REQUEST FOR APPLICATIONS

NEVADA CHARTER SCHOOLS PROGRAM

CHARTER SCHOOL APPLICATIONFOR A DISSEMINATION SUBGRANT

https://www.surveymonkey.com/r/NV3Z8M3

ISSUED BY:Nevada Department of Education

700 E. Fifth Street, Suite 113Carson City, NV 89701

Federal Grant Period: October 1, 2015 – September 30, 2019Applications Due: Wednesday, March 20, 2019 at 5:00 p.m.

Source of Funding: U.S. Department of Education

Questions related to this funding should be addressed to:

Rebecca J. Phipps, Education Programs ProfessionalOffice of Career Readiness, Adult Learning & Education Options

Nevada Department of Education755 N. Roop Street, Suite 201

Carson City, NV 89701775-687-7293 (phone) or 775-687-8636 (fax)

rphipps@doe.nv.gov

1

ContentsINTRODUCTION...........................................................................................................5REGULATIONS AND GUIDANCE...................................................................................5ELIGIBLE APPLICANTS.................................................................................................6

High-Quality Charter School....................................................................................7Ineligible Applicants................................................................................................8Multiple Charter Schools..........................................................................................8Educational Service Providers.................................................................................9

LOTTERY AND ENROLLMENT REQUIREMENTS...........................................................10Exemptions...........................................................................................................10Enrollment Policy...................................................................................................11Weighted Lotteries................................................................................................11

FUNDING INFORMATION...........................................................................................12Available Funds.....................................................................................................12Duration of Subgrants...........................................................................................12Continuation of Awards.........................................................................................12

USE OF FUNDS..........................................................................................................13Purpose of Dissemination Subgrant and Allowable Activities................................13Unauthorized Activities of the Dissemination Subgrant........................................14

PARTICIPATION, EVALUATION, AND REPORTING.......................................................16Risk Assessment....................................................................................................16Evaluation After Award..........................................................................................16Reporting...............................................................................................................16Data Privacy..........................................................................................................17

FISCAL PROCEDURES................................................................................................17GENERAL SUBGRANT MANAGEMENT........................................................................18

Change of Status...................................................................................................18Conflicts of Interest...............................................................................................18Misuse of Funds and Subgrant Termination..........................................................18Inventory Control..................................................................................................19Return of Equipment Purchased With Federal Funds............................................20Disposition of Capital Outlay.................................................................................20

2

SUBGRANT TECHNICAL ASSISTANCE........................................................................20REVIEW PROCESS.....................................................................................................21

Technical Review...................................................................................................21PROPOSED TIMELINE................................................................................................22AWARD PROCESS AND START DATE.........................................................................22

Start Date..............................................................................................................22SUBMISSION, DUE DATE, AND REQUIREMENTS........................................................22

Intent to Apply.......................................................................................................22Submission Process and Due Date........................................................................22Application Format................................................................................................23Package Contents..................................................................................................23General Funding Priorities.....................................................................................25State Funding Priorities.........................................................................................26

PART II: NARRATIVE INSTRUCTIONS.........................................................................26A. Executive Summary.....................................................................................27B. Eligibility Statement....................................................................................27C. Management, Leadership and Finances......................................................28D. Identification of Successful Practices...........................................................29E. Subgrant Project Goals, Activities and Budget Narrative.............................29F. Statement of Need/Program Rationale........................................................30G. Partner Organizations/Beneficiary Schools..................................................30H. Statewide Dissemination Plan.....................................................................31

PART III: APPENDICES INSTRUCTIONS.......................................................................31A. Charter School Enrollment Policy, including Lottery Protocol......................31B. Completed NDE Budget Form (electronic Excel Spreadsheet).....................31C. Charter School Finances and Policies..........................................................32D. Disclosure Information.................................................................................32

APPENDIX A: APPLICATION REQUIRED FORMS..........................................................34A.1: NOTICE OF INTENT TO APPLY.........................................................................35A.2: SUBGRANT APPLICATION COVER FORM.........................................................37A.3: CERTIFICATION PAGE.....................................................................................40A.4: STATEMENT OF ASSURANCES........................................................................42A.5: RFA CHECKLIST..............................................................................................54

