Upload
syecastamto-oke
View
215
Download
0
Embed Size (px)
Citation preview
7/22/2019 Inventory With Bar Coding 10
1/60
Bar CodesBrad Carico
Caldwell Fire De artmentCaldwell, ID
1
7/22/2019 Inventory With Bar Coding 10
2/60
Why We Inventory/Check Our Apparatus
Nice to know if assigned equipment is
ac ua y on e appara us an wor ng
Helps track maintenance issues Legal liability issues
2
7/22/2019 Inventory With Bar Coding 10
3/60
How Do You Track Inventory/Maintenance Checks
How many still use paper forms?- How many can you tell me where your check sheets
are at for your apparatus from five years ago?
- Can you tell me how many times did the left rear tail
searching through all checklist documents?
- Oh by the way, I have a subpoena for all your
maintenance records related to this engine because itwas involved in an accident approximately three
ears a o.
3
7/22/2019 Inventory With Bar Coding 10
4/60
How Do You Track Inventory/Maintenance Checks
How many are using Firehouse for record storage? To what extent are you using Firehouse to track
apparatus inventory checks?
4
7/22/2019 Inventory With Bar Coding 10
5/60
Firehouse Right Now!
5
7/22/2019 Inventory With Bar Coding 10
6/60
Firehouse Modules Used
Inventory
Maintenance/Testing
Staff Activities
6
7/22/2019 Inventory With Bar Coding 10
7/60
Inventory Module Review
Two Types of Inventory Records
- xe sse
- Generic
7
7/22/2019 Inventory With Bar Coding 10
8/60
Inventory Module Basics Review
Fixed Asset Items
-
- Items that require Testing / Maintenance on a
periodic basis
- Items that will be specifically issued to a staffmember or an apparatus
8
7/22/2019 Inventory With Bar Coding 10
9/60
9
7/22/2019 Inventory With Bar Coding 10
10/60
Inventory Module Review
Generic Items- ow cos ems
- Items that are not tracked individually
-
10
7/22/2019 Inventory With Bar Coding 10
11/60
11
7/22/2019 Inventory With Bar Coding 10
12/60
Setting Up an Apparatus Checklist
Now Comes the Fun Part -
generic inventory records in Firehouse
- Once that is done ou can start linkin theappropriate inventory records to your apparatus
- For generic items you will use the
Linked Inventory tab- For fixed assets you will use the
n e o nven ory e
12
7/22/2019 Inventory With Bar Coding 10
13/60
Linking Generic Items to an Apparatus
Select theLinked
tab
Then select
the Add
button
13
7/22/2019 Inventory With Bar Coding 10
14/60
Linking Generic Items to an Apparatus
In the Generic EquipmentDetail record you will need
to enter t e o owing
information,
-
- Location on the apparatus
of the item
- located at this apparatus
location
14
- e cos o e em
7/22/2019 Inventory With Bar Coding 10
15/60
Linking Fixed Asset Items to an Apparatus
To link a fixed asset item you will use the Linked toInventory ID field on the inventory item being linked
Common Error Found with Linked Fixed Assets
Assi nin a Unit ID to the Inventor Item
- The unit field should only used for apparatus
- When doing this you are actually saying the piece of
15
- Confuses the NEMSIS validation tool
7/22/2019 Inventory With Bar Coding 10
16/60
If this is not an apparatus
16
7/22/2019 Inventory With Bar Coding 10
17/60
Creating an Apparatus Checklist
Now that you have all of your inventory recordsentered and linked to the appropriate apparatus,
we can create an apparatus checklist using the stock
apparatus checklist report.
The stock apparatus checklist report by itself is a good
startin oint if ou do not have a standardized
form already in use.
17
7/22/2019 Inventory With Bar Coding 10
18/60
Creating an Apparatus Checklist
The layout of the report can be modified in a limitedfashion due to field limitations within the query.
The query is a programmed query, using a customcomman .
knowledge will make customizing the query
difficult
18
7/22/2019 Inventory With Bar Coding 10
19/60
Setting Up an Apparatus Checklist
19
7/22/2019 Inventory With Bar Coding 10
20/60
Setting Up an Apparatus Checklist
20
7/22/2019 Inventory With Bar Coding 10
21/60
y ,
an questions before we go on?
