Introduction to the State-Level Mitigation 20/20 TM Software for Management of State-Level Hazard Mitigation Planning and Programming A software program

Introduction to the Introduction to the

State-LevelState-Level

Mitigation 20/20Mitigation 20/20TMTM

Software for Management of State-Level Software for Management of State-Level Hazard Mitigation Planning and Hazard Mitigation Planning and

ProgrammingProgramming

A software program by:A software program by:

emergency response planning & management, inc.emergency response planning & management, inc.

p.o. box 7065p.o. box 7065

princeton, n.j. 08543princeton, n.j. 08543

609-466-3566609-466-3566

[email protected]@aol.com

Copyright, 2004Copyright, 2004emergency response planning & emergency response planning &

management, inc.management, inc.All Rights ReservedAll Rights Reserved

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Available, Summer 2004Available, Summer 2004A comprehensive A comprehensive program to support state-program to support state-

level hazard mitigation level hazard mitigation planning and planning and programmingprogramming

Fully integrated data management modules for state Fully integrated data management modules for state agency actions to:agency actions to: Establish and manage the state’s mitigation planning Establish and manage the state’s mitigation planning teamteam Conduct statewide hazard identification, risk Conduct statewide hazard identification, risk assessment and analysis of past disastersassessment and analysis of past disasters Analyze the vulnerability of state-owned propertyAnalyze the vulnerability of state-owned property Develop proposed mitigation initiatives for state-Develop proposed mitigation initiatives for state-owned propertyowned property Prepare and print a comprehensive state-level Prepare and print a comprehensive state-level mitigation planmitigation plan Manage local mitigation planning and programmingManage local mitigation planning and programming Compile local mitigation dataCompile local mitigation data Select proposed mitigation projects for fundingSelect proposed mitigation projects for funding Manage mitigation project agreements and contractsManage mitigation project agreements and contractsAnd much more!And much more!

The state-level Mitigation 20/20The state-level Mitigation 20/20TMTM operates with Microsoft Office operates with Microsoft Office

Professional* and can be used on Professional* and can be used on either an individual computer or on a either an individual computer or on a

network. network.

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* Microsoft Office Professional is a * Microsoft Office Professional is a registered trademark of the Microsoft registered trademark of the Microsoft Corp.Corp.

Mitigation 20/20Mitigation 20/20TMTM is specifically designed to: is specifically designed to: Support a multi-agency state planning processSupport a multi-agency state planning process Provide both guidance and information management toolsProvide both guidance and information management tools Establish a fully coordinated state and local mitigation planning Establish a fully coordinated state and local mitigation planning programprogram Address the requirements of the Disaster Mitigation Act of 2000Address the requirements of the Disaster Mitigation Act of 2000


TMTM

Enables state staff to: Enables state staff to:

Define the membership of Define the membership of the state’s mitigation the state’s mitigation planning teamplanning team Establish the Establish the organizational structure of organizational structure of the state’s teamthe state’s team Identify the capabilities of Identify the capabilities of the agency participants the agency participants Assign agency staff to Assign agency staff to the planning teamthe planning team Document state agency Document state agency participationparticipation




Document the mitigation-Document the mitigation-related capabilities of each related capabilities of each participating state agencyparticipating state agency Define the property Define the property owned by state agencies and owned by state agencies and designate “critical facilities”designate “critical facilities” Identify relevant state Identify relevant state agency programs and agency programs and funding sourcesfunding sources Assign participating Assign participating agencies tasks for plan and agencies tasks for plan and program implementation program implementation



Define the vision and Define the vision and mission of the planning teammission of the planning team Set goals and objectivesSet goals and objectives Document the Document the demographic, land use, and demographic, land use, and environmental characteristics environmental characteristics of the stateof the state Establish or define Establish or define regions within the stateregions within the state Facilitate management of Facilitate management of the state’s mitigation planning the state’s mitigation planning programprogram


The Organizational Development and Management The Organizational Development and Management module includes such features as: module includes such features as:

The capability to incorporate US Census data about The capability to incorporate US Census data about the state that is relevant to mitigation needsthe state that is relevant to mitigation needs


The ability to document efforts to involve The ability to document efforts to involve relevant agencies and organizations relevant agencies and organizations


A method to define both administrative and natural A method to define both administrative and natural regions of the stateregions of the state

The Organizational Development and Management The Organizational Development and Management module can be used to prepare such documents as: module can be used to prepare such documents as:

Mitigation plan sections incorporating relevant Mitigation plan sections incorporating relevant information from the Internetinformation from the Internet

Or, regional maps developed by Mitigation 20/20 to Or, regional maps developed by Mitigation 20/20 to illustrate mitigation-related characteristics of the stateillustrate mitigation-related characteristics of the state



