Introduction - Radnor Township School District t e index Items not contained within the budget identified 12/13/2011 5 Enrollment History and Projections Year Elementary Middle School

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2012‐2013 Budget WorksessionRadnor Township School District

December 13, 2011

Introduction

Radnor Township School District, like school d h l h d hdistricts across the Commonwealth and the nation, continues to bear the responsibility of balancing the limits imposed by Act 1 with the Radnor tradition of providing an excellent educational program.p g

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Goal 4.1

Review and revamp where necessary the entire budget procedure from initial distribution of budget

k b ildi d d h h fi lpackets to buildings and departments through final adoption by the Board of School Directors (January 2011).

The goal in every budget decision was and remains tocontinue to provide a Radnor Education for all studentscontinue to provide a Radnor Education for all students.

Basic Education

• Core subject areas• Reading/English

• Math

• Science

• Social studies

• Health and physical education

• Federal and state mandates

G d i i• Graduation requirements

• Special services

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Co‐teaching

A Radnor Education

World language options

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RADtv

Process Changes Recap

Prior Practice Revamped Procedure

Principals reviewed needs and developed budget request

Budget Calendar developed and presented after Act I

March 2011 ‐ Principals and department heads reviewed their budgets by line item with Superintendent and Business Administrator

June 2011 – Budget l d d l dindex was announced,

usually September

calendar developed, reviewed by Finance Committee and adopted by Board vote

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Prior Practice Revamped Procedure

Current budget rolled forward

Anticipated costs added

Budget books distributed to each department and school

November 2011 ‐ Budget justification meetings held Department heads and

i i l id dprincipals provided justification for each budget request


Prior Practice

Current employee costs

Revamped Procedure

Actual 2012 2013 salary Current employee costs rolled forward with contractual costs added

Health care costs‐ estimated figure based on first look

Total budget cost presented to board

Actual 2012‐2013 salary contained in the budget

Health care costs ‐estimated figure based on first look

Budget developed to level f h i d Budget reduced in line with

Board direction/Items not contained within the budget identified

of the index

Items not contained within the budget identified

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Enrollment History and Projections

Year Elementary Middle School High School Totals

2006‐2007 1 558 882 1 211 3 6512006 2007 1,558 882 1,211 3,651

2007‐2008 1,526 857 1,209 3,592

2008‐2009 1,569 840 1,231 3,640

2009‐2010 1,612 830 1,239 3,681

2010‐2011 1,543 844 1,196 3,583

2011‐2012 1,575 866 1,169 3,610

2012‐2013* 1,540 838 1,165 3,543*

* Projected – based on current enrollment

Class Size Recommendations

• K 3: Preferably below 20 no higher than 21• K‐3: Preferably below 20, no higher than 21• 4‐5: Average of 22, no higher than 25• 6‐8: Average of 22, no higher than 25• 9‐12: Minimum of 15:1 student/teacher ratio • Average of 22• Maximum of 28

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RTSD’s Budget History

Year Act 1 Index Tax Increase Budget Reduction Final Budget

FY ‐ 2009 3.9 % 7 % $599,000 $72,021,781

FY ‐ 2010 4.1 % 3.9 % $1,450,000 $74,528,474

FY ‐ 2011 2.9 % 2.9 % $3,702,313 $75,945,788

FY ‐ 2012 1.4 % 1.4% 0 $76,613,114

FY ‐ 2013 1.7%

Addressing the Economic Challenge

We created a five‐year forecasting model to inform current decisions and recognize future impact to budget

E th h b d t ll l d i i h Even though we budget annually, yearly decisions have future implications

We have been examining expenditure areas to identify:

Student impact

Staff/services impact

Benefits

Use of resources

Outsourcing

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Expenditure Drivers 2012‐2013

Health insurance

Salary increase for staff

Special education

Funding of initiatives and capital projects

Employer PSERS rate projected to increase from 8.65% to 12.19% for 2012‐13 (HB2497).

News Flash: As of December 9 rate increased to News Flash: As of December 9, rate increased to 12.36% per PSERS board of trustees action. This results in $63,500 in additional retirement contributions for RTSD not currently budgeted.

Budget Workshop Format

Each office presents relevant information using a similar format

Background information is identified with a “ “

The background information is for reference and will not be addressed during the budget workshop

The format is as follows:

Historic Overview

Budget Budget

Achievement

Alignment of 2011 Goals

The 2012‐2013 budget presentation follows

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2012‐2013 Budget Assumptions

2012‐2013 budget assumes a 1.7% tax increasel d b f b d Salaries and benefits are based on current

employee contracts Health benefits budgeted at 10% increase per the “first look” provided by Independence Blue Cross

Assumes state subsidies will remain at 2011‐12 levels pending the Governor’s budget address inlevels pending the Governor s budget address in Feb. 2012

Curriculum, Instruction, Assessment and Professional Development

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Curriculum, Instruction & Assessment Objectives

Vertical articulation of Curriculum Alignment of Curriculum to Keystone Exams and Common Core

T h l ti f i l d t d li Technology options for curriculum and assessment delivery Web‐based publicly available curriculum documents Technology options for professional development Assessment optimization

Review assessments and eliminate those serving redundant purposesF li f t d t ll ti l i d Formalize process for assessment data collection, analysis, and reporting