3

APPENDIX B: APPLICATION TEMPLATES AND INSTRUCTIONS....................................56B.1: SUBGRANT GOALS AND ACTIVITIES FORMS...................................................57B.2: NDE BUDGET FORM INSTRUCTIONS...............................................................64

APPENDIX C: OTHER DOCUMENTS............................................................................69C.1: SUBGRANT SELECTION CRITERIA AND EVALUATION RUBRIC.........................70

4

Nevada Department of EducationNevada Charter Schools Program

Dissemination Subgrant

INTRODUCTIONAuthorized by Title V, Part B of the Elementary and Secondary Education Act (ESEA) [P.L. 107-110], the Federal Charter Schools Program (CSP) provides funding to state educational agencies with the purpose of increasing national understanding of the charter school model and to expand the number of high-quality charter schools available to students across the nation. This is accomplished by providing financial assistance for planning, program design, and initial implementation of new charter schools; and to disseminate best practices to evaluate the effects of charter schools, including the effects on students, student academic achievement, staff, and parents.

The Nevada Department of Education (NDE) received a competitive three-year CSP grant under this federal program in October 2015 through September 30, 2019. For this round of funding, approximately $750,000.00 is available for the NDE to award Dissemination subgrants to carry out the following objectives within Nevada:

1. Increase the number of high-quality charter schools in Nevada, especially those serving students who are at greatest risk of not meeting academic content standards.

2. Improve student achievement in Nevada charter schools, particularly for students who have historically underachieved (graduation rates and career/college enrollment).

3. Promote the high-quality dissemination of Nevada charter school best practices to other schools.

4. Strengthen the overall quality of the Nevada charter authorizing and CSP grant administrative infrastructure.

In carrying out these objectives, the Nevada Charter Schools Program (NCSP) provides two types of competitive subgrants to qualified charter school operators and developers (committees to form): (1) for the planning phase and early years of implementation of new charter schools; and (2) for experienced and successful charter schools to assist other schools in adapting their charter school’s program (or certain aspects of the charter school’s program) or to disseminate information about the charter school.

REGULATIONS AND GUIDANCEApplicants should be aware of the following relevant provisions: January 2014 CSP Nonregulatory Guidance; 2 CFR Part 180, Nonprocurement Debarment and Suspension; 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards; and Education Department General

5

Administrative Regulations (EDGAR), 34 CFR Parts 75, 76, 77, 79, 81, 82, 84, 86, 97, 98, 99.

ELIGIBLE APPLICANTSTo be eligible for a Dissemination subgrant, applicants must conform to the federal definition of a public charter school in the Elementary and Secondary Education Act (ESEA) [P.L. 107-110, Section 5210(1)] in order to receive subgrant funds under the NCSP.

A charter school is a public school that:

a) In accordance with a specific state statute authorizing the granting of charters to schools, is exempt from significant state or local rules that inhibit the flexible operation and management of public schools, but not from any rules relating to the other requirements of this paragraph;

b) Is created by a developer as a public school, or is adapted by a developer from an existing public school, and is operated under public supervision and control;

c) Operates in pursuit of a specific set of educational objectives determined by the school’s developer and agreed to by the authorized public chartering agency;

d) Provides a program of elementary or secondary education, or both;

e) Is nonsectarian in its programs, admissions policies, employment practices, and all other operations, and is not affiliated with a sectarian school or religious institution;

f) Does not charge tuition;

g) Complies with the Age Discrimination Act of 1975, Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and Part B of the Individuals with Disabilities Education Act;

h) Is a school to which parents choose to send their children, and that admits students on the basis of a lottery, if more students apply for admission than can be accommodated;

i) Agrees to comply with the same federal and state audit requirements as do other elementary and secondary schools in the state, unless such requirements are specifically waived for the purpose of this program;

j) Meets all applicable federal, state, and local health and safety requirements;

k) Operates in accordance with state law; and

6

l) Has a written performance contract with the authorized public chartering agency in the state that includes a description of how student performance will be measured pursuant to state assessments that are required of other schools and pursuant to any other assessments agreeable to the authorizing agency.

