CD) for both technical & financial proposal



4. Bid Document Responsiveness: Do you adhere to the bid documents and terms of reference?

RENOVATIONS AND REFURBISHMENTS NORTH‐WEST BILL OF QUANTITIESNATIONAL LOTTERIES COMMISSION

ITEM NO DESCRIPTION UNIT QUANTITY RATE AMOUNT

SECTION NO. 1 H1

BUILDING WORKS (RENOVATIONS AND H1

REFURBISHMENTS)

BILL NO. 1 H1

PRELIMINARIES AND GENERAL H3

FIXED CHARGE ITEMS H3

Contractual requirements. H3

1 Insurances SUM 1 ‐R ‐R

2 Programming SUM 1 ‐R ‐R

3 Performance Security SUM 1 ‐R ‐R

4 Retention Guarantee SUM 1 ‐R ‐R

Establishment of Facilities on the Site H4

Facilities for Engineer H4

5 Equipment for the Engineer's Staff SUM 1 ‐R ‐R

Facilities for Contractor H4

6 Offices and Storage Sheds SUM 1 ‐R ‐R

7 Workshops SUM 1 ‐R ‐R

8 Site Establishment SUM 1 ‐R ‐R

9 Living Accomodation ‐ The Contractor to supply a SUM 1 ‐R ‐R breakdown of the different categories namley: Supervision,Skilled Labor, Semi Skilled Labour and Unskilled Labour

10 Laboratory Facilities SUM 1 ‐R ‐R

11 Ablution and Latrine Facilities SUM 1 ‐R ‐R

12 Tools and Equipment SUM 1 ‐R ‐R

13 Water Supplies SUM 1 ‐R ‐R

14 Electric Power SUM 1 ‐R ‐R

15 Communication SUM 1 ‐R ‐R

16 Air Supplies SUM 1 ‐R ‐R

17 Dealing with Water SUM 1 ‐R ‐R

18 Access SUM 1 ‐R ‐R

Facilities Requiring Special Attention H4

19 Security SUM 1 ‐R ‐R

20 Safety SUM 1 ‐R ‐R

21 Samples and certification of materials SUM 1 ‐R ‐R

22 Testing Authority SUM 1 ‐R ‐R

23 Other Contractors SUM 1 ‐R ‐R

24 Quality Assurance SUM 1 ‐R ‐R

25 Orders and Indents SUM 1 ‐R ‐R

26 Site Meetings SUM 1 ‐R ‐R

27 Plant for the Works SUM 1 ‐R ‐R

28 Transport on the site SUM 1 ‐R R‐

29 Transport of the Workforce to and from the site SUM 1 ‐R ‐R

30 Supervision for the duration of the construction SUM 1 ‐R ‐R

31 Company and head office overheads costs for the duration SUM 1 ‐R ‐R of the contract works

32 Other fixed charge obligation ‐ Contractor to submit details SUM 1 ‐R ‐R

33 Remove site establishment on completion SUM 1 ‐R ‐R

SECTION NO. 1 H1


REFURBISHMENTS)

BILL NO. 2 H1


VALUE RELATED ITEMS H3

































28 Transport on the site SUM 1 ‐R ‐R




32 Other value related obligations ‐ Contractor to submit details SUM 1 ‐R ‐R


SECTION NO. 1 H1


REFURBISHMENTS)

BILL NO. 3 H1


TIME RELATED ITEMS H3

































28 Transport on the site SUM 1 ‐R ‐R




32 Other time related obligation ‐ Contractor to submit details SUM 1 ‐R ‐R


TOTAL ‐SECTION 1 ‐ BILL NO.1,2,3 ‐ PRELIMINARIES ‐R

SECTION.2

BUILDING WORKS H1

(RENOVATIONS AND

REFURBISHMENTS)

BILL NO 1 H1

ALTERATIONS H3

For preambles see "Model Preambles for

Trades (2008 Edition)" and Supplementary

preambles as specified in the Trades

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐

SUPPLEMENTARY PREAMBLES H2

Unless otherwise stated, all materials from

the alterations and demolition will belong to

the builder.

The builder should allow for the removal of

all debris from site and keeping the site

clean at all times.

The Contractor should allow for removing of

rubble from site on daily basis, failing which

the client might stop the construction until

the site has been cleaned.

NATURE OF WORK: Tenderers are

advised to visit the site and to satisfy

themselves as to the nature and extent of

the work to be done and provide in their

tenders any items not specifically

mentioned which they may deem necessary

for the proper completion of the work.

Tenderers are advised that the existing

building will be in occupation during the

progress of the work and due allowance

must be made for work being carried out at

such times and in such manner as will least

interfere with the routine of the occupants

and as may be directed by the Project

Manager.

NATURE OF WORK: Tenderers are

advised to visit the site and thoroughly

acquaint themselves with the nature of

demolitions, the nature and the extent the

work to be done and adequate provisions

are to be made in tendered rates for items

not specifically mentioned which they may

deem necessary for the proper completion

of the work

THE BUILDING TO REMAIN NON

FUNCTIONAL: Tenderers are to note that

all existing buildings of the facility will

remain occupied and fully operational

during the construction period and due

allowance must be made for the work being

carried out at such times and in such

manner as directed by the Project Manager

to ensure the least interference with the

routine at NLC.

DEMOLITIONS OF BUILDINGS: Tenderers

are to note that tendered rates for the

demolitions of buildings are to cater for the

following:

The temporary closing off and/or diversion

of existing services i.e. water supply, sewer

lines, etc

The complete ripping out and removal of

old foundations and deed underground

services as referred to above.

Trenches, holes, etc. created as a result

of the removal of foundations, services, etc

shall be backfilled with approved filling

material and compacted to 95% Mod

AASHTO density.

All other disturbed levels shall be ripped

for a depth of 150mm, including breaking

down oversize material and compacted to

93% Mod AASHTO density.

It will at All times throughout The contract

period, be expected from the Contractor to,

immediately after each portion of

demolishing has been completed, remove

and cart away all building rubble generated

to a dumping site to be located by the

Contractor off the Building premises. The

temporarily dumping and/or stockpiling of

rubble on site will not be permitted

CARTING AWAY OF EXCESSIVE

AND/OR UNSUITABLE EXCAVATED

MATERIAL, BUILDING RUBBLE, ETC

Descriptions for "carting away excessive or

unsuitable excavated material, building

rubble from demolitions, etc from site" shall

be deemed to include the loading and

hauling of excessive or unsuitable

excavated material, building rubble from

demolitions, etc. to a suitable dumping site

to be located by the Contractor off the

building site.

The location of the intended dumping site

will be subjected to prior written approval of

the Project Manager.

The Contractor will also be liable to, upon completion, rehabilitate all those areas of the dumping site used dumping/spoiling by grading the area to follow the adjacent ground contours and afterwards compacted to 80% Mod AASHTO density, all to the satisfaction of the Project Manager.

Tendered rates must make provision for the above‐mentioned as no additional claims in this regard will afterwards be entertained.

The re‐use of old materials obtained from the demolitions in the construction of the new buildings, for filling, etc will not be perimtted.

EXISTING SERVICES: Special care is to be taken by the Contractor not to interefere unnecessarily with existing services. Should the contractor encounter any existing services such as underground cables, pipes or sewers during the execution of the works he shall notify the Project Manager immediately and suspend all affected work in the immediate vicinity until such have been dealt with (i.e. removed, disconnected, re‐routed, etc) and instruction to proceed with the work has been given by the Project Manager

The Contractor shall afford every facility to Specialist which might be employed by the Project Manager to effect the necessary removal, disconnection, re‐routing, etc of services as might be required.

PROTECTION: In taking down and demolishing existing work the utmost care is to be observed to avoid any structural or other damages to the remaining portions and/or adjacent buildings, structures and services, etc. It will be expected from the Contractor to, at all times, employ adequate precaution measures in this regard and to provide all necessary materials for so doing

The Contractor will be held solely responsible for any damages to persons or property and for the safety of the structures throughout the whole of this Contract and shall make good at his own expense any such damages arising out of his failure to adhere to the aforesaid requirement.

FILLING: Where described as "including back filling", "back filling" shall mean the filling of all trenches, holes, etc. with approved gravel filling ( Minimum G5 standard) to be obtained from a commercial source and compacted to 93% Mod AASHTO density.

OLD MATERIAL:

Unless specifically otherwise described, all other old materials from demolitions are to become the property of the NLC, therefore, tendered rates for demolitions must cater for adequate credit in this regard.

It will be expected from the Contractor that all old materials not required, rubble, rubbish, etc. to be immediately carted away and site left clean and unencumbered at all times.

MEASUREMENT: Measurement given are approximate and the Contractor is advised to view the site and existing structures to be demolished and to thoroughly acquaint himself with the extent of the work to be done.

Any errors to the tendered rates in this regard shall be Contractor's expense as no claims in this regard will be entertained

afterwards

TENDER: The submission of a tender will imply that the Contractor has physically visited the site and fully understands the content and extent of the work described in this Bill and, therefore, accepts that no claims in this respect will thus be entertained afterwards.

DIMENSIONS The Contractor is advised to take all dimensions affecting the existing buildings on the site, as he will be held solely responsible for all new work being of the correct size.

PIPES, ETC Special care is to be taken not to interfere unnecessary with any supply pipes or other piping that may be met with and found necessary to disconnect or cut, are to be effectively stopped off and any new connections that may be necessary are to be made with proper fittings and to the satisfaction of the Project Manager to whom due notice must be given of any alterations to the existing services.

PROTECTION In taking down and removing existing work the utmost care is to be observed to avoid any structural or other damage to the remaining portions of the buildings. The Contractor must also protect all work not removed such as walls, floors, doors, windows or other joinery,loose and fixed fittings and electrical appliances, etc. from damage during the progress of the work and provide all necessary materials for doing so. The Contractor will be held solely responsible for any damage to persons or property and for the safety of the structure throughout the whole of this Contract and must make good at his own expense any damage that may occur.

CREDITS, ETC Old materials from the pulling down (except such as described to be re‐used ) are to become the property of the NLC. Old materials for re‐use are to be carefully removed, stored and protected from injury including making good any damaged or defective parts as required before fixing. Old materials described to be handed over are to be carefully removed and neatly stacked on site where directed. The remainder of the old materials and all rubbish to be immediately carted away and the site left clean and unencumbered. None of the old stock bricks from the pulling down are to be re‐used for any new work.

MATERIALS, ETC The materials to be used and work to be done to be similar in all respects to that described for new work insofar as they concur. All work in making good is to be properly jointed to the existing.

Note: The contractor to allow in his rate cost for the sending off of all the debris to a salvage yard to be lcaed by the contractor

TAKE UP AND REMOVAL OF EXISTING H3

FLOORING

Floor Tiling H4

1 Take up and remove existing ceramic floor m2 65 ‐R ‐R tiles 300x300mm and send to the salvage yard to be located by the Contractor in preparation for new floor coverings.

Floor Tiling H4

2 Take up and remove existing floor carpet m2 525 ‐R ‐R and send to the salvage yard to be located by the Contractor in preparation for new floor coverings.

TAKE OUT AND REMOVAL OF EXISTING H3

DOORS AND WINDOWS

Take out and remove existings doors and H4 send to the salvage yard to be located by

the contractor

3 Carefully take out and remove existing No 10 ‐R ‐R single door including frame fixed to brickwall including making good the wall surfaces in preparation of new door installation complete as per the Project Managers instruction.

4 Carefully take out and remove existing No 3 ‐R ‐R single door (In 220mm walls) including frame fixed to brickwall including making good the wall surfaces in preparation of the new door installation complete as per the Project Managers instruction.

5 Carefully take out and remove all structural No 1 ‐R ‐R steel,gates, grilles, burglar screens, balustrading, etc and send to the salvage yard to be located by the Contractor.

CAREFULLY REMOVE EXISTING STEEL H3 DOOR FRAME AND WINDOW FRAME

6 Carefully take out and remove existing steel No 2 ‐R ‐R window size 600 x 1500mm and send to the salvage yard to be located by the Contractor.

7 Carefully take out and remove existing steel No 17 ‐R ‐R windows fixed to 220mm walls and send to the salvage yard to be located by the Contractor.

TAKE OUT AND REMOVAL OF EXISTING H3

PAVING IN PREPARATIONS FOR NEW

Paving H4

8 Carefully take out and remove existing m2 92.76 ‐R ‐R paving complete as per the Project Managers instruction and send to the salvage yard.

Kerbs H4

9 Carefully take out and remove existing fig.3 m 57 ‐R ‐R kerbing and send to the salvage yard.

DISMANTLE, TAKE OUT AND REMOVE H3

THE EXISTING ROOF STRUCTURE

10 Dismantle, and remove existing roof m2 581 ‐R ‐R structures complete with trusses, purlins,and wall plates including roof coverings complete in preparation of a new roof.

11 Dismantle, and remove existing rainwater Item 1 ‐R ‐R goods complete.

DEMOLITION OF EXISTING ONE BRICK H3

WALLS

Demolition of brick walls H4

12 Breakdown and remove existing 115mm m2 49.66 ‐R ‐R brickwall complete as per the scope of works and/or Project Manager's instruction and all works to be made good in preparations for new walls and/or Partitionings.

13 Breakdown and remove existing 230mm m2 74.72 ‐R ‐R brickwall complete as per the scope of works and/or Project Manager's instruction and all works to be made good in preparations of new walls and/or partitionings.

CAREFULLY TAKE OUT AND REMOVE H3

EXISTING SANITARY FITTINGS

14 Carefully take out and remove existing No 3 ‐R ‐R water closet mounted on wall to the dumping side to be located by the Contractor and all works made good.

15 Carefully take out and remove existing hand No 3 ‐R ‐R wash basin mounted on wall to the dumping side to be located by the Contractor and all works made good.

16 Carefully take out and remove existing toilet No 3 ‐R ‐R paper roll holder mounted on wall to the dumping side to be located by the Contractor and all works made good.

17 Carefully take out and remove existing bath No 3 ‐R ‐R and send to the salvage yard to be located by the Contractor and all works made good.

CAREFULLY TAKE OUT AND REMOVAL H3

OF EXISTING SINK, KITCHEN UNIT AND

CUPBOARDS.

18 Take down and remove existing sink No 1 ‐R ‐R complete as per the Project Manager's instruction.

19 Take down and remove existing Kitchen No 1 ‐R ‐R built in unit complete as per the Project Manager's instruction.

20 Take down and remove existing cupboard No 5 R‐ R‐ complete as per the Project Manager's instruction.

TAKE DOWN AND REMOVE THE H3

EXISTING CEILING BOARDS COMPLETE

21 Take down and remove the existing ceiling m2 525 ‐R ‐R boards, brandering, cornices etc.

REMOVAL OF SMALL POWER & H3

LIGHTING INSTALLATIONS

22 Take out and remove complete the existing Item 1 ‐R ‐R small power and lighting works connectionss, plugs, sockets; isolators, switches, lights; all complete and send to the salvage yard and make good in preparation of the new supply and installation of the smallpower and lighting works complete as per the scope of works and/or Project Manager's instruction.