Codify and communicate use of assessments for course placement

Curriculum, Instruction & Assessment Objectives

Continue to develop common assessments by course and grade level

Standards‐based assessments

Use student performance data to inform instruction

Performance Tracker

NWEA MAP

PSAT

Benchmark assessments

Formative assessments

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Professional Development Objectives

Continue professional development in the areas of:

Common assessments Common assessments

Assessment data to inform instruction NWEA

PSAT Keystones Benchmark assessments

Instructional technology

Historical Overview

2009‐2010 2010‐2011 2011‐12

All historical data uploaded to Performance Tracker

Ongoing training for all staff on Performance Tracker

Routine recording of assessment data in Performance Tracker

In‐service days used to populate Curriculum Connector

Curriculum Connector & Syllabi combined for revision and alignment for Keystone Exams

Vertical Curriculum Teams continue K‐12 Curriculum alignment to Keystone Exams

English/language arts curriculum mapping

English/language arts curriculum review

New elementary reading, writing, vocabulary program implementation.

Implementation of NWEA MAP Assessment for elementary gifted students

Year I implementation of NWEA MAP assessment (three‐year rollout)

Year II implementation ofNWEA MAP assessment, condensed rollout grades 1‐8; PSAT grades 9‐11

Classroom Diagnostic Tools field test

Classroom Diagnostic Tools and Keystone Exams fieldtest

Algebra I Keystone Exam administration

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Achievements

AYP achievement – all schools, every year since inception

Standards‐based, online elementary report card is live

Elementary core reading, writing and vocabulary program identifiedElementary core reading, writing and vocabulary program identified and implemented

Above grade‐level reading materials for advanced elementary and middle school students identified, purchased, available

Vertical Curriculum Teams established and working on k‐12 curriculum, Keystones, and Common Core Standards alignment

Pilot mentoring program for gifted RMS students

Elementary Math and Literacy Benchmark Assessment System fully Elementary Math and Literacy Benchmark Assessment System fully integrated in Performance Tracker

Instructional technology pilot programs using iPads and netbooks

Diagnostic assessment of incoming kindergarten students

State and Federal Grants/Subsidies

Description 2010‐2011 2011‐2012 2012‐2013*

Title I 158,358 149,597 104,158

Title II 107,458 91,620 82,778

Title III 21,291 65,162 0

Accountability Block Grant 81,776 30,129 30,129

Safe and Drug Free 0 0 0

ARRA Stimulus Funds 200,000 0 0

IDEA 489,414 498,374 521,685

ACCESS 320,000 200,000 200,000

Special Education 1 242 978 1 248 430 1 248 430Special Education 1,242,978 1,248,430 1,248,430

Medical 122,000 122,000 124,375

Charter/Cyber School 20,000 0 0

*Assumption based on estimates. Subject to revision as actual grant/subsidy amounts become known

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Goals 2011‐2012 Goal 1

To complete the K‐12 curriculum alignment to reflect Radnor community values; to prepare our students for Keystone Exams and other high stakes assessments; and to provide them with a world class education that will maximize their options for post‐secondary pursuits.

Goal 2 To create a system for retrieving, analyzing, reporting, and providing instructional responses to assessment data.

Goal 3To extend our use of instructional technology to include options that increase educational efficacy and student achievement while exposing our students to state‐of‐the art devices and software that provide the best return on district investment.

Goal 4To establish an ongoing mechanism for providing in‐depth information to public stakeholders in an interactive format that is perpetually accessible online.

Goal 5

To provide a continuum of curricular and instructional services that are consistent across our schools to meet the needs of our advanced and gifted students.

Student Services

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Student Services

Maintain and enhance effective and appropriate regular education supports and use research‐based instructional materials and assessmentsmaterials and assessments

Continue to provide the least restrictive environment appropriate through appropriate supports and services

Address the increasing needs of children with low‐incidence disabilities

Continue focus on behavior support and transition Continue to support all students via co‐teaching, collaborative consultation, differentiated instruction/flexible grouping, and para‐educator support (as needed)

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Historical Overview Number of Students in Special Education*

*Based on Penn Data Annual Reporting** Estimate

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Historical OverviewPercent of Total Population in Special Education*

*RTSD compared to state

Delaware CountyPenn Data 2010‐11

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Historical OverviewTrends in Disability Category ‐ Percentage of Autism

Historical Overview Trends in Disability Category ‐Specific Learning Disability

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Historical OverviewTrends in Disability Category ‐Emotional Disturbance

Special EducationReferrals/Evaluations

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Student ServicesTrends

Low incidence/complex disabilities Continued obligation to educate nonresident students in institutions from St. Edmunds Home for Children and Presbyterian yChildren’s Village (24 P.S. Section 13‐1306)

Stress‐related illnesses (migraine headache, anxiety, school phobia, depression)

Substance abuse that impacts school performance Unilateral out of state/residential placement with parent requests for fundingS d i i i f l i i h Students transitioning from Early Intervention with significant service demands and complex needs

Support for behavioral and mental health issues (K‐12) Requests for funding of private placements Legal challenges

Student Services

Acct Description 2010‐2011 2011‐2012 2012‐2013*

322 Services Purchased from IU 1,602,174 1,742,339 2,121,336

330 Professional Services 126 500 169 920 224 028330 Professional Services 126,500 169,920 224,028

340 Technical Services 808,000 825,969 855,516

390 Fair Share 199,097 199,097 198,150

530 Postage 1,200 1,200 N/A

561 Tuition to other LEAs – PA 18,000 17,475 202,000

563 Tuition to Non‐Public Schools 425,000 430,070 748,000

567 Tuitions to Approved Priv. Schools 350,000 350,000 600,000

/ /568 Tuition PRRI/Atl Ed/Detn 0 0 0

580 Travel ‐ Conferences 5,840 5,820 12,759

581 Travel ‐Mileage 4,500 3,250 2,800

*Much of the additional costs are recoverable from other LEAs.