In addition, charter schools receiving CSP funds must provide all students in the community with an equal opportunity to attend the charter school. [20 U.S.C. 7221-7225g]

A charter school may apply for a Dissemination subgrant, regardless of whether it has applied for or received funds for planning, program design, or implementation under the CSP, if the charter school has been in operation for at least three (3) consecutive years and has demonstrated overall success, including the following:

Substantial progress in improving student academic achievement;

High levels of parent satisfaction; and

The management and leadership necessary to overcome initial start-up problems and establish a thriving, financially viable charter school. [20 U.S.C. 7221c(f)(6)(A)].

Definitions of the above listed items are provided in the Narrative Instructions for Section B, Eligibility Statement on page 28 of this RFA.

High-Quality Charter SchoolThe NDE has further determined that all applicants for the Dissemination subgrant must be a “high-quality” charter school with a fully executed charter contract issued by a Nevada sponsor and have an established performance framework in place. The State of Nevada defines a “high-quality” charter school as a charter school that shows evidence of strong academic results for the past three (3) years, based on the following factors:

Increased student academic achievement and attainment;

Either demonstrated success in closing historic achievement gaps for subgroups or no significant achievement gaps between any of the subgroups of students;

Results for low-income and other educationally disadvantaged students served by the charter school that are above the average academic achievement results for students in Nevada;

Results on the Nevada State Performance Framework (NSPF) of three-, four- or five-stars; and

No significant compliance issues, particularly in areas of student safety, financial management, and equitable treatment of students.

7

Ineligible ApplicantsCharter schools that are not yet under the charter contract model requiring charter contracts and performance framework agreements must request an amendment from its sponsor and have a charter contract with a performance framework agreement put in place prior to being eligible to apply for a NCSP Dissemination subgrant. Charter schools who have submitted an amendment, but is pending action by the sponsor may submit an application; however, the subgrant will not be awarded until the amended charter contract and performance framework are approved.

Private schools, schools listed as “Rising Star” schools by the NDE, charter schools in operation for less than three (3) years, charter schools that have previously received Dissemination subgrant funds, and charter school developers that have not yet been approved by a sponsor are not eligible to apply.

Multiple Charter SchoolsA charter school may not receive more than one grant for dissemination activities; therefore, the NDE may not award a CSP dissemination subgrant to multiple charter schools established under a single charter where the charter schools are merely extensions of each other (i.e., one charter school with multiple campuses). This is also true for charter schools established under separate charters if, in fact, they are operated as one charter school. However, the NDE may award CSP dissemination subgrants to multiple charter schools established under a single charter, or to multiple charter schools holding separate charters operating under a single governing board, if each of the charter schools meets the federal definition of “charter school” and the schools truly are separate and distinct from each other. Pursuant to the federal CSP Nonregulatory Guidance [Section C-1], key factors to be considered when determining whether multiple charter schools created under a single charter or multiple charters held under a single CMO include:

The terms of the charter;

Whether the charter schools were established and are recognized as separate schools under the state’s charter school law;

Whether the charter schools have separate performance agreements with their authorized public chartering agency(ies);

Whether each school separately reports its academic performance for ESEA reporting purposes;

Whether the schools have separate facilities;

Whether the charter schools have separate staff;

Whether the charter schools’ day-to-day operations are carried out by different administrators; and

8

Each separate school conducts its own open enrollment process, with all students applying for admission to the charter school and selected by lottery if there are more applicants than spaces available.

Educational Service Providers Schools choosing to engage a Charter Management Organization (CMO) or an Education Management Organization (EMO) must demonstrate that they and their governing boards are independent of the provider, and that all fees and agreements are fair and reasonable. The CMO or EMO does not qualify as an eligible applicant, nor may it hold or manage a CSP subgrant awarded to a school. Schools must exercise special care to ensure that a direct representative of the applicant school, independent of the CMO or EMO, is identified to administer the subgrant. [34 CFR 75.700-75.702 and 76.701] The NCSP maintains rigorous standards to ensure the involvement of any Educational Service Provider, whether for-profit or non-profit, remains at “arms-length” and has no involvement with the administration of the subgrant.