TAKE UP AND REMOVAL OF EXISTING H3

WALL TILING

23 Take up and remove existing wall tiling m2 83 ‐R ‐R including grouting and send to the salvage yard and/or dumping area to be located by the contractor, including making good the wall surfaces in preparation of new wall tiling fitting complete as per the Project Manager's instruction.

DEMOLITION OF BOUNDARY WALL H3

Boundary Wall H4

24 Demolish complete exising Devil's fork m2 173 ‐R ‐R boundary fencing including excavating to remove existing reinforced concrete strip footings complete and make good the surface in preparation of a new boundary wall.

REMOVAL OF TREES, ETC H3

Taking out and removing, grubbing up roots H4

and filling in holes

25 Tree exceeding 200mm and not exceeding No 9 ‐R ‐R 500mm girth.

26 Tree exceeding 500mm and not exceeding No 7 ‐R ‐R 1000mm girth.

TOTAL ‐SECTION 2 ‐ BILL NO.1‐ ALTERATIONS ‐R

SECTION NO.2 H1


REFURBISHMENTS)

BILL NO.2 H1

FOUNDATIONS H3

EARTHWORKS H2

For preambles see "Model Preambles for Trades (2008

Edition)" and Supplementary preambles as specified in the

Trades.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐


Nature of ground H4

The nature of the ground is assumed to be sandy weathered

granite, therefore "earth", but possibly interspersed with

"hard rock"

Excavation for working space in rock H4

Notwithstanding clause 11 page 8 of the Standard System of Measuring Building Work, excavation for working space in rock will be measured in cubic metres to the extent executed and given as "extra over" bulk excavation or trench and hole excavation as the case may be

Carting away of excavated material H4

Descriptions of carting away of excavated material shall be deemed to include loading excavated material onto trucks directly from the excavations or, alternatively, from stock piles situated on the building site

Filling H4

Notwithstanding the reference to prescribed multiple handling in clause 1 page 6 of the Standard System of Measuring Building Work, prices for filling and backfilling shall include for all selection and any multiple handling of material

Soil poisoning H4

Ant and weed poisoning will be applied in accordance to SABS specifications by Registered and Approved Specialists who will issue a five (5) year guarantee. The contractor will only be paid for this items once they have produced the said cerfificate to the Project Manager.

SITE CLEARANCE, ETC. H2

Site clearance H3

1 Digging up and removing rubbish, debris, vegetation, m2 1385 ‐R ‐R hedges, shrubs and trees not exceeding 200mm girth, bush, etc.

EXCAVATION, FILLING, ETC H2

Excavation in earth not exceeding 2m deep H4

2 Trenches m3 78 ‐R ‐R

Extra over trench and hole excavations in earth for H4

excavation in

3 Soft rock m3 8 ‐R ‐R

4 Hard rock m3 4 ‐R ‐R

Extra over all excavations for carting away H4

5 Surplus material from excavations on site to a dumping site m3 50 ‐R ‐R to be located by the contractor

Risk of collapse of excavations H4

6 Sides of trench and hole excavations not exceeding 1,5m m2 523 ‐R ‐R deep

Keeping excavations free of water H4

7 Keeping excavations free of all water other than Item 1 ‐R ‐R subterranean water

Earth filling obtained from the excavations and /or H4

prescribed stock piles on site including compacted to 93%

Mod AASHTO density

8 Under floors, steps, etc m3 65 ‐R ‐R

Approved G5 filling supplied and carted by the H3

contractor and compacted in layers not exceeding

150mm to 95% Mod AASHTO density

9 Backfilling to trenches, holes, etc m3 28 ‐R ‐R

10 Under floors, steps,etc. m3 96 ‐R ‐R

Compaction of surfaces H4

11 Compaction of ground surface under floors etc including m2 419 ‐R ‐R scarifying for a depth of 150mm, breaking down oversize material, adding suitable material where necessary and compacting to 93% Mod AASHTO density

Prescribed density tests on filling H4

12 Modified AASHTO Density test No 6 ‐R ‐R

SOIL POISONING H2

Soil insecticide H4

13 Under floors etc including forming and poisoning shallow m2 469 ‐R ‐R furrows against foundation walls etc, filling in furrows and ramming

14 To bottoms and sides of trenches etc m2 469 ‐R ‐R

CONCRETE, FORMWORK AND REINFORCEMENT H2

UNREINFORCED CONCRETE CAST AGAINST H2

EXCAVATED SURFACES

25MPa/19mm concrete H4

15 Strip footings m3 34 ‐R ‐R

Fabric reinforcement H4

16 Type 395 fabric reinforcement in concrete surface beds, m2 469 ‐R ‐R slabs, etc

BRICKWORK H2

Brickwork of NFP bricks in class II mortar H4

17 One brick walls in foundations m2 131 ‐R ‐R

BRICKWORK SUNDRIES H2

Brickwork reinforcement H4

18 150mm Wide reinforcement built in horizontally m 516 ‐R ‐R

TOTAL ‐SECTION 2 ‐ BILL NO.2‐ FOUNDATIONS ‐R

SECTION NO.2 H1


REFURBISHMENTS)

BILL NO.3 H1




Trades.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐


Cost of tests H4

The costs of making, storing and testing of concrete test cubes as required under clause 7 "Tests" of SABS 1200 G shall include the cost of providing cube moulds necessary for the purpose, for testing costs and for submitting reports on the tests to the architect. The testing shall be undertaken by an independent firm or institution nominated by the contractor and to the approval of the architect. (Test cubes are measured separately)

Breeze concrete shall consist of twelve parts clean dry furnace ash, free from coal or other foreign matter, to one part cement (12:1), the ash graded up to particles which will pass a 16,5mm ring from a minimum which fails to pass a 4,75mm mesh. The finer materials from the screening are to be first mixed with the cement into a mortar and the ash added afterwards and thoroughly incorporated

Formwork H4

Description of formwork shall be deemed to include use and waste only (except where described as "left in" or "permanent"), for fitting together in the required forms, wedging, plumbing and fixing to true angles and surfaces as necessary to ensure easy release during stripping and for reconditioning as necessary before re‐use

The vertical strutting shall be carried down to such construction as is sufficiently strong to afford the required support without damage and shall remain in position until the newly constructed work is able to support itself

Formworks to soffits of solid slabs etc shall be deemed to be slabs not exceeding 250mm thick unless otherwise described

Formwork to soffits of slabs, beams, etc shall be deemed to be propped up exceeding 1,5m and not exceeding 3,5m high unless otherwise described

Formwork to sides of bases, pile caps, ground beams, etc will only be measured where it is prescribed by the engineer for design reasons. Formwork necessitated by irregularity or collapse of excavated faces will not be measured and the cost thereof shall be deemed to be included in the allowance for taking the risk of collapse of the sides of the excavations, provision for which is made in "Earthworks"

PRECAST CONCRETE H2

Concrete lintels H3

1 110 x 75mm Precast concrete lintels as per the engineers m 108 ‐R ‐R spec

UNREINFORCED CONCRETE H2


2 Surface beds m3 83 ‐R ‐R

3 Aprons cast in panels to falls m3 1 ‐R ‐R

4 40mm Cement Screed to falls and surface of Concrete m3 77 ‐R ‐R Slabs

REINFORCED CONCRETE H2


5 150mm Concrete Slab to structural Egineers detail m3 29 ‐R ‐R

CONCRETE SUNDRIES H2

Finishing top surfaces of concrete smooth with a wood float H4

6 Surface beds, etc m2 193 ‐R ‐R

7 150mm Concrete Slabs m3 29 ‐R ‐R

FORMWORK H2

SMOOTH FORMWORK H2

8 Smooth formwork to soffits of slabs m2 193 ‐R ‐R

9 Formwork to sides of slabs ect, m2 34 ‐R ‐R

REINFORCEMENT H2

Mild steel reinforcement to structural concrete work H4

10 8mm Diameter bars in strip footings t 2.26 ‐R ‐R

11 8mm and 12mm Diameter bars in Concrete Slabs t 3.74 ‐R ‐R

TOTAL ‐SECTION 2 ‐ BILL NO.3‐ CONCRETE, FORMWORK & REIFORCEMENT ‐R

SECTION NO.2 H1


REFURBISHMENTS)

BILL NO. 4 H1

MASONRY H3



Trades.

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BRICKWORK H2

Sizes in descriptions H4

Where sizes in descriptions are given in brick units, "one brick" shall represent the length and "half brick" the width of a brick

Linings to concrete H4

Descriptions of linings to concrete, unless otherwisedescribed, shall be deemed to include wire ties

Hollow walls etc H4

Descriptions of hollow walls shall be deemed to include wire ties and leaving every fifth perpend of the bottom course of the external skin open as a weep hole

Reinforced brick lintels H4

Lintels shall bear at least 160mm onto adjacent walling. Where such bearing cannot be obtained due to the proximity of adjacent openings the lintel shall be continuous

Face bricks H4

Bricks shall be ordered timeously to obtain uniformity in size and colour

Pointing H4

Descriptions of recessed pointing to fair face brickwork and face brickwork shall be deemed to include square recessed, hollow recessed, weathered pointing, etc

SUPERSTRUCTURE H2


1 One brick walls m2 327 ‐R ‐R

2 Half brickwall m2 183 ‐R ‐R

3 One and halft brickwall m2 14 ‐R ‐R




NUTEC‐CEMENT/FIBRE‐CEMENT WINDOW SILLS H2

Nutec window internal sill, size 150mm x 15mm thick, H4

manufactured in accordance with SANS 803:2005 and

installed below window with window sill lug screwed to

underside of sill at 400mm centres, minimum of 75mm from

end of window sill and bedded in Class II mortar with plastic

slip joints at end of sills at plaster reveals and projecting

from the finished face of wall, all in accordance with the

manufacturer's recommendations.

6 15mm x 150mm Wide sills set flat and slightly projecting m 62 ‐R ‐R

TOTAL ‐SECTION 2 ‐ BILL NO.4‐ MASONRY ‐R

SECTION NO.2 H1


REFURBISHMENTS)

BILL NO.5 H1

WATERPROOFING H3



Trades.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐


Waterproofing H4

DAMP‐PROOFING OF WALLS AND FLOORS H2

One layer of 375 micron Consol Plastic Brikgrip DPC" H4

embossed damp proof course

1 In walls m2 33 ‐R ‐R

One layer of 250 micron "Consol Plastic USB Green" H4

waterproof sheeting sealed at laps with "Gunplas Pressure

Sensitive Tape"

2 Under surface beds m2 552 ‐R ‐R

4mm Torched on Derbigum Waterproofing on 40mm H4

Cement Screed to fall on 150mm concrete slab to structural

engineers detail

3 On Concrete Slabs m2 194 ‐R ‐R

TOTAL ‐SECTION 2 ‐ BILL NO.5‐ WATERPROOFING ‐R

SECTION NO.2 H1


REFURBISHMENTS)

BILL NO.6 H1

ROOF COVERINGS ETC H3



Trades.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐


General H4

All roof coverings, etc., to be with a covering of Z275

galvanising. All holes to be drilled and not punched

Where described as with "Chromadek" finish, all sheets,

flashings, etc., shall be with "Chromadek" silicone polyester

paint for exterior use

Sizes H4

All items are measured net unless otherwise described

Flashings, trimming plates, etc. H4

Prices to include for all cutting and waste and relevant fixing material, unless otherwise described

All rates for flashings, trimmings, etc., to include for forming drips and closed ends to troughs of sheet steel roof covering where applicable

All items are unless otherwise described measured net

PROFILED METAL SHEETING AND ACCESSORIES H2

IBR Kliplock 686 Steel Roof sheeting zinc coated with H4

"Chromadek" finish and protective primer on 38x38mm SA

Pine battens @ 340mm centres max. 0.25mm white

polyolefin membrane on prefabricated approved engineered

SA Pine timber trusses with gang nail or similar joints

700mm centres max. on 115x38mm SA Pine wall plate.

1 Roof covering with pitch not exceeding 15 degrees m2 440 ‐R ‐R

2 Narrow flute closer m 471 ‐R ‐R

3 100mm Aerolite above ceiling m2 506 ‐R ‐R

TOTAL ‐SECTION 2 ‐ BILL NO.6‐ ROOF COVERINGS ECT. ‐R

SECTION NO.2 H1


REFURBISHMENTS)

BILL NO.7 H1

CARPENTRY AND JOINERY H3



Trades.

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Particle board: H3

Particle board shall comply with the following specifications:

a) SABS 1300 Particle board: exterior and flooring type

b) SABS 1301 Particle board: interior type

Joinery: H3

Descriptions of frames shall be deemed to include frames, transomes, mullions, rails, etc

Descriptions of hardwood joinery shall be deemed to include pelleting of bolt holes

Fixing H3

Items described as "nailed" shall be deemed to be fixed with hardened steel nails or shot pins to brickwork or concrete

Decorative laminate finish: H3

Laminate finish shall be glued under pressure. Edge strips

shall be butt jointed at junctions with adjacent similar finish

ROOF TRUSSES H2

Metal connected timber roof trusses H3

All trusses shall be fabricated by an approved truss manufacturer who holds a current Certificate of Competence awarded by the Institute for Timber Construction

Timber H3

Timber for trusses to be South African softwood and shall be in accordance with the grades as defined in SABS Specification No 563 or as defined in SABS Specification No1460

Bolts H3

Bolts shall be in accordance with BS 4190 or SABS 135

Shear plates, tooth connectors and split rings H3

Shear plates, tooth connectors and split rings shall be in accordance with BSS 1759 : 1960 and installed in accordance with the NLC Publication HOUT 468, "The Design, Manufacturing and Erection of Timber Trusses"

Washers H3

Square or round washers of the following dimensions shall

be used with all bolts:

1 Bolts up to 8mm diameter:

Washers shall be minimum 25mm wide of minimum

2,50mm thickness



4,00mm thickness



5,00mm thickness

Metal connector plates H3

Metal connector plates shall be fabricated out of not less than 1mm thick drawn quality galvanised steel

The steel shall have a minimum yield strength of 228MPa and a minimum ultimate tensile strength of 330MPa. The corrosion resisting coating shall be not less than 275g/m2 commercial class hot dipped galvanising as per SABS 934 before stamping

All connector plates shall have been tested by the NLC and be of a size capable of transmitting the forces between members of a truss without exceeding the design values published in the NLC report.