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Acct Description 2010‐2011 2011‐2012 2012‐2013

599 R d I i 0 0 0

Student Services

599 Record Imaging 0 0 0

610 Supplies 89,516 88,945 86,425

640 Books/Periodicals0

14,418 18,408

648 Ed Software & License0

3,000 0

810 Dues/Fees 370 30,205 10,650

Total 3,633,697 3,881,708 5,080,072

% Change 6.48% 30.87%

Accomplishments

Medical Access Program: $1,738,995 raised since 2004

Online credit recovery and remediation solution (PLATO) Online credit recovery and remediation solution (PLATO)

Drug and alcohol services at high school and middle school

Yearly state report reflects excellent compliance with mandates and least restrictive environment

Research‐based remedial/instructional and assessment materials available district‐wide for all students

Collaboratively exploring technology supports for students with complex learning needs

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Instructional Technologygy

Instructional Technology Objectives

Curriculum, Instruction and Professional Development

Support the development of curriculum and assessmentassessment

Provide professional development

Continuation of ACTS program (108 teachers to date)

Technology integration using effective resources d b t tiand best practice

Website development for instruction and communication

Technical staff training

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Instructional Technology Objectives

Hardware and Software

Mount LCD projectors in every classroom Mount LCD projectors in every classroom

Evaluate, upgrade, replace, and/or add classroom computers, laptops and other devices to support instructional applications

Continue to review instructional software in search of online options to increase access at homeof online options to increase access at homeand school, where appropriate and cost effective

Historical Overview2009‐2010 2010‐2011 2012‐2013

eMinders become Web‐based eMinder registration for all parents

Standards for teacher web pages

Increased use of Synergy and Use of Synergy by to track iPad pilots:Edu20 portal to share online documents

Professional Development ACTS (Watershed, Elementary Music); Special Education

Introduction of wireless netbooks in Grade 3

Completion of elementary wireless upgrade

5th grade word processors/responders

Addition of wireless laptop cart for World Language Middle School

Addition of additional laptops for RMS science

Addition of middle school laptops for each grade level

Library upgrade to Destiny online circulation card catalog

Increased use of Smartboards in elementary classrooms

Smartboards installed in a total of 150 classrooms; 10 trainingonline circulation, card catalog

and resourcesin elementary classrooms of 150 classrooms; 10 training

sessions, 90 attendees

Pilot of Assist online tech request system with technical staff

Introduction of Audacity to improve fluency

Upgrade of Radnor High School TV Studio; RMS virtual classroom

Support for increased online testing: Classroom Diagnostic Field Tests, Keystone Exams

Introduction of technology to record students’ oral reading to improve fluency

Begin replacement of CFF laptops

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Instructional Technology (includes general and technology funds)Acct Description 2010‐2011 2011‐2012 2012‐2013

330 Professional Services 66,000 64,500 107,600*


438 IT Equipment Repair/Maint. 64,400 70,000 213,241

580 Travel ‐ Conferences 3,346 3,346 3,536

581 Travel ‐Mileage 250 250 250

610 Supplies 24,990 27,940 30,238

618 Software License/Support** 113,500 150,680 25,000

640 Books 400 750 436

757 Technology Equipment‐New 486,425 483,717 732,779

767 Technology Equipment‐Repl Previously charged to 757 1,042,885

810 Dues/Fees 300 300 350

Total 762,111 804,733 2,157,315

% Change 5.59% 168.08%

**Most of 618 costs have moved to 438*Includes training for technical support staff

Achievements

Support for development of curriculum documents posted to the district website

Support for administration of online assessments (NWEA MAP)

Support for Teacher Access Center for online elementary progress report

Completion of teacher survey on the use of instructional technology

Teacher web pages established and communicated to teachers Professional development sessions offered in each building

All teacher websites reviewed by Curriculum Team

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Operations

District Policy 704

Regular program of facilities repair and Regular program of facilities repair and conditioning

Critical parts inventory

Equipment replacement program

Long‐range plans for building modernizationLong range plans for building modernization and conditioning

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Historical Overview

Maintain ongoing repair and preventive maintenance work order systemsmaintenance work order systems

Increase energy efficiency and energy cost containment

Shared oversight of transportation, fixed assets, facilities rentals and infrastructure wiring

Maintain rigorous capital improvement plan Maintain ADA and code compliance Maintain facilities conducive to learning Reduced staffing levels department wide

Capital Plan Review Major Projects Completed 2011‐12

District Bus Replacements $536,200

RHS Backstage Curtains $14,000

WES Gym Lighting $7,000

WES Gym Matting/Curtain (Donation) $14,000

Resurfaced Play Areas $53,000

Replaced RHS Hot Water Heater $10,000

Door Frame Replacement $8,000p $ ,

Carpet Replacements $60,000

Replaced Diving Boards at RHS $6,000

Phase 1 Wayne Elementary HVAC $7.3 Mil.

