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8/4/2019 Introduction PM Imp
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Introduction to
Project Management
Prof.K.K.Shajahan
1Prof.K.K.Shajahan
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What is Project Management?
a method for organizing tasks
a structured framework to help a group
work productively
tools to aid in task sequencing,
dependency analysis, resourceallocation, scheduling, etc.
tools to track progress relative to plan
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Why Need Project Management?
Complex project needs coordination of:
Multiple people
Multiple resources (labs, equipment, etc.)
Multiple taskssome must precede others
Multiple decision pointsapprovals
Phased expenditure of funds
Matching of people/resources to tasks
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Task Dependencies and the
Critical Path
Sometimes task B cannot be started beforetask A is completed
Other types of constraintscalendar, lags,etc.
Critical pathany slippage slips wholeproject
Helpful to know what tasks are on the criticalpath
Useful to try to shorten the critical path
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Suggested Steps in
Project Management
Generate a formal definition of the project, withgoals, constraints, assumptions
Identify project start/end dates, any mandatorymilestones, including reports, signoffs,deliverables, etc.
List constraintsmoney, equipment availability,
holidays, etc. Identify tasks to be accomplishedhigh level
(i.e., by categories), then details within each,using brainstorming methodgreen light
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Suggested Steps, cont.
Organize task groups roughly by starting date
List dependencies that should or MUST hold
Use MS Project to make a GANTT chart
First capture tasks and task groups, milestones
Identify critical path, see if it can be shortened
(get more slack) Assign person-hours and specific team
member(s) to each taskidentify task leads
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Suggested Steps, cont.
As project progresses:
Monitor, record progress on all tasks, at
least weeklyuse Tracking Gantt Chart
Pay particular attention to those on critical
path
Revise plan as needed to take into account
changes, adapt to meet milestones
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Project Management Using
Microsoft Project
Allows many different ways of entering and
observing information
includes many features to help identify
problems with a plan
regular use can help a group refine plans
to make meeting targets more realistic
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Our Flyover of Project 98
Adding tasks, durations
Setting dependencies
Seeing critical path, etc.
Rolling up subtasks
Assigning resources Adjusting durations, time assignments, etc.
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Our Flyover of Project 98
Adding tasks, durations
Setting dependencies
Seeing critical path, etc.
Rolling up subtasks
Assigning resources Adjusting durations, time assignments, etc.
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Our Flyover of Project 98
Adding tasks, durations
Setting dependencies
Seeing critical path, etc.
Rolling up subtasks
Assigning resources Adjusting durations, time assignments, etc.
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WATCH YOUR DEPENDENCY
CHOICES!!!
If you choose something other than the default
finish/start constraints, you will probably LOSE
your ability to track the critical path So AVOID finish by or start by with particular
calendar dates, or other types of constraints.
Break tasks apart as needed, in order to make
finish/start constraints realistic!
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Our Flyover of Project 98
Adding tasks, durations
Setting dependencies
Seeing critical path, etc.
Rolling up subtasks
Assigning resources Adjusting durations, time assignments, etc.
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Our Flyover of Project 98
Adding tasks, durations
Setting dependencies
Seeing critical path, etc.
Rolling up subtasks
Assigning resources
Adjusting durations, time assignments, etc.
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Our Flyover of Project 98
Adding tasks, durations
Setting dependencies
Seeing critical path, etc.
Rolling up subtasks
Assigning resources
Adjusting durations, time assignments, etc.
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YOUR MS Project has a Deadline box
on this page! Use it to let you get warned
when something gets pushed back too far,but STILL not assigning a start no earlier
than or finish no later than constraint to
itstill using As soon as possible.
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Management of YOUR Project
With your team members
Create a plan for the entire project
Set milestones for tracking progress Provide more detail for near-term tasks
Use with your facilitator to report progress andrevise/add detail to plan
Assign specific tasks to team members
Revise plan and activities as required to achieveobjectives