Truss construction H3

Trusses shall be constructed in jigs specially designed to unsure the correct profile, overhangs and cambers

Where metal connector plates are used all joints are to be close fitted butt joints made by precision pressing of the metal connector plates into each side of the joint

Truss design H3

All trusses shall be designed by a registered Professional Engineer in accordance with SABS 0163 ("Design of Timber Structures") and Code 0160 ("Loadings")

Truss spacing H3

The truss centres shall be less than or equal to that as described in this bill for each respective truss

Truss pitch H3

The truss pitch shall be as described in this bill for each respective truss type

Truss loading H3

Trusses shall be designed for a live load of 0,50kN/m2 and dead load as specified under the sub‐heading "Specific load specifications for roof trusses"

Shop drawings, design and erection guarantee H3

certificates

It will be expected from the Contractor to timeously prepare, submit and obtain the necessary approvals from the Representative/Agent in respect of the required shop drawings, design and erection guarantee certificates as specified

Dimensions H3

All dimensions given in the descriptions of the trusses are nominal and actual measurements are to be obtained by actual measurements taken on the site before design or fabrication commences

Erection H3

All trusses are to be hoisted and erected strictly in accordance with the procedures and recommendations of the manual "The Erection and Bracing of Timber roof Trusses" as published by the Institute for Timber Construction and the NLC, or the SABS Code of Practice "The Design, Manufacture and Erection of Timber Roof Trusses", or as designed and detailed by the designer

Design system H3

The design system as documented in this bill is based on the "MiTek" system and all references given in the descriptions are related to specific type of trusses based on this design system

However, Contractors are to note that any design system of similar quality may be used subject to the prior written approval of the Representative/Agent

Specific specifications for roof trusses H3

Unless otherwise described, the following specifications will apply:

1 All trusses to be with a 10? pitch

2 The dead load consists of corrugated roof sheeting and purlins at approximately 1200mm centres

The following is applicable in respect of roof trusses H4

The references given in the descriptions are to the respective types of trusses detailed on the architect's drawings annexed to these bills of quantities/accompanying these bills of quantities for tender purposes

Prices for rafters and trusses to include all "Hurricane" clips, steel M‐runners and "Permfix" plates, screws, nails, wires, sundry material, etc (bracing, wallplates, purlins and gangboarding are measured seperately)

Sundries H4

1 Two coats carboleneum on sawn timbers m2 163 ‐R ‐R

EAVES, VERGES, ETC H2

Everite FC77 pressed fibre‐cement H4

SKIRTINGS H2

Wrought meranti H4

2 75 x 19mm Meranti Skirting including 19mm quadrant bead m 327 ‐R ‐R nailed

DOORS, ETC H2

Solid core flush doors with concealed hardwood edges and H44mm thick masonite covering on both sides hung to

hardwood frame

3 Standard Internal doors size 813 x 2032mm No 31 ‐R ‐R

4 Standard external doors size 813 x 2032mm No 6 ‐R ‐R

5 Standard sliding door size 2100 x 2800mm No 3 ‐R ‐R

6 Standard double door size 2100 x 2800mm No 1 ‐R ‐R

DOOR FRAMES H2

Rebated hardwood door frame H4

7 150 x 50mm moulded and rebated hardwood door frame, No 6 ‐R ‐R overall size 889 x 2090mm

TOTAL ‐SECTION 2 ‐ BILL NO.7‐ CARPENTRY AND JOINERY ‐R

SECTION NO.2 H1


REFURBISHMENTS)

BILL NO.8 H1

CEILING , ETC. H3



Trades.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐


Descriptions: H4

Items described as "nailed" shall be deemed to be fixed withhardened steel nails or pins or shot pinned to brickwork orconcrete

Items described as "plugged" shall be deemed to includescrewing to fibre, plastic or metal plugs at not exceeding600mm centres, and where described as "bolted" the boltshave been given elsewhere

PARTITIONING H2

1 60mm thick wall partitioning 3340mm high m2 57 ‐R ‐R

CEILING CONSTRUCTION, CORNICES, ETC. H2

Insulation H2

2 100mm glass fibre insulation blanket to manufacturer's m2 506 ‐R ‐R specification, laid on ceiling.

Herculite ceiling boards H4

3 75mm Coved cornices m 327 ‐R ‐R

NAILED UP AND SCREWED UP CEILINGS H2

2 x coats acrylic paint, 1 x undercoat to plstered 6.4mm H4

thick gypsum celing sand papered, sealed and primed with

2x50mm fibre glass insulation laid crosswise with a single

sheet of kraft paper laid underneath.6.4mm thik gypsum

ceiling

4 6.4mm thick gypsum Ceilings including 38 x 38mm m2 506 ‐R ‐R brandering at 90deg to trusses at maximum centres of 400mm by 32mm long galvanised nails.

5 Extra over ceiling for opening for 610 x 610mm trap door of No 2 ‐R ‐R 50 x 76mm wrought softwood rebated framing with one 38 x 38mm sawn softwood cross brander covered with ceiling board and fitted flush in opening

FLOOR COVERINGS. ETC. H2

Floor carpet H4

6 Approved floor carpet as per project managers specification m2 316 ‐R ‐R

Floor Planks H4

7 Approved 12.7mm x 120mm x 1200mm stained and sealed m2 188 ‐R ‐R mahogany floor planks with brushed aluminium strips inlays

TOTAL ‐SECTION 2 ‐ BILL NO.8‐ CEILINGS ECT. ‐R

SECTION NO.2 H1


REFURBISHMENTS)

BILL NO.9 H1

IRONMONGERY H3



Trades.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐


Descriptions H4

Items described as "plugged" shall be deemed to include screwing to fibre, plastic or metal plugs

Finishes to ironmongery H4

Where applicable finishes to ironmongery are indicated by suffixes in accordance with the following list:

BS Satin bronze lacquered CH Chromium plated

SC Satin chromium plated

SE Silver enamelled

GE Grey enamelled

AS Anodised silver

AB Anodised bronze

AG Anodised gold

ABL Anodised black

PB Polished brass

PL Polished and lacquered

PT Epoxy coated

SD Sanded

Solid H4

1 Cylinder lockset with hollow brushed stainless steel or No 36 ‐R ‐R aluminium furniture as per dorma, or similar approved by the Architect

SUNDRIES H2

Solid H4

2 Dorma "Code 255" door stop plugged No 33 ‐R ‐R

TOTAL ‐SECTION 2 ‐ BILL NO.9‐ IRONMONGERY ‐R

SECTION NO.2 H1


REFURBISHMENTS)

BILL NO. 10 H1

METALWORK H3



Trades.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐

Descriptions H4

Descriptions of bolts shall be deemed to include nuts and

washers

Descriptions of expansion anchors and bolts and chemical anchors and bolts shall be deemed to include nuts, washers and mortices in brickwork or concrete

Metalwork described as"holed for bolt(s)" shall be deemed to exclude the bolts unless otherwise described

ALUMINIUM WINDOW AND DOOR FRAMES H2

Standard extruded aluminium window frames H4

1 Aluminium window frame, W1, Size 600 x 1500mm No 30 ‐R ‐R

2 Aluminium window frame, W2, Size 600 x 900mm No 22 ‐R ‐R

3 600x900mm high standard extruded aluminium windows No 15 ‐R ‐R

ALUMINIUM WINDOWS, DOORS, ETC H2

Doors, windows, etc to be manufactured by an approved firm of specialists, to be of the best quality and design truly squared and unless otherwise described, prepared to receive galzing beads from the outside. All opening portions must fit perfectly on all faces and be so hung as to open and close freely without binding at any point. Wherever possible, all angles and intersections to be welded by electric welding, argon or arc welding. A sample window is to be submitted to the Architect for approval before the work is put in hand.

The frames generally are to be suitable for brickwork, blockwork, or concrete reveals. They are to be fitted with fixing lugs of 2,8mm aluminium 13mm wide x 100mm long welded to framing, one near each corner and intermediately not more than 300mm apart to sides top and bottom. Where concrete reveals, etc the frames are to be countersunk holed for and fitted with the necessary screws at the centres as for the lugs above.

Immediately after the windows, doors, etc, have been delivered on to site, they are to be thouroughly overhauled, and all necessary adjustment or repairs made before they are fixed in position. Where they come into contact with brickwork, blockwork, concrete, steel, etc, the framing is to be treated with bituminuos paint in an approved manner. The windows, doors, etc, are to be placed in their positions for building in and adjusted to open and close properly and are to be securely structured to prevent distortation whilst the brickwork and lintols, are being built.

On completion of all other work the windows, doors, are to be adjusted as necessary and rendered in a complete and satisfactory state of repair and in working order.

General. All rates for doors,windows, shopfronts etc , should include for all galzing as specified.

Glazing beads: All door, etc to be fitted with galzing beads, unless otherwise described, mitred at angles and screwed on.

Glass and Glazing: All functional glass must be delivered to site cut to size and ready for installation and must be classified to indicate grade and thickness. Labels must

remain on each piece of glass until it is glazed, inspected and officially accepted in writing by the employer, thereafter an insurance letter will follow absolving the contractor of responsibilty.

AAAMSA guide H4

All windows, doors, etc shall comply with and meet the minimum recommended performance requirements as set out in the General Specification for Architectural Aluminium and Glass Products (Third Edition) as published by the Association of Architectural Aluminium Manufacturers of South Africa (AAAMSA)

The following specifications are to be complied with:

Aluminium alloy extrusion: BS 1474

Aluminium alloy sheets: SANS 903

Anodising: SANS 999

Neoprene performed seals and gaskets: SATM C542

Powder coat finishing: SANS 1274

Finish H4

The windows, doors, etc shall be natural anodised to a

thickness of 25 micron and shall comply with SABS 999 and

1407

Glass H4

Glazing to be with patent rubber gaskets with glazing beads and comply with BS 952. Thickness of glass shall be in accordance with table 1 (Part N : Glazing ). Safety glass shall comply with SABS 1263. The National Building Regulations shall be observed with regard to the specification of safety glass

Design indemnity H4

The contractor is to submit with his tender the "Form of Indemnity", annexed to this document, fully completed and signed

Drawings H4

Tenderers are referred to architect's drawings annexed to these bills of quantities for full details of windows, doors, etc

Pricing. H4

All window prices should include alluminium louvres as shown

General H4

Workshop drawings to be approved by the architect beforemanufacture

Ironmongery H4

Prices for windows shall allow for two standard stainless steel side/top hung friction hinges and one bronze anodised aluminium handle per opening sash. Prices for doors shall allow for two pairs of standard flush bolts to double doors and one‐and‐a‐half pairs of standard hinges per door leaf.

Natural annodised series 340 aluminium windows, H3

doors, etc including sub‐frames, fixing, silicone sealant all round, ironmongery and glazed with 6,38mm clear laminated safetyglass unless otherwise stated

DOORS ECT, H2

4 1882mm x 2125mm Aluminium hinged double door No 1 ‐R ‐R

5 5000mm x 2465mm Aluminium hinged folding door No 2 ‐R ‐R

TOTAL ‐SECTION 2 ‐ BILL NO.10‐ METALWORK ‐R

SECTION NO.2 H1


REFURBISHMENTS)

BILL NO. 11 H1

PLASTERING H3



Trades.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐

EXTERNAL PLASTER H2

Cement Plaster on brick work H3

1 On walls m2 677 ‐R ‐R

SCREEDS H2

Screeds on concrete H4

2 30mm thick on floors m2 506 ‐R R‐

3 40mm thick on concrete slabs m2 194 ‐R ‐R

INTERNAL PLASTER H2

Cement plaster on brickwork H4


TOTAL ‐SECTION 2 ‐ BILL NO.11‐ PLASTERING ‐R

SECTION NO.2 H1


REFURBISHMENTS)

BILL NO.12 H1

TILING H3



Trades.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐


Descriptions H4

Unless described as "fixed with adhesive to plaster (plaster

elsewhere)" descriptions of tiling on brick or concrete walls,

columns, etc shall be deemed to include 1:4 cement plaster

backing and descriptions of tiling on concrete floors etc shall

be deemed to include 1:3 plaster bedding

WALL TILING H2

200 x 200mm glazed ceramic wall tiles H4


FLOOR TILING H2

330 x 330 x 11,5mm Ceramic floor tiles code:un 512. fixed H4

with a min 5mm bed of rapid hardening adhensive and

grouted with 3mm flush joints

2 On floors and landings m2 189 ‐R ‐R

600mm x 600mm porcelain tiles H4

3 On floors and landings m2 50 ‐R ‐R

TOTAL ‐SECTION 2 ‐ BILL NO.12‐ TILING ‐R

SECTION NO.2 H1


REFURBISHMENTS)

BILL NO.13 H1

PLUMBING AND DRAINAGE H3



Trades.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐


Polycop polypropylene pipes: H3

Polypropylene pipes 54mm diameter and under shall be seamless copper coloured class 16 pipes jointed with "Fast‐fuse" heat welded thermoplastic or brass compression fittings as designed for use with copper pipes as stated

Pipes shall be firmly fixed to walls etc with coloured nylon snap‐in pipe clips with provision for accommodating thermal movement and jointed and fixed strictly in accordance with the manufacturer's instructions

All pipe diameters are nominal external

Polylink polypropylene pipes: H3

Polypropylene pipes 63mm diameter and over shall be class 12 pipes jointed with cast iron "Supraclamp" running joints

Fusion welded bends, once or twice mitred as necessary, and tees shall be factory manufactured

Fusion welded bends and tees shall include jointing to pipes with PVC rubber ring double Z joint couplers

Branch tees shall include flanged and bolted joints to "Polycop" branch pipes in addition and for brass compression male iron to copper straight couplers

Reducers shall include jointing to pipes with PVC rubber ring double Z joint couplers and reducers shall be of sufficient overall length to accommodate same

All pipes shall be jointed and fixed strictly in accordance with the manufacturer's instructions

All pipe diameters are nominal external

Concrete pipes: H3

Pipes shall be jointed with ogee joints with rubber collars or socket and spigot joints with rubber rings

Vitrified clay pipes: H3

Pipes shall rest on solid ground and, where necessary, pockets of sufficient size shall be cut around joints to enable the jointing to be properly performed or, alternatively, pipes shall be bedded full length on and including unreinforced concrete laid in a semi‐dry state immediately before pipes are laid

Sewer and drainage pipes and fittings shall be jointed and sealed with butyl rubber rings

uPVC pipes and fittings: H3

Soil, waste and vent pipes and fittings shall be solvent weld jointed

uPVC pressure pipes and fittings: H3

Pipes for water supply shall be of the class stated

Pipes of 40mm diameter and smaller shall be plain ended with solvent welded uPVC loose sockets and fittings

Pipes of 50mm diameter and greater shall have sockets and spigots with push in type integral rubber ring joints. Bends shall be uPVC and all other fittings shall be cast iron, all with similar push‐in type joints