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Capital Plan ReviewMajor Projects Planned 2012‐13

WES HVAC Phase 2 $7.3 Mil.

Bus Replacements $410,000

Carpet Replacement $136,000

Pool Dehumidifier $65,000

WES Library Upgrades $60,000

Remove WES/IES Modulars $55,000

D Wi i $45 000 Data Wiring $45,000

Replace District Phone System $500,000

Replace Trans roof $180,000

Operations

Acct. Description 2010‐2011 2011‐2012 2012‐2013

330 Professional Services 81,000 114,120 98,000

411 Disposal Services 63,382 63,382 65,582

414 Lawn Care 180,000 276,000* 200,000

422 Electricity 1,170,300 1,170,300 1,200,300

424 Water/Sewage 92,400 92,400 118,550

431 Building Repairs/Maint. 150,000 150,000 180,000

432 Equipment Repairs/Maint. 51,000 68,433 162273

433 Vehicle Repairs 6,500 28,100 37,400

460 Extermination Services 7,500 7,500 6,200

530 Postage 700 700 400

550 Printing/Binding 400 400 618

580 Travel /Training 1,500 1,500 1,000

*Includes local service tax offset

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Operations


581 Travel mileage 250 1,750 1,550

610 Supplies 338,677 336,412 338,095

621 Natural gas 220,234 220,234 192,000

624 Bulk oil 5,000 15,000 10,000

640 Books/periodicals 0 0 109

751 New equipment 0 0 16,350

761 Replacement equip. 16,350

810 Dues/fees 6,700 8,200 7,000810 Dues/fees 6,700 8,200 7,000

Total 2,375,543 2,554,431 2,651,777

% Change 7.53% X%

Transportation


330 Professional services 5,100 2,500 3,200

415 Laundry services 2,300 2,300 2,300

432 Equipment repair/maint. 3,100 3,100 3,100

433 Vehicle repair/maint. 20,000 20,000 20,000

513 Contracted carriers/sports 35,000 35,000 26,000

515 Public carriers 1,000 1,000 1,000

530 Postage 2,300 2,300 2,500

550 Printing/binding 500 500 550

580 Travel/conferences 1,500 1,500 1,700

581 Travel/mileage 800 800 900

610 Supplies 112,968 109,024 111,054

618 Software maint./ support 4,700 6,200 8,054

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Transportation

Budget No. Description 2010‐2011 2011‐2012 2012‐2013

624 Bulk Oil 6,700 6,700 6,700

626 Bulk Gasoline 31,200 31,200 38,400

627 Diesel Fuel 202,024 225,000 258,220

810 Dues/Fees 1,000 1,000 935

Total 430,192 448,124 484,613

% Change 4.17% 8.14%

Achievements Provide for necessary fiscal changes by adapting existing resources

Persist in achieving lower than benchmark energy consumption in an area of high energy costs

Provide exemplary learning spaces and react immediately to staff needs

Plan contingencies for unforeseen impact to programs

Provide 24/7 emergency response to facilities and Provide 24/7 emergency response to facilities and community

Cited as leading entity in green building development and education

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Facilities Goals 2011‐2012 Goal 1

Review Outsourcing ‐ Done

Goal 2 Monitor Funding Sources for Upgrades – Examples QSC Bonds, PECO Smart Incentives

Goal 3WES Renovation Project – Phase 1 complete, $50,000 under budget

Goal 4Monitor Capital Improvement Plan – Ongoing

Goal 5Maintain Safety Committee – Done Monthly

Goal 6 Goal 6Evaluate Modular Classroom Disposition – Approved for removal summer 2012

Goal 7Review Facilities Rental Guidelines – In Committee Process

Goal 8Evaluate alternatives for RHS Parking/Traffic – In Committee Process

Information Technology

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Objectives Driving Information Technology

Maintain administrative and support staff access to Maintain administrative and support staff access to information resources

Provide technology support for all departments

Maintain and update a high‐speed, secure, digital infrastructure

E i ll i i l i h h d Equip all instructional areas with necessary hardware infrastructure to facilitate learning initiatives

Historical Overview

2009‐2010 2010‐2011 2011‐2012

Secure wireless guest access and user authentication

Install NetAPP 8TB SAN storage solution

Launch of elementary TAC/HACand progress reports

Deploy new firewall and content filtering systems

Install redundant core systems for disaster recovery

Expanded SAN to 20TB (usable) and disaster recovery between Admin, RHS, and RMS

Move to RCN as Internet service provider

Install and deploy BigFixnetwork management solution

Microsoft agreement for All MS SW for students and staff usage.

