Introduction of Open Access, its Principles & Advocacy

by

Helena Asamoah-Hassan, PhDUniversity Librarian , KNUST , Kumasi, Ghana

at AAU Workshop on

Institutional and National Digital Repository Collaborative Framework for African Academic and Research Institutions at Airport West Hotel, Accra,

26-27 March 2013

Outline

• Introduction• Overview of Open Access• Open Access Initiatives for developing

countries• Open Access Initiatives in Africa• OA Principles• OA Advocacy• Suggestions/Recommendations

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Introduction

• OA is a public good. Published information is public information and so should be accessible.

• OA is good for scholarship, good for business, good for development and good for the people.

• The trend today is not money in a few peoples pockets but information availability to a lot of people to enable the creation of knowledge and innovation and this is what OA seeks to do.

• Scholarship should be used, re-used and be re- usable.• National platform for OA through IRs and OA Journals with

government support is very critical.

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What is an Open Access Publication?

• Research articles or publications that are freely available on the internet, that permits any user to read, download, copy, distribute or print the articles or publications,… pass them as data to software, or use them lawfully , without any financial, legal, or technical barriers. The only constraint when reproducing, and distributing, and for copyright is to give authors control over the integrity of their work and to properly cite and acknowledge them. (Budapest Open Access Initiative).

• In effect, an OA publication is one that is freely available on the internet and can be freely used, on condition that the author is properly and accurately acknowledged.

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Why OA Publishing in Developing Countries?

• Researchers in developing countries face challenges of

-Limited equipment and facilities;

-Funding;

-limited access to research from , & journals published in ,the north because libraries cannot afford to subscribe to several titles.

• OA in developing countries is geared towards

- increasing access to research results from the south;

- making authors from the south and their institutions visible as well

as their research results more cited.

- enabling collaboration in research and access to more research

funding.

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Benefits & Obstacles of OA to developing countries

• Major Benefits - Unrestricted access to knowledge

- Speed and reduced cost of distribution

- Access to grey literatures from developing world

- Expanded opportunity to publish

• Major Obstacles - Poor State of ICT - limited computer literacy; high cost of internet

access limiting access ; low bandwidth.

- Copyright issues - authors sign away their rights and so cannot self

archive their own papers.

- Misconception of Open Access resulting from lack of awareness.

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Open Access Repository sites around the world 7

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OA Repositories – Global (Green Publishing)

Open Access Repositories (ROAR) (http://roar.eprints.org/ )

1223 in Europe 534 in Asia 471 in North America 266 in South America 91 in Oceania 78 in Africa

Directory of Open Access Repositories (OpenDOAR) (www.opendoar.org)

1073 in Europe 484 in North America 391 in Asia 177 in South America 62 in Africa 61 in Oceania

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OA Repositories - Africa (Green Publishing)(www.opendoar.org/countrylist.php)

2011• South Africa -24;

• Egypt -6;

• Kenya -4;

• Nigeria-3;

• Zimbabwe - 1

• Mozambique, -2

• Namibia -2

• Sudan -2 ;

• Ghana -1,

• Malawi-1

• Botswana, Cape Verde, Ethiopia, Senegal, Tunisia, Uganda – 1 each

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2013

• South Africa -24;

• Egypt -6;

• Kenya -7;

• Nigeria- 6;

• Zimbabwe -3;

• Mozambique - 1,

• Namibia – 2

• Sudan -2 ;

• Ghana - 2

• Tanzania – 2

• Malawi - 0,

• Botswana, Cape Verde, Cameroon, Ethiopia, Senegal, Tunisia, Uganda – 1 each

• 6210

African Open Access Journals in DOAJ (Gold Publishing) (as at 25th March 2013)

• Egypt – 351• South Africa – 56• Nigeria – 26• Tunisia – 10• Kenya – 6• Morocco - 6• Ethiopia – 5• Uganda – 4• Tanzania – 3• Algeria – 2

• Ghana - 2• Libya – 2• Burundi – 1• Cote d’Ivoire – 1• Madagascar – 1• Sierra Leone – 1• Zambia – 1

Total = 478

www.doaj.org/doaj?func=byCountry&uiLanguage=en

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Open Access Journals – AJOL (Gold Publishing) About 150 OA Journals out of 450 total Journals in AJOL (as at 25th March 2013)