OK now we are going to look at the rolethe maintenance/testing module plays in
truck inventor rocess.
21
7/22/2019 Inventory With Bar Coding 10
22/60
Maintenance/Testing Module Review
The maintenance module is used to record the.
tracks
- When we did it
22
7/22/2019 Inventory With Bar Coding 10
23/60
Maintenance/Testing Module Review
If we use the maintenance/testing module as is,
- What was broken
- What was missing or misplaced
23
7/22/2019 Inventory With Bar Coding 10
24/60
24
7/22/2019 Inventory With Bar Coding 10
25/60
Maintenance/Testing Module Review
You can use the Notes section to enter the
- If specific information is needed it can be
25
7/22/2019 Inventory With Bar Coding 10
26/60
26
7/22/2019 Inventory With Bar Coding 10
27/60
Maintenance/Testing User Fields
You can create user fields to fit your needs
- Weekly inventory
27
7/22/2019 Inventory With Bar Coding 10
28/60
28
7/22/2019 Inventory With Bar Coding 10
29/60
29
7/22/2019 Inventory With Bar Coding 10
30/60
Setting Up an Truck Inventory Report
30
7/22/2019 Inventory With Bar Coding 10
31/60
Setting Up an Truck Inventory Report
31
7/22/2019 Inventory With Bar Coding 10
32/60
Firehouse for Truck Inventories!
o ware n egra e ar o e
Inventor Scannin
32
7/22/2019 Inventory With Bar Coding 10
33/60
Bar Code Checklists
Different bar-coding hardware options and
pricing are still being evaluated at this time
Fire ouse is targeting a 1s quarter 2011 release
for software updates and hardware
33
7/22/2019 Inventory With Bar Coding 10
34/60
Setting Up a Bar Code Checklist
Initial Check-list
Click Add
-
add inventory
items to the
checklist
34
7/22/2019 Inventory With Bar Coding 10
35/60
Setting Up a Bar Code Checklist
Initial Check-list
Setup Screen,
Auto-populates
Odometer and Hour
Meter,
Can configure,
Default Display
Status values:
Allow (Default),Require,
Do not display
35
7/22/2019 Inventory With Bar Coding 10
36/60
Setting Up a Bar Code Checklist
Drag and drop from
Full Inventory List,
> Toggle Button, or
Add Compartment
Bar-code is not
required for the
compartment.
36
7/22/2019 Inventory With Bar Coding 10
37/60
Setting Up a Bar Code Checklist
Drag and drop from,
Full Inventory List
> Toggle Button
Checklist knows this
is a generic item
flag is set in the
inventory record
Checklist will auto-
populate fields
accordingly
37
7/22/2019 Inventory With Bar Coding 10
38/60
Setting Up a Bar Code Checklist
Drag and drop fromFull Inventory List
Checklist knows this
is a specific itemecause t e generic
flag is not set in the
inventory record
Checklist will auto-populate fields
accordingly
38
7/22/2019 Inventory With Bar Coding 10
39/60
Setting Up a Bar Code ChecklistThis is situation where
we have added
separate physical
locations within the
cab compartment.
Dra and dro from
Full Inventory List,
> Toggle Button, or
Add Compartment
u on
Bar-code is not
required for the sub-
39
compartment.
7/22/2019 Inventory With Bar Coding 10
40/60
Setting Up a Bar Code ChecklistWe can add as many
sub-compartments asneeded in each
location.
Drag and drop from
Full Inventor List
> Toggle Button, or
Add Compartment
Button
The system looks at
the generic flag and
auto-populates fields
40
accordingly
7/22/2019 Inventory With Bar Coding 10
41/60
Setting Up a Bar Code Checklist
To add a maintenancequestion, select the
em e ques ons s
about, and click the
Add Maintenance
Question button
Add your question
checklist items column
41
7/22/2019 Inventory With Bar Coding 10
42/60
Setting Up a Bar Code ChecklistTo Add Numeric or
Valued Question,select Item the
and click the Add
Numeric Question
button
In this example the
user selects not to
auto-populate for theExpected Value, but
chooses to set up Error
42
anges, n orma ona
and Critical
7/22/2019 Inventory With Bar Coding 10
43/60
Setting Up a Bar Code Checklist
The user clicks the Add
Class Item
This is functionality based
around the generic/specific
.