Roll out employee access center, and new food service point of sale systems

Install data cabling and access points to increase wireless access at IES, RES, and WES

Installed new virtual Windows domain controller servers district‐wide

Began Infrastructure upgrades (replacement of core data switches)

Continue infrastructure data switch deployment and network data cabling upgrade planning

Installed new HP data switch infrastructure at RHS, IES, WES, and RES

Meet expanded PIMsrequirements

Begin implementation of information archiving

Testing of group policies for computer management

Migration from ClearTrack to SunGard IEPPLus

Replace failing computers in school and administrative offices

Testing push out of virtual desktops and virtual applications

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Informational Technology (includes general and technology funds)

Acct Description 2010‐2011 2011‐2012 2012‐2013

330 Professional Services 2,500 7,500 54,530

340 Technical Services 237 215 237 215 190 966340 Technical Services 237,215 237,215 190,966

432 Equipment Repair/Maint. 12,500 12,500 0

438 IT Equipment Repair/Maint. 67,898 67,898 91,807

580 Travel – Conference 2,845 5,050 10,015

581 Travel ‐Mileage 1,500 1,500 5,000

610 Supplies 33,177 21,322 9,733

618 Software License/Support 115,477 119,477 33,065

640 Books 1 000 1 000 1 635640 Books 1,000 1,000 1,635

757 Technology Equipment‐New 0 0 216,006

767 Technology Equipment‐Repl 0 0 46,910

810 Dues/Fees 700 1,200 1,200

Sub Total 474,812 474,662 630,867

% Change ‐0.03% 32.91%

Achievements

Significant infrastructure improvements of:• New core virtual domain controller severs in each building • Group policy deployment for managing users and computers

T ti h t f i t l li ti d d kt• Testing push out of virtual applications and desktops

Increased usable NetApp Storage Area Network (from 8 TB to 20 TB of usable redundant storage for disaster recovery)

Expanded disaster recovery for district core servers with off‐site fail over between Admin and RES

Completed installation of new network switch equipment in RHS, RES, IES, and WES. (currently working on Admin building)

Access to all Microsoft software desktop and server software for pdistrict student and staff use

Expanded hosted management software via SunGard for elementary TAC/HAC and progress reporting

Continued system and data refinement for compliance with additional PIMS requirements

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Human Resources

Staff Comparison by Employee Group2009‐2012

Employee group 2009‐2010 2010‐2011 2011‐2012 % Change

Administrators 29 27 27 0%

Teachers 327.55 306.1 309.5 1%Clerical/Para‐educators 146 130 134 3%

Maintenance 20 19 19 0%

Custodians 32 32 32 0%

Transportation 66 64 64 0%

Security 13 (part time) 13 (part time) 13 (part time) 0%

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Human Resources Highlights

2009‐2010 2010‐2011 2011‐2012

Successfully negotiated new collective

Successfully negotiated new collective bargaining

Currently negotiating the new collective bargaining

bargaining agreement with custodians and cafeteria workers unions

agreement with maintenance workers union

agreements for bothRESPA and RSEA

Launched new human resources Web site page from district Web site

Established annual HMS(employee assistance program) visits to every district site

Successfully filled all professional and support staff vacancies for the start of the 2011‐2012 school year

Implemented employee exit interview protocols

Absorbed workers’ compensation responsibilities

Implemented modified hiring process timeline for 2012‐2013 vacancies

Historical Overview of Class Size

In 1990, class size recommendations were established cooperatively with RTSD and RTEA

K‐3: Preferably under 20; no higher than 21

4‐5: Reasonable avg. of 22; no higher than 24

6‐8: Reasonable avg. of 22; no higher than 25

9‐12: Min of 15; avg. 22; no higher than 28

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Class Size Comparison by Grade

Grade LevelAvg. Class Size 2009‐2010

Avg. Class Size 2010‐2011

Avg. Class Size 2011‐2012

Kindergarten 19.3 18.5 19.2

Grade 1 19 1 19 5 18 5Grade 1 19.1 19.5 18.5

Grade 2 19 19.3 18.7

Grade 3 19.9 19.6 19.1

Grade 4 21.9 21.4 20.7

Grade 5 22.2 22.1 21.9

Grade 6 20.9 20.5 19.3

Grade 7 21.1 21.6 20.5

G d 8 18 6 20 8 20 6Grade 8 18.6 20.8 20.6

Grades 9‐12

EnglishMathScienceSocial Studies

21.421.318.422.2

22.121.120.124.9

21.120.317.817.7

Achievements

Class size recommendations

We were able to maintain:

Class size recommendations

Integrated programs

Co‐taught sections

Music program

Gifted services

IST process IST process

Plus… 99.9% of RTSD teachers meet state requirements for highly qualified status

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Human Resources


330 Contracted Prof Services 0 21,500 12,000


432 Equipment Rpr/Maint 400 2,030 15,500

530 Postage 0 0 0

540 Advertising 2,135 9,750 8,000

550 Printing 415 1,500 1,500

580 Travel/Conference 792 1,339 1,250

581 Mileage 267 500 500

610 Supplies 11 630 3 907 8 000610 Supplies 11,630 3,907 8,000

640 Books 1,175 1,000 1,000

751 Equipment‐New 0 0 0

810 Dues/Fees 2,365 2,000 2,000

Total 33,879 54,626 55,750

% Change 61.24% 2.06%

Communications

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Goals 2012‐2013

G l 1 Goal 1To communicate effectively with the public

Goal 2 To communicate effectively with the school board

ObjectivesTo integrate district communications across multiple platforms for the optimal engagement of internal and external stakeholders.

