Introduction to Excel Revised

8/8/2019 Introduction to Excel Revised

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Introduction to Excel

Thisinstruction booklet will give you a very basicoverview ofsome featuresin Microsoft Excel 2007. It

willserve as a guideline for professorstomanage the gradesintheirclasses. Inordertosuccessfully

complete these instructions, you willneedthe following:

y Computery Microsoft Excel 2007Note:These illustrations are extractedfrom Excel 2007 but will be the same inthe 2010 edition.

Step 1:The firstthing you willneedtodoisopen Microsoft Excel 2007 on yourcomputer. Inordertodo

this, you willfirstneedtoleft-clickthe start button,move the cursorup to all programs,move the cursor

to Microsoft Office inthe listthat appearstothe right,left-clickon Microsoft Office Excel 2007.


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Step 2: Once Microsoft Excel 2007 opens,the nextthing you willneedtodois enterthe data that you

wouldlike to work with. Forthese instructions we will provide you withdata to enter. By left-clicking on

a cell, you will be able totype inthatcell. First,type oncell A2 andtype Student 1.

Step 3: Now, we willcreate 9 more studentsforthe class. Insteadoftyping Student 2 incell A3,

Student 3 incell A4, andsoon; we willuse a tricktodothismuchmore quickly. Inthe lowerright

handcornerofthe selectedcell,there will be a blacksquare. Point yourcursor atthat and a blackcross

will appear. Left-click anddrag the box downtocell A11. You willsee that Excelhascompletedthe list,

ratherthanhaving totype eachstudentinindividually. Youmay create asmany studentsneededusing

thismethod


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Step 4: Next we willcreate 5 testsforthe class. We willmake a columnfor eachtestthe classhastaken.

Typing Test 1 incell B1 will give us a start. Now,use the same methodthat we usedtocomplete the

listofstudents, butdrag the blacksquare tothe rightthistime.

Step 5: Now that we have headingslaidoutforthe data, we must enterthe scoresfor eachstudenton

eachtest. Todothis,simply clickonthe cell you wouldlike to enterdata into, andtype the score

associated withthatcell.

Note: Youmay enter yourowndata andcontinue these stepsifpreferred

Step 6: When entering thisdata it will be easiesttostartincell B2 and enter allofthe data for

Student 1. Inordertodothis,left-clickoncell B2 andtype 87. Afterdoing thishitthe Tab buttonon

yourkeyboard andcellC2 will be selected. Enterthe appropriate numberforthatdata andrepeatuntilthe data fortest 5 has been entered. After you enterthe data incell F2,hitthe Enterkey onthe

keyboard andcell B3 will be selected. Repeatthese stepsuntil youhave entered allofthe data for each

student. The scoresneededtocomplete these instructions are shown below:


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Step 7: Now that allofthe data forthe classhas been entered, we willfirstfindthe class average for

eachtest. We willstart withTest 1. The firstthing we willdoistohighlight allofthe scoresontestone.

Todothisleftclickinthe middle ofthe cell with Student 1sscore anddrag yourcursor allthe way down

to Student 10sscore.

Step 8: Afterhighlighting allofthe scoresforTest 1,the nextthing todoisfindthe average. Todothis

we willuse the AutoSumtool. Thisislocatedinthe upperright-handcornerofthe Excel programunder

the home tab. Once youhave locatedthis,clickonthe downward pointing arrow and a listoffunctions

will appear. Left-clickonthe Average option and Excel willcalculate the average forTest 1. (Should be

83.5 ifyouusedoursample data)

Note:The AutoSumfeature isonly locatedinthe Home tab. Ifyouhave any tab besidesthe Home tab

selected you willnotsee the AutoSumfunction.


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Step 9: The nextthing we will wanttodoisfindthe average forthe othertests. Insteadofrepeating the

process we usedforTest 1 tofind eachscore, we willuse the same method we usedtocomplete the

testlist (Step 4). By simply selecting cell B12, anddragging the blacksquare inthe lowerrighthand

cornertocell F12, Excel willcopy the average functionfromcell B12 to F12.

Step 10: Now that we have the average for eachtest, we will wanttofind eachstudentsfinal grade or

test average. We willfollow the same procedure as Step 7 exceptinsteadofselecting allofthe scores

forTest 1; we willselect allofthe scoresfor Student 1.


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Step 11: Afterselecting allofStudent 1sscoresitistime tofindthe average. Muchlike Step 8, we will

use the average function.

Note: Again,make sure that you are inthe Home tab.

Step 12: Once youhave foundthe final grade for Student 1, we willfindthe final grade forthe other

students. We willfollow the same procedure as Step 9. Simply selectcell G2, anddrag the blacksquare

inthe lowerrighthandcornerdowntocell G11. The final grade for eachstudentshould appear as

follows:


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Step 13: A lotofthe time students andteacherslike tosee a graphshowing the distributionofeachtest.

Thisis anotherfeature that Excelcan produce. We willcreate a graphshowing the distributionofTest 1.

First, we mustselect allofthe gradesinTest 1,notincluding the average we found earlier.

Step 14: Next, we willturnthe selecteddata into a graph. Todothis we willneedto gotothe Inserttab

(tothe rightofthe Home tab). Afterleft-clicking the Inserttab, a new group oficons will appearunder

it. We needtoleft-clickonthe arrow below Column. A drop-downmenu will appear withdifferent graph

options. Forthis we willselectthe firstoptionshownin 3-DColumn.

Note:The graphoptions are only locatedinthe Inserttab. Ifyou are in any othertab besidesthe Insert

tab you willnotsee the graphoptions.


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Step 15: Once youhave navigatedtothe 3-DColumn,simply left-clickonthe firstoption and a graphof

ourdata will be createdinthe Exceldocument.

Note:There are many optionsto editthis graphto yourindividualneeds. We willnot addressthose

optionsinthese instructions.

Thisconcludesour Introductiontutorialto Excel. We have coveredvery basic butnecessary functionsin

Excelto get youstarted withthe program. There are hundredsofdifferentfeaturesin Excelthat allow

youtomanipulate data andcreate visually appearing graphs. We hope thatthe instructionsprovided

will give you a jumpstartonusing Microsoft Excel. Ifyouneed any further assistance youmay clickon

the help bubble locatedinthe top rightcornerofthe programorcontactus [email protected]

Introduction to Excel

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Introduction to Excel Revised