Mitigation 20/20Mitigation 20/20TMTM provides a full range of tools to provides a full range of tools to analyze, integrate and coordinate mitigation-related analyze, integrate and coordinate mitigation-related

programs at both the state and local levelprograms at both the state and local level

The Plan and Policy Analysis The Plan and Policy Analysis module provides for:module provides for: Defining policies Defining policies described in state statutes, described in state statutes, agency plans and elsewhereagency plans and elsewhere Characterizing state Characterizing state policies regarding their policies regarding their effectiveness for mitigation effectiveness for mitigation programmingprogramming Analyzing local Analyzing local mitigation-related policies mitigation-related policies described in local mitigation described in local mitigation plansplans


The Program Integration The Program Integration and Plan Implementation and Plan Implementation module has tools to: module has tools to:

Assign participating Assign participating organizations tasks for plan organizations tasks for plan implementationimplementation

Monitor the status of Monitor the status of plan implementation tasksplan implementation tasks

Integrate and coordinate Integrate and coordinate related state programs related state programs

Integrate or coordinate Integrate or coordinate related federal programs related federal programs


The Local Mitigation The Local Mitigation Planning Program Planning Program Development module Development module provides several tools for provides several tools for state management and state management and coordination of local coordination of local mitigation planning and mitigation planning and programming, including…programming, including…

A routine for state review of local Mitigation 20/20A routine for state review of local Mitigation 20/20TMTM plans based on displays of electronic data, as well as plans based on displays of electronic data, as well as review of local plans submitted in alternate formatsreview of local plans submitted in alternate formats


Routines to define statewide planning concepts, Routines to define statewide planning concepts, such as mitigation goals for local planning, as such as mitigation goals for local planning, as well as tools for monitoring local compliancewell as tools for monitoring local compliance



The Hazard Identification The Hazard Identification and Vulnerability and Vulnerability Assessment module Assessment module supports identification of supports identification of the hazards threatening the the hazards threatening the state, estimation of the state, estimation of the level of risk, and level of risk, and assessment of the assessment of the vulnerabilities to the vulnerabilities to the hazards, using both state hazards, using both state data as well as information data as well as information from local mitigation plans. from local mitigation plans.


The Mitigation 20/20The Mitigation 20/20TMTM

approach to hazard approach to hazard identification and risk identification and risk estimation can be done estimation can be done regionally, by individual regionally, by individual jurisdiction, or by jurisdiction, or by compiling local compiling local mitigation plan datamitigation plan dataUsing the appropriate regions entered into Using the appropriate regions entered into


, hazards can be identified and , hazards can be identified and a relative risk rating developed for each. The a relative risk rating developed for each. The

regional risk is then assigned to each primary regional risk is then assigned to each primary jurisdiction within the region. jurisdiction within the region.

Mitigation 20/20Mitigation 20/20TMTM can then easily create a can then easily create a statewide map with the results of the statewide map with the results of the

regional risk assessmentregional risk assessment


For a more specific analysis, state planners can conduct a For a more specific analysis, state planners can conduct a risk assessment for a individual jurisdiction, using the risk assessment for a individual jurisdiction, using the

Mitigation 20/20Mitigation 20/20TMTM approach. approach.

Or, data imported from local Mitigation 20/20Or, data imported from local Mitigation 20/20TMTM plans, as well as alternate format plans, can be plans, as well as alternate format plans, can be

compiled for a statewide risk assessment compiled for a statewide risk assessment


Mitigation 20/20Mitigation 20/20TMTM can also be used to can also be used to create a statewide “profile” of a specific create a statewide “profile” of a specific

hazard for more detailed discussion. hazard for more detailed discussion. Hazards are also automatically prioritized Hazards are also automatically prioritized

based on the risk rating. based on the risk rating.


Past disasters can be Past disasters can be evaluated within three evaluated within three contexts:contexts: Events of statewide Events of statewide significance, e.g., declared significance, e.g., declared disastersdisasters Events significant to state Events significant to state agencies, e.g., incidents agencies, e.g., incidents damaging state propertydamaging state property Events of local Events of local significance, e.g., events significance, e.g., events assessed in local mitigation assessed in local mitigation plans plans


The event analysis routines in Mitigation 20/20The event analysis routines in Mitigation 20/20TMTM

allow for documenting a past event, including its allow for documenting a past event, including its

impacts, the response and recovery costs, impacts, the response and recovery costs, mitigation “successes” and “lessons learned,” as mitigation “successes” and “lessons learned,” as

well as other information. well as other information.

