Tender Number: SEA-l{Caretaker/Eiectricalltems)-2019/ Dated :

- : ~

INVITATION OF TENDERS AND INSTRUCTIONS TO TENDERERS

FOR SUPPLY OF LED LIGHTS AND OTHER GENERAL

ELECTRICAL ITEMS

Price/ Cost of Tender Document

Sale of Tender Form Start From

(Non Transferable)

Rs.500/- (Five Hundred on ly) (Non-refundable)

13-09-2019 from Room No. 9, Ground Floor,

Anaaj Bhawan, Sector 39-C, Chandigarh between working hours. lt can be downloaded from department website a lso. ln case of downloaded form, the bidder will have to deposi t Rs 500/- in form of D emand Draft in favour of MD Pungrain along w ith Bid documents at the submission of Bid

Last date of sale of Tender Form : 23-09-2019 till 5.00PM

Last Date of Submission of Tender Form : 25-09-2019 in Room No. 9, Ground Floor,

Date of Opening of Technical Bid

Date of Opening of Financial Bid

Earnest Money Deposit

Anaaj Bhawan, Secto r 39-C, Chand iga rh Tiii5 .00PM.

: 26-09-2019 in Room No. 318, 3rd Floor, Anaaj Bhawan, Sector 39-C, Chandigarh

at 10.30AM

: To be announced to the Technica lly Successful

bidders

: Rs. 5,000/ - (Five Thousand on ly).

Signature of the tenderer

with seal

li P ag e

~ection

Section I

Section II

Section Ill

Annexure

I

II

Ill

IV

v

TABLE OF CONTENT

Title Page No.

Notice Inviting Tender 3 - - --- -- -

Instruction for Submission of Tender 4

Terms & Conditions governing the t ender 5-6

Title Page No. --

Letter of submission of tender 7 - --

Proforma for Technical Bid 8

Undertaking for Non Blacklisting of the firm 9

Tender fee coupon 10 -

Format for schedule of rates(Proforma for financial bid) 11 -

Signature of the tenderer with seal

21 Pag e

SECTION-I

Punjab State Grains Procurement Corporation (PUNGRAIN), Anaaj Bhawan, Sector-39C, Chandigarh-160036

Sealed Tenders are invited for procurement of LED Lights and other Elect rical Items. Al l Details related to t ender is ava ilable at department website \\ w" .foodsuppb.gov.in" . If there will be any corrigendum, it will be uploaded on t he above mentioned websi te.

50/­DFS-Cum-M.D. Pungarin

l?trra ~~~~(~(')did(')) l?f7)TM ~' Rcxco 39 m, Jilal ~

fuR~~ LED Lights rrB Ge n e ral Elec L.r iCa J. ~ l::Kftt <XOO ~~at ~ RB- ~ @ ~ ool~ eH3'~t:i i mftit Fl1]tft rl'~O( ·a1 ~ tft ~ ;:r-clz "www.foodsuppb.gov.in" 3 ~ ~ 1 Rom Wft &a1ri~H -~ 3i ~aH•8 3 3 ~ oft3T ~I

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3I Page

SECTION-II Instruction for Submission of Tender document SUBMISSION OF TENDERS-

1. The tender document duly completed should be submitted in two separate parts.

The first part should be sealed in the a separate envelope duly superscripted as

"Technical Bid".

2. The second part will consist of "Financial Bid" respectively and both sealed cover are

to be put in a big envelope which should be sealed and duly superscripted as 11

Tender for Supply of lED lights and Other Electrical General items"

Signature of the tenderer with seal

41 Page

SECTION-Ill

TERMS & CONDITIONS GOVERNING THE TENDER

1. The contract shall be valid for a period of two years f rom the date of commencement of

Contract. However contract period may be extended for further one year or t i ll the new

contract is finalized whichever is earlier.

2. The Delivery Period: The successful bidder w ill have to supply the items to this office on the

same day from the date of issue of purchase ord er.