Copper pipes: H3

Pipes shall be hard drawn and half‐hard pipes of the class stated. Class 0 (thin walled hard drawn) pipes shall not be bent. Class 1 (thin walled half‐hard), class 2 (half‐hard) and class 3 (heavy walled half‐hard) pipes shall only be bent with benders with inner and outer formers. Fittings to copper waste, vent and anti‐syphon pipes, capillary solder fittings and compression fittings shall be "Cobra Watertech" type. Capillary solder fittings shall comply with ISO 2016. Only compression fittings shall be used in walls or in ground

Fixing of pipes H3

Unless specifically otherwise stated, descriptions of pipes shall be deemed to include fixing to walls etc, casting in, building in or suspending not exceeding 1m below suspension level

Lead pipes and fittings H3

All soldered joints shall be wiped and brass unions shall be used for jointing lead to steel

Reducing fittings H3

Where fittings have reducing ends or branches they are described as "reducing". In the case of pipes with diameters not exceeding 60mm only the largest end or branch size is given. Should the contractor wish to use other fittings and bushes or reducers he may do so on the understanding that no claim in this regard will be entertained. In the case of pipes with diameters exceeding 60mm all sizes are given and no claim for extra bushes, reducers, etc will be entertained

Wire gratings H3

Descriptions of gutter outlets etc shall be deemed to include wire balloon gratings

Septic tanks H3

Descriptions of septic tanks shall be deemed to include excavation, bedding and jointing, concrete base slabs, jointing to drains and backfilling, compaction, etc all in accordance with the manufacturer's instructions

Exposed concrete surfaces H3

Exposed surfaces of concrete stormwater channels, cover slabs, inspection eye marker slabs, gulley tops, cleaning eye tops, catchpits, inspection chambers, etc shall be finished smooth with plaster

Excavations H3

No claim for rock excavation will be entertained unless the contractor has timeously notified the quantity surveyor thereof prior to backfilling

Soft rock and "hard rock" shall be as defined in "Earthworks"

Laying, backfilling, bedding, etc. of pipes H3

Pipes shall be laid and bedded and trenches shall be carefully backfilled in accordance with manufacturers' instructions

Where no manufacturers' instructions exist pipes shall be laid in accordance with clauses 5.1 and 5.2 of each of the following:

SABS 1200 L : Medium‐pressure pipelines

LD : Sewers

LE : Stormwater drainage

Pipe trenches etc shall be backfilled in accordance with clauses 3, 5.5, 5.6, 5.7 and 7 of SABS 1200

DB : Earthworks (Pipe trenches)

Pipes shall be bedded in accordance with clauses 3.1 to 3.4.1, 5.1 to 5.3 and 7 of SABS 1200

LB : Bedding (Pipes).

Unless otherwise described bedding of rigid pipes shall be class B bedding

Flush pans H3

Flush pans shall have straight or side outlets and "P" or "S" traps as necessary

Stainless steelbasins, sinks, wash troughs, urinals, etc. H3

Units shall have standard aprons on all exposed edges and tiling keys against walls where applicable

Waste unions H3

Descriptions of waste unions shall be deemed to include rubber or vulcanite plugs and chains fixed to fittings

Steel sectional water tanks H3

Tanks shall comply with SABS CKS 114

Densyl petrolatum anti‐corrosion tape as H3

manufactured by Denso SA (Pty) Ltd.

Pipes to be taped shall be coated with the appropriate primer and the tape shall be applied with minimum 15mm lap per spiral unless otherwise described

Couplings and fittings to pipes shall be taped in strict accordance with the manufacturer's instructions including all mastic, tape, "Layflat" sheeting, securing of same, etc

RAINWATER DISPOSAL H2

0,6mm Galvanised sheet iron with "Chromadek" finish on H4

one side

1 100 x 125mm Eaves gutters with beaded front edge m 3 ‐R ‐R

2 Extra over eaves gutter for angle No 2 ‐R ‐R

3 Extra over eaves gutter for stopped end No 2 ‐R ‐R

4 Extra over eaves gutter for outlet for 100mm diameter pipe No 2 ‐R ‐R

5 100mm Diameter rainwater pipes m 6 ‐R ‐R

6 Extra over rainwater pipe for eaves or plinth offset 450mm No 2 ‐R ‐R projection

7 Extra over rainwater pipe for shoe No 2 ‐R ‐R

SANITARY PLUMBING H2

Extra heavy duty structured wall uPVC sewer pipes to H3

SANS 1601

8 50mm Pipes m 35 ‐R ‐R

9 110mm Pipes m 29 ‐R ‐R

Extra over extra heavy duty structured wall uPVC sewer H3

pipes to SANS 1601 for fittings

10 50mm Access bend No 4 ‐R ‐R

11 110mm Access bend No 4 ‐R ‐R

12 50mm Junction No 2 ‐R ‐R

SANITARY FITTINGS H2

BASINS H4

13 Manufactured of acrylic material (white colour) as per No 4 ‐R ‐R developers prefered choice and range

Toilets H4

14 Wall ‐ hung ( white colour) with Geberit or similar system as No 6 ‐R ‐R per developers prefered choice

MIXERS H2

Cobra Watertech H4

15 Grohe or similar as per developers prefered choice and No 4 ‐R ‐R range.

Accessories H4

16 Toilet roll holder No 6 ‐R ‐R

Kitchen sink H4

17 Stainles steel double bowl sink as per developers prefered Item 1 ‐R ‐R choice and range

Urinals H4

18 VAAL Sanitaryware 570x455mm Weaver surface mounted No 4 ‐R ‐R vitreous china vanity urinals (product code 704201/702500)

TAPS, VALVES, ETC H2

Cobra Watertech H4

19 Cobra Watertech mixers for wash hand basins. No 4 ‐R ‐R

TOTAL ‐SECTION 2 ‐ BILL NO.13‐ PLUMBING AND DRAINAGE ‐R

SECTION NO.2 H1

BUILDING WORK (RENOVATIONS & H1

REFURBISHMENTS)

BILL NO.14 H1

ELECTRICAL WORK H1



Trades.

Note: Contractor to provide temporary H1

generator power on site during installation for

testing and temporary power supply for the

duration of the construction period

Complete installation: Reticulation; electrical, telephone and H4 data)

NOTE: Tenderers are advised to study the specifications H4 before pricing the bill.

DISTRIBUTION BOARDS H2

Supply, Install, test and commision distribution board in the H4

bulding ‐ Flush mounted distribution board cupboards, c/w

all switchgear and breakers

1 DB‐A No 1 ‐R ‐R

2 Label all circuits and install signage to the panels and COC SUM 1 ‐R ‐R

3 Supply cable SUM 1 ‐R ‐R

EXTERNAL LIGHTING H2

Supply, deliver, install, connect, test and commissioning the H4

following external light fittings

4 TYPE W1 ‐ Wall mounted bulkhead LED light fitting with No 12 ‐R ‐R LM6 die cast and extruded aluminium body and opal acrylic diffuser fitted with 15W LED lamp

5 TYPE F03 ‐ Vapour proof flourescent light fitting, fitted with No 8 ‐R ‐R 2x36W T5 lamps

WIRING & TERMINALS H3

Supply, delivery and installation of Cu Conductors: H4

2,5mm PVC insulated conductor H4

6 Supply and delivery m 300 ‐R ‐R

7 Installation m 300 ‐R ‐R

2,5mm bare copper earth wire H4



Day Light switch H4

10 Supply and installation No 2 ‐R ‐R

LIGHTING INSTALLATIONS H2

WIREWAYS H3

Supply and Install Trunking H4

Supply and install P8000 trunking suspended from slab and H4

trusses in ceiling void.



Supply, delivery and installation of PVC conduits, surface H4

mounted in ceiling voids and fixed to walls or cast‐in or built

into walls, including all fixing materials, bends, terminations,

draw boxes, etc.

20mm diameter H4



Supply, delivery and installation of Conduit outlets boxes c/w H4

locknuts and bushes built into brick or cast into concrete or

surface mounted

100 x 50 x 50 mm, c/w applicable cover H4

15 Supply and delivery No 10 ‐R ‐R

16 Installation No 10 ‐R ‐R

65mm round box, c/w cover H4



ACCESSORIES H3

Supply, deliver and install accessories to boxes H4

19 5A, 3‐pin socket outlets to trunking No 10 ‐R ‐R


Supply, delivery and installation of Cu Conductors: H4

1,5mm PVC insulated conductor H4



2,5mm bare copper earth wire H4



LIGHT FITTINGS H3

Supply, deliver, install, connect, test and commissioning the H4

following light fittings

24 TYPE F01 ‐ 1200x300mm surface mounted flourescent No 27 ‐R ‐R light fitting

25 TYPE C1 ‐ 230V 103mm diameter LED downlight ceiling No 4 ‐R ‐R recessed Die‐cast aluminium body with acrylic lens(8w cool white)

26 TYPE F02 ‐ Open channel flourecscent light fitting No 9 ‐R ‐R

Supply, deliver, install, connect, test and commissioning of H4

Sensors

Supply, deliver, install, connect, test and commissioning H4

occupancy sensors

27 WSD PDT No 10 R‐ R‐

28 Adaptors 5 Amp 2 Way No 8 ‐R ‐R

29 Adaptors 5 Amp 4 Way No 2 ‐R ‐R

SMALL POWER INSTALLATION H2

WIREWAYS H3

Supply, delivery and installation of PVC conduits, surface H4

mounted in ceiling voids and fixed to walls or cast‐in or built

into walls, including all fixing materials, bends, terminations,

draw boxes, etc.

20mm diameter H4



32 Supply and install conduit droppers chased or built into wall, No 5 ‐R ‐R consisting of 3 x 25mm dia & 2 x 20mm dia from wire basket & trunking in ceiling void to power skirting c/w 1.6mm draw wires

Supply, delivery and installation of Conduit outlets boxes c/w H4

locknuts and bushes built into brick or cast into concrete or

surface mounted, c/w applicable cover

100 x 100 x 50 mm H4

33 Supply and delivery No 7 ‐R R‐


Supply, deliver and installation of the 1 compartment, 1 H4

cover Midland power skirting complete with all accessories

including internal/external bends, end caps etc.

35 as per ground floor drawing m 15 ‐R ‐R

Supply and Install Trunking H4

Supply and install 5A 3 pin power trunking suspended from H4

slab and trusses in ceiling void.



Supply, delivery and installation of socket outlets H4

16 A, 3‐pin standard white SSO H4

38 Flush Mounted No 7 ‐R ‐R

39 Power skirting mounted No 2 ‐R ‐R

16 A, 3‐pin double white SSO H4

40 Flush Mounted No 6 ‐R ‐R

16 A, 3‐pin dedicated red SSO H4

41 Power skirting mounted, 45 degree (including plug top) No 2 ‐R ‐R

Supply and installation of power skirting accessories H4

42 Blank cover plate suitable for RJ 11 telephone outlet No 2 ‐R ‐R


Supply, Deliver and installation of Cu Conductors: H4

2.5mm PVC insulated conductor H4



2.5mm bare copper earth wire H4



PROVISIONAL SUMS H2

Provisional Sums exclude the cost of Overheads, Preliminaries and Profit

Provisional Sums: H4

47 Eskom Connection Fee SUM 1 ‐R ‐R

TOTAL ‐SECTION 2 ‐ BILL NO.14‐ ELECTRICAL WORK ‐R

SECTION NO.2 H1


REFURBISHMENTS)

BILL NO. 15 H1

GLAZING H3



Trades.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐

GLAZING TO STEEL WITH PUTTY H2

4mm Clear float glass H4

1 Panes exceeding 0,1m2 and not exceeding 0,5m2 m2 25 ‐R ‐R

TOTAL ‐SECTION 2 ‐ BILL NO.15‐ GLAZING R‐

SECTION NO.2 H1


REFURBISHMENTS)

BILL NO. 15 H1

PAINTWORK H3



Trades.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐

PAINTWORK ETC TO NEW WORK H2

ON FLOATED PLASTER H2

2 x coats eggshell acrylic, 1 x coat undercoat H4

1 On internal walls m2 1015 ‐R ‐R

2 On external Walls m2 677 ‐R ‐R

ON FIBRE‐CEMENT H2


3 On ceilings and cornices m2 506 ‐R ‐R

Plascon Sure Coat Gloss Enamel to interior new fibre H4

cement (NW 274).

Surface to be dry, sound and clean, with a moisture content, measured with a Doser Hygrometer (or equivalent), of BD 2 scale ‐ 8% or less. Prime with one coat of Plascon Plaster Primer (UC 56) with an overcoating time of 16 hours and finish with two coats of Sure Coat Gloss Enamel (SGE) with 16 hours drying time between coats, for a maintenance cycle of 4 years in a C1 ‐ inland environment.

4 On window sills not exceeding 300 mm girth m 46 ‐R ‐R

ON CONCRETE H2


5 On Soffits of slabs m2 194 ‐R ‐R

ON METAL H2

Plascon Velvaglo Satin to exterior new mild steel (NW 683). H4

Surface to be clean and dry. Remove surface contaminants using Plascon Aquasolv Degreaser (GR 1) with bristle brush or Brillo pads. Rinse thoroughly with tap water until surface is water break‐free. Remove rust and millscale by abrasive blasting to ISO 8501 ‐ 01:1988 ‐ Sa2? or by hand/mechanical wire brushing to St3of the same standard. Allow to dry completely and prime within 4 hours of cleaning. Prime with one coat of Metal Primer (UC 501) with an overcoating time of 16 hours and finish with two coats of Velvaglo Satin (VLO) with 16 hours drying time between coats, for a maintenance cycle of 3 years in a C1 ‐ inland environment.

6 On door frames m2 32 ‐R ‐R

7 On windows m2 16 ‐R ‐R

ON WOOD H2 0 ‐R ‐R

Three coats matt varnish H4

8 On doors m2 127 ‐R ‐R

9 On skirtings, rails, cornices etc not exceeding 300 mm girth m 398 ‐R ‐R

TOTAL ‐SECTION 2 ‐ BILL NO.15‐ PAINTWORK ‐R

SECTION NO.3 H1


REFURBISHMENTS)

EXTERNAL WORKS H1

BILL NO.1 H1

BOUNDARY WALLS H3

EARTHWORKS H2



Trades.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐

SITE CLEARANCE, ETC. H2

Site clearance H3

1 Digging up and removing rubbish, debris, vegetation, m2 766 ‐R ‐R hedges, shrubs and trees not exceeding 200mm girth, bush, etc.