Past disasters can be both described for information Past disasters can be both described for information purposes and evaluated to track the progress in purposes and evaluated to track the progress in

implementing state and local mitigation programsimplementing state and local mitigation programs

And, like all Mitigation 20/20And, like all Mitigation 20/20TM TM

modules, a large modules, a large number of different reports about past events number of different reports about past events

can be printed, including sections of the state’s can be printed, including sections of the state’s mitigation planmitigation plan



contains contains routines to assess the routines to assess the vulnerabilities of state-owned vulnerabilities of state-owned and operated facilities to all and operated facilities to all types of hazardstypes of hazards

The program provides a The program provides a standardized, multi-standardized, multi-hazard approach to hazard approach to assessing the assessing the vulnerabilities of state vulnerabilities of state facilities, using specific, facilities, using specific, detailed criteria. This is detailed criteria. This is the same approach used the same approach used in the local Mitigation in the local Mitigation 20/2020/20TMTM program, allowing program, allowing direct comparability of the direct comparability of the vulnerabilities of both vulnerabilities of both state and local facilities.state and local facilities.


The vulnerability The vulnerability assessment process assessment process includes a routine to includes a routine to estimate the dollar value of estimate the dollar value of the state-owned property at the state-owned property at risk from hazards that can risk from hazards that can cause physical damage. cause physical damage.



also also enables the state planning enables the state planning team to analyze the hazard team to analyze the hazard and vulnerability and vulnerability assessments included in assessments included in local mitigation plans to local mitigation plans to more completely define the more completely define the total statewide vulnerability total statewide vulnerability to disasters. to disasters.

Imported or entered local Imported or entered local hazard and vulnerability data hazard and vulnerability data can be easily displayed and can be easily displayed and assessed to support the assessed to support the state’s mitigation planning state’s mitigation planning and programming efforts and programming efforts


The Community Hazard and The Community Hazard and Vulnerability Analysis module Vulnerability Analysis module can also be used to compile can also be used to compile and assess other types of and assess other types of local mitigation plan data local mitigation plan data from both local Mitigation from both local Mitigation 20/2020/20

TMTM

plans or alternate plans or alternate format plansformat plans

For example, detailed data regarding past disasters, For example, detailed data regarding past disasters, including the economic benefits of in-place mitigation including the economic benefits of in-place mitigation

initiatives, can be compiled from local plansinitiatives, can be compiled from local plans


Or, detailed review and Or, detailed review and analysis of compiled local analysis of compiled local hazard identification and risk hazard identification and risk assessment data can be assessment data can be readily completed. readily completed.


This module can also be used This module can also be used to track programs to control to track programs to control local vulnerabilities, such as local vulnerabilities, such as participation in the National participation in the National Flood Insurance Program or the Flood Insurance Program or the submittal of a local hazard submittal of a local hazard mitigation plan. mitigation plan.



’s Plan ’s Plan Preparation and Preparation and Implementation module Implementation module allows state planners to allows state planners to characterize and prioritize characterize and prioritize mitigation initiatives mitigation initiatives proposed by state agencies proposed by state agencies and organizations to include and organizations to include in the state’s mitigation plan, in the state’s mitigation plan, as well as to prepare and as well as to prepare and print the plan. The module print the plan. The module also provides a set of also provides a set of mitigation program mitigation program management tools. management tools.


The Initiative Characterization The Initiative Characterization and Prioritization module and Prioritization module enables state officials to enables state officials to develop, justify, and prioritize develop, justify, and prioritize proposed mitigation proposed mitigation initiatives to include in the initiatives to include in the state’s plan. state’s plan.

The technical approach used to The technical approach used to characterize and prioritize mitigation characterize and prioritize mitigation initiatives includes documenting:initiatives includes documenting: A description of the proposed A description of the proposed initiativeinitiative The analyses that identified the The analyses that identified the need for the initiativeneed for the initiative The hazards and mitigation goal The hazards and mitigation goal to be addressedto be addressed The estimated benefit to cost The estimated benefit to cost ratioratio The priority for implementationThe priority for implementation The feasibility of implementationThe feasibility of implementation

Initiatives sponsored by any state Initiatives sponsored by any state agency are characterized and agency are characterized and prioritized using common criteria prioritized using common criteria and evaluation techniques allowing and evaluation techniques allowing for direct comparison of all state for direct comparison of all state agency initiatives. agency initiatives.

In addition, the state Mitigation In addition, the state Mitigation 20/2020/20

TMTM

approach is identical to that approach is identical to that used in the local program. This used in the local program. This enables state planners to directly enables state planners to directly compare state and local mitigation compare state and local mitigation initiatives during selection of initiatives during selection of proposals for funding.proposals for funding.