Increase engagement of external media for district coverage

Improve website usability and layout

Develop protocols for district coverage of school events

Facilitate balanced coverage of schools to build sense of community among all district stakeholders

Utilize social/new media to modernize communications

Bolster media monitoring to ensure constant awareness of issues Bolster media monitoring to ensure constant awareness of issues affecting district

Engage and empower internal and external stakeholders to aid in coverage of school events

Regularly evaluate communication plan and progress

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Recent Overview

Date Accomplishment

Ongoing Website improvements, redesign

Ongoing Develop and maintain communications with stakeholders about pressing district issues

Ongoing Integrate all media for optimal engagement of stakeholders

Ongoing Investigate, implement social/new media (Twitter, YouTube, podcasts)

2011 Online streaming of board meetings

2011 Redesigning eMinders format and streamlining production

2011 Providing easier access to board and other materials2011 Providing easier access to board and other materials

2011 Bolstering Photo Gallery and Radnor Proud webpages

2011 Placing district stories in local and regional news outlets

2011 Growing relationships with local and regional news reporters

2011 Involving district students, parents in coverage of district events

Achievements

Website – Revamped with enhanced graphics; robust, timely and diverse content; and URL integration that increases usability and appeal. Alterations provide improved resource for parents, staff and the community.

eMinders – Redesigned for clarity and navigability.

Media Relations – Continued media outreach to obtain coverage for district and school activities and achievements. Increased exposure equates to increased credibility for the district and schools.

Enhanced Photo Gallery – Provides visual evidence of quality of schools.

Enhanced Radnor Proud webpage – Easier navigability and streamlined format improve ability to learn about district and student accomplishments.

Event Coverage – Involvement of students and parents in event coverage leads to more vested stakeholders and diverse viewpoints.

Communications Committee – Resumed Communications Committee.

Community Bulletin Board – Connects non‐school related organizations to our schools; maintains and establishes mutually beneficial relationships.

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2012‐2013 Budget

Stakeholder Takeaways

The increase in real‐estate assessed values impacts tax levy by $421,012

Overall federal and state subsides are declining; Overall federal and state subsides are declining; mandates are increasing

Community engagement and participation are critical in order to ensure the long‐term educational and financial success of our school district

Beyond 2012‐2013, there will be pressure on di t i t t id tif t ffi i i th tour district to identify even greater efficiencies that

offset the costs of state pension increases, facility upgrades, and possible further declines in property values

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Ten‐Year History of Tax and Expenditure Budget Increases

Year Tax Increase Budget Increase

2001‐2002 4.6% 6.3%

2002‐2003 5.0% 7.0%

2003‐2004 5.3% 5.3%

2004‐2005 4.8% 5.1%

2005‐2006 4.9% 7.1%

2006‐2007 5.8% 6.8%

2007‐2008 5.0% 6.4%

2008‐2009 7.0% 3.5%

2009‐2010 3.9% 3.5%

2010‐2011 2.9% 1.9%

2011‐2012 1.4% 0.9%

73

1600000

1800000

History of District Interest Earnings

600000

800000

1000000

1200000

1400000

74

0

200000

400000

2005‐06 2006‐07 2007‐08 2008‐09 2009‐10 2010‐11 �2011‐12 Budget �2012‐13 Budget

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8000000

9000000

History of RTSD Debt Service Payments

4000000

5000000

6000000

7000000

75

1000000

2000000

3000000

2008‐09 2009‐10 �2010‐11 �2011‐12 Budget �2012‐13 Budget

The PSERS Pension Dilemma

Increases all Pa. districts share through 2015 2012‐2013: 3.54%, increase to 12.19% (12.36%) 2013‐2014: 4.46%, increase to 16.65% 2014‐2015: 4.5%, increase to 21.15% 2015‐2016: 4.5%, increase to 25.65%

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Radnor’s PSERS Pension Dilemma

Increases for Radnor through 2016 2012‐2013: 12.19% = $1,257,664* 2013‐2014: 16.65% = $1,820,469 2014‐2015: 21.15% = $1,922,833 2015‐2016: 28.65% = $2,015,047

Districts must budget 100% of the expenditure and receive 50% back as revenue annually

*Increase to 12.36% adds $63,500

Five‐Year Budget Projection

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Five Year Budget Projection

Assumptions‐Revenues

Real Estate Revenues Increase each year assuming a 1 7% Real Estate Revenues Increase each year assuming a 1.7% increase in the Act 1 Index

Remaining local, state and federal revenues remain constant from 2013‐14 through 16‐17

Anticipated current revenues for the year are subtotaled in the projection before any use of fund balance is factored in

Use of fund balance for 13‐14 and beyond is based on the assumption that a contribution of $615,000 per year will be made toward non‐recurring capital projects and 25% of the annual increase in the retirement contribution will come from the Retirement Escrow Fund


Assumptions‐Expenditures

Salaries will increase 2 5% each year Salaries will increase 2.5% each year

Medical benefits will increase at 10% per year. All other benefits, with the exception of retirement, will increase at 2.5% per year

Retirement rate will increase per 2010 legislation through 2015 16 Assumption was made that thethrough 2015‐16. Assumption was made that the rate will level off at the 2015‐16 percentage of 25.65% for 2016‐17

