Introduction to BearQuest

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Getting the training you need 1-2

Logging on and Getting Access 1-3

Starting your Request 1-6

Basic Screen Navigation 1-8

Course Action Review Path 1-10

Last revised: September, 2010

Introduction to BearQuest: Getting the Training You Need

Get the training you need

There are several options for learning how to use Electronic Course Action

System.

• Classroom seminars – Electronic course action seminars are offered

periodically through Professional and Organizational Development

(POD). To sign up for a classroom seminar please visit the POD

seminar registration website at: www1.baylor.edu/pod_reg . The

name of the seminar is “Electronic Course Action Training.”

• On-line training – On-line training is available via a series of short

video clips available at this website:

www.baylor.edu/pod/ecas_training

• User's Guide – A detailed user’s guide is available at

www.baylor.edu/pod/ecas_users_guide.

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Introduction to BearQuest: Logging on and Getting Access

To log on to the Electronic Course Action System, go to the BearQuest

website: www.baylor.edu/bearquest.

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Depending on the web-browser you are using, you may or may not be asked

to sign in. If you do have to sign in, enter your Baylor email address as your

"user name" and use your regular Windows password as the password.

On the BearQuest home page, click "start a request" in the upper right corner

of the screen.

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From the list of options, click "Access Requests for New Users."

Then click "Request access to make course action requests."

You do not have to fill out anything on the next screen; just click "start

request."

Introduction to BearQuest: Logging on and Getting Access

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On the "Course Action Process Access Request" screen, fill in the fields as

appropriate, then click "submit."

You will receive an email when you have been granted access to the

system. Once you receive this email, you can start making course action

requests.

Introduction to BearQuest: Logging on and Getting Access

Log in to BearQuest by going to www.baylor.edu/bearquest

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Introduction to BearQuest: Starting your request

Sign in, if required, using your Baylor email address as your "user name"

and your regular Windows password as the password.

On the BearQuest home page, click "start a request" in the upper right corner

of the screen.

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Introduction to BearQuest: Starting your request

Click on the “+” sign next to “Course Action,” then select the type of request

you want to make – either a Change Course Request or a New Course

Request.

You do not have to fill out anything on the next screen; just click "start

request." This will take you to the first form to complete for your specific

request type.

This will take you to the first form to complete for your specific request type,

for more information on how to complete that form see the section of this user

guide for “new course requests” or the section for “change course requests.”

My Dashboard – Section of the screen that allows you to navigate among new and existing requests.

Forms - Screens in BearQuest are called “forms.” Making a request in BearQuest is basically a process of completing a series of forms and then forwarding the completed forms through the review and approval path. This “Select Department” form is the first form in the “New Course Request” process.

Fields - Each form will contain one or more fields. You enter the information about your request into fields. The example form (next page) only contains one field, the field for entering the name of the department for you request.

“Task” tab – This is the tab you will be working in when you enter information about your request.

“Request detail” tab – You can use this tab to get additional information about your request, for example to see the request number or to review the information that was entered in a previous form.

“Comments” tab – You can use this tab to add comments or to attach documents to your request or to send an email with a link to the information about the request.

“Save Draft” button -- If you want to save your work and come back later, click “save a draft.” When you are ready to resume work, you can find the request by clicking on “open” under the “Task” heading in the “My Dashboard” section of the screen.

“Submit” Button – This button works almost like a “next” button. It saves the data you have entered and moves the request to the next step in the process. Important note: There is no going back to make changes once you have clicked Submit. Do not use the “back” button in your browser to go back to review and correct your work. You will have a chance to review and correct your work before releasing your request for review.

Asterisks (*) – Asterisks indicate required fields.

Introduction to BearQuest: Basic Screen Navigation

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Introduction to BearQuest: Basic Screen Navigation

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Introduction to BearQuest: Course Action Review Path