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Introduction to Dolphin Legacy Decommissioning. Can you Continue to Ignore Data Encryption in SAP?. Dolphin Enterprise Solutions Corporation. New Bubble Graphic. Teaming with Dolphin. Focus: SAP Customer Only - PowerPoint PPT Presentation
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© 2013 Dolphin.
Can you Continue to Ignore Data Encryption in SAP?
Introduction to Dolphin Legacy Decommissioning
<PRESENTER NAME>Dolphin Enterprise Solutions Corporation
© 2013 Dolphin.
New Bubble Graphic
© 2013 Dolphin. 3
Teaming with Dolphin
Focus: SAP Customer Only
Proven solutions for the SAP customer leveraging SAP technology and certified by SAP
Stature: 1/3 of all Fortune 100TM companies running SAP are Dolphin customers
Stability: Employee owned; private; independent of other stakeholders; organic growth;
Longevity: Established in 1995
Global Solutions : Hundreds of scalable, flexible and cost effective deployments
© 2013 Dolphin. 4
A Few of our Customers
You’re in Good Company!
© 2013 Dolphin. 5
Business Drivers for Decommissioning
move to the cloud,
consolidate data centers,
introduce new, more agile systems,
financial audits and legal matters
Consolidating Service &
Data Centers
Move to the Cloud
Impact of Audits and
Legal
New, More Agile Systems
© 2013 Dolphin. 6
Decommissioning SAP Applications
“Like any other application, previous
SAP instances need to be retired and
the data managed systematically for
cost and governance reasons, with
support for ongoing access to data.” Gartner Inc., " Application Retirement Drives Structured Data
Archiving", G. Landers, et al, April 2014.
© 2013 Dolphin. 7
Benefits of Decommissioning
Lower Costs
Eliminate high infrastructure, support and maintenance costs of obsolete, unused systems.
Reduce Risk
Keep legacy data secure, comply with changing regulations, and follow data retention requirements.
IncreaseProductivity
Reduce system complexity and improve access to legacy data for reporting and analytics.
© 2013 Dolphin. 8
Decommissioning Goals
Minimize Total Cost of Ownership
Retire legacy systems
Control Data
Move data and documents to long term low cost storage
Fast & Efficient Reporting
Update reports to point to legacy data
Seamless Access
Provide visibility
© 2013 Dolphin.
Decommissioning Solution: Option One
Move Decommissioned Data
Outside of SAP
© 2013 Dolphin. 10
Decommissioning Solution
Outside of SAP
Business Application
(ECC, BI, CRM, SRM etc.)
Business Users
Legacy Data
StorageOptions
Business Application
(ECC, BI, CRM, SRM etc.)
Business Application
SAP (ECC, BI, CRM, SRM etc.), or Other System
Reports, Documents, Tables
Decommission Data &
Documents
Decommissioned System
Online Systems
Content Repository
Cloud
© 2013 Dolphin. 11
Moving Data Outside of SAP
PBS ECS
Legacy SAPSAP (ECC, BI, CRM, SRM
etc.), or Other System
Archived Data (Documents)
Print Lists
Documents PDF, TIF, XLS,
etc.
PBS ECS
Migration toolset
Migration toolset
Archive Repository
© 2013 Dolphin. 12
Advantages of Moving Data Outside SAP
Archive from multiple systems into a single ECS instance
No need for standing SAP instance to access information
- Reduced license and maintenance fees
- Consolidate servers (reduce complexity)
- Compliant
© 2013 Dolphin. 13
Retrieving Data Moved Outside of SAP
PBS Enterprise Content Store
13
Select Legacy Data Source
View Detailed Data
© 2013 Dolphin. 14
Retrieving Data Moved Outside of SAP
PBS Enterprise Content Store
© 2013 Dolphin.
Decommissioning Solution: Option Two
Move Into Another SAP System
© 2013 Dolphin. 16
Decommissioning Solution
Migrate to Another SAP Instance
Business Application
[ECC, BI, CRM, SRM etc.]
