Embed Size (px)
Citation preview
[Not for Circulation]
Information Technology Services, UIS 1
Introduction to Office 2011 for Mac
This document provides a general overview of the most important features in Office 2011 for Macs. Additionally, the key new features in Word, Excel, and PowerPoint are highlighted, along with the new Outlook application.
Highlights of Office 2011
All Office 2011 applications for Mac now include the Ribbon along the top of each application window. Note, the Ribbon does not replace the menu bars. It simply allows users to easily access some of the most common features of each application in Office 2011.
The Ribbon is also customizable, so users can add or eliminate shortcuts as they wish.
o To customize the ribbon, click the wheel icon to the far right of the ribbon.
o Select Ribbon Preferences to edit the appearance and contents of the ribbon.
o Users are able to make changes such as turning the ribbon on or off, and
customizing what appears in the ribbon. Click OK to make changes.
o Users also have the option of changing the order of tabs along the ribbon. Click
the wheel icon, and select Customize Ribbon Tab Order.
Click to turn the ribbon on, or expand it when opened.
Check or uncheck the boxes next to the tools you wish to appear in your ribbon, making it as simple or complex as you wish. You can also drag tools to reorder them.
[Not for Circulation]
Information Technology Services, UIS 2
o Click and drag the right of the tabs to arrange them in the order you wish. Click
the X in the corner of the tab to delete the tab.
o Located above the ribbon, users will find a box to search for text within their
files.
Another highlight of Office 2011 is the built-in incorporation of Microsoft’s online
storage features. Mac users will now be able to directly share and collaborate on documents with other Mac and Windows users via Microsoft’s SkyDrive. Provided the user has internet access, they are able to upload their documents to SkyDrive, share it with others, make minor edits, and co-author and collaborate in real-time.
o Under the File menu, click Share. Select Save to SkyDrive. You will then be prompted to log in with your Windows Live ID and password. If you do not have an account, go to www.windowslive.com, and register for free.
In PowerPoint, Word, and Excel, users will have access to a richer template gallery, full
of elaborate templates and designs to utilize in the creation of new projects or documents.
[Not for Circulation]
Information Technology Services, UIS 3
o Template gallery in Microsoft Word 2011:
o Template gallery in Microsoft Excel 2011:
[Not for Circulation]
Information Technology Services, UIS 4
o Template gallery in Microsoft PowerPoint 2011:
Another new feature included in Microsoft Office 2011 is the enhanced ability for users
to edit pictures in Word, PowerPoint, and Excel. o In all applications, users can insert a picture by clicking Insert on the toolbar,
then Picture. After inserting the picture, the Format Picture tab will appear on the Ribbon. Users are able to make advanced edits including making corrections, recoloring, applying artistic filters, removing the background, cropping the image, and applying frames and borders.
SmartArt is another feature that has been updated and improved upon since Office 2008.
Now, users are able to insert SmartArt graphics with new styles, designs, and customization options in all applications.
o On the ribbon, select the SmartArt tab. Choose from different categories of graphics, then choose from a variety of graphics in each category.
[Not for Circulation]
Information Technology Services, UIS 5
What’s New: Outlook Outlook 2011 is new to Office 2011 for Mac, and replaces Entourage. Key features of Outlook include:
Email in one place o Outlook users can obtain emails from several inboxes in a single inbox folder.
Users can then choose how to organize the messages by clicking Arrange by located at the top of the inbox; by account, by category, by date received, etc.
To add an account, under the Tools menu on the Standard toolbar, select
Accounts.
Click the + tab and select Exchange to fill out your other account
information so it is integrated with Outlook.
Creating new items
o Under the Home tab, click New.
[Not for Circulation]
Information Technology Services, UIS 6
Organizing messages by conversation
o At the top of the inbox, click Arrange by, and choose Conversations.
o Emails that are displayed with an arrow icon on the left side are collapsable, and
can be clicked to be expanded to view the entire conversation.
Getting organized by using categories
o The use of categories is available with many different applications throughout Outlook. Using categories allows users to organize emails, tasks, calendar events, and contacts into different groups.