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Assumptions‐Expenditures (cont) Expenses associated with contracted and purchased

i b k li d tiliti i t dservices; book, supplies and utilities; equipment; and dues and fees will increase at 2.5% each year

Debt service will remain level through 2016‐17 per the exact amounts shown

Transfer to other funds assumes an annual i i h C i l F d f $300 000appropriation to the Curriculum Fund of $300,000,

,and fluctuating amounts for capital reserve and technology funds per the five year plans through 2016‐17

Instructional Technology5 Year ProjectionsAcct Instructional 2011‐12 2012‐13 2013‐14 2014‐15 2015‐16 2016‐17

330 Professional Services 64,500 107,600 109,214 110,852 111,961 111,961

340 Technical Services 3,250 1,000 2,200 2,200 2,200 2,200

438 Repair/Maintenance 70,000 213,241 175,000 155,000 155,000 155,000

580 Travel ‐ Conference 3,346 3,536 3,536 3,536 3,536 3,536

581 Travel ‐Mileage 250 250 250 250 250 250

610 Supplies 27,940 30,238 31,000 28,500 28,500 28,500

618 Software 150,680 25,000 25,000 20,000 20,000 20,000640 Books 750 436 436 436 436 436757 Tech Equip ‐ new 483,717 732,779 600,200 595,200 595,200 595,200

767 Tech Equip ‐ repl 1,042,885 646,237 375,800 375,800 375,800

810 Dues and Fees 300 350 350 350 350 350Total $804,733 2,157,315 1,457,437 1,292,124 1,293,233 1,293,233

*** Does not include Technology Fund replacements of $722,651

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Information Technology5 Year Projections

Goals 2011‐2012

Goal 1To review and revamp (where necessary) the entire budget procedure from initial distribution of budget packets to buildings and departments through final adoption by the RTSD Board of School Directors

Goal 2 To assess existing operational programs for efficiency and cost effectiveness

Goal 3To review and revamp administrative and board reporting procedures for purposes of developing dashboard approach to formulating and presenting pertinent information on a standard monthly basis

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Proposed Preliminary Budget

The initial run of the 2012‐13 general fund proposed preliminary budget indicates:

Projected Revenues $78,794,847 Fund Balance Brought Fwd $ 2,864,416

$ 81,659,263

Projected Expenditures $ 81,659,263

At this point, the budget is balanced, assuming a 1.7% mil tax increase per the Act 1 index level. Total millage increase permitted for RTSD under Act 1 is .3518 mils.

Expenditures

Salaries projected to increase by a very modest $268,476, representing a combination of anticipated salary increases, ti t t d t ffiretirement severance payments and new staffing.

PSERS retirement contributions are projected to increase from 8.65% to 12.19%. (12.36%)

District’s share of employee insurance anticipates an increase of 10% for medical and 2.5% for other employee benefitsbenefits.

Books and supplies are less than 2011‐12 budgeted levels by $119,767 due to contributions to the new Curriculum Fund.

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Expenditures

Operations and transportation utility and fuel requests are budgeted to increase by just $64,636.

Fund transfers of $4,526,498: Capital requests represent a combination of fund balance ($1,000,000) and the 2012‐13 operating budget ($557,800)

The request for technology funding was set at $2.706 million and contribution to the new curriculum fund is $262,566

Use of fund balance for a portion of the capital reserve and technology transfers is in compliance with GAAP (Generally Accepted Accounting Principles) based on the fact that they represent non‐recurring expenses

Expenditures

Debt service obligations fall slightly below 2011‐12 budgeted levels by $72,809, largely due to the refinancing and defeasance of existing debt in December 2011.

Expenditures for DCIU programs are increasing by $378,997 in recognition of the gross costs of the program. Traditional offsets from reimbursement from other districts for payments made on their behalf are now being budgeted on the revenue side.

Overall 2012‐2013 expenses are increasing by $4,964,1419 (6.47%) over the existing 2011‐2012 budget due largely to initiatives and capital expenditures rather than general operating expenses.

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�S l i

�Other Purchased Svcs.3677762

5%

�Supplies1925300

2%

Equipment1537160%

Dues/Fees4937071

6%

�Debt Svc/Transfers7581977

9%

2012‐13 Expenditures by Object

�Salaries39255364

48%

�Purchased Professional Svcs.4670379

6%

�Maintenance Svcs.2393971

3%

�Benefits17063723

21%

�Salaries

�Benefits

�Purchased Professional Svcs.�Maintenance Svcs.

�Other Purchased Svcs.

�Supplies

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Governor’s Budget – State Subsidy

Unknowns as of December 13, 2011

Levels

Final Medical insurance Increase

Educational expenses (DCIU)

Fuel costs

91

Revenues

The proposed preliminary budget raises the millage to the level of the Act 1 index, which is 1.7% for 2012‐13. In RTSD’s

hi ll f ill i f 3518 ilcase, this allows for a millage increase of .3518 mils, translating to $1,073,701 in additional real‐estate tax revenues.

The millage rate is also impacted by an increase in assessed values of $20,193,027. This translates additional real estate tax revenue in the amount of $421 012 at thereal estate tax revenue in the amount of $421,012 at the current millage rate.

The 2012‐13 budget assumes that 97% of all billable taxes will be collected during the 2012‐13 budget year.

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Revenues

Budgeted revenues for 2012‐13 were changed to better reflect the decrease in receipt levels due to the economic downturn we have experienced over the past several years.