Applicants for the Dissemination subgrant program will be required to submit a copy of the contract between their governing board and the CMO or EMO to verify the “arms-length” agreement between the two entities, as required by federal guidance. In determining whether a charter school subgrant recipient is independent from the CMO or EMO hired to manage the day-to-day operations of the charter school, the NCSP will consider the following factors:

a) Whether the charter school’s governing board is selected by, or includes members who are employees of, the CMO or EMO;

b) Whether the charter school has an independent attorney, accountant, and audit firm that works for the charter school and not for the CMO or EMO;

c) Whether the contract between the charter school and the CMO or EMO was negotiated at “arms-length,” clearly describes each party’s rights and responsibilities, and specifies reasonable and feasible terms under which either party may terminate the contract (e.g., the charter school does not lose the right to use facilities);

d) Whether the fee paid by the charter school to the CMO or EMO is reasonable for the type of management services provided; and

e) Whether any other agreements (e.g., loans, leases, etc.) between the charter school and the CMO or EMO are fair and reasonable, documented appropriately, align with market rates, and include terms that will not change if the management contract is terminated. [Section B-13, Nonregulatory Guidance]

Additionally, as a general matter, subgrantees must avoid apparent and actual conflicts of interest when administering grants. For additional information on conflicts of interest, please see Section G of the federal CSP Nonregulatory Guidance. [2 CFR 200.317-326, Procurement Standards; Appendix II to Part 200, Contract Provisions for Non-Federal Entity Contracts Under Federal Awards].

9

LOTTERY AND ENROLLMENT REQUIREMENTSThe Enrollment Policy of a charter school receiving NCSP subgrant funds must include a lottery (random selection) process if more students apply for admission to the charter school than can be admitted [20 USC 7221i(1)(H)]. The policy and/or procedures should clearly describe how the lottery will be administered, and how families will be informed of the opportunity to submit an application to the lottery, as well as how families will be informed about the outcomes of the lottery. A copy of the charter school’s enrollment policy with lottery procedures must be included as Appendix A of the subgrant application package.

All eligible applicants for admission must be included in the lottery process (see exemptions below). Once a student has been admitted to the charter school through an appropriate process, he or she may remain in attendance through subsequent grades. Further, enrollment policies must include an open enrollment period of at least 45 days [Nevada Revised Statutes (NRS) 388A.453] that is advertised within the school’s community so that all interested students may have an equal opportunity to apply for admission. More detailed information on Lottery and Enrollment Requirements can be found in Section E of the federal CSP Nonregulatory Guidance.

ExemptionsWhile all eligible applicants for admission to the school generally must be included in the lottery, a school may exempt certain categories of applicants from their lottery within its Enrollment Policy:

Students who are enrolled in a public school at the time it is converted into a public charter school;

Students who are eligible to attend, and are living in the attendance area of, a public school at the time it is converted into a public charter school;

Siblings of students already admitted to or attending the same charter school;

Children of a charter school’s founders, teachers, and staff (so long as the total number of students allowed under this exemption constitutes only a small percentage of the school’s total enrollment); and

Children of employees in a work-site charter school (so long as the total number of students allowed under this exemption constitutes only a small percentage of the school's total enrollment).

NOTE: Although Nevada Revised Statutes allows for other exemptions, such as for students enrolled in a one or two star school, or students enrolled in a public school that is at least 25 percent over capacity, these exemptions are not allowed for schools receiving CSP subgrants. [20 USC 7221i(1)(H)]

10

Enrollment PolicyThe following elements must be addressed in the charter school’s enrollment policy that will be submitted as an attachment to the subgrant application:

How the community was/will be notified of the charter school’s opening;

The date of the first, and thereafter annual, lottery;

The charter school’s definition of “founding family” and the percentage of students to be enrolled as children of founding families;

The charter school’s definition of “staff” and the percentage of students to be enrolled as children of staff members; and

The processes and procedures that will guide how the lottery will be conducted, including the procedures for students placed on a waiting list.