EXCAVATION, FILLING, ETC H2

Excavation in earth not exceeding 2m deep H4

2 Trenches m3 80 ‐R ‐R

Extra over trench and hole excavations in earth for H4

excavation in

3 Soft rock m3 8 ‐R ‐R

4 Hard rock m3 4 ‐R ‐R

Extra over all excavations for carting away H4

5 Surplus material from excavations on site to a dumping site m3 49 ‐R ‐R to be located by the contractor

Risk of collapse of excavations H4

6 Sides of trench and hole excavations not exceeding 1,5m m2 268 ‐R ‐R deep

Keeping excavations free of water H4

7 Keeping excavations free of all water other than Item 1 ‐R ‐R subterranean water.

Approved G5 filling supplied and carted by the H3

contractor and compacted in layers not exceeding

150mm to 95% Mod AASHTO density

8 Backfilling to trenches, holes, etc m3 32 ‐R ‐R

SOIL POISONING H2

Soil insecticide H4

9 To bottoms and sides of trenches etc m2 383 ‐R ‐R


UNREINFORCED CONCRETE CAST AGAINST H2 EXCAVATED SURFACES

10 Strip footings m3 29 ‐R ‐R


BRICKWORK H2


11 One brick walls m2 670 ‐R ‐R

230mm brick copings H4

12 Brick copings on boundary walls m 191 ‐R ‐R

BRICKWORK SUNDRIES H2



PLASTERING H1



Trades.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐

EXTERNAL PLASTER H2

Cement Plaster on brick work H3


PAINTWORK H1



Trades.

‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐

PAINTWORK ETC TO NEW WORK H2

ON FLOATED PLASTER H2

Plascon Polvin Super Acrylic to interior new cement plaster H4

(NW 205).

Surface to be dry, sound and clean and cured for a minimum of 14 days, with a moisture content measured with a Doser Hygrometer (or equivalent), of BD 2 scale ‐ 8% or less. Prime with one coat of Plascon Plaster Primer (UC 56) with an overcoating time of 16 hours and finish with two coats of Polvin Super Acrylic (EPL) with 1 hour drying time between coats, for a maintenance cycle of 5 years in a C1 ‐ inland environment.

15 On external Walls m2 1167 ‐R ‐R

TOTAL ‐SECTION 3 ‐ BILL NO.1‐ BOUNDARY WALLS ‐R

SECTION NO.3 H1


REFURBISHMENTS)

EXTERNAL WORKS H1

BILL NO.2 H1

PAVING H3

Materials and workmanship must be in accordance to the H4

following SABS 1200 specifications:

Site clearance

Earthworks

Earthworks (Roads, subgrade)

Roads (General)

Sub‐base

base

Kerb and Channeling

Ancillary Roadworks

EARTHWORKS H2

Site clearance H4

1 Digging up and removing rubbish, debris, vegetation, m2 93 ‐R ‐R hedges, shrubs and trees not exceeding 200mm girth, bush, etc

Earthworks H4

2 Rip and scarify ground level to a depth of 150mm and m2 93 ‐R ‐R consolidate to 90% mod. AASHTO density (minimum CBR 3)

Paving layers H4

The following to be natural selected gravel layers evenly spread and consolidated in layers and dimensions as specified and on the drawings. All thicknesses to be consolidated thicknesses.

Where described as "imported" the gravel to be supplied and carted on by the contractor from an approved borrow pit

3 150mm Selected filling previously set aside compacted to m2 93 ‐R ‐R 93% mod. AASHTO density

4 150mm Imported G6 material compacted to 95% mod. m2 93 ‐R ‐R AASHTO density

PAVING H2

Interlocking paving H4

5 200x100x80mm 'Grey' Interlocking concrete paving blocks m2 176 ‐R ‐R layed on compacted ground and riversand blinding.

6 Weed‐killing treatment of surface under paving m2 93 ‐R ‐R

Kerbs, etc H4

7 Precast concrete figure 7 kerb (SABS 927), levelled and m 30 ‐R ‐R jointed in 1:5 cement mortar complete with 15Mpa/19mm in situ concrete support blocks size 225 x 150 x 225mm high, at joints at 1,0m centres, including leaving 6mm expansion joints at 10m intervals between kerbs

TOTAL ‐SECTION 3 ‐ BILL NO.2‐ PAVING ‐R

SECTION NO. 4 H1


REFURBISHMENTS)

SPECIALIST WORKS H1

BILL NO.1 H1

PARKING CARPOTS H3


NOTE: Tenderers are referred to the definition of general

attendance on nominated sub‐contractors given in Clause 9

of the Preliminaries

PARKING CARPORTS H2

Carpots H4

1 Provide the sum of R 250 000,00 (Two hundred and Fifty Item 1 ‐R ‐R Thousand rand) for the erection of carports by Specialists including 2 lockable garages.

2 Allow for giving every facility to Specialists as described Item 1 ‐R ‐R

3 Allow for profit on above if required Item 1 ‐R ‐R

TOTAL ‐SECTION 4 ‐ BILL NO.1‐ PARKING CARPORTS ‐R

SECTION NO.4 H1


REFURBISHMENTS)

SPECIALIST WORKS H1

BILL NO.2 H1

FIRE AND SMOKE DETECTORS H3


NOTE: Tenderers are referred to the definition of general attendance on nominated sub‐contractors given in Clause 9 of the Preliminaries

FIRE AND SMOKE DETECTOR WORKS SUPPLY H2

AND INSTALLATION

Fire and Smoke Detector/ Fire System H4

1 Provide a sum of R180 000,00 ( One Hundred Eighty Item 1 R‐ ‐R Thousand Rand) for the supply and installation of Smoke Detector/Fire System complete by Specialists

2 Allow for giving every facility to Specialists as described Item 1 ‐R ‐R

3 Allow for profit on above if required Item 1 ‐R ‐R

TOTAL ‐SECTION 4 ‐ BILL NO.2‐ FIRE & SMOKE DETECTORS ‐R

SECTION NO.4 H1


REFURBISHMENTS)

SPECIALIST WORKS H1

BILL NO.3 H1

HVAC SYSTEMS H3





HVAC SYSTEM SUPPLY AND INSTALLATION H2

HVAC System H4

1 Allow for the supply and installation of the HVAC system by SUM 1 ‐R ‐R the duly appointed specialist for the sum of R120 000.00 (One Hundred and Twenty Thousand Rands) complete as per the scope of works.

2 Allow profit for the supply and installation of HVAC system Item 1 ‐R ‐R

3 Allow attendance for the supply and installation of the HVAC Item 1 ‐R ‐R system

TOTAL ‐SECTION 4 ‐ BILL NO.3‐ HVA SYSTEMS ‐R

SECTION NO.4 H1


REFURBISHMENTS)

SPECIALIST WORKS H1

BILL NO.4 H1

IT FIXED REQUIREMENTS H3





IT FIXED REQUIREMENTS WORKS SUPPLY AND H2

INSTALLATION

IT Fixed Requiremenst H4

1 Allow for the supply and installation of the IT Fixed SUM 1 ‐R ‐R Requirements works by the duly appointed specialist for the sum of R100,000,00 (One Hundred Thousand Rands) complete as per the scope of works

2 Allow profit for the supply and installation of IT Fixed Item 1 ‐R ‐R requirement works

3 Allow attendance for the supply and installation of IT Fixed Item 1 ‐R ‐R requirement works

TOTAL ‐SECTION 4 ‐ BILL NO.4‐ IT FIXED REQUIREMENTS ‐R

SECTION NO.4 H1


REFURBISHMENTS)

SPECIALIST WORKS H1

BILL NO.5 H1

LANDSCAPING H3





SIGNS COST ALLOWANCE H2

Landscaping Cost Allowance H4

1 Allow for the sum of R65,000,00 ( Sixty Five Thousand SUM 1 ‐R ‐R Rands) for the landscaping.

2 Allow profit for the landscaping Item 1 ‐R ‐R

3 Allow attendance for the landscaping Item 1 ‐R ‐R

TOTAL ‐SECTION 4 ‐ BILL NO.5‐ LANDSCAPING ‐R

SECTION NO.4 H1


REFURBISHMENTS)

SPECIALIST WORKS H1

BILL NO.6 H1

SIGNAGE H3





SIGNS COST ALLOWANCE H2

Signage Cost Allowance H4

1 Allow for the sum of R 65 000.00 (Sixty Five Thousand SUM 1 ‐R ‐R Rands) for the supply and installation of the floor signage.

2 Allow profit for the supply and installation of signage Item 1 ‐R ‐R

3 Allow attendance for the supply and installation of signage Item 1 ‐R ‐R

TOTAL ‐SECTION 4 ‐ BILL NO.6‐ SIGNAGE ‐R

SECTION NO.5 H1


REFURBISHMENTS)

BILL NO.1 H1

PROVISIONAL SUMS (OFFICE FURNITURE) H1

FILLING CABINETS H3

Note. Contractor to obtain SOW and/or liaise with NLC's H3

Project Team Prior purchase of the office furniture

The plugs, data points and the cabling must be entailed on

the supply and installation of the tables

Filing Cabinets (Including Joinery Fittings, Shelving and H4

Units)

1 Allow provisional sum for the amount of R 30,000.00 (Thirty SUM 1 ‐R ‐R Thousand Rands) for the supply and installation of filing cabinets complete as per the scope of works and/or Project Manager's specification

2 Allow a profit for the supply and installation of filing cabinets Item 1 ‐R ‐R

3 Allow attendance for the supply and installation of filing Item 1 ‐R ‐R cabinets

TOTAL ‐SECTION 5 ‐ BILL NO.1‐ FILING CABNETS ‐R

SECTION NO.5 H1


REFURBISHMENTS)

PROVISIONAL SUMS H1

BILL NO.2 H1

RECEPTION COUNTER H3



The plugs, data points and the cabling must be entailed on

the supply and installation of the tables

OFFICE FURNITURE H2

Reception Counter ( Including Joinery Fittings, Shelving and H4

Units)

1 Allow provisional sum for the amount of R 35,000.00 (Thirty SUM 1 ‐R ‐R Five Thousand Rands) for the supply and installation of the receptionist counter, including timber, silstone and back painted glass complete as per the project manager's specification

2 Allow a profit for the supply and installation of the reception Item 1 ‐R ‐R counter including chairs

3 Allow attendance for the supply and installation of the Item 1 ‐R ‐R reception counter including chairs

TOTAL ‐SECTION 5 ‐ BILL NO.2‐ RECEPTION COUNTER ‐R

SECTION NO.5 H1


REFURBISHMENTS)

PROVISIONAL SUMS H1

BILL NO.3 H1

KITCHEN CUPBOARDS AND COUNTERS H3



Kitchen Cupboards (Including Joinery Fittings, Shelving and H4

Units)

1 Allow provisional sum for the amount of R 50,000.00 (Fifty SUM 1 ‐R ‐R Thousand Rands) for the supply and installation of the kitchen cupboard, including granite tops, formica door and drawer fronts, melawood internal shelves complete as per the Project manager's specification

2 Allow a profit for the supply and installation of the kitchen Item 1 ‐R ‐R counter including chairs

3 Allow attendance for the supply and installation of the Item 1 ‐R ‐R kitchen counter including chairs

TOTAL ‐SECTION 5 ‐ BILL NO.3‐ KITCHEN CUPBOARDS AND COUNTERS ‐R

SECTION NO.6 H1


REFURBISHMENTS)

CONTIGENCIES H1

BILL NO.1 H1

CONTIGENCIES H3

Contigencies H4

1 Allow Contigencies for the sum of R300,000.00 (Three SUM 1 ‐R ‐R Hundred Thousand Rands).

TOTAL ‐SECTION 6 ‐ BILL NO.1‐ CONTIGENCIES ‐R

SUB TOTAL ‐R

Add: Value Added Tax at 15% VAT 15% ‐R

TOTAL ‐R

SBD 6.1

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2017

This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL

CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017.

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to all bids:

- the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and

- the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

1.2

a) The value of this bid is estimated to not exceed R50 000 000 (all applicable taxes included) and therefore the 80/20 preference point system shall be applicable; or

1.3 Points for this bid shall be awarded for:

(a) Price; and

(b) B-BBEE Status Level of Contributor.

1.4 The maximum points for this bid are allocated as follows:

POINTS

PRICE

B-BBEE STATUS LEVEL OF CONTRIBUTOR

Total points for Price and B-BBEE must not exceed

100

1.5 Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.

1.6 The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

Page 2 of 5

2

2. DEFINITIONS

(a) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad-Based Black Economic Empowerment Act;

(b) “B-BBEE status level of contributor” means the B-BBEE status of an entity in terms of a code of good practice on black economic empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;

(c) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of goods or services, through price quotations, advertised competitive bidding processes or proposals;

(d) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003);

(e) “EME” means an Exempted Micro Enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act;

(f) “functionality” means the ability of a tenderer to provide goods or services in accordance with specifications as set out in the tender documents.

(g) “prices” includes all applicable taxes less all unconditional discounts;

(h) “proof of B-BBEE status level of contributor” means:

1) B-BBEE Status level certificate issued by an authorized body or person;

2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice;

3) Any other requirement prescribed in terms of the B-BBEE Act;

(i) “QSE” means a qualifying small business enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act;

(j) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes;

3. POINTS AWARDED FOR PRICE

3.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS

A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10

min

min180

P

PPtPs or

min

min190

P

PPtPs

Where

Ps = Points scored for price of bid under consideration

Pt = Price of bid under consideration

Pmin = Price of lowest acceptable bid

4. POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR

4.1 In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:

Page 3 of 5

3

B-BBEE Status Level of Contributor

Number of points

(90/10 system)

Number of points

(80/20 system)

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant contributor

0 0

5. BID DECLARATION

5.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following:

6. B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 4.1

6.1 B-BBEE Status Level of Contributor: . = ………(maximum of 10 or 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE status level of contributor.

7. SUB-CONTRACTING

7.1 Will any portion of the contract be sub-contracted?

(Tick applicable box)

YES NO

7.1.1 If yes, indicate:

i) What percentage of the contract will be subcontracted............…………….…………%

ii) The name of the sub-contractor………………………………………………………….. iii) The B-BBEE status level of the sub-contractor......................................…………….. iv) Whether the sub-contractor is an EME or QSE

(Tick applicable box)

YES NO

v) Specify, by ticking the appropriate box, if subcontracting with an enterprise in terms of Preferential Procurement Regulations,2017:

Designated Group: An EME or QSE which is at last 51% owned by:

EME √

QSE √

Black people

Black people who are youth

Black people who are women

Black people with disabilities

Black people living in rural or underdeveloped areas or townships

Cooperative owned by black people

Page 4 of 5

4

Black people who are military veterans

OR

Any EME

Any QSE

8. DECLARATION WITH REGARD TO COMPANY/FIRM

8.1 Name of

company/firm:…………………………………………………………………………….