Thi ill b i it d l t i th th f llThis will be revisited later in the year as the full picture of the impact becomes fully known.

Revenues

State subsidy revenue was estimated in the absence of the governor’s proposed budget, which will not be released

il F buntil February.

As a result the proposed preliminary budget assumes that state subsidy levels will remain at 2011‐12 levels based on early press releases from Commonwealth sources

State subsidy projections are very conservative and will be y p j yadjusted once the governor announces his budget proposals in February 2012. Unfortunately, this is AFTER the Board is required to adopt a proposed preliminary budget. That deadline is January 25, 2012.

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� State Sources, 8024166, 10%

� Federal Sources, 649186, 1%

� Other Sources, 2864416, 3%

2012‐13 Revenue Sources

� Local Sources

� State Sources

� Federal Sources

� Other Sources

� Local Sources, 70121495, 86%

($65,605,318 of which is real estate

RecapRealities of the 2012‐2013 Budget

The Act I index is 1.7%, which will yield e c de s %, c y e dapproximately $1.073 million in additional revenue

The decline in state and national economies has resulted in unprecedented reductions to public education funding and is expected to continue under the Corbett administration

Expenses are increasing at a rate that exceeds declining revenues

96

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49

Budget to Level of Index Scenario 1

2011‐2012 2012‐2013 Prop. Prelim. Budget

Budget = $76 695 122 Budget = $81 659 263 Budget = $76,695,122

Value of a mil = $3,032,435

No. mils in place = 21.1439

Tax increase = 1.4%

Expenditure increase = 0.69% over prior year 10‐11

Budget $81,659,263



Tax increase = 1.7%

Expenditure increase = 6.47%

Budget gap = $0.00 with the recommended use of $2.864 million in fund balance

97

Not in the 1.7% Index Budget

Basics Initiatives

No contingency dollars for watch positions in the event enrollment results in the need for additional staffing

Curriculum Review – in preparation for Keystone

(

Communication initiatives

Full day Kindergarten

Data initiatives

New teacher evaluation system

Exams (Comp, Literature, Biology)

Professional Development beyond the basics

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Exceptions A school district that adopts a preliminary budget with real‐

estate taxes that exceed its index may seek approval for referendum exceptions to increase tax rates by more than its adjusted index.adjusted index.

2011 amendments to Act 1 reduces the number of potential 10 exceptions from 10 to 3: three must be approved by the Pa. Dept. of Education by February 29, 2012.

For the 2012‐2013 budget, Radnor it appears that may be eligible for exceptions in the areas of:

Retirement contributions ($601,499)

Special Education ($557,805)

Maintenance of local revenue or actual instruction expense ($1,331,323)

Estimated total: $1,159,304

99

Budget to Level of Index + ExceptionsScenario 2

2011‐2012 2012‐2013 plus exceptions

Budget = $76,695,122 Budget = $82,659,263Budget $76,695,122



Tax increase = 1.4%




Provides for an estimated$1,000,000 in additional real‐estate tax revenues if approved(for shortfalls in state revenues resulting in the governor’s g gproposed budget and/or additional initiatives & contingencies)

Budget gap = $0.00 with the recommended use of $2.864 million in fund balance

100

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Budget with 0% Tax Increase Scenario 3

2011‐2012 2012‐2013 Proposed Prelim. Budget

B d $76 695 122 B d $80 585 562 Budget = $76,695,122



Tax increase = 1.4%


Budget = $80,585,562



Tax increase = 0%

Budget gap = $1,073,701 with the recommended use0.69% over prior year 10 11 with the recommended use of $2.864 million in fund balance

Summary

Tax IncreaseScenario 1

1.7%Scenario 2

1.7% + ExceptionsScenario 3

0%

Expense Budget $81,659,263 $82,659,263 $81,659,263Expense Budget $81,659,263 $82,659,263 $81,659,263

Revenue Budget $81,659,263* $82,659,263†* $80,585,562*

Gap $0 $0 $1,073,701

*Includes the use of $2.864 million in fund balance for non‐recurring expenses

102

expenses

†Includes the addition of $1 million in Act 1 exceptions to contingency for potential shortfalls in state revenues and discretionary initiatives

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How to Close the Budget Gap

Options Savings Gap Balance

$1,073,701

1. Reduce budget for initiatives for capital and technology•School Buses•Technology access•Capital projects

$1,073,701 0

2. Relook at personnel allocations (not recommended)

3. Reduce non‐state mandated course offerings and extra‐curricular activities(not recommended)

What’s Next?Options available to the Board (for action at the 12/20/11 Board Meeting):

Adopt a resolution no later than January 5, 2012 guaranteeing that the RTSD 2012‐13 General Fund Budget will not exceed the Act 1 Index level of 1.7%.

Determine that, despite the current budget balanced to the level of the Act 1 index, there are too many unknowns and/or unfunded initiatives.

If so, then adopt a proposed preliminary budget no later than January 25, 2012. The 2012‐13 budget calendar calls for adoption of the proposed preliminary budget at the January 24, 2012 regular board business meeting.

Documents

Introduction - Radnor Township School District t e index Items not contained within the budget identified 12/13/2011 5 Enrollment History and Projections Year Elementary Middle School