In this example the items
will be bar-coded but the
user only cares that thereare items in the location
and specifically which one.
43
7/22/2019 Inventory With Bar Coding 10
44/60
Setting Up a Bar Code Checklist
In this example theuser needs 4 cylinders
in the rear cab
Compartment and
does not necessarily
care which 4 the
scanner will determine
the specific ones when
they are scanned
This daily scan
example is complete
user clicks Save
44
7/22/2019 Inventory With Bar Coding 10
45/60
Setting Up a Bar Code Checklist
Checklist summaryafter completing
the checklist setup
45
7/22/2019 Inventory With Bar Coding 10
46/60
Setting Up a Bar Code ChecklistOver time the checklist
screen will get to look like
this.
The user can view the
actual scans, by clickingthe Open button below
the Scans/Runs Check-list
Level list-box
The setup box will list all
the checklists associated
46
7/22/2019 Inventory With Bar Coding 10
47/60
Initiating an Apparatus Scan
Next the barcode for the
First you
will need to
be scanned is
entered
login into
the scanner
e ec e ype
of checklist to
use
The mileage
and hours will
be entered
47
manua y
7/22/2019 Inventory With Bar Coding 10
48/60
Initiating a Compartment Scan
AfterNext you willscan the bar
entering the
previous
information,
code for the first
compartment to
be inventoriedselect OK to
continue Error list at this
oint will be
blank
48
7/22/2019 Inventory With Bar Coding 10
49/60
Scanning a Compartment
Once the compartment bar code is scanned
the inventory list for that compartment will
appear.
49
7/22/2019 Inventory With Bar Coding 10
50/60
Changing the Scanned Quantity
This screen shows the changing of a quantity
of a generic item because of the scanned
items is represented by the out-of-service icon
Quantity is changed using the numeric spinner
field
50
7/22/2019 Inventory With Bar Coding 10
51/60
Scanning Equipment Maintenance Lists
On items that have been noted as having
ma n enance e u e e ma n enance
items list will appear
,note the condition of all checklist items
Once the maintenance is done, it list can be
marked as completed
51
7/22/2019 Inventory With Bar Coding 10
52/60
Missing Equipment in a Compartment
User will check-in items that are in missingstatus by scanning the item in the
compartment or check-in with the stylus (if
items is set up in system that way)
- Missing items will change from Missing statusto Present when checked-in manually
When user scans new compartment and
Missin items remain
- All remaining Missing items will be carriedover to the error-list when user moves to
52
7/22/2019 Inventory With Bar Coding 10
53/60
Misplaced Inventory in Compartment
The misplacedIf an item is
misplaced
an error
item will be
highlighted in
message will
bescanner screen
o e e n
left column
53
7/22/2019 Inventory With Bar Coding 10
54/60
Unidentified Inventory in Compartment
If an item
has not Theunidentified
een
entered
into
item will be
highlighted in
re ouse
yet an
error
scanner
screen
message
will be
generatedNote the ?
in left column
54
7/22/2019 Inventory With Bar Coding 10
55/60
Item Not in Checklist
When the user scans item that is
on the selected check-in list
System displays message, This item is
not on the current [Daily, Weekly, or
Complete] Check In, prompts userto click OK
55
7/22/2019 Inventory With Bar Coding 10
56/60
Completing a Compartment Scan
When you have completed,
scanner will tell you that there are
?# of errors
These errors are added to the
overall error list when theapparatus is completed.
56
7/22/2019 Inventory With Bar Coding 10
57/60
Completing a Truck Scan
User scans truck bar-code, located in the
cab of the truck
System displays error list where the user will
scroll through the list and mark items as
.
57
7/22/2019 Inventory With Bar Coding 10
58/60
Completing a Truck Scan
Once the apparatus scan is completed, the scanner
Using Microsoft ActiveSync, the data will betransferred into the Firehouse database
58
7/22/2019 Inventory With Bar Coding 10
59/60
Apparatus Inventory SummaryOnce the data has
been synched back intoFirehouse a summary
screen w a ow a user
to review the results of
a scanned inventory.
Error List
Full Summary
includesDate/Times
Staff Involved
59
Truck Status
Errors
Apparatus Inventory
7/22/2019 Inventory With Bar Coding 10
60/60
QUESTIONS?
60