8.2 VAT registration

number:……………………………………….…………………………………

8.3 Company registration

number:…………….……………………….…………………………….

8.4 TYPE OF COMPANY/ FIRM

Partnership/Joint Venture / Consortium

One person business/sole propriety

Close corporation

Company

(Pty) Limited [TICK APPLICABLE BOX]

8.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES

……………………………………………………………………………………………………

……………………………………………………………………………………………………

……………………………………………………………………………………………………

……………………………………………………………………………………………………

……..

8.6 COMPANY CLASSIFICATION

Manufacturer

Supplier

Professional service provider

Other service providers, e.g. transporter, etc. [TICK APPLICABLE BOX]

8.7 Total number of years the company/firm has been in business:……………………………

8.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the B-BBE status level of

contributor indicated in paragraphs 1.4 and 6.1 of the foregoing certificate, qualifies the

company/ firm for the preference(s) shown and I / we acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 6.1, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct;

iv) If the B-BBEE status level of contributor has been claimed or obtained on a

Page 5 of 5

5

fraudulent basis or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation;

(d) recommend that the bidder or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted by the National Treasury from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution.

………………………………………. SIGNATURE(S) OF BIDDERS(S)

DATE: …………………………………..

ADDRESS …………………………………..

…………………………………..

…………………………………..

WITNESSES 1. ……………………………………..

2. …………………………………….

SBD 8

DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT

PRACTICES

1 This Standard Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by institutions in ensuring that when goods

and services are being procured, all reasonable steps are taken to combat the

abuse of the supply chain management system.

3 The bid of any bidder may be disregarded if that bidder, or any of its directors

have-

a. abused the institution’s supply chain management system;

b. committed fraud or any other improper conduct in relation to such system; or

c. failed to perform on any previous contract.

4 In order to give effect to the above, the following questionnaire must be

completed and submitted with the bid.

Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s Database of

Restricted Suppliers as companies or persons prohibited from doing business with the

public sector?

(Companies or persons who are listed on this Database were informed in writing

of this restriction by the Accounting Officer/Authority of the institution that

imposed the restriction after the audi alteram partem rule was applied).

The Database of Restricted Suppliers now resides on the National Treasury’s

website(www.treasury.gov.za) and can be accessed by clicking on its link at the

bottom of the home page.

Yes

No

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in

terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12

of 2004)?

The Register for Tender Defaulters can be accessed on the National Treasury’s

website (www.treasury.gov.za) by clicking on its link at the bottom of the home

page.

Yes

No


http://www.treasury.gov.za/

http://www.treasury.gov.za/

4.3 Was the bidder or any of its directors convicted by a court of law (including a court

outside of the Republic of South Africa) for fraud or corruption during the past five

years?

Yes

No


4.4 Was any contract between the bidder and any organ of state terminated during the past

five years on account of failure to perform on or comply with the contract?

Yes

No


SBD 8

CERTIFICATION

I, THE UNDERSIGNED (FULL NAME)…………………………………………………

CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION

FORM IS TRUE AND CORRECT.

I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT,

ACTION MAY BE TAKEN AGAINST ME SHOULD THIS DECLARATION

PROVE TO BE FALSE.

………………………………………... …………………………..

Signature Date

………………………………………. …………………………..

Position Name of Bidder Js365bW

1

SBD 9 CERTIFICATE OF INDEPENDENT BID DETERMINATION

1 This Standard Bidding Document (SBD) must form part of all bids¹ invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an

agreement between, or concerted practice by, firms, or a decision by an association of

firms, if it is between parties in a horizontal relationship and if it involves collusive

bidding (or bid rigging).² Collusive bidding is a pe se prohibition meaning that it cannot

be justified under any grounds.

3 Treasury Regulation 16A9 prescribes that accounting officers and accounting authorities must take all reasonable steps to prevent abuse of the supply chain management system and authorizes accounting officers and accounting authorities to:

a. disregard the bid of any bidder if that bidder, or any of its directors have abused

the institution’s supply chain management system and or committed fraud or any other improper conduct in relation to such system.

b. cancel a contract awarded to a supplier of goods and services if the supplier

committed any corrupt or fraudulent act during the bidding process or the execution of that contract.

4 This SBD serves as a certificate of declaration that would be used by institutions to

ensure that, when bids are considered, reasonable steps are taken to prevent any form

of bid-rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9)

must be completed and submitted with the bid:

¹ Includes price quotations, advertised competitive bids, limited bids and proposals.

² Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or

lower the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid

rigging is, therefore, an agreement between competitors not to compete.

2

SBD 9 CERTIFICATE OF INDEPENDENT BID DETERMINATION

I, the undersigned, in submitting the accompanying bid:

________________________________________________________________________

(Bid Number and Description)

in response to the invitation for the bid made by:

______________________________________________________________________________

(Name of Institution)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of:_______________________________________________________that:

(Name of Bidder)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not

to be true and complete in every respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying

bid, on behalf of the bidder;

4. Each person whose signature appears on the accompanying bid has been authorized by

the bidder to determine the terms of, and to sign the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the

word “competitor” shall include any individual or organization, other than the bidder,

whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on

their qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same

line of business as the bidder

3

SBD 9

6. The bidder has arrived at the accompanying bid independently from, and without

consultation, communication, agreement or arrangement with any competitor. However

communication between partners in a joint venture or consortium³ will not be construed

as collusive bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no

consultation, communication, agreement or arrangement with any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market

allocation)

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit, a bid;

(e) the submission of a bid which does not meet the specifications and

conditions of the bid; or

(f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications and

conditions or delivery particulars of the products or services to which this bid invitation

relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the

bidder, directly or indirectly, to any competitor, prior to the date and time of the official

bid opening or of the awarding of the contract.

³ Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract

SBD 9

4

10. I am aware that, in addition and without prejudice to any other remedy provided to

combat any restrictive practices related to bids and contracts, bids that are suspicious

will be reported to the Competition Commission for investigation and possible imposition

of administrative penalties in terms of section 59 of the Competition Act No 89 of 1998

and or may be reported to the National Prosecuting Authority (NPA) for criminal

investigation and or may be restricted from conducting business with the public sector

for a period not exceeding ten (10) years in terms of the Prevention and Combating of

Corrupt Activities Act No 12 of 2004 or any other applicable legislation.

………………………………………………… …………………………………

Signature Date

…………………………………………………. …………………………………

Position Name of Bidder

Js914w 2

SBD 4

DECLARATION OF INTEREST

1. Any legal person, including persons employed by the state¹, or persons having a kinship with persons

employed by the state, including a blood relationship, may make an offer or offers in terms of this

invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view

of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons

employed by the state, or to persons connected with or related to them, it is required that the bidder or

his/her authorised representative declare his/her position in relation to the evaluating/adjudicating

authority where-

- the bidder is employed by the state; and/or

- the legal person on whose behalf the bidding document is signed, has a relationship with

persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where

it is known that such a relationship exists between the person or persons for or on whose behalf

the declarant acts and persons who are involved with the evaluation and or adjudication of the

bid.

2. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

2.1 Full Name of bidder or his or her representative: ………………………………………………………….

2.2 Identity Number: …………………………………………………………………………………………………

2.3 Position occupied in the Company (director, trustee, shareholder²): ……………………………………..

2.4 Company Registration Number: ………………………………………………………………………..…….

2.5 Tax Reference Number: ………………………………………………………………………………….………

2.6 VAT Registration Number: ………………………………………………………………………………....

2.6.1 The names of all directors / trustees / shareholders / members, their individual identity numbers, tax

reference numbers and, if applicable, employee / persal numbers must be indicated in paragraph 3

below. ¹“State” means –

(a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of

the Public Finance Management Act, 1999 (Act No. 1 of 1999);

(b) any municipality or municipal entity;

(c) provincial legislature;

(d) national Assembly or the national Council of provinces; or

(e) Parliament.

²”Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or

business and exercises control over the enterprise.

2.7 Are you or any person connected with the bidder YES / NO

presently employed by the state?

2.7.1 If so, furnish the following particulars:

Name of person / director / trustee / shareholder/ member: ……....………………………………

Name of state institution at which you or the person

connected to the bidder is employed : ………………………………………

Position occupied in the state institution: ………………………………………

Any other particulars:

………………………………………………………………

………………………………………………………………

………………………………………………………………

2.7.2 If you are presently employed by the state, did you obtain YES / NO

the appropriate authority to undertake remunerative

work outside employment in the public sector?

2.7.2.1 If yes, did you attached proof of such authority to the bid YES / NO

document?

(Note: Failure to submit proof of such authority, where

applicable, may result in the disqualification of the bid.

2.7.2.2 If no, furnish reasons for non-submission of such proof:

…………………………………………………………………….

…………………………………………………………………….

…………………………………………………………………….

2.8 Did you or your spouse, or any of the company’s directors / YES / NO

trustees / shareholders / members or their spouses conduct

business with the state in the previous twelve months?


…………………………………………………………………..

…………………………………………………………………..

…………………………………………………………………...

2.9 Do you, or any person connected with the bidder, have YES / NO

any relationship (family, friend, other) with a person

employed by the state and who may be involved with

the evaluation and or adjudication of this bid?

2.9.1If so, furnish particulars.

……………………………………………………………...

…………………………………………………………..….

………………………………………………………………

2.10 Are you, or any person connected with the bidder, YES/NO

aware of any relationship (family, friend, other) between

any other bidder and any person employed by the state

who may be involved with the evaluation and or adjudication

of this bid?

2.10.1 If so, furnish particulars.

………………………………………………………………

………………………………………………………………

………………………………………………………………

2.11 Do you or any of the directors / trustees / shareholders / members YES/NO

of the company have any interest in any other related companies

whether or not they are bidding for this contract?


…………………………………………………………………………….

…………………………………………………………………………….

…………………………………………………………………………….

3 Full details of directors / trustees / members / shareholders.

Full Name Identity

Number

Personal Tax

Reference Number

State Employee

Number / Persal

Number

4 DECLARATION

I, THE UNDERSIGNED (NAME)………………………………………………………………………

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT.

I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME IN TERMS OF

PARAGRAPH 23 OF THE GENERAL CONDITIONS OF CONTRACT SHOULD THIS DECLARATION

PROVE TO BE FALSE.

………………………………….. ..……………………………………………

Signature Date

…………………………………. ………………………………………………

Position Name of bidder

May 2011

SBD1

1

PART A INVITATION TO BID

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF DEPARTMENT/ PUBLIC ENTITY) BID NUMBER: NLC/2018 - 13 CLOSING DATE: 21 AUGUST 2018 CLOSING TIME: 11:00

DESCRIPTION APPOINTMENT OF A SERVICE PROVIDER TO CONVERT A RESIDENTIAL BUILDING TO AN OFFICE BUILDING FOR THE NATIONAL LOTTERIES COMMISSION IN NORTH WEST PROVINCE (MAFIKENG OFFICE)

BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS)

NATIONAL LOTTERIES COMMISSION (NLC), 16 AERODROME CRESCENT, INDUSTRIAL SITE, MAFIKENG, 2745

BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO:

CONTACT PERSON Tshepiso Mahlake / Bojane Mosima CONTACT PERSON

TELEPHONE NUMBER 012 432 1315 / 1344 TELEPHONE NUMBER

FACSIMILE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS [email protected] E-MAIL ADDRESS SUPPLIER INFORMATION

NAME OF BIDDER

POSTAL ADDRESS

STREET ADDRESS

TELEPHONE NUMBER CODE NUMBER

CELLPHONE NUMBER

FACSIMILE NUMBER CODE NUMBER

E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER COMPLIANCE STATUS

TAX COMPLIANCE SYSTEM PIN:

OR

CENTRAL SUPPLIER DATABASE No: MAAA

B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE

TICK APPLICABLE BOX]

Yes No

B-BBEE STATUS LEVEL SWORN AFFIDAVIT

[TICK APPLICABLE BOX]

Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED?

Yes No [IF YES ENCLOSE PROOF]

ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED?

Yes No [IF YES, ANSWER PART B:3 ]

QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO

DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO

DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO

DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO

IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW.

SBD1

2

PART B TERMS AND CONDITIONS FOR BIDDING

1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR

CONSIDERATION.

1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT.

1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT.

1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7).

2. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS.

2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA.

2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.

2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.

2.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.

2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.”

NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: …………………………………………… CAPACITY UNDER WHICH THIS BID IS SIGNED: …………………………………………… (Proof of authority must be submitted e.g. company resolution) DATE: …………………………………………...

1 | P a g e

NLC/2018 – 13

TERMS OF REFERENCE FOR THE APPOINTMENT OF A SERVICE PROVIDER TO CONVERT A

RESIDENTIAL BUILDING TO AN OFFICE BUILDING FOR THE NATIONAL LOTTERIES COMMISSION IN

NORTH WEST PROVINCE (MAFIKENG OFFICE)

CLOSING DATE: 21 AUGUST 2018 CLOSING TIME: 11H00 (South African Standard Time)

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1. Assignment The National Lotteries Commission (NLC) requires

suitable service providers to submit proposals to

convert a residential building to an office building for

NLC in North West Province (Mafikeng Office)

2. Name of the responsible office SCM & Facilities Management

3. Address for submitting proposals &

other correspondence

Attention: Senior Manager: Supply Chain

Management

National Lotteries Commission: Head Office

Block D, Hatfield Gardens

333 Grosvenor Street

Hatfield, Pretoria

0083

OR National Lotteries Commission: North West Office

16 Aerodrome Crescent

Industrial Side

Mafikeng

2745

Telephone: 012-432 1300/1315/1344

Email: [email protected] for the attention of

Tshepiso Mahlake

4. Closing date & time for submission

of bid proposals

21 August 2018 @11:00

5. Compulsory Site Inspection 8 August 2018 @10:00 Address: 12 Visser Street, Mafikeng

6. Bid description: Appointment of a service provider to convert a

residential building to an office building for NLC in

North West Province (Mafikeng Office)

7. Bid number: NLC/2018 - 13

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1. BACKGROUND AND CONTEXT

The National Lotteries Commission (NLC), previously known as the National Lotteries

Board (NLB), is a public entity established by Lotteries Act No. 57 of 1997 as amended

to regulate the South African lotteries industry. The functions of the Commission can

be divided into two categories, namely “regulation of National Lottery and other

Lotteries” and “administration of the National Lottery Distribution Trust Fund (NLDTF)”.

The Distributing Agencies (DA’s) who are appointed by the Minister of Trade & Industry

are responsible for the adjudication of the funding applications as per the Lotteries Act

and applicable Regulations.

The National Lotteries Commission has experience growth in terms of its operations.