Of course, periodically the Of course, periodically the state will need to issue and state will need to issue and adopt a written mitigation adopt a written mitigation plan. The State Mitigation plan. The State Mitigation Plan Preparation and Plan Preparation and Promulgation module Promulgation module makes preparing a written makes preparing a written plan, using up-to-date data, plan, using up-to-date data, very easy. very easy.

The module provides many tools to assist with The module provides many tools to assist with plan preparation, including the flexibility for plan preparation, including the flexibility for

state planners to select specific plan sections to state planners to select specific plan sections to print, to arrange the sequence in which plan print, to arrange the sequence in which plan

sections are presented, and other tools to assist sections are presented, and other tools to assist with plan preparation. The module also enables with plan preparation. The module also enables documentation of plan approval or adoption. documentation of plan approval or adoption.


creates a creates a state mitigation plan that state mitigation plan that

includes both detailed data includes both detailed data tables, as well as summary tables, as well as summary information and evaluations information and evaluations

using colorful graphs, using colorful graphs, charts and maps. charts and maps.


The Mitigation Program The Mitigation Program Management Tools module Management Tools module provides a variety of provides a variety of mechanisms to support mechanisms to support management of both the management of both the normal functioning of the normal functioning of the state-level mitigation state-level mitigation program, as well as post-program, as well as post-disaster mitigation disaster mitigation programs. programs.

For example, the module has For example, the module has routines to help:routines to help: Develop and implement a Develop and implement a public information and public information and involvement programinvolvement program Establish the Establish the management team for management team for program operationsprogram operations Define policies for Define policies for selection of proposed selection of proposed projects for funding and projects for funding and automatically select projects automatically select projects from the Mitigation 20/20from the Mitigation 20/20

TMTM

databasedatabase


helps to helps to define the roles of define the roles of individuals assigned to the individuals assigned to the mitigation program, to mitigation program, to organize the team, to organize the team, to determine the policies that determine the policies that will be used to select and will be used to select and fund projects, and to even fund projects, and to even print the administrative print the administrative procedures manual procedures manual documenting the documenting the program’s policies and program’s policies and managementmanagement


Like all of Mitigation Like all of Mitigation 20/2020/20TMTM’s routines, the ’s routines, the program allows state program allows state mitigation staff to mitigation staff to completely and easily completely and easily document administrative document administrative and technical actions. For and technical actions. For example, this screen is example, this screen is used to track used to track communications with communications with interested public groups or interested public groups or statewide organizations. statewide organizations.


The program has many other features that The program has many other features that technically and administratively facilitate state technically and administratively facilitate state

mitigation planning and programmingmitigation planning and programming

For example, the data transfer menu For example, the data transfer menu helps participants in the state’s program helps participants in the state’s program

share datashare data

The data transfer menu contains several The data transfer menu contains several routines to allow for electronic transfer of data, routines to allow for electronic transfer of data, including data from state agencies as well as including data from state agencies as well as

from local Mitigation 20/20from local Mitigation 20/20TMTM

plans plans

The program is sold with the state’s The program is sold with the state’s primary local planning jurisdictions primary local planning jurisdictions

already enteredalready entered


This technique allows for the use of a This technique allows for the use of a state map to display a full range of data state map to display a full range of data

regarding local mitigation issuesregarding local mitigation issues


Any facility can be designated as Any facility can be designated as “confidential” and data for such facilities can “confidential” and data for such facilities can be restricted from printed reports or plans to be restricted from printed reports or plans to

be released to the public. be released to the public.


A comprehensive, easy-to-use software program A comprehensive, easy-to-use software program to support of state-level hazard mitigation planningto support of state-level hazard mitigation planning

Completely integrated modules providing Completely integrated modules providing planning guidance and information management planning guidance and information management toolstools

Enables state staff to manage all aspects of Enables state staff to manage all aspects of state and local agency mitigation planningstate and local agency mitigation planning

Capable of effectively addressing the Capable of effectively addressing the requirements of the Disaster Mitigation Act of 2000requirements of the Disaster Mitigation Act of 2000

For additional information, contact:For additional information, contact:

David S. PalmerDavid S. Palmer

emergency response planning & management, inc.emergency response planning & management, inc.

p.o. box 7065p.o. box 7065

princeton, n.j. 08543princeton, n.j. 08543

609-466-3566609-466-3566

[email protected]@aol.com

www.emergencyplanning.comwww.emergencyplanning.com

www.mitigationplanning.comwww.mitigationplanning.com

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Introduction to the State-Level Mitigation 20/20 TM Software for Management of State-Level Hazard Mitigation Planning and Programming A software program