Business Users
Business Application
[ECC, BI, CRM, SRM etc.]
Business Application
[ECC, BI, CRM, SRM etc.]
Reports, Documents, Tables
Decommissioned System
Online Systems
Migrated Data & Docs
© 2013 Dolphin. 17
Moving Data Into Another SAP System
Business Application
SAP (ECC, BI, CRM, SRM etc.), or Other System
Archive Legacy Data &
Documents
SAP SystemSAP (ECC, BI, CRM, SRM
etc.), or Other System
Migration toolset
Migrated Archived
ArchiveRepository
© 2013 Dolphin. 18
Benefits of Moving Data into Another SAP System
Fast Extraction of Legacy Data
Business Users Can Define Extractions, No dependence on Basis or
IS Analysts
Unlimited file size
[Large extracts can be scheduled during off hours]
Auditors extract data into easily accessible formats (AIS, CSV, Text
Files) for further manipulation
18
© 2013 Dolphin. 19
Retrieving Data from SAP System
Pre-defined variants, scheduled extracts, black out dates
19
SAP: Dolphin Toolset
Pull specific reporting
data
Online data
Archived data
ECS
© 2013 Dolphin. 20
Define Data from SAP System for Migration
Asset Data Migration
20
Select Tables and Fields via Archiving Obj.
Define Extraction
Parameters
© 2013 Dolphin. 21
Validation of Data from SAP System
21
Details of Extracted data
View Extraction Jobs
© 2013 Dolphin.
Implementation Details
© 2013 Dolphin. 23
Decommissioning Solution Components
1. Conduct System Analysis, Workshop, & Archive Blueprint:Determine priorities, dependencies, deliverables, etc.
2. Define the Decommissioning Process:Dolphin determines priorities for data migration & reporting
3. Determine Requirements for Data Retrieval and Display:Standard SAP or Dolphin toolsets
4. Select a Document and Data Storage Solution: Choose appropriate storage solution (i.e., Archive Link compatible, flash, etc.)
5. Include Document Migration from SAP DB:Migrate attachments and documents stored in the DB to storage
Dolphin Best Practice Approach
© 2013 Dolphin. 24
Dolphin Best
Practices
Dolphin Project Approach
24
Analyze & Design
Implement Test Execute
ConfigurationBlueprint
Functional Analysis
Technical Analysis
Prototype Env.
Development
Documentation
Testing
Knowledge Transfer
Typically 30 – 60 days
Variable depending on the complexity and amount of data
Dolphin needs to understand your requirements and availability to plan the project. Dolphin can provide a team of experts to accelerate the project timeline as required.
Time Required
Staffing
Ongoing Support
© 2013 Dolphin. 25
Best Practices for Decommissioning
Project Methodology
25
Plan
Engage
Design
Implement
Sustain
Develop an Decommissioning Strategy & Approach• Analysis & Blueprint• Approach for technical, operational, and functional objects
Engage Key Stakeholders and Executive Sponsors• Project Plan • Clearly state objectives, timeline, projected results & impact
Collect Requirements Using Templates• End User and Business Requirements• Understand retrieval, reporting, and audit/legal compliance issues
Implement Solution with Best Tools/Processes • Dolphin Best Practices for Decommissioning• Ensure you are using the right tools & processes for success
Automate and Support Change Management• Automate and support; publish wins and results• Manage the lifecycle of the data incl. legal holds
© 2013 Dolphin. 27
Requirements for Customers
Human Resources
Access to Basis, DBA, Security,
& network teams as needed
Access to SAP Functional
resources & data owners as
needed
Project Manager
Project Sponsor with decision
power
Technical Resources
Onsite access (badges, desks,
telephone)
Remote access (vpn, citrix, etc.)
Location to store project
documentation
Laptops (optional)
Meeting room, training facility
27
Dolphin requires the following resources for data archiving projects:
© 2013 Dolphin.
THANK YOU
Questions?<email>@dolphin-corp.comwww.dolphin-corp.com<Number>