Weighted LotteriesAt this time, a charter school receiving NCSP funds may not use any type of weighted lottery system. However, charter schools are strongly encouraged to use targeted marketing strategies related to outreach, recruitment, and retention for all students, including educationally disadvantaged student populations that the school is seeking to enroll. [Section E-3, E-3a of the Nonregulatory Guidance]

FUNDING INFORMATION

Available FundsApproximately $750,000.00 has been designated for approximately five (5) Dissemination subgrant awards (average award amount $150,000) for the third round of subgrant funding. A separate budget and budget narrative for each year of the subgrant must be submitted in order to carry out activities described under Use of Funds. [34 CFR 75.117]

Because the Dissemination subgrant is competitive, there is no guarantee that submitting a proposal will result in funding. The NDE reserves the right to offer subgrant award amounts that differ from the requested award amount contingent upon the applicant’s work plan, and determinations based on allowable costs as outlined under the Uniform Guidance. [2 CFR 200]

The NDE has received a twelve month no cost extension, which expires on September 30, 2019. Funding and continuation of subgrant awards beyond September 30, 2019 is contingent upon the NDE receiving a second the extension.

11

Duration of SubgrantsEligible applicants may apply to receive an average award of $150,000 in subgrant funds for a period not to exceed 24 months to carry out activities described under Use of Funds.

Continuation of AwardsDissemination subgrant recipients that are in good standing will receive an offer to renew following their first year in the subgrant program with instructions for continuing their subgrant. Continuation funding is not competitive, but is subject to the availability of federal funds and is evaluated by the NCSP staff on the basis of:

Whether a subgrantee has made substantial progress in achieving the goals and objectives of the project;

Whether the subgrantee has expended funds in a manner that is consistent with its approved application and budget;

Whether the subgrantee has submitted a revised subgrant budget and budget narrative; and

Whether the subgrantee is operating in compliance with the assurances in its approved application, including those applicable to federal civil rights laws that prohibit discrimination in programs or activities receiving federal financial assistance from the department. [34 CFR 100.4, 104.5, 106.4, 108.8, and 110.23]

Continuation of funding may be terminated if substantial progress is not being made to accomplish the subgrant project goals or if the charter school fails to make satisfactory student academic progress. [EDGAR, Section 75.253]

USE OF FUNDSThrough the Nevada Charter Schools Program (NCSP), the NDE may award Dissemination subgrants to successful charter schools to assist other schools in adapting the charter school’s program (or certain aspects of the charter school’s program) or to disseminate information about the best practices of the charter school. The NCSP subgrants are funded on a reimbursement basis, which means that subgrantees will be reimbursed for necessary, reasonable, and allowable approved activities following proof of expenditure. Budget forms will be reviewed for non-allowable expenditures and the reasonableness of cost assumptions.

Dissemination subgrants must be used in accordance with statutory and regulatory requirements. The money received as part of the Dissemination subgrant program needs to directly support the work of the specified subgrantee, and not be used to provide assistance to another school. A charter school cannot use these subgrants to open a new campus. The Dissemination subgrant is not about supporting the operations of the existing charter school or expanding franchises to create additional sites. Absent a waiver from the U.S. Department of Education, a charter

12

school may receive only one Dissemination subgrant. [20 USC 7221c(f)(6)(B) and 7221 a(d)(2)]

Purpose of Dissemination Subgrant and Allowable ActivitiesThe purpose of the Dissemination subgrant is to promote the best practices of charter schools that improve student academic achievement and/or close achievement gaps between subgroups of students. Projects should create and share a product or provide a service that can be used by a variety of interested parties, including but not limited to: other charter schools, local school districts, traditional public schools, and/or potential charter school developers. Any charter school receiving a Dissemination subgrant should provide thorough and high-quality information that meets the needs of others trying to learn from the experience of the subgrantee charter school.