3. PAYMENT TERMS: All work shall be done on CREDIT BASIS. Bills wi ll be submitted on ly after

the completion of work/job order, du ly verified by the branch heads/ officials. Pa yment of

these submitted bills will be made after minim um period of 30 to 45 days

4. EARNEST MONEY DEPOSIT: Rs. 5,000/- (Rs. Five thousand only) towards Earnest Money

Deposit in form of " Demand Draft in favour of Managing Director, PUNGRAIN payable at

Chandigarh.

5. If the successful bidder fai ls to fulfill his ob ligat ions under the present RC i.e., non­

adherence to terms & Condition s, Department may blacklist the firm. In such events, the

contract will stand terminated and EMD of such firm shall be forfe ited to Department.

6. The tendering firms are requested to enclose a copy of their val id certificate of GST No.,

Permanent Account Number, and complete address w ith their tender. In the absence of

these documents, the tender shall be summarily rejected.

7. All the f irms participating in t he tender must submit a list of their owner(s)/Partn ers name

along with t heir contact numbers and a certif icate/ undertaking to the effect that t he firm is

neither blacklisted by any Government Department nor any crimina l case is registered

against the fi rm.

8. MD PUNGRAIN reserves all the righ t to terminate the Contract at any t ime without assigning

any reason/ not ice.

9. In the event of any dispute related to the interpretation or rights or liabilit ies arising out of

this Agreement, the same shall, at first instance, be amicab ly settled between the pa rties. If

any dispute is not settled amicably, t he same shall be referred to the so le Arbitrator i.e.

Managing Director, PUNGRAIN or any other person appointed by him.The award given by

the Arbit ra tor shall be fina l and binding upon both t he parties.

10. Proo f of Office in Chandigarh/M ohal i/Panchkula (Tricit))

SI P a ge

TECHNICAL BID: The fo llowing documents must be submitted in the technical bid :

-,. Letter of submission of Tender.

,. Tender document with all pages duly signed and embossed with officia l seal.

, Demand draft of Rs. 5,000/- (Rs. Five thousand on ly) towards Earnest Money

Deposit.

:;.. Copy of Certificate of Incorporation/ Registration .

-,. Copy of Permanent Account Number.

,. Copy of Registration of GST.

> Copies of Income tax Return statement of last three consecutive years.

11. FINANCIAL BID:

The Schedule of Rates given at Annexure V duly filled in and signed by the tenderer, sha ll be

submitted in the " Financial Bid". A bidder is required to quote for all the items in full as given

in SOR.

12. EVALUATION CRITERIA:

a) Contract shall be awarded to the firm(s) offering the lowest/net bundled price (schedule

wise) and not w ith reference to the lowest prices quoted for the sub-items.

b) In case two f irms of fering the lowest evaluated prices (Category wise), then only item­

wise rate will be evaluated for those firms and the contract wi ll be awarded to the two

firms item wise on L1 basis.

Signature of the tenderer with seal

GI Page

ANNEXURE-I

LETTER OF SUBMISSION OF TENDER(on Company's Letter Head)

From,

M /s ..... ... ............ ... .. .. ..... ...................... .

To,

M.D. PUNGRAIN

Anaaj Bhawan & PUNGRAIN, Sector-39 C, Chandigarh -160036

Subject: Tender for "Supply of LED Lights & General Electrical Items" . Dear Si r,

1. I/we have read and understood the instructions and others terms and conditions furnished in the Website in respect of the captioned tender. 1/we here by submit my application fo r captioned " Request for proposal" or your office. 1/we do hereby decla re that a ll th~ in fo rmation furni shed in the appli catio n and supple mentary

shee ts are correct to the best or m: lour kno '' k dgL: and belief. 2. 1/we hav~ no objec tion il' L:nqui ri~s ar~ made about the work listed by me/us in the

accompanying sheets. 3. I clearly understand and agree that if any of the information furnished by me/us here

under is fo und to be wrong or untrue or false or incorrect on incomplete. my/our application is liable to be rejec ted. Further. if' I am/\ve are appointed as the "ExL:cuting Agency" for the above projec t on the basi of the in fo rmation furni shed in my/our application and the information furnished therein is subsequently fo und to be wrong, untrue, false or incorrect, my/our contract with the MD Pungrain is liable to be terminated fo rthwith at the discretion for such termination.

