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Introduction to NCS Conferencing Services Provided by InterCall. Why Web Conferencing?. A cost efficient way to get your message across a dispersed group of people (inside and outside J&J) - PowerPoint PPT Presentation
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Introduction to
NCS Conferencing ServicesProvided by InterCall
• A cost efficient way to get your message across a dispersed
group of people (inside and outside J&J)
• Web Conferencing lets you incorporate visuals with your audio calls to guarantee greater attention levels and higher retention rates with your participants.
• Some live meetings and trainings can be replaced using web conferencing technology, delivering a huge cost savings on flights, hotel, car rental, meals, mileage, etc.
Why Web Conferencing?
Organizing and Presenting with NCS Web Conferencing
a. Scheduling a Meeting
Logging In
• Visit https://ncs-emea.intercallonline.com • Login using Username and Password
Scheduling a Meeting
• Click on “Schedule a Meeting”
Scheduling a Meeting
• Chose NCS Web Conferencing Powered by Live Meeting• Select Continue
Web Conferencing Login
• At your Home Page, Click the Schedule Meeting Link
Scheduling a Meeting
1. Include your email address so you may customize and send invitations to attendees and presenters
2. Set the meeting schedule, being careful to match time and time zone
3. You must set your default Meeting Options when you schedule your first meeting
4. Click Send Invitations button to automatically send invitations
Setting Meeting Options
• Entry Control, Presenters – Set Meeting Keys for your Presenters
• Entry Control, Attendees – Set Meeting Keys for your Attendees
• Meeting Entry Time – Allow attendees to arrive 30 minutes early or anytime
• Extended Registration – Capture email and company name from your participants
• Meeting Lobby – Hold your attendees until you are ready to admit them to the meeting room
• Additional Features – Set defaults for the meeting room
• Content – Set an expiration time for imported files
• Audio – Set controls for audio set-up
• Recording – Prepare or enable recording
NEW for
2005
Setting Additional Features in Meeting Options
Critical Features
Setting the Audio in Meeting Options
AudioOptions
Sending Invitations
Insert Your Email Address in Both FieldsThis will send you a copy of each invitation. You will forward invitations to your meeting participants.
Reviewing Meeting Details
Join as a Presenter or as an Attendee
Click Update Meeting to change the meeting schedule
Don’t forget to send updated invitations if you change the schedule or passwords
Note:
or Meeting Options to change the tools or options for this meeting
Entering Live Meeting From An Invitation
1. Open the email containing the instructions *• Click the URL in the email message
2. Enter Name
3. Click Join Meeting
* NOTE: Meeting information should appear automatically from
the link in the invitation
Organizing and Presenting with NCS Web Conferencing
b. Presenting in Live Meeting
Live Meeting ConsoleSlide control
Toolbar
Audience Info with Meeting
and Audio areas
Question and Answer Area
Resource Area
(Manage files or slides)
Annotation tools
Seating Chart
Presentation Area
Audio tools
Thumbnails of Resource
Logging into the Audio
• Click Join Conference to have Live Meeting phone you (if you selected this option in Meeting Options when the meeting was scheduled)
When using the Join Conference and/or Audio Broadcast feature, the Audio and Recording Setup window will appear
on the toolbar
• Click Start Broadcasting to have live meeting broadcast your audio presentation one-way to your audience (if you selected this option in Meeting Options)
Click
Importing Files
1. Click
• Alternate Method: Share -> Share Document to View
2. Browse for your file or document
3. Highlight the file or document and click “Open”
4. Live Meeting will import your file or document into the Resources Pane
• Most PowerPoint slide transitions and animations are supported
• You can import multiple resources into your meeting room
Please note: You may import most printable document types, including Adobe Acrobat, Excel, PowerPoint, Project, Visio and Word
Selecting Your Resource
1. Select the resource in the Resource List pane(Alternate ways to choose your documents: Click Tools Manage Resources from drop down menu)
2. To switch to a different resource (document), click on another one in the Resource List pane
3. Click on any slide in the Thumbnail Navigation pane to begin showing your document’s content
Adjusting Your Viewing Area
3. Zoom into DocumentsClick View Zoom or Click• Available when displaying documents other than PowerPoint Presentations
• Can be adjusted to larger or smaller view at any time
Tell your audience they can do this too!
Note: Audience view is independent of the presenter view
Move Through A Presentation
Click
To move through your resource either forward or backward, you can:
Use Keypad Arrows: Right/Down to move forward - Left/Up to move backward
Click on any slide in the Thumbnail Navigation pane
OR…
OR...
Annotation Tools
Any Annotation
Can BeMoved
PointerTool
DrawingTools Highlighter
StampTools
TextTool
ClearAnnotations
Share a singleapplication
Sharing: How To Initiate Sharing
1. Click the Insert Sharing Slide icon
2. Choose how you want to share
3. Click OK when ready
Share entire desktop or sharing frame
Share a single application
End App Sharing and Return to Live Meeting
Share Control
Pause Sharing
Question Manager
Seating Chart
Attendee List
Resources
Sharing Options
Sharing: Live Meeting Sidebar
Your application or desktop will automatically be shown to your audience
The Live Meeting Sidebar allows you to pause or end sharing and provides easy access to common tasks
Sharing: How to Give Control
1. Click Share Control
2. Choose the participant and click OK
3. Confirm by clicking Yes
4. To take control back, click Take Control
Nancy
1.2. 3.
4.
Importing Versus Sharing
You may choose to share a single application or your entire desktop. You may then elect to share control with one participant at a time
You can import any number of documents or files. Live Meeting stores each file as a resource
Scope
Applications and files remain on the host computer
Resources are stored in the room, allowing the option to print to PDF
Storage
Participants can see any changes made in real-time within the application
You may use your annotation tools to emphasize key points
Emphasis
Allows dynamic, real-time access to any application or document. Changes may be saved
Uploads a static copy of most common printable documents (ie. Excel, PDF, PowerPoint, Word)
Definition
Share When You Want to Demonstrate or Collaborate
Import When You Want to Make a Presentation
Adjusting Your Viewing Area
True Full ScreenClick View Full Screen Mode, Click or use F5• To return, right click and select Full Screen Mode from the menu that
appears or use ESC
• This is the best setting for Application Sharing
Attendee Pane
• Make a Presenter
• Chat
• Block from chatting
• Remove from Meeting
Business card information is set in User Preferences under the Tools menu
Invite Others
Now Presenting Pane
1. Designates the active presenter and displays that presenter’s photo in the Now Presenting pane
2. If the checkbox for “lock control over content” checked, then only the active presenter can control the slide area
Change Active Presenter
Attendee Permissions
For more information, visit
https://NCS-EMEA.INTERCALLONLINE.COM
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