This growth was as the results of the change in the National Lotteries Act which required

the organization to change and expand some of their operations. This Change informed

the decentralization of core functions of the organization closer to the people with an

establishment of the National Lotteries Commission Provincial Offices across the nine

provinces. Due to this growth, as well as the need to improve our corporate image, a

need has arisen to acquire suitable office accommodation that is:

• Safe, healthy and legislatively compliant;

• Functional and cost-effective;

• Consistent, equitable and sustainable; and

• Adaptable to new ways of working and new technology.

The NLC has embarked on a project to procure new premises to accommodate its

Provincial Offices. The acquisition of these new facilities will ensure that the facilities:

Conforms to the Mission, Vision and Values of the NLC;

Embodies the corporate identity of the NLC;

Is fit for purpose in terms of the mandate, functions and activities of the NLC;

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Is in line with the space planning norms and standard for the office

accommodation for organs of state guidelines;

Supports National initiatives regarding sustainability and energy efficiency;

Complies with the principles of the Government Immovable Asset

Management Act (GIAMA); and

In its acquisition supports emerging organization in construction and/or

facilities management.

The NLC invites suitably qualified and experienced bidders to submit proposals. In line

with the requirements of the Public Finance Management Act (PFMA) No. 1 of 1999

and Treasury Regulations, the NLC seeks to engage the services of a duly qualified

bidder.

2. PURPOSE

The purpose of the terms of reference (TOR) is to appoint a suitable service provider to

assist NLC with the conversion of a residential building to an office building in North West

(Mafikeng Office).

3. OBJECTIVES

The objective is to appoint experienced service provider that will ensure that the NLC

residential building is converted into an office building.

4. SCOPE OF WORK

PROVISIONAL SCOPE OF WORKS 4.1 Yard woks:

4.1.1. External works: Paving, landscaping and Carports installations

Remove all external paving works and concrete blocks and send to the

salvage yard to be packed according to the project managers instruction;

Installation of new paving work according to Architectural designs;

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Remove all plaster brick paving works and send to the salvage yard to be

packed according to the project managers instruction;

Remove all kerbs and any other precast units and send to the salvage yard;

Install new concrete kerbs and channels as per the architectural design;

Remove shrubs and trees and send to the salvage yard;

Supply and Install new parking carports according to NLC’s spec;

Supply and install NLC’s new signage according to NLC’s spec; and

Supply and install new landscaping as per the NLC’s spec;

4.1.2 External works: Boundary walls and Trees

Remove all related precast work on the side boundary and send to the salvage

yard;

Revamp existing boundary wall in preparation for new boundary wall; and

Remove all shrubs and trees as per the Project Manager’s instruction.

Project Manager to indicate trees which will be maintained

Dismantle existing steel parking carport and lay new paving for new parking

bays

4.2 Building works:

4.2.1. Internal works

Remove existing floor tiles;

Prepare floor surface to receive new floor tiles;

Supply and install non- slippery floor tiles on open plan and with carpet on

enclosed offices according to NLC’s spec;

Prepare walls to receive new paint;

Paint walls according to NLC’s spec;

Remove and replace existing doors as per NLC’s spec;

Remove existing, reasonably damaged doors and handover to employer;

Supply and install doors, to replace damaged, according to NLC’s spec;

Prepare existing painted doors to receive new paint;

Paint existing painted doors according to NLC’s spec;

Remove existing, reasonably damaged ceiling boards and cornices;

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Supply and install ceiling boards and cornices, to replace the damaged,

according to NLC’s spec;

Prepare existing internal walls to receive new paint and/or finish;

Paint existing internal walls according to the NLC’s spec;

Remove reasonably damaged window frames;

Supply and install window frames, to replace the damaged, according to

NLC’s specs;

Prepare window frames to receive new paint;

Paint window frames according to NLC’s spec;

Remove existing, reasonably damaged window sills;

Supply and Install window sills, to replace the damaged, according to

NLC’s spec;

Remove existing kitchen cupboard, Bedroom cupboards and drawers and

handover to the employer;

Supply and install new or re-use existing kitchen cupboards and drawers to

match with NLC’s spec;

Remove existing counters and handover to the employer;

Supply and Install new counters according to NLC’s spec;

Remove reasonably damaged air conditioner and handover to employer

and/or re-use air conditioners which are reasonably in a good condition and

serviceable;

Supply and install new air conditioner according to NLC’s spec;

Remove existing, reasonably damaged strong doors and handover to the

employer;

Supply and install strong doors, to replace the existing, according to NLC’s

spec;

Prepare existing painted doors to receive new paint;

Paint existing painted doors according to NLC’s spec;

Remove damaged windows and handover to the employer;

Supply and install windows to replace the existing windows, according to

the NLC’ s spec;

Supply and install ceiling boards and cornices according to NLC’s spec;

Paint ceiling boards and cornices according to NLC’s spec;

Remove existing burglar bars/grills;

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Install new burglar bars/grills according to NLC’s spec;

Paint burglar bars/grills according to NLC’s spec;

Remove steel/metal works and hand over to the employer;

Install new steel/metal works according to NLC’s spec;

Paint steel/metal works to receive new painting according to NLC’s spec;

Remove existing sanitary fittings and handover to employer;

Supply and install new sanitary fittings according to NLC’s spec;

Remove existing wall tiles;

Prepare wall surface for new tile installation;

Supply and install wall tiles according to NLC’s spec;

Remove existing plumbing and drainage and handover to employer;

Supply and install new plumbing and drainage; and

Paint all internal and external face brick walls according to NLC spec.

4.3. External works

4.3.1 Roofs:

Completely remove existing roof structure and hand over to the employer;

Prepare walls up to beam filling level for installation of new roof structure; and

Install a complete new roof structure according to NLC’s spec.

4.3.2 External Walls: Extension to existing structure

Break and/or demolish existing walls as per structural design;

Excavations for new brick walls;

Concrete works in foundations for external brick walls;

Plaster to external walls;

Paint and/or finish to walls as per NLC’s spec;

Prepare existing walls to receive new paint;

Paint walls according to NLC’s spec;

Prepare external wall to receive new paint and/or finish; and

Paint and/or finish to external walls according to NLC’s spec.

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4.3.3 Miscellaneous Work- Installations

Installation of new parking Car-ports;

Supply and install WIFI;

Supply and install general lighting including DB box etc.;

Rubble removal and site cleaning;

Remove only damaged rainwater goods and handover to employer;

Supply and install rain water goods according to NLC’s specification;

Paint all existing and new rainwater goods according to NLC’s spec;

Supply an installation of water supply;

Supply and installation of Standby Generator;

Supply and installation of fire extinguishers; and

Risk assessment to be done.

4.4 ICT Required Specifications

Below please find a standardised outline of the ICT requirements for the

new NLC provincial office. The outline is based on the premise that:

i. New cabling infrastructure is installed;

ii. Existing server racks are reutilised instead of purchasing new racks;

iii. Existing wireless access devices are reutilised instead of new

devices; and

iv. Existing UPS system is to be reutilised instead of a new system.

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No Item Description Specification Qty Comply/ Not Comply

1. Raised Access

Flooring Floor elevation height:

20cm.

Width = 2m

Length = 3m.

1

2. Data Network

Point CAT6 structured cabling. 40

3. Wifi Access

Points Install wifi access points as

provided by NLC

2

4. Server Rack

Cabinet Install rack to be provided

as provided by NLC

1

5. UPS Install UPS equipment as

provided by NLC

1

6. Ceiling Cable

Trays TBC*** TBC

4.5 Green initiatives

Collection of rain water harvesting for watering gardens and etc.;

Introduction low maintenance, dry and heat resistant plants for landscaping;

Introduction of low water pressured taps to save water;

Installation of solar panels to supplement the electricity consumption;

Installation of motion detection low power consumption LED lights;

Installation of smart heating, ventilation, and air conditioning (HVAC) system

with automatic switches to save electricity

Proposing wooden floor; and

Standby generators.

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5. REQUIREMENTS AND BILL OF QUANTITIES

Visual Scope of works attached as ‘Annexure A’;

Comprehensive bill of quantities attached as ‘Annexure B’; and

Construction Drawings as ‘Annexure C’.

6. DELIVERABLES The following deliverables will be expected from the principal contractor:

External Works Construction works:

o Demolitions;

o Site clearance;

o Masonry works;

o Roofing works;

o Building finishes; and

o Landscaping.

Internal Construction works:

o Electrical installation;

o Floor finishes;

o Ceilings;

o Mechanical installations (HVAC);

o Plumbing;

o Information technology and telecommunication installations;

and

o Carpentry.

Additional works /installations

o Installations of carports;

o Installations of UPS;

o Generator installation;

o Solar installations; and

o Smoke detection systems.

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7. DURATION OF APPOINTMENT

The total duration of the project is expected to be three (3) months from the date of

signing the service level agreement (SLA).

8. COMPULSORY – SITE INSPECTION To conduct the site inspection on the actual address where the construction work

will be made. The compulsory site inspection will be held at the following address:

National Lotteries Commission, - 12 Visser Street, Mafikeng Date: 8 August 2018 Time: 10h00

9. EVALUATION CRITERIA

The NLC will evaluate all proposals in terms of the Preferential Procurement Policy

Framework Act. No. 5 of 2000 (PPPFA). A three (3) phase evaluation criteria will be

considered in evaluating the bid, being:

9.1. Phase 1: Pre-Qualification Criteria (Mandatory Requirements)

Bidders must submit all the below mentioned requirements:

9.1.1 Original signed standard bidding documents (SBD Forms):

- SBD 4: Declaration of Interest;

- SBD 6.1: Preference Points Claim Form in Terms of the Preferential

Procurement Regulations 20:

- SBD 8: Declaration of bidder’s past Supply Chain Management

practices; and

- SBD 9: Certificate of Independent Bid Determination.

Bidders are required to return all SBD Forms fully completed and duly signed.

The NLC TOR should not be returned.

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9.1.2 In the event of the bidder being in a joint venture (JV), JV agreement

must be submitted (where applicable).

9.1.3 In the event of the bidder being a consortium organization, relevant

shareholding certificates must be submitted (where applicable).

9.1.4 Bidder must be an Exempted Micro Enterprise (EME)/Qualifying

Small Business Enterprise (QSE) exempted micro which is at least

100% owned by black people (supported by certified copy of B-BBEE

Certificate or Sworn Affidavit).

9.1.5 The bidder must have a stipulated minimum B-BBEE status level one

(1) of contribution.

9.1.6 Certified copy of a valid Construction Industry Development Board

(CIDB) certificate with minimum of 5GB or higher.

9.1.7 The bidder is required to submit a certified copy of certification of

compliance with the Compensation for Occupational Injuries &

Diseases (COID) Act.

9.1.8 Litigation history. In the event of the bidder with litigation history,

accurate information on any litigation or arbitration resulting from

contracts completed or under execution by him over the last five (5)

years should be provided. A consistent history of awards against the

bidder or any partner of a JV may result in failure of the application.

9.1.9 Only service providers that are located in the North-West Province are

required to respond. To confirm localization, bidders are required to

submit proof of residence in the form of Municipal Bill or proof of

residence letter from the local councilor/leader or a certified copy of a

signed SLA. The required proof of residence must be in the name of

the company or the name of the director/s and should confirm the

business residence in North West Province.

A tender that fails to meet the pre-qualification criteria will not be accepted.

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Non - mandatory requirements Central Supplier Database (CSD) Summarized Report. Please submit the

current CSD Report.

9.2. Phase 2: Functional/technical Evaluation

Only bidders that have met the pre-qualification criteria will be evaluated for functional

evaluation. In this phase the evaluation will be based on the bidders’ responses in

respect of the bid proposal (evaluated on the minimum functional specifications).

Prospective bidders who score a minimum of 70 points or more will be considered for

the next phase 3 (Price and B-BBEE status level contributor).

EVALUATION CRITERIA WEIGHT

1. Company Experience

a) The bidder must provide details of work of a similar nature undertaken by

the bidder within the previous years. Specific details must be given to

indicate the extent to which these previous experiences relate to the work

described in the TOR = 5%

b) The bidder must take note of the following:

Please attach a minimum of three (3) written reference letters for the

similar services (construction work) within the previous three (3) years

in the letter heads of the clients. References should be presented in a

form of a written letter on an official letterhead from clients where

similar services (construction work) have been provided and may not

be longer than three (3) years. No appointment letters from clients will

be accepted as reference letters.

No references = 0 points

One (1) relevant reference = 5 points

Two (2) relevant reference letters = 10 points

Three (3) and more relevant reference letters = 15 points

20%

2. Members Experience

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CV’s of all major core resources should be attached with the following (or of

each party to a JV):

- Previous project management involvement experience = 10 points

- Construction Qualifications = 10 points; and

- Knowledge of green building initiatives = 5 points.

25%

3. Project Plan / Methodology

Considers the responsiveness to the TOR, the level of detail in the proposal,

attention to project management and innovative approaches and ideas. Proposal

should address the following:

- Project timelines within three (3) months (Project execution) = 20 points

- Project deliverables (measurable and tangible outcome of the project

milestones) 20 points

40%

4. Capacity

The bidder is required to provide a company profile on its size, staff complement,

Equipment capabilities and Financial position of the company (s) and, etc:

a) Staff compliment = 5 points

Prime candidate and alternative for key management and specialist

positions employed by the company directly involved to the project.

b) Equipment Capabilities: = 5 points

Type, characteristics, minimum number and availability of key equipment

required for the project.

c) Financial Positions: = 5 points Cash flow capacity; and

Soundness of financial position.

15%

TOTAL 100%

9.3. Phase 3: The 80/20 Principle based on Price and B-BBEE status level contributor.

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Points will be awarded to a bidder for attaining the B-BBEE status level of contributor in

accordance with the table below:

Points will be awarded to a bidder for attaining the B-BBEE status level of contributor in

accordance with the table below:

B-BBEE Status Level of Contributor Number of Points (80/20 system)

1 20

2 18

3 14

4 12

5 8

6 6

7 4

8 2

Non-Compliant contributor 0

10. GENERAL GUIDELINES 10.1. Submission Instruction

Bids should be hand delivered to the address specified below: -

16 Aerodrome Crescent

Industrial Side

Mafikeng

2745

The bid box is generally open 24 hours a day, 7 days a week. Bidders should ensure that

bids are delivered on time to the correct address. If the bid is late, it will not be accepted for

consideration.

Please note that the Technical and Financial proposals should be submitted in two (2)

separate sealed envelopes clearly marked: Technical and Financial Proposal as follows: -

Technical Financial

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One (1) original One (1) original

Four (4) copies Four (4) copies

One (1) electronic copy (CD or USB) for both technical & financial

Total submission of copies including original & CD/USB = Twelve (11)

Bidders are requested to indicate on the cover of each document whether it is the original

document or a copy.