An applicant receiving a Dissemination subgrant under this program may include activities such as:

Assisting other individuals with the planning and start-up of one or more new public schools, including charter schools, that are independent of the assisting charter school and its developers and that agree to be held to at least as high a level of accountability as the assisting charter school;

Developing partnerships with other public schools designed to improve student academic achievement;

Developing curriculum materials, assessments, and other materials that promote increased student academic achievement and are based on successful practices within the assisting charter school;

Conducting evaluations and developing materials that document the successful practices of the assisting charter school and that are designed to improve student performance in other schools; [20 USC 7221c(f)(6)]

Providing training, coaching, and mentoring on instructional methods, educational approaches, and implementation of curriculum and/or programs inherent to the innovative model of the charter school that promote increased student achievement and/or reduction of achievement and opportunity gaps;

Providing data and other materials that document the successful operational and fiscal practices of the charter school;

Assisting charter school developers with the best practices for working with authorizing entities (sponsors); or

Costs directly associated with facilitating collaboration and partnerships with other schools for the purpose of disseminating materials and information aligned with the stated project goals.

13

The NCSP program office will consider other proposed program activities not listed above as long as the applicant provides a sufficient and detailed justification as to how the proposed subgrant project meets the definition of a dissemination activity.

All products developed through the subgrant must state that the product or publication was developed under a subgrant from the Nevada Department of Education through the U.S. Department of Education Charter Schools Program Grant. The content, however, does not assume endorsement by the NDE.

Unauthorized Activities of the Dissemination SubgrantThe following items cannot be funded and should, therefore, not be requested:

Capital expenses, such as the acquisition, renovation, or enhancement of a facility, technology leases, elevators, water main valves, permanent fixture of equipment/furniture, including installation of playground and/or fitness equipment (rental or occupancy costs will be considered for a reasonable period of time before the school opens);

Acquisition of any vehicle;

Construction and any related construction activities, such as architectural renderings and engineering activities (including ADA compliance);

Recurring operational expenses to include administrative and programmatic activities such as utilities, teaching, administrator salaries (allowable under certain circumstances), professional dues or memberships, and transportation of students;

Indirect costs;

Costs for student expeditions/field trips, travel, etc.;

Employee hiring/recruitment expenses such as a placement firm or travel for prospective employees (small amounts for advertising are fine);

Non-educational, non-informative promotional/novelty items for advertising, events, or recruiting;

Subgrant costs associated with the preparation of the subgrant application or the expenses associated with the oversight of the subgrant (all subgrant oversight should be done on-site by an employee of the charter school);

Gift certificates, food or alcoholic beverages, school apparel for staff or students;

Fines and penalties, or lobbying expenses;

Program expenses outside the school’s charter contract (i.e., before/after school programs);

14

Costs associated with the initial licensure or renewal of teacher licensure (including costs of continuing education credits for professional development coursework completed at a college or university);

Payroll expenses (with the exception of funds to cover substitutes if travel or absence is required as part of the project);

Marketing or recruitment activities designed to promote itself or its programs to parents or the community;

Planning for dissemination activities that will occur outside the subgrant period;

Any expense that is for the direct benefit of the applicant charter school;

Out-of-state travel, unless it can be demonstrated that the goal of the travel cannot be accomplished in-state (no out-of-country travel is permitted); and

Expenditures that are not “allowable, allocable, or reasonable” as defined in the Nonregulatory Guidance Handbook (updated January 2014), and the Uniform Guidance. [2 CFR 200]

Dissemination subgrants are not to be used in any way towards the operation of the charter school. Funds are to be used exclusively for the preparation of a product or service for the benefit of others outside the subgrantee charter school.

PARTICIPATION, EVALUATION, AND REPORTINGThe NCSP subgrants are available to charter schools that are able to demonstrate eligibility, use funds according to federal regulations and guidelines, comply with reporting requirements and due dates, and participate in trainings and meetings associated with the subgrant. Subgrantees are expected to meet technical assistance, evaluation, and reporting requirements.

Risk AssessmentUnder all federal programs, the NDE is required to annually assess subgrantees and their applications to identify potential fiscal and programmatic risks, which may result in increased reporting, additional training, additional technical assistance, corrective action, and/or subgrant suspension or termination.

Evaluation After AwardThe NCSP Education Programs Professional (EPP) will monitor and provide program oversight, including technical assistance as needed to all subgrant awardees. The NDE Grants and Projects Analyst (GPA) will provide necessary fiscal documents and instructions on the reimbursement process for the subgrant.

Funds must not be expended or encumbered until the subgrantee has received final approval in the form of an official subgrant award notice. All activities and

15

expenditures must be completed within the year of the subