INVITATION FOR BIDS (IFB) Ministry of Industry & · PDF fileMinistry of Industry & Commerce Improvement of Internal Roads at ... and shall be registered with the ICTAD ... Ministry

Dankotuwa Industrial Zone-Internal Roads

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INVITATION FOR BIDS (IFB)

Ministry of Industry & Commerce

Improvement of Internal Roads at Dankotuwa Industrial Zone -Chilaw

Tender No.MIC/DAN/2013/04

1. The Chairman, MPC 1, on behalf of the Ministry of Industry & Commerce, invites

sealed bids from eligible and qualified bidders for the following works under National

Competitive Bidding Procedure. The estimated cost is Rs.34 Million (Excluding

Contingencies and VAT) and the time for completion for the whole of works shall be 90

Days.

The work consists of roadway excavation, base and shoulder construction, asphalt

concrete surfacing, thermoplastic road marking, improvement to side drains & rubble wall

as per BOQ.

2. To be eligible for contract award, the successful bidder shall not have been blacklisted

and shall be registered with the ICTAD grade C5 or above in the field of Highway

construction.

3. Qualification requirements to qualify for contract award include:

Average annual volume of road construction work performed in last five years shall be at

least Rs.20 Million

Experience in the construction of at least two contracts of a nature and complexity

equivalent to the Asphalt concrete paving works over the last 05 years (to comply with

this requirement works cited should be at least 70 % completed)

Following technical and managerial staff-Resident Engineer qualified with B.Sc. Eng. in

Civil Engineering or NDT or equivalent with 5 years of experience which at least 3 years

of experience in similar works.

The minimum amount of liquid assets and/or credit facilities, net of other contractual

commitments and exclusive of any advance payments which may be made under the

Contract, shall be not less than Rs.15 Million.

Proposals for possession or/and the timely acquisition (own, lease, hire, etc.) of the

essential equipment listed in the bidding data clause 4.3

4. Interested bidders may obtain further information from The Director, Regional Industrial

Development, P.O.Box 570, 73/1,Galle Road, Colombo 03.Tel. 011 2441490, Fax. 011

2423965, email: [email protected] and inspect the bidding documents at the

address given below up to 09-09-2013 on weekdays.


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5. A complete set of Bidding Documents in English language may be purchased from the

Procurement Unit, Ministry of Industry & Commerce, up to 15.00 hrs. of 09-09-2013.on

payment of a non-refundable fee of Rs.5,000/- in cash.

6. Bids shall be delivered in duplicate to the address below at, on or before 10-09-2013 at

2.00 p.m. Late bids will be rejected. Bids will be opened soon after closing in the presence

of the bidders’ representatives who choose to attend.

7. All bids shall be accompanied by a “Bid-Security of Rs.500,000.00”.

The address referred to above is:

The Chairman,

Ministry Procurement Committee 1,

Ministry of Industry & Commerce,

Procurement Unit,

P.O.Box 570, 73/1,

Galle Road,

Colombo 03.

Tel/Fax: 011-2347392


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C O N T E N T S

Page

Invitation for Bids 02

VOLUME 01

Section 1 - Instructions to Bidders 05

Section 2 - Standard Forms 07

Section 3 - Conditions of Contract 15

VOLUME 02

Section 4 - Form of Bid and Qualification Information 17

Section 5 - Bidding Data and Contract Data 21

Section 6 - Specifications 30

Standard Specification 31

Section 7 - Bills of Quantities 36

Pricing Preambles 37

Bills of Quantities 41

Section 8 - Drawings 47

Checklist for Bidders 49


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VOLUME 01

Volume 01 comprises Section 1, and 3 of the Standard Bidding Document

Procurement of Works Contracts, ICTAD Publication No. ICTAD/SBD/01

Second Edition January 2007, including Addendum 01 issued in October 2009

and Addendum 2 issued in February 2011 published by the Institute for

Construction, Training and Development (ICTAD), ‘Savsiripaya’, 123,

Wijerama Mawatha, Colombo-07.

This Publication will not be issued with the Bidding Document and Bidder is

advised to purchase it from ICTAD.


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SECTION 1

INSTRUCTIONS TO BIDDERS

Refer ICTAD Publication No. ICTAD/SBD/01 (Second Edition- January 2007)


6

EXPLANATORY MEMORANDUM

The Section 1, Instructions to bidders (ITB) which is a part of STANDARD BIDDING

DOCUMENT- PROCUREMENT OF WORKS, publication no. ICTAD/SBD/01(Second

Edition January 2007, addendum 01 issued in October 2009 & addendum 02 issued in

February 2011) published by the Institute for Construction, Training and Development

(ICTAD), ‘Savsiripaya’, 123, Wijerama Mawatha, Colombo-07.

It is implied that the Bidders/Contractors are fully acquainted with the above set of documents

and therefore, it will not be issued to the Bidders/Contractors under this Tender.

However, the Bidders/Contractors may purchase this set of Documents if necessary, from

the Institute for Construction, Training and Development (ICTAD), ‘Savsiripaya’, 123,


Notes:

Instructions to the Bidders shall be read in conjunction with the Bidding Data under Section 5

matters governing to the performance of the Contractor, payments under the Contract, or

matters affecting the risk, rights, and obligations of the parties under the Contract are included

under Section 3– Conditions of Contract and Contract Data under Section 5


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SECTION 2

Standard Forms

Bid Security (Issued herewith)

Letter of Acceptance (Refer ICTAD/SBD/1)

Agreement (Issued herewith)

Performance Security (Refer ICTAD/SBD/1)

Advance Payment Security (Refer ICTAD/SBD/1)

Retention Money Guarantee (Refer ICTAD/SBD/1)

Power of Attorney (Issued herewith)


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Notes on Standard Forms:

Bidder shall submit the completed Form of Bid Security in compliance with the

requirements of the Bidding Documents.

Bidder shall not complete the Form of Agreement at the time of preparation of Bids.

The successful Bidder will be required to sign the Form of Agreement, after Award of

Contract.

Any corrections or modifications to the accepted Bid resulting from arithmetic

corrections, acceptable deviations, or quantity variations in accordance with the

requirements of the Bidding Documents should be incorporated into the Agreement.

The Form of Performance Security, Form of Advance Payment Security and Form of

Retention Money Guarantee should not be completed by the Bidder at the time of

submission of Bids.

The successful Bidder will be required to provide these securities in compliance with the

requirements herein or as acceptable to the Employer.


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FORM OF BID SECURITY

[this Guarantee form shall be filled in accordance with the instructions indicated in brackets]

------------------------------------------------------------------------------------------------------- [insert

issuing agency’s name, and address of issuing branch or office]

Beneficiary: The Secretary, Ministry of Industry & Commerce, P.O.Box 570, 73/1, Galle Road,

Colombo 03.

Date: ---------------------------- [insert (by issuing agency) date]

BID GUARANTEE NO.: -------------------------- [insert (by issuing agency) number] we have

been informed that ------------------------------------------------------------------------------ [insert (by

issuing agency) name of the Bidder] (hereinafter called "the Bidder") has submitted to you its

bid dated ------------------- [insert (by issuing agency) date] (hereinafter called "the Bid") for the

execution of [insert name of Contract] under Invitation for Bids No. -------------- [insert IFB

number] (“the IFB”).

Furthermore, we understand that, according to your conditions, Bids must be supported by a Bid

Guarantee.

At the request of the Bidder, we ----------------------------------------------- [insert name of issuing

agency] hereby irrevocably undertake to pay you any sum or sums not exceeding in total an

amount of ------------------- [insert amount in figures] ---------------------------------------------------

--- [insert amount in words] upon receipt by us of your first demand in writing accompanied by

a written statement stating that the Bidder is in breach of its obligation(s) under the bid

conditions, because the Bidder:

(a) has withdrawn its Bid during the period of bid validity specified; or

(b) does not accept the correction of errors in accordance with the Instructions to

Bidders (hereinafter “the ITB”); or

(c) having been notified of the acceptance of its Bid by the Employer during the period of

bid validity, (i) fails or refuses to execute the Contract Form, if required, or (ii) fails or

refuses to furnish the Performance Security, in accordance with the ITB.

This Guarantee shall expire: (a) if the Bidder is the successful bidder, upon our receipt of copies

of the Contract signed by the Bidder and of the Performance Security issued to you by the

Bidder; or (b) if the Bidder is not the successful bidder, upon the earlier of (i) the successful

bidder furnishing the performance security, otherwise it will remain in force up to ----------------

(insert date)


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Consequently, any demand for payment under this Guarantee must be received by us at the

office on or before that date.

___________________________________________

[signature(s) of authorized representative(s)]

AGREEMENT

This AGREEMENT, made ……………. day of………………….. 2013 between Ministry of

Industry & Commerce and having its Head office at P.O.Box 570, 73/1, Galle Road,

Colombo 03. (hereinafter called “the Employer”) of the one part, and…………………………

………………………………………………………………………………..……….. (Full name

of the Partners) carrying on business in the name and style of

……………………………….…………………. and having its principal place of business at

No:…………………………………..……………… (Hereinafter called “the Contractor”) of the

other part.

WHEREAS the Employer desires that the Contractor execute, Improvement of Internal Roads

at Dankotuwa Industrial Zone. Tender No. MIC/DAN/2013/04 (hereinafter called “the

Works”) and the Employer has accepted the Bid by the Contractor for the execution and

completion of such Works and the remedying of any defects therein.

NOW THIS AGREEMENT WITNESSETH as follows:

1. In this Agreement, words and expressions shall have the same meanings as are

respectively assigned to them in the Conditions of Contract hereinafter referred to, and

they shall be deemed to form and be read and construed as part of this Agreement.

2. In consideration of the payments to be made by the Employer to the Contractor as hereinafter

mentioned, the Contractor hereby covenants with the Employer to execute and complete

the Works and remedy any defects therein in conformity in all respects with the

provisions of the Contract.

3. The Employer hereby covenants to pay the Contractor in consideration of the execution

and completion of the Works and the remedying of defects wherein the Contract Price or

such other sum as may become payable under the provisions of the Contract at the times

and in the manner prescribed by the Contract.

4. The Agreement shall include the following annex document;

1. Annex-1 Performance Bond

2. Annex-2 Contractors All Risk Policy

3. Annex-3 Workmen’s Compensation Policy


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4. Annex-4 Construction Work Programme

5. Annex-5 List of Drawings of Bid Document

In Witness whereof the parties thereto have caused this Agreement to be executed the day and

year aforementioned, in accordance with laws of Sri Lanka.

Binding Signature(s) of Employer Authorized Signature(s) of Contractor

(On Common Seal) (On Common Seal)

……………………………………..

As the Secretary

Ministry of Industry & Commerce

……………………………………..

As the Regional Director

(Industrial development) as the Authorized Officer of Ministry of Industry & Commerce

at ………………….. on this ………………………… of 2013

In the presence of Witnesses:

1. Name and NIC No. ………………….. 1. Name and NIC No. ………………..

Signature ……………………………. Signature …………………………..

Address ……………………………… Address ……………………………

2. Name and NIC No. ………………….. 2. Name and NIC No. ………………..

Signature …………………………….. Signature …………………………..

Address ……………………………… Address …………………………….


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POWER OF ATTORNEY

NO.

TO ALL TO WHOM THESE PRESENTS SHALL COME ………………………………………………………………………………………..…………….. ……… (A limited liability company duly incorporated in Sri Lanka under company registration No.

……………………………... and having its registered office at …………………………in the Democratic

Socialist Republic of Sri Lanka.

SEND GREETINGS

WHEREAS we are desirous of appointing some fit and proper person as our attorney to sign and deliver all

our Bids. Tenders, Quotations, Expressions of interest and other writings necessary for submission to any

bank, private or government entity in Sri Lanka as our offers for prospective contracts with respect of

construction of buildings and other construction works/projects.

NOW KNOW ALL PERSONS AND THESE PRESENTS THAT we the said

………………………………………………………….……………………………………………….....have made

nominated and appointed and by these presents do make, nominate and appoint

………………………………………………………………….. of …………………………………………………….

true and lawful attorney in the said Sri Lanka to act for us and on our behalf and in the name of

………………………………………….……….for all and each and every or any of the following

purposes that is to say :-

1. To prepare sign and submit Tenders (BIDS), Quotations, Expressions of interest and

Contract/Tender documents to/with any bank, private or government entity or non-governmental

organization.


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2. To sign any writing necessary for negotiation of Tenders and/ or contracts, with any bank, private or

government entity or non-governmental organization in Sri Lanka to carry out construction of

Buildings and other construction works / Projects in Sri Lanka.

3. To enter into contracts and to sign correspondence letters and other documents regarding

construction of buildings and other construction works / projects in Sri Lanka.

4. To cause this Power of Attorney to be registered at Registrar General’s Office or any other

Department or office of the Government of Sri Lanka or any Local / Provincial Government Body and

in the books of any Bank, Company or Corporation as may be necessary or desirable.

5. To accept any payments payable in respect of the tender and the contracts and also to make

payments in respect of the Tender and all other incidental matters thereto.

GENERALLY to do execute and perform all such further and other acts deeds matters and things

whatsoever which though specifically not mentioned herein, the said attorney shall or may think

necessary or proper to be done in and about or concerning any proposed building construction and

other construction works / projects in Sri Lanka.

AND we hereby ratify and confirm all and whatsoever the said Attorney shall lawfully do or cause to

be done in or about the matters aforesaid by virtue hereof.

AND it is hereby expressly declared and agreed that these presents shall be in full force and effect

until duly and expressly revoked.

IN WITNESS WHEREOF the ………………………………… has caused its Common Seal to be

affixed hereunto and to two others of the same tenor and date at ………………………… aforesaid on

this ………………………………….day of ……………………….. Two Thousand and Thirteen.

The Common seal of the within

named

…………………………………

……………………… was

affixed hereto in the presence of

Who do hereby attest the

sealing thereof.


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WITNESSES: -

1. ……………………………………………. ……………………………………………. ……………………………………………. ……………………………………………. ……………………………………………. …………………………………………….

2. ……………………………………………. ……………………………………………. ……………………………………………. ……………………………………………. ……………………………………………. …………………………………………….

[Please make necessary alterations in the Commencement and in Witness clause when preparing for

individuals, sole proprietors and partnerships (all partners should appoint the attorney)]


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SECTION 3

CONDITIONS OF CONTRACT


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EXPLANATORY MEMORANDUM

The Section 3, Conditions of Contract which is a part of STANDARD BIDDING

DOCUMENT- PROCUREMENT OF WORKS, publication no. ICTAD/SBD/01(Second

Edition January 2007, including addendum 01 issued in October 2009 & addendum 02

issued in February 2011) published by the Institute for Construction, Training and

Development (ICTAD), ‘Savsiripaya’, 123, Wijerama Mawatha, Colombo-07.

It is implied that the Bidders/Contractors are fully acquainted with the above set of documents

and therefore, it will not be issued to the Bidders/Contractors under this Tender.

However, the Bidders/Contractors may purchase this set of Documents if necessary, from

the Institute for Construction, Training and Development (ICTAD), ‘Savsiripaya’, 123,


Notes:

Conditions of the Contract shall be read in conjunction with Section – 5 Contract data which

shall take precedence over the Conditions of Contract.


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SECTION 4

FORM OF BID AND QUALIFICATION INFORMATION


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FORM OF BID

Name of Contract: Improvement of Internal Roads at Dankotuwa Industrial Zone-Chilaw.

To: The Secretary,


P.O.Box 570, 73/1, Galle Road,

Colombo 03

Gentlemen:

1. Having examined the Standard Bidding Document – Procumbent of Works

[ICTAD/SBD//01 – Second Edition, January 2007 including addendum 01 issued in

October 2009 & addendum 02 issued in February 2011], Specifications, Drawings and

Bill of Quantities, Addenda for the execution of the above-named Works, we the

undersigned, offer to execute and complete such Works and remedy any defects therein

in conformity with the aforesaid Conditions of Contract, Specifications, Drawings, Bills

of Quantities and Addenda for the sum of Sri Lankan Rupees ---------------------------------

----------------------------------------------------------------------------------------------------------

(LKR------------------------------------------)or such other sums as may be ascertained in

accordance with the said Conditions.

2. We acknowledge that the Contract Data forms part of our Bid.

3. We undertake, if our Bid is accepted, to commence the Works as stipulated in the

Contract Data, and to complete the whole of the Works comprised in the Contract within

the time stated in the Contract Data.

4. We agree to abide by this Bid for the period of Ninety One (91) Days from the date

fixed for receiving or any extended period and it shall remain binding upon us and may

be accepted at any time before the expiration of that period.

5. Unless and until a formal Agreement is prepared and executed this Bid, together with

your written acceptance thereof, shall constitute a binding Contract between us.

6. We accept/we do not accept the Adjudicator.


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7. We understand that you are not bound to accept the lowest or any Bid you may receive.

Dated this--------------- day of -----------------------2013 in the capacity of -------------------------

duly authorized to sign bids for and on behalf of ---------------------------------------------------------

---------------------

(IN BLOCK CAPITALS – Name of Company) by Power of Attorney / Board resolution

(certified copies attached)

Signature : .......................................................................

Name : .......................................................................

NIC No.of Signatory :........................................................................

Designation :........................................................................

Address : .......................................................................

: .......................................................................

.........................................................................

Date : .......................................................................

Witness

1. Signature :……………………………. 2. Signature:………………………………

Name:……….………………………… Name:…….……………………………..

Address :…………………………….. Address:………………………………..

..………………………………………. ..……………………………………….

Date:…………………………… Date:…………………………


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Qualification Information (To be completed and submitted by the Bidder, with the Bid)

ICTAD Registration

Registration number

(attach copies of relevant pages from the registration book)

Grade

C5

Speciality

Highway Construction

Expiry Date

Blacklisted Contractors

Have you been declared as a defaulted contractor by NPA or any other Agency? (Yes/No)

IF yes provide details

VAT Registration Number

Construction Programme (attach as annex)

Legal status (attach relevant status copies, as annex)

Value of Construction works

performed in last 5 years

(attach copies of Certificate of Completion etc. and other documents

such as profit-loss and income expenditure statement)

Year 2012

Year 2011

Year 2010

Year 2009

Year 2008

Value of Asphalt concrete paving

works completed in last 05 years

(indicate only the three largest

projects)

1. Value Year ……………..

2. Value Year …………..

3. Value Year …………….

(attach copies of Certificate of Completion etc., as annex)

Major items of construction

equipment proposed

1. Type ……………………………………. Capacity ………………

2. Type ……………………………………. Capacity ………………

3. Type ……………………………………. Capacity …………….....

4. Type ……………………………………. Capacity ……………….

5. Type ……………………………………. Capacity ……………….

6. Type ……………………………………. Capacity ……………….

Qualification and experience of key

staff – Site & Head Office

(Permanent, Contract basis &

Consultants)

Technical (Requirement) Resident

Engineer

1.B.Sc. Eng. in Civil Engineering +

3 Years – 1 No

or

2.NDT or equivalent with 5 years

of experience which at least 3

years of experience in similar

works-1 No

Proposed by Bidder

1.

Managerial

Other information requested under

ITB Clause 4.3

Refer Item 4.3.10


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SECTION 5

BIDDING DATA AND CONTRACT DATA


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BIDDING DATA

Instructions to Bidders

Clause Reference

(1.1)

Scope of Bid

Employer: Ministry of Industry & Commerce

Address : P.O.Box 570, 73/1, Galle Road, Colombo 03.

Work : The work consists of roadway excavation, base and shoulder

dddd construction, asphalt concrete surfacing, thermoplastic road .

ddd marking, improvement to side drains & rubble wall as per

gggggg BOQ.

Location: Dankotuwa Industrial Zone at Chilaw.

The Time for Completion for the whole of the Works shall be 90

calendar days

(1.3)

The office for collection of bid forms

Assistant Secretary, Procurement Unit,

Ministry of Industry and Commerce

P.O.Box 570, 73/1, Galle Road,

Colombo 03.

The non-refundable tender fee is Rs.5000.00.

The bid forms shall be issued until 3.00 p.m. on 09-09-2013

(2.1)

Source of funds

Consolidated Fund of Government of Sri Lanka

(4.2)

Eligibility

The registration required

Speciality Highway Construction

ICTAD Grade C5

(4.3)

Qualification requirements

The following information listed under Items 4.3 and 4.4 shall be

provided in Section 4 Form of Bid and Qualification Information:

4.3.1 ICTAD Registration

Registration Number


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Grade

Specialty

Expiry Date

4.3.2 VAT Registration number

4.3.3 Construction Programme

4.3.4 Legal status (Sole proprietor, Partnership, Company etc.)

4.3.5 Total monetary value of construction work performed for each of

the last 5 years (Refer 4.4.1)

4.3.6 Experience in works of a similar nature and size for each of the

llast 05 years (Refer 4.4.2)

4.3.7 Major items of Construction equipment proposed to carry out the

oooooContract (Refer 4.4.3)

4.3.8 Qualifications and experience of key site management at

mmmmtechnical personnel proposed for the contract (Refer 4.4.4)

4.3.9 Authentication of signatory to commit the bid (Attach Power of

Ddddd Attorney/ Board Resolution as per the specimen Form given

www on pages 10 - 12)

4.3.10 Any other data

4.3.10 (a) Details of Work in Hand

4.3.10.(b) Reference from Bankers certifying banking facilities

available and facilities currently utilised.

(Refer 4.4.5)

(4.4) 4.4.1 Average annual volume of road construction work performed in

last five years shall be at least Rs.20 Million

4.4.2 Experience in the construction of at least two contracts of a

nature and complexity equivalent to the Asphalt concrete

paving works over the last 5 years (to comply with this

requirement works cited should be at least 70 % completed);

Successful completion of a Asphalt road project not less than

Rs.27 Million completed within 90 Days or a higher value

project within proportionate time period as Main Contractor

during last 5 years. Recent Documentary evidence obtained

from Client should be attached as proof for the above which

should include project cost, time duration taken to complete the

project and date of completion.

4.4.3 Proposals for the timely acquisition (own, lease, hire, etc.) of

the essential equipment listed in the bidding data clause 4.3;

List of Equipment

1. Excavator - 0.45m3 – 1 nr

2. Backhoe Loader - 0.5m3 – 1 nr

3. Static Road Roller – 1nr

4. Wheel Loader 2m3 – 1nr


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5. Motor Grader - 120HP – 1nr

6. Concrete Mixer - 10/14ft – 1nr

7. Poker Vibrator - 1”-2’’ – 2nr

8. Farm Tractor - 0.75Cuft – 2nr

9. Tipper Trucks - 10M3 – 1nr

10. Vibrating Steel Roller- 8.10T – 1nr

11. Soil Compactor - 0.5T – 1nr

Soil Compactor - 1.3T – 1nr

12. Pneumatic Tyred Roller – 1nr

13. Water Bowzer - 6500Lt – 1nr

14. Bitumen Sprayer- 3500Lt – 1nr

15. Asphalt Paver - 3500Lt – 1nr

4.4.4 Following technical and managerial staff

Resident Engineer:

1.B.Sc. Eng. in Civil Engineering – 1 No

or

2. NDT or equivalent with 5 years of experience which at least 3

years of experience in similar works – 1 No

4.4.5 The minimum amount of liquid assets and/or credit facilities,

net of other contractual commitments and exclusive of any

advance payments which may be made under the Contract, shall

be not less than Rs.15 Million

9.1

Bidding Documents

Clarification of Bidding Documents

The Employer’s address for clarification of bidding documents is:

Name of Officer: Mr.V.M.Weerasingha

Chief Accountant

Address : Ministry of Industry & Commerce

P.O.Box 570, 73/1, Galle Road, Colombo 03.

Phone : 011-2326957

Facsimile : 011-2424005

Email : [email protected]

11.1

Preparation

The language of the bidding document shall be English

13.3

VAT component shall not be included in the rates. The amount written

in the form of bid shall be without VAT. However VAT component

shall be shown separately at the end of the BOQ

13.4 The Contract is subjected to price adjustment in accordance with

Clause 47 of conditions of contract.


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15.1

Period of Bid validity:

The Bid shall be valid up to 10-12-2013

16.1 Bid shall include a Bid Security using the form included in section 2

16.2

Bid security shall be

16.2.1 For an amount Rs.500,000.00

16.2.2. Valid up to 09-01-2014

16.2.3 Issued by a bank operating in Sri Lanka or CGF using

the Form the Form of Bid Security in Section 2 Standard form.

19.2 (a) The Employer’s address for the purpose of Bid submission is

The Chairman,

Ministry Procurement Committee 1,


Procurement Unit,

P.O.Box 570, 73/1,

Galle Road, Colombo 03.

19.2 (b)

Contract Name

Improvement of Internal Roads at Dankotuwa Industrial Zone.

Tender No. MIC/DAN/2013/04

20.1

Deadline for submission of Bids shall be 2.00 p.m on 10-09-2013

34.0 The amount of Performance Security is 5 % of the Initial Contract

Price, issued by any commercial bank in Sri Lanka approved by

Central Bank of Sri Lanka.

The Performance Security shall be valid until twenty eight (28) days

beyond the expected completion of the Defects Liability Period.

36.0

The adjudicator proposed by the Employer is -

Institute for Construction Training and Development (ICTAD),

Savsiripaya,

123, Wijerama Mawatha,

Colombo 7.

Fees and types of reimbursable expenses to be paid to the adjudicator

shall be on a case to case basis and shall be shared by the Contractor

and the employer


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CONTRACT DATA (Please note that the Clause nos. given hereunder are that of Conditions of Contract)

1.1

The Employer is

Name : Ministry of Industry & Commerce

Address: P.O.Box 570, 73/1, Galle Road, Colombo 03.

Name of Authorized Representative :

The Director- Regional Industrial Development

P.O.Box 570, 73/1,

Galle Road, Colombo 03.

1.1 The Engineer is:

Name : Deputy General Manager – Design & Planning

Address: State Development & Construction Corporation,

No. 07, Borupana Road,

Ratmalana.

1.1 The work consists of Roadway excavation, base and shoulder construction,

Asphalt concrete surfacing, Thermoplastic road marking, improvement to side

drains & Rubber wall as per BOQ.

1.1

The site located at Dankotuwa Industrial Zone at Chilaw

1.1 The Start Date shall be 14 days from the letter of acceptance.

8.1

Schedule of other contractors: None

9.1 Schedule of Key personal

Minimum persons with qualifications and experience to be defined,

(a) Technical

Site Engineer

1. B.Sc. Eng. in Civil Engineering – 1 No

or

2. NDT or equivalent with 5 years of experience which at least 3

years of experience in similar works –1 No


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13.0

13.1 (a)

13.1 (b)

13.1 (c)

13.1 (d)

Insurance

The minimum insurance cover shall be :

The minimum cover for insurance of the Works and of plant and materials

is 110% of initial contract price

The maximum deductable for insurance the works and of plant and

materials is 5 % of initial contract price

The minimum cover for loss or damage to equipment is replacement value

of the equipment

The maximum deductable for insurance of equipment is 5 % of the

minimum cover for equipment

The minimum cover for insurance of other property ( other than the site ) is

Rs.1,000,000.00

The minimum cover for personal injury or death

For third party and Employee of the employer and other persons engaged

by the employer in the work is Rs.1,000,000.00 per event and number of

event unlimited

13.2

The minimum cover for personal injury and death.

For the contractor’s workmen is Rs.1,000,000.00 per event

Contractor’s employees other than workman are Rs.1,000,000.00 per

event.

17.1

The intended completion date for the whole of the works shall be 90 days from

the start date

21.1

The site possession date shall be 7 Days from letter of acceptance

27.1 The contractor shall submit a program for the works within 7 days of delivery of

the Letter of Acceptance

27.3 The period between program update is 15 days

27.4

The amount to be withheld for late submission of a program is 2% of the Initial

Contract Price.

35.1 The Defects Liability Period is 365 Days


28

39.2

Variation orders will be issued only with the approval of the client

47.1

The contract Price is subjected to price adjustment

Weightings of Inputs

Indices No. Input name Input percentage

M30C

Bitumen (60/70) 26.58%

P2

Heavy Equipments 26.10%

M7

Metal 8.28%

M48

ABC 5.79%

P3

Fuel 5.48%

L3

Unskilled Labour 3.85%

M3 Cement 3.76%

L2 Semiskilled Labour 1.88%

M22

Timber Planks 1.87%

M8

Sand 1.75%

M13

L1

P1

M45

Reinforcements

Skilled Labour

Small Equipments

Earth

1.73%

1.52%

0.77%

0.63%

TOTAL 90%

48.1

The retention from each payment shall be 10% of the Initial Contract Price.

The limit of retention shall be 5 % of the Initial Contract Price.

49.1

The liquidated damages for the whole of the works shall be Rs.17,000.00 per

Day.


29

49.1

The maximum amount of liquidated damages for the whole of the works shall be

10% of the initial contract price

52.1

The Performance Security shall be 5%of the initial contract price. The

Performance Security shall be en-cashable on Demand Unconditional Bank

Guarantee from a bank Acceptable to the Employer.

The Performance Security shall be valid until a date 28 Days beyond the Defects

Liability Period.

60.1

The percentage to apply to the value of the work not completed, representing the

Employer’s additional cost for completing the works, is 25% of value of work

not completed.


30

SECTION 6

SPECIFICATIONS


31

STANDARD SPECIFICATIONS

The Standard Specifications comprise ‘Standard Specifications for Construction and

Maintenance of Roads and Bridges’ issued under the authority of the Director General of

the Road Development Authority and published by the Institute of Construction Training

and Development.

The ICTAD Publication No. of this publication is SCA/5. Second Edition Published in

June 2009.

Bidders who are not in possession of this publication can purchase it from the ICTAD.


32

PARTICULAR SPECIFICATIONS

The particular specification shall be read in conjunction with the General Specification where

applicable. In the event the particular specification is in conflict with the General Specification,

the Particular Specification shall prevail.

1. Asphalt Concrete Surfacing:

1.1. Materials

1.1.1. Aggregate When the coarse and fine aggregate are combined, along with filler where required the

combined grading requirements shall meet following requirements.

Mix classification

Compacted

Thickness (mm)

Max

minimum Mm μm

Binder Course

75

40

Wearing Course

Type – 1

75

40

Wearing Course

Type – 2

75

40

Wearing Course

Type – 3

75

40

Wearing Course

Type – 4

75

40

28 100 100 - 100 100

20 90-100 85-100 100 93-100 95-100

14 - - 82-92 - -

10 56-82 66-94 61-81 59-94 58-84

5 36-58 46-74 41-66 38-64 36-66

2.36 21-38 35-58 27-48 25-48 23-49

1.18 15-32 26-48 20-40 20-40 -

600 10-26 18-38 15-35 15-32 -

300 6-20 11-28 10-25 10-23 5-19

150 3-13 7-20 7-17 4-15 -

75 1-7 3-12 5-9 3-12 2-8

Percentage binder

content by total

weight of mix

4.0-5.5

4.5-6.5

4.0-6.0

4.5-6.5

4.0 – 6.0

TABLE - 01

For wearing course Type – 3 mix shall be used

1.2. Job Mix Formula.

The contractor shall submit to the Engineer in writing the job mix formula proposed to

be used by him for the work based on trial mix design carried out in accordance with

“Mix Design Methods for Asphalt Concrete (MS-2)” published by the American Asphalt

Institute or similar approved method which shall give following details;

i. A single percentage of aggregate passing each specified test sieve.

ii. A single percentage of binder content by total weight of total mix.

iii. A single temperature at which the mix is emptied from the mixer which shall not

be less than 145˚C


33

iv. A single temperature at which the mix is to be delivered from the mixer which

shall not be less than 145˚C

v. A single temperature at which the mix is to be delivered to the paver on the road

which shall not less than 135˚C

All mixes produced shall confirm to the job mix formula approved by the Engineer within the

ranges of tolerance given in Table - 02.

Permissible variations from Job Mix Formula

Aggregate Passing 14 mm and larger

+/- 8%

Aggregate Passing 10 mm and 5 mm

+/- 7%

Aggregate Passing 2.36 mm and 1.18 mm

+/- 6%

Aggregate Passing 600 μm and 300 μm sieve

+/- 5%

Aggregate Passing 150 μm sieve

+/- 5%

Aggregate Passing 75 μm sieve

+/- 1.5%

Binder Content percent by weight of (no negative tolerance) total

mix

+ 0.3%

Temperature of mixture when emptied from mixture

+/- 10˚C

Temperature of mixture when delivered on road

+/- 10˚C

TABLE - 02

1.3. Construction Requirements

1.3.1 Surface Finish & quality control

The asphalt concrete surfacing shall be finished as follows.

Type of Test Quantity of Material or Par thereof for which

minimum of the test set is to be carried out

1 Acceptance testing of binder 100 Cu.M

2 Particle size Analysis (Course Aggregate) 100 Cu.M

3 Particle Size Analysis (fine aggregate) 50 Cu. M

4 Sand Equivalent Value of fine aggregate 50 Cu. M


34

5 Water absorption 200Cu.M

6 Aggregate Impact Value one for each type of aggregate

7 Los Angeles Abrasion Value 100Cu.M

8 Flakiness index 100Cu.M

9 Bulk Specific Gravity 100Cu.M

10 Soundness one for each type of aggregate

11 Coating and Stripping test -do-

12 Clay and Silt Content -do-

13 Acceptance testing of filter material -do-

14 Marshall Mix Design -do-

15 Hot bin Grading one test per 300 tones (However at least one test

per day to be done)

16 Compliance to Job Mix -do-

17 Temperature of binder, aggregate mix and

laying

every load of asphalt

18 Core Sampling (for checking compaction

and determining thickness)

One test per 250m2

19 Marshall Stability and flow and laboratory

compacted density of mix (Marshall)

voids in mix and voids in mineral

aggregates

One test per 300 tones (However at least one test

per day to be done)

TABLE - 03

1.4 Measurement and Payment

(a) Measurement

Asphalt concrete surfacing shall be measured by the following methods

(i) For uniform thickness


35

Asphalt concrete surfacing shall be measured by sq.m of mix furnished, spread,

compacted, completed and accepted. Measurements shall be of the areas and

thickness as shown on the Drawings, described in the Specification or instructed

by the Engineer.

Deficiencies in thickness of the wearing course shall, unless an overlay is

constructed at the contractor’s expense, result in a proportion only of the wearing

course area being measured for payment. Proportions shall be determined in

accordance with the thickness deficiencies and area proportions described below.

Thickness of asphalt concrete wearing course shall be determined by average

calliper measurement of cores, rounded upwards to the nearest mm.

Paved section to be measured separately shall consist of each 100 lin.m section in

each traffic lane. The last section in each traffic lane shall be 100 m plus the

fractional part of 100 m remaining. At areas such as intersection entrances,

crossovers, ramps etc, shall be measured at one section and the thickness of each

shall be determined separately. Smaller irregular unit areas may be included as

part of another section.

One core shall be taken from each section by the contractor at approved locations

and in the present of the Employer. When the measurement of the core from any

paved section is not deficient by more than 10 % from the specified thickness, the

core will be deemed to be of the specified thickness as shown on the drawings.

When the measurement of the core from any paved section is deficient by more

than 10% but not more than 30% and additional cores shall be compacted daily

from lead delivery tickets. This weight shall adjusted by deducting the weight of

mix wasted at the joints, the weight of mix laid in areas outside the defined

payment edge and the weight of mix laid within defined pavement but not

accepted by the engineer. The total weight deducted shall be on assessed by the

Engineer,

(b) Payment

Payment for asphalt concrete surfacing will be made at the contract unit rate for

the item as measured above. The price shall be full compensation for furnishing

all materials for mixing and placing of the mixed material and for providing all

plant, machineries, equipment, tools, labour and incidentals necessary to

complete the work to these specifications.

The pay unit will be as follows.

Description Pay Unit

Asphalt concrete surfacing of uniform thickness Tons

(Stable Compacted Thickness)

Asphalt Concrete surfacing for regulating course Tons


36

SECTION 7

BILLS OF QUANTITIES


37

PRICING PREAMBLES

1. The bill of quantities shall be read in conjunction with all other building documents.

2. General directions and descriptions of work or materials given elsewhere in the bidding

documents are not necessary repeated in the bill of quantities. For the full meaning of

each item, reference should be made to the applicable passages in the bidding

documents.

3. The prices and rates entered by the contractor in the bill of quantities shall be deemed

to cover the complete and finished works in the final position as required by the bidding

documents, including inter alia, all costs and expenses which may be required in and for

the construction and maintenance of the works, together with all risks, liabilities,

contingencies, insurance, sampling testing, providing all necessary assistance to the

engineer and in general all obligations imposed by the contract.

4. Without affecting the generality of the foregoing provisions the prices and rates entered

by the contractor in the bills of quantities shall also include, inter alia, all costs and

expenses involved with or arising from the following:

i The provision, storage, transport, handling, use, distribution and maintenance of

all materials, plant, equipment, machinery and tools, including all costs, charges,

dues demurrage or other outlays involved in carriage and importation.

ii The provision and maintenance of all staff and labour and their payment,

accommodation, transport, fares and other requirements.

iii Setting out, including the location, construction and preservation of survey

markers, measurement and supervision.

iv The provision, storage, transport, use, handling, distribution and maintenance of

all consumable stores fuel, water and electricity.

v The location, test proving, opening, operation, reinstatement of all quarries and

borrow pits, as well as compensation and mining royalties costs associated with

quarries and borrow pits or any other land the contractor may require additional

to that provided free for the execution of the temporary works.

vi Injury caused to the Works under Construction, Plant, Materials and consumable

stores by weather.

vii Repairs to the Works either prior to or during the Period of maintenance.

viii Maintenance work as detailed in the Specifications and the Conditions of

Contract and the maintenance of public amenities.

Ix Co-ordination with other Contractors or Authorities carrying out work either in

connection with or adjacent to the Works.


38

x The supply of manufacturers test certificates.

xi The protection of mains and services, and cost of repairs in case of damage

caused by the Contractor.

xii Pumping and dewatering; the protection of excavation faces.

xiii The provision and maintenance of temporary diversions in order that through

traffic flow shall remain unobstructed through the contract period and in general

the provision of all temporary works required in connection with the works

xv Insurance, custom duties taxes[excluding VAT] levies, first aid, welfare and

safety requirements and all other overheads and costs and profit.

1. A price or rate shall be entered against each Item in the Bills of Quantities whether

quantities are stated or not. Item against which no price or rate is entered shall be

deemed to be covered by the other prices or rates entered by the Contractor in the Bill of

Quantities. The unit price or rate entered against any Item shall take Precedence over any

miscalculation in the total sum against that Item. Where separate items have not been

provided in the Bill of Quantities for work shall be deemed to have been included in the

other prices and rates.

2. The Quantities given in the Bill of Quantities are estimated only and are given to provide

a basis for the tender. No guarantee is given for their accuracy and payments to

Contractor will be based on the prices and rates quoted in the bills applied to measured

quantities for work done. The quantity for each Item of work executed by the Contractor

in accordance with the Contract shall be measured net and no allowance will be made for

waste, bulking, shrinkage decrease of volume due to compaction or the provision of

working space.

3. The items in the Bills of Quantities are the general application to the whole of the works

at any location on site or any part of the works as indicated in the bid documents or

instructed by the Engineer.

4. Tenders, which group several items together in the Bill of Quantities under one price,

will not be accepted.


39

5. The Units of measurement described in the Bill of Quantities are Metric Units.

Abbreviations in the Bill of Quantities are as follows:-

Hrs - Hours

Km - Kilometers

Lm - Linear Meter

m2 or sqm - Square Meter

m3 or cum - Cubic Meter

nos. - Numbers

L.S. - Lump Sum

P.S. - Provisional Sum

mth. - Month

ltr. - Liter

kg. - Kilogram

mt. - Metric Ton

mm. - Millimeter

wk. - Week


40

DAY WORKS

1. The rates entered in the schedule for Bill of Quantities shall form day works items for

pricing extra work ordered to be done in accordance with Contract.

2. The rates shall include all overheads and profit and all other cost of whatever nature

necessary for an identical to the performance of extra work whenever ordered and these

rates required anywhere on the Site for the operation of plant the provision of labor or

the provision of materials and shall be deemed to include inter alia:

Plant: Operation, maintenance, repairs, fuel, oil greases, hydraulic fluids, taxes,

duties operator’s wages and overtime, traveling time, transport

supervision, administration cost related to the use of such plant.

Labor Wages, overtime, bounces, traveling time, hand tools, accommodation,

fringe benefits, transport and supervision.

Material Provision, transport, handling, wastage and storage.

In the case of Plant and labor, only time spent working shall be paid for.

For day works required outside the site ( Which for these purpose shall mean all areas shown on

the plans for permanent works and all areas of temporary works such as Contractor’s and

Engineer’s camps, quarry, borrow pits and their access roads, diversion roads etc.), the

following should be chargeable.

Plant : Self traveling: Actual time of and to place of stationing on the

day of the work.

Transport : Traveling time of the places of transport (lorry, low loader etc)

Labor : Travel time for the means of transport used.

Materials : Traveling time for the means of the means of transport used.

The rates shall apply only to such work, as the engineer shall instruct in writing to be carried out

as day works. All items should be priced.


41

BILL NO.01

PRELIMINARIES

Item No Description Unit Qty Rate Amount

01.00.00

Mobilization & Demobilization.

LS

Item

01.01.00

Allow for the cost of providing

insurances

LS

Item

01.02.00


performance bond

LS

Item

01.03.00


advance payment bond

LS

Item

01.04.00

Traffic Safety & Control

month

3.00

01.05.00

Contract management services

month

3.00

01.06.00

Allow provisional sum of all cost in

connections with preparing samples for

testing, making arrangement for testing

of materials, goods etc. as stipulated in

the specification obtaining test report

& submitting the same to the Engineer.

LS

Item

BILL NO 01 CARRIED TO SUMMARY


42

BILL NO.02

ROAD WORK


02.00.01

02.00 Road Way Excavation

Employing Backhoe Loader for

cutting Edges & clearing

including loading earth.

Days

3.50

02.00.02

Employing Tractor & Trailer for

Transport of removed earth at

above 2.01 items.

Days

7.00

02.00.02

Employing labour for backhoe

Days

3.50

02.01.01

02.01 Graded Aggregate Base

Supply, pilling, place, shape and

compacted Dense Graded

Aggregate Base (37.5mm

maximum size). To form a dense

aggregate base in road edges &

widening Sections.

m 3

2,551.00

02.02.01

02.02 Shoulders

Supply ,pilling, place ,shape and

compact materials to construct

shoulder.- soil type

m 3

830.83


43

02.03.01

02.03 Pavement Surfacing

Prime coat with emulsion/cold

bitumen (CSS-1)using 1 lit/ sq.m

including blinding with sand at

the rate of 250 sqm/cum and

brushing cleaning and moistening

road surface

m 2

10,114.35

02.03.02

Tack coat with emulsion/cold

bitumen (CSS-1)using 1lit/sq.m

including blinding with sand at

the rate of 250 sqm/cum &

brushing cleaning and moistening

road surface.(Including transport

& unloading)

m 2

10,114.35

02.03.03

Supply of Asphalt Concrete

surface material (plant made)

binder 60/70 bitumen 5% mix

19mm aggregate-wearing

surface. Including Transport,

laying & compacting.

M/Ton

1,188.45

02.04 Miscellaneous

02.04.01

Painting to Both sides of road

edges as per instruction. (thick

3mm & width 100mm)

M

4,365.00



44

BILL NO.03

IMPROVEMENT OF SIDE DRAIN


03.00.01

Employing Backhoe loader for

excavation drain, demolishing exiting Days 0.50

Damage structures

03.00.02

Employing Tractor & Trailer for

Transport of removed earth at above 2.01

items Days 1.00

03.00.03 Employing Labour for backhoe loader L/Days 0.50

03.00.04 1:3:6(11/2”

) concrete for side drain m3

1.65

03.00.05 1:2:4(3/4") Concrete for side drain m3 5.75

03.00.06

Supplying & Fixing & Removing

formwork 1" thick planks of class m2

81.85

2 timber.

03.00.07

Supplying & Fabricating of

Reinforcement Details as per Kg 304.50

instruction.

03.00.08 Employing Labour for site clearing after Days 1.00

Construction.



45

BILL NO.04

IMPROVEMENT OF RUBBLE WALL

Bill Item Description Unit Qty Rate Amount

04.00.01 Employing Backhoe loader for excavation Days 0.50

drain, demolishing exiting Damage

structures

04.00.02

Employing Tractor & Trailer for Transport

of removed earth at above 2.01 items Days 1.00

04.00.03 Employing Labour for backhoe loader L/Days 0.50

04.00.04

Random rubble masonry 6"-9" rubble in 1:5

Ct.motar m3

4.70

04.00.05 Employing Labour for site clearing after Days 0.50

Construction.



46

GRAND SUMMARY OF THE EXPENSES

BILL NO. DESCRIPTION TOTAL (RS.)

1 Preliminaries

2 Road work

3 Improvement of side drain

4 Improvement of Rubber Wall

Sub Total 01

Add Contingencies 10%

Sub Total 02

Add VAT 12%

GRAND TOTAL

Tenderer : Signature :………………………

Name :………………………………………………………………………..

Address :………………………………………………………………………..

…………………………………………………………………………

Witness : Signature :………………………

Name :………………………………………………………………………..

Address :………………………………………………………………………..

…………………………………………………………………………

Witness : Signature :………………………

Name :………………………………………………………………………..

Address :………………………………………………………………………..

…………………………………………………………………………


47

SECTION 8

DRAWINGS


48


49

Check List for Bidders

Bidders are advised to fill the following table:

ITEM ITB

Clause

YES

(tick) REFERNCE

Form of Bid

Address to the Employer? 18

Completed? 18

Signed? 18

Bid Security (if required)

Address to the Employer? 16

Format is required? 16

Issuing Agency as specified? 16

Amount as requested? 16

Validity 28 days beyond the validity of Bid? 16

Qualification Information

All relevant information completed? 4

Signed? 4

Addendum

Contents of the addendum (if any) taken in

to account? 10

BID package

All the documents given in ITB Clause 12

enclosed in the original copy? 12

ITB Clause 19 followed before Sealing the

Bid Package? 19


50