4 . I/we understand and agree that the decision or the MD Pungrain in selection the Service Provider is final and binding to mc/u .

Yours faithfully,

Signature of the tenderer with seal

71 Pa ge

ANNEXURE-II

PROFORMA FOR TECHNICAL BID

1. Name of the Firm & Owner :

(With Tei. /Mob. Nos.)

2. Office Address: (With Tei./Mob . Nos.)

3. Date of Incorporation/Registration: (Attach Documentary Proof)

4. Income tax returns of Last three yea rs:

(Copies to be attached)

5. GST Number: (Copy to be attached)

6. Permanent Account Number: (Copy to be attached)

7. Details of earnest money: DD NO. :

8. Whether terms & conditions issued by Department are Acceptable to the firm .

9. Undertaking of Non-Blacklisting to be attached:

10. Whether copies of all certificates & Annexures

have been attached as per checkli st

Dt:

Signature of the tenderer

With seal

SIPag e

Annexure-Ill

UNDERTAKING

1/We undertake that ......................... ............................. ..... ........................ ....... .

............................ .. .. ..... has not been blacklisted by any Govt. Department/ Public Sector

Undertaking/ Autonomous Body.

Place: Date:

Signature of the tenderer with seal

9I Page

ANNEXURE-IV

TENDER FEE COUPON

TENDER NO.: DATED:

ISSUED TO

M /s .............................. ... ...... ............... .

Against request letter no ................ .......... ..... ..... ... .. .. ...... ... . dated ... ... ......... .. .... , 2018 and

payment of an amount of RsSOO/- {Rupees Five hundred on ly) in t he fo rm of Demand Draft

in favour of M.D. PUNGRAIN.

TENDER DOCUMENT ISSUED ON .... ..................... .

(Issuing Authority)

10 I Page

s N o.

I

2

S. 1---

No

I

2

3

4

5

6

7

8

9

10

11

12

13

14

(To be kept in a separate envelope)

Proforma for Financial Bid Annexure-V

.:iche'dule of rates to be Quoted for Supply of LED Light & Other General Electrica l Items

(*Number of items t o be purchase may vary)

GST@ Quantities to

Total Name of the Work/

Make Rate per the

be Amount

Item unit rate purchase*

-Philips 500

LED Light(18 W Syska 500 4PIN) A ny other recommended

brand 500 --Philips 300

LED light (llW Syska 300 2Pin) A ny other recommended

brand 300

Name of the Work/ Rate per GST@ Quantities to Total

Description unit the be Amount Item

rate purchase*

Switch 5 Amp. Anchor Rider Model 100

Socket 5 Amp. Anchor Rider Model so 2 Core wire (23X76) (90 Meter each) 10 -- -

Panel indicator Green 08. Red 08. Ye iiOv\ 04. Blue 04 s Large 3

Screw driver Medium 3

Small 3

1.5 111111 w ire Havels 90 111ctt:r 10 -- --t---- -

Flexible pipe I inch ------------------d 0------------

-- 10meter

Screw (35X8) ---- ------------- -d 0------------

-- so Drill bin 16 111111, 3

6 mm, ------------------do------------

3 -- --- - -12mm 3 -Motor Winding

1200mm 1 -1400mm (Exhaust fans) 1

Networking Wire(CAT-6) 300 meter roll 10

Switch 15 Amp. Anchor Rider Model 20

Socket 15 A mp. Anchor Rider Model 20 Choke 36Watt

1-

Electronic Balla t Philip J 50 EB-t 236 TLD

Total Amount (in words):-- ------ --- ------

Signature of the tenderer with seal

lli Page

Warranty in years

Warranty