10.2. Late submission

Proposal received late shall not be considered. A proposal will be considered late if it

arrived one second after 11:00 am or any time thereafter. The tender (bid) box shall be

locked at exactly 11:00 am and bids arriving late will not be considered under any

circumstances. Bidders are therefore strongly advised to ensure that bids are dispatched

allowing enough time for any unforeseen events that may delay the delivery of the bid.

The official Telkom time (Dial 1026) will be used to verify the exact closing time.

10.3. No legal relationship

No binding legal relationship will exist between any of the bidders and the NLC until the

execution of a signed contractual SLA. The TOR document will not form part of any such

contract or arrangement.

10.4. Evaluation of offers

Each bidder acknowledges and accepts that the NLC may, at its absolute discretion,

apply selection criteria specified in this document for the evaluation of proposals for

short listing/ selecting the eligible bidder(s).

10.5. Format of your proposal

The proposal should be presented in two sections i.e. Technical Proposal and

Financial Proposal.

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10.5.1. Technical proposal format

Bidders are at liberty to structure their Proposals according to any format, as

long as it covers all areas specified in this document. The Technical

proposals will be evaluated against the criteria detailed below.

10.5.2. Technical approach

The bidders should adhere to the TOR by elaborating on the services

required, and demonstrating whether the proposed process meets the

requirements.

The bidder should demonstrate adherence to the TOR by elaborating on the

services required, and demonstrating whether the proposed process meets

the requirements.

Bidders must, at a minimum, cover the under-mentioned in their technical

approach and return as part of their submission:

How they propose to carry out the requirements to achieve the

outcomes identified in the terms of reference including any

possible problems that might hinder delivery and how they will

avoid, or overcome, such problems.

The position(s) involved in the direct delivery of the service to be

provided and in the overall management of the work and the

names of the people who will fill these positions. Provide

information in a table format e.g.:

Name Position Duties/

activities

Turnaround time to

complete task

10.6. Disclosures

The bidder must disclose:

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If they are or have been the subject of any proceedings or other arrangements

relating to bankruptcy/ insolvency.

If they have been convicted of, or are the subject of any proceedings, relating

to:

- A criminal offence or other offence, involving the activities of a criminal nature in its

organisation or found by any regulator or professional body to have committed

professional misconduct.

- Corruption, including the offer or receipt of any inducement of any kind in relation to

obtaining any contract with any contracting authority.

- Failure to fulfil any obligation in any jurisdiction relating to the payment of taxes and

other legal obligations.

If a bidder or related company or any individual discloses details of any previous

misconduct or complaint, the NLC will seek an explanation and background

details from them. At the sole discretion of the NLC, an assessment as to

whether the bidder will be allowed to continue to the next phase of the

evaluation phase will then be made.

Disclosure extends to any company in the same group of the bidder, including

but not limited to parent, subsidiary and sister companies, companies with

common shareholders (whether direct or indirect) and parties with whom the

bidder is associated in respect of this tender.

10.7. Disclaimer

The NLC reserves the right not to appoint a service provider.

The NLC also reserves the right to:

Award the contract or any part thereof to one or more service providers;

Reject all bids;

Decline to consider any bids that do not conform to any aspect of the bidding

requirements;

Request further information from any bidder after the closing date for clarity

purposes;

Cancel this tender or any part thereof at any time;

Accept or reject any bid;

Annul the tender process and reject all bids at any time prior to contract award;

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Award the contract to one or more bidders; without thereby incurring any liability

to the affected Bidder or bidders.

Should any of the above occur, it will be communicated in writing to the bidders.

10.8. Confidentiality

Bids submitted will not be revealed to any other bidders and will be treated as

contractually binding; All information pertaining to the NLC obtained by the bidder as a result of

participation in this RFP is confidential and must not be disclosed without written

authorisation from the NLC; and

The successful bidder will be expected to sign a SLA with the NLC.

10.9. Disqualification

Any form of canvassing/lobbying/influence regarding the short listing will result

in disqualification;

Any non-disclosure of any other information pertaining to this bid will result in

disqualification;

Non-compliance with the bid requirements will invalidate the bid; and

Non-compliance with all the applicable Acts, Regulations and by-laws will result

in the disqualification of the bid.

10.10. Prices

All services’ pricing should be inclusive of all taxes etc. and payment shall be

made in South African Rand; The NLC may require a breakdown of rates on any of the items priced and the

bidders are to provide same without any additional cost and also provide a

“Pricing Grid” or “Transaction Fee Schedule”; and

The total amount should be carried out on the Standard Bidding Form (SBD1).

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10.11. Prices adjustments

No price adjustment

10.12. Validity

A proposal shall remain valid for ninety (90) days after the closing date of the

submission for proposals. A proposal which is valid for a shorter period may be

rejected by the NLC for non-responsiveness; and

In exceptional circumstances, the NLC may solicit the bidder’s consent to an

extension of the period of the validity of the bid. The request and responses thereto

shall be made in writing. A bidder that has been granted the request will neither be

required nor permitted to modify the Proposal.

10.13. Special Conditions:

Only bidders who obtain at least 70% under Functional/Technical Evaluation will be

considered for further evaluation in phase three on their price proposal and BEE

Status Level of Contributor.

Bidders are further requested to provide separate financial and technical proposals.

Bidders are requested to provide a clear agreement regarding joint

venture/consortia. The percentage involvement of each company in the joint

venture agreement should be indicated on the agreement. A trust, consortium or

joint venture must submit a consolidated B-BBEE Status Level Verification

Certificate for every separate bid.

Bidders are required to submit original and valid B-BBEE Status Level Verification

Certificates or certified copies thereof together with their bids, to substantiate their

B-BBEE rating claims. Current and valid original or certified B-BBEE Certificate or

Sworn Affidavit for Exempted Micro Enterprise (EME)/Qualifying Small Business

Enterprise (QSE) must be submitted. (Failure to submit a certificate will result in

scoring 0 for B-BBEE.);

A person will not be awarded points for B-BBEE status level if it is indicated in the

bid documents that such a bidder intends sub-contracting more than 25% of the

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value of the contract to any other enterprise that does not qualify for at least the

points that such a bidder qualifies for, unless the intended sub-contractor is an EME

that has the capability and ability to execute the sub-contract.

A person awarded a contract may not sub-contract more than 25% of the value of

the contract to any other enterprise that does not have an equal or higher B-BBEE

status level than the person concerned, unless the contract is sub-contracted to an

EME that has the capability and ability to execute the sub-contract.

Fraudulent practices shall result in immediate disqualification.

NLC is under no obligation to accept any bid and reserves its right not to proceed

with the appointment of any service provider that responded to the invitation to

submit proposals, for whatever reasons it may consider appropriate.

The service provider to be appointed must display an unquestionable track record

and experience with positive feedback from their existing and previous clients;

The service provider must comply with all the laws and regulations of the Republic

of South Africa.

10.14. Signatories

All responses to this RFP should be signed off by the authorised signatories of the

bidder.

11. LOCAL PRODUCTION AND CONTENT

The NLC promotes Local Production and Content. In the case of designated sectors,

only locally produced goods, services or works or locally manufactured goods, with a

stipulated minimum threshold for local production and content will be considered. NLC

reserves the right at its sole discretion to set minimum thresholds for sectors which may

not have been declared as designated sectors by the Department of Trade & Industry

(DTI) in an effort to stimulate local production and content where relevant.

12. CLARIFICATIONS / ENQUIRIES

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Telephonic request for clarification will not be considered. Any clarification required

by a bidder regarding the meaning or interpretation of the TOR or any other aspects

concerning the bid is to be requested in writing (letter, facsimile or e-mail) from the

below contact persons. The bid reference number should be mentioned in all

correspondence.

12.1. Bid Enquiries

Name and Surname: Tshepiso Mahlake

E-mail: [email protected]

Tel: 012 432 1315

Enquiries received will be responded to within two (2) working days of receiving the

enquiry.

THE NLC IS NOT OBLIGED TO ACCEPT THE LOWEST OR ANY BID AND RESERVES THE RIGHT TO ACCEPT ANY BID IN WHOLE OR PART

ANNEXURE A: VISUAL SCOPE OF WORK

RENOVATIONS AND REFURBISHMENTS TO “12 Visser Street”

NORTH ‐ WEST PROVINCIAL OFFICE (MAFIKENG)

SCOPE OF WORKS

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Cnr Hilda & Arcadia Street Hatfield Gardens Hatfield | Pretoria (T) +27 12 432 1300 (F) +27 12 432 1404

INDEX

1‐VISUAL SCOPE OF WORKS

2‐PROVISIONAL SCOPE OF WORKS

1‐VISUAL SCOPE OF WORKS

PROPOSED RENOVATIONS AND REFURBISHMENT –WORKS APPROACH

Devil’s fork fencing to be removed in preparation for a new boundary wall

Gable walls to be demolished in preparation for

new external walls and windows as per the design

Window

s to be removed in

preparation for the installation of new

window

s

Trees and existing roof structure to be removed

completely

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Trees to be removed

Existing fencing to be removed for possible new entrance and new boundary wall as per the design

Landscaping and trees to be removed for possible extensions

and new parking bays.

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Possible demolition of walls in preparation for new walls, windows to be replaced with new windows to match new structural design, outside doors to be removed complete with frames, rooms to be

converted into enclosed offices.

Remove existing trees and Fencing

for the construction of a

new boundary wall to be built as per

the provided detail

Completely dismantle corrugated garage doors for

possible new external walls, to be fitted with new aluminium windows and/or purpose made

doors

Site to be cleared of all shrubs in preparation for possible extensions to the existing structure. Pool to maintained at this stage

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Site to be cleared from all disposals and concrete slabs, possible excavation and masonry work to be carried out for new rest

rooms and kitchenette

Remove steel beams for possible extensions to existing walls

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Floor tiles to be removed, floors to be re-tiled as per

the finishing schedule

Urinals to be removed and possible re-use.

Existing ceilings to be removed and replaced

with new, Re-used where

possible

Bar counter to be removed and replaced with new internal walls and fit new

bathroom fittings

Break-open existing walls

and fit new widows

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Floor coverings to be removed and replaced with new flooring, Door opening to be maintained for new enclosed office, dismantle butler doors complete with hinges.

Sanitary fittings to be removed.

Floor tiles and furniture to be removed and replaced with new flooring, window to be removed and replaced with a sliding

door leading to a possible reception area.

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2‐PROVISIONAL SCOPE OF WORKS

1. YARD WOKS:

External works: Paving, landscaping and Carports installations

Remove all external paving works and concrete blocks and send to the salvage yard to be packed according to the project managers instruction

Installation of new paving work according to Architectural designs Remove all plaster brick paving works and send to the salvage yard to be packed according to the

project managers instruction Remove all kerbs and any other precast units and send to the salvage yard Install new concrete kerbs and channels as per the architectural design Remove shrubs and trees and send to the salvage yard Supply and Install new parking carports according to NLC’s spec Supply and install NLC’s new signage according to NLC’s spec Supply and install new landscaping as per the NLC’s spec

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External works: Boundary walls, Paving, Parking Carports and Trees

Remove all related precast work on the side boundary and send to the salvage yard Revamp existing boundary fencing in preparation for new boundary wall as per the new design Remove all shrubs and trees as per the project managers instruction Project manager to indicate trees which will be maintained Dismantle existing steel parking carport and lay new paving for new parking bays

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2. Building works: Internal works

Remove existing floor tiles Prepare floor surface to receive new floor tiles Supply and install non‐ slippery floor tiles on open plan and with carpet on enclosed offices

according to NLC’s spec Prepare walls to receive new paint Paint walls according to NLC’s spec Remove and replace existing doors as per NLC’s spec Remove existing, reasonably damaged doors and handover to employer Supply and install doors, to replace damaged, according to NLC’s spec Paint existing painted doors according to NLC’s spec Remove existing, reasonably damaged ceiling boards and cornices Supply and install ceiling boards and cornices, to replace the damaged, according to NLC’s spec Prepare existing internal walls to receive new paint and/or finish Paint existing internal walls according to the NLC’s spec Remove reasonably damaged window frames Supply and install window frames, to replace the damaged, according to NLC’s spec Prepare window frames to receive new paint Paint window frames according to NLC’s spec Remove existing, reasonably damaged window sills Supply and Install window sills, to replace the damaged, according to NLC’s spec Remove existing kitchen cupboard, Bedroom cupboards and drawers and handover to the employer Supply and install new or re‐use existing kitchen cupboards and drawers to match with NLC’s spec Remove existing counters and handover to the employer Supply and Install new counters according to NLC’s spec Remove reasonably damaged air conditioner and handover to employer and/or Re‐use air

conditioners which are reasonably in a good condition and serviceable

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Supply and install new air conditioner according to NLC’s spec Remove existing, reasonably damaged strong doors and handover to the employer Supply and install strong doors, to replace the existing, according to NLC’s spec Prepare existing painted doors to receive new paint Paint existing painted doors according to NLC’s spec Remove damaged windows and handover to the employer Supply and install windows to replace the existing windows, according to the NLC’ s spec Supply and install ceiling boards and cornices according to NLC’s spec Paint ceiling boards and cornices according to NLC’s spec Remove existing burglar bars/grills Install new burglar bars/grills according to NLC’s spec Paint burglar bars/grills according to NLC’s spec Remove steel/metal works and hand over to the employer Install new steel/metal works according to NLC’s spec Paint steel/metal works to receive new painting according to NLC’s spec Remove existing sanitary fittings and handover to employer Supply and install new sanitary fittings according to NLC’s spec Remove existing wall tiles Prepare wall surface for new tile installation Supply and install wall tiles according to NLC’s spec Remove existing plumbing and drainage and handover to employer Supply and install new plumbing and drainage Paint all internal and external face brick walls according to PRASA spec

External works

Roofs:

Completely remove existing roof structure and hand over to the employer Prepare walls up to beam filling level for installation of new roof structure

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Install a complete new roof structure according to NLC’s spec

External Walls: Extension to existing structure

Break and/or demolish existing walls as per structural design Excavations for new brick walls Concrete works in foundations for external brick walls Plaster to external walls Paint and/or finish to walls as per NLC’s spec Prepare existing walls to receive new paint Paint walls according to NLC’s spec Prepare external wall to receive new paint and/or finish Paint and/or finish to external walls according to NLC’s spec

3. Miscellaneous Work‐ Installations

Supply and install security system Installation of new parking Car‐ports Supply and install WIFI Supply and install general lighting including DB box etc. Rubble removal and site cleaning Remove only damaged rainwater goods and handover to employer Supply and install rain water goods according to NLC’s spec Paint all existing and new rainwater goods according to NLC’s spec Supply and Install upgraded IT system according to NLC’s spec Supply an installation of water supply Supply and installation of Standby Generator Supply and installation of fire extinguishers Risk assessment to be done