• Nigeria – 48• South Africa – 40• Ethiopia – 13• Kenya – 11• Egypt – 6• Ghana -5• Senegal – 5• Uganda – 3• Tanzania – 3• Cote d’Ivoire – 2• Mauritius – 2• Tunisia – 2

• Botswana – 1• Cameroon – 1• Eritrea – 1• Libya – 1 • Madagascar – 1• Malawi – 1• Rwanda - 1• Sierra Leone – 1• Sudan – 1• Zambia – 1

http://www.ajol.info/index.php/ajol/browse/alpha?letter=oa

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Some Open Access Initiatives for Developing Countries

• Health Inter Network Access to Research Initiative (HINARI)

• Access to Global Online Research in Agriculture (AGORA)

• Online Access to Research in the Environment (OARE)

• Bioline International

• Electronic Information for Libraries (EIFL)

• BioMed Central

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Some Big African OA Initiatives

• African Journals Online – 1998 www.ajol.info/

• African Digital Library - 1999 africaeducation.org/adl/

• Database of African Theses and Dissertations – 2003 www.aau.org/datad

• Africa’s Open Knowledge Network – 2003

• African Online Digital Library www.aodl.org/

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KEY OPEN ACCESS PRINCIPLE

Free availability of knowledge on the public internet permitting users to read, down load, copy, distribute, print, search, or link to the full texts, crawl them for indexing, pass them as data to software, or use them for any other lawful purpose, without financial, legal or technical barriers other than those inseparable from gaining access to the internet itself. The only constraint on reproduction and distribution and the only role for copyright in this domain, should be to give authors control over the integrity of their work and the right to be properly acknowledged and cited

OTHER OA PRINCIPLES

• Making (African) research available to other researchers.• Making research done in other places available to other

(African) researchers.• Assisting in bringing together global research output of

scientists as well as the scientists themselves.• Enhancing research funding opportunities and

collaboration among researchers. • Setting up of Policies by institutions to enable mandatory

deposits in the IR by researchers.

ADVOCACY

Advocate for • OA everywhere necessary/relevant.

• IR to be set up in the Library / Documentation Centre

• Bold national OA-friendly Policy frameworks including for public-funded research.

• Networks and partnerships with other OA compliant institutions(south-south, south-north)for research and knowledge exchange.

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ADVOCACY

Advocate for • Registering IR with Directories and Registries for easy

searchability - http://roar.eprints.org/; http://www.opendoar.org/ ; http://maps.repository66.org/

• Installation of an umbrella mandatory OA Policy for the institution –a one page document. For a model see http://osc.hul.harvard.edu/ For inquiries go to osc@hulmail.harvard.edu

• Revisit to the institution’s Mission and include OA.

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ADVOCACY

Stakeholders • Institution’s Authorities / Administration• Relevant Committees• Faculty and Researchers – champions very important,• Library personnel • ICT personnel – use of OSS and general support • Students – future champions • Users – self archive• Government – commitment to set up and sustain IR and

make output of funded research available for public use through it.

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ADVOCACY

• Government - use of common OSS adaptable for institutional needs but interoperable.

• Involve students in your OA activities – leaders of tomorrows OA Movement

• National IR to be the responsibility of National Library.• IR Policy of an institution must be aligned with the

National and Regional Policies on OA.• Consider bold collective action – build networks and

linkages, twinning of strong and weak OA institutions• Sign the Berlin Declaration.• Annual Open Access Week Celebrations – October •  

Suggestions/Recommendations(1)

• Universities/research institutes need to publish OA peer –reviewed journal articles on the institution’s repository.

• Education and advocacy to be pursued rigorously so that authors will publish in OA journals and repositories.

• Institutional authorities need to be sensitised to see articles in OA journals as of same quality as in commercial ones and so considered for advancement purposes.

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Suggestions/Recommendations(2)

• OA initiatives should be registered with all the key international directories , registers and agencies.

• Support to young scientists/early career scholars to enable them write effectively – eg. AuthorAid.

• Libraries should promote OA publishing through:

- creating and maintaining OA Archives (IRs) in their institutions and

assisting authors to self archive and do mediated archiving.

- publishing OA journals, with the library setting up and maintaining it.

- searching and adding OA resources, OA journal directories and search

engines on their web interfaces.

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Conclusion

• OA to information has come to stay and so institutions in Africa must accept it in order to reap its enviable benefits.

• Important to advocate for the necessary protocols to be put in place.

• Important to secure the buy-in of stakeholders.

• Very important to advocate for a National IR which will bring all the scattered IRs in the country together – for national development.

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