Portal User Group Meeting

June 14, 2011

Agenda

• Introduction• Updates & Reminders• Telephone Directory• Impact of Consolidations on Websites

Updates & Reminders

Search Engine

• Due to issues with USA Search, we have purchased Google Search Appliance (GSA)

• It will be available for use by all websites hosted at DOIT

• We expect to have it installed by the end of the month and we will pilot it first with a couple of agencies. We already have one volunteer. If you have been having significant issues with the current search and would like to be a part of the pilot, stop by after the meeting

Search Engine

• We are researching the best way tointegrate the search in DSF.

• We will provide more information on the process to change over to Google after we get the pilot agencies up and running

Java Updates

• Web FileManager Issue– Java Version 6 Update 21

IE 8 Issues

• Cimbrian provided Editor fix for IE7 & IE9• Still IE 8 issues with new Editor– Updating content from code side

• Testing HTML Editor with IE7 & IE9– IE9 requires Windows 7 OS

• Roll-out HTML Editor• Update to HTML Editor will require downloading Active X

control. Users without administrative permission on their PC will need to involve their desktop support. We will provide detailed instructions prior to the update

Web FileManager Upgrade

• We successfully changed the Web FileManager over to a Storage Area Network (SAN)

• We’re looking to ways to improve the length of time it takes to open the Web FileManager

• Agencies should not use the Web FileManager for archiving old files. They should be removed from the server when they are no longer linked to the public

CMS Standard Selection

• The process to select a standard for a Web Content Management System began earlier this year as part of the Enterprise Architecture Standards Process (EASP)

Please Note: There is no funding at this time so we are only selecting a standard

CMS Standard Selection

• A Request for Information (RFI) wasreleased March 30, 2011

• We received responses from by 10 vendors• The work group has reviewed the responses and

will be bringing vendors in for demonstrations during July and August

JAWS

• DOIT has purchased one full license ofJAWS for accessibility testing purposes

• It will be installed on a PC at DOIT and available for administrators to use for testing

• Please fill out a work request if you are interested in setting up a date/time to use the software

Portal Training Classes

• PMG is now performing basic DSF trainingfor new users

• We are scheduling one class a month using DOIT’s Computer Training Room

• The classes are geared for new users or those that haven’t used the system in a long time and need a refresher

• If you have Content Admins who need this training, please submit a work request

Portal Training

• If you or your staff need advanced training (beyond the class offered), submit a Work Request, and we will schedule this on an as needed basis

• Please note that our availability for these advanced training sessions may be limited due to other projects and deadlines

Google Analytics

• Google Analytics has been runningsuccessfully since the beginning of 2011

• If you haven’t added the GA code to non-Portal sites, you should do so as soon as possible

• If you missed the Google Analytics Training Session and are interested in attending one, please sign up on your way out today– We’d like to know if there is enough interest to

schedule another session

WebTrends

• Webtrends has been running in parallel with Google Analytics

• We plan to begin the phase out of the WebTrends service in July

• We will stop analyzing Portal sites first, followed by non-Portal and supporting sites

• All existing information analyzed will still be available– It is NOT being deleted

V4 Template Upgrades

• 38 primary agency websites, notimpacted by consolidations, have been upgraded

• Upgrading consolidating sites next• Once all complete, will work on enhancements

and sites that were initially out of scope• For more information on the V4 templates, go to

the “Webmaster Information” section of the CPI website at www.ct.gov/cpi

Telephone Directory

Telephone Directory

• PMG took over the directory in May 2010• We were not given a list of agency contacts so

we’ve been trying to develop one• If you want to link to it on your site, go to the

listing you want to include and add “?deptid=XXX” - XXX is the agency code in CORE. Contact ctdirectory@ct.gov for your agency code

• http://www.ct.gov/doitservices/cwp/view.asp?a=1540&q=465082

Telephone Directory (cont)

• We’ve created a new telephone directorysection on DOITServices website (ip filtered site)

• Provides basic information on how the directory is updated and screen shots to assist administrators

• http://www.ct.gov/doitservices/cwp/view.asp?a=1540&q=465082

The Impact of Consolidation on State Websites

Consolidation Information

• We are still waiting for a final list ofconsolidating agencies approved for July 1

• PMG is upgrading primary sites to the V4 tempalte in June (DCP, DECD, OPM, and SDE)

• The Governor’s Office will be working with OPM to provide guidance

Consolidation – Next Steps

• On July 1 - a message will be added tothe home page of every site impacted by the consolidations

• July-August - PMG will be working with agencies that are being consolidated to update to the V4 template

Other Impacts

• Links or logos on your site toan agency that will be changing its name need to be updated

• PMG is expecting to be very busy on the consolidations through July. Please limit requests to those that cannot wait.

Questions & Comments

Portal Management Group

pmg@ct.gov