Anytime you want to organize a contact, event, task, etc. click and highlight what you wish to organize and select Categorize. For example, click to highlight the contact you wish to categorize. Under the Home
tab, click Categorize. Users have the option of Adding New categories or selecting from the categories already created.
Create E-mails, meetings, appointments, contacts, tasks, notes, and folders from one single location
[Not for Circulation]
Information Technology Services, UIS 7
Using My Day to track calendar, tasks, and contacts o Under the Tools tab, select My Day.
o Your “My Day” will sync with your Outlook calendar and tasks. Click the “+” at
the bottom of “My Day” and easily add tasks. When you have completed a task, check the box, and the task will be transferred under the Completed tab.
o Your “My Day” can also be docked on your desktop for use even when you are
not using Outlook. Click the Wheel icon on the bottom of My Day, and under General, click Show My Day in Menu Bar and Show My Day in Dock.
[Not for Circulation]
Information Technology Services, UIS 8
What’s New in Word New features in Word 2011 include:
Using the Media Browser. This browser integrates itself with your Mac, finding photos from Photo Booth and iPhoto, music from iTunes, and videos from iMovie, iTunes, and Photo Booth. You are able to easily add any of these into your document to create a multimedia experience.
o To access the Media Browser, click the Media Browser icon on the Standard
Toolbar.
o On the Media Browser, choose from inserting photos, audio, movies, clipart,
symbols, or shapes. Simply click the image and drag to insert into your Word document.
Working in full screen mode. This new feature allows users to maximize their work
space while reducing off-screen distractions that may be popping up in other applications.
o To work in full screen mode, along the bottom of the document, click the far right icon, Full Screen Mode.
o Your document will appear on an entirely black screen.
[Not for Circulation]
Information Technology Services, UIS 9
o By rolling your mouse along the top of the document, a toolbar will appear that allows you to make minor edits while working in full screen mode without having to resort back to the previous screen.
o To exit out of full screen mode, roll your mouse along the top of the document,
click Exit, or, simply press the esc key.
What’s New in PowerPoint New features in PowerPoint 2011 include:
Easily manage layers o To rearrange layers, on the toolbar under the Home tab, click Reorder Objects.
o Click the layer you wish to rearrange, and drag it to the appropriate position.
When finished making changes, click Ok.
Additional options for editing videos
Organizing slides made easy
o Users have the ability to organize slides into sections if working with a large amount of material. Under the Home tab, select the Section icon, and choose Add Section.
[Not for Circulation]
Information Technology Services, UIS 10
Type a name for the new section, and click Rename.
Click and drag slides into the appropriate section. Continue to add sections
until you are finished organizing your slides.
New options for transitions and animations
o On the Ribbon, select Transitions or Animations.
Broadcasting your presentation live on the web
o Under the Slide Show tab along the ribbon, click Broadcast Show. Click Connect, and then sign in with your Windows Live ID and Password.
What’s New in Excel New features in Excel 2011 include:
Managing data with Excel tables o Under the Tables tab, click New, and then Insert Table with Headers, if you
wish for your table to contain the headers for your data, or Insert Table without
Headers, if you prefer there not to be any headers.
[Not for Circulation]
Information Technology Services, UIS 11
o Under Table Styles, select a pattern for your table.
o Click the dropdown arrow next to the header of the data, and instantly choose
sort options, or apply filters.
Using Sparklines to show trends
o Under the Charts tabs, in the Insert Sparklines box, select a Sparkline you wish to apply to the highlighted cells.
o Select the cells in which you want the Sparkline to appear. o Your Sparklines will appear in the boxes you have designated.
o To edit your sparklines, use the Sparklines tab on the ribbon.
[Not for Circulation]
Information Technology Services, UIS 12
Using conditional formatting to display data professionally
o Under the Home tab, click Conditional Formatting.
o With conditional formatting, users are able to show trends and relationships
through using color scales, icons, data bars, and creating rules. Before applying conditional formatting, highlight the desired cells.
Add Markers to designated specific points, format the appearance of the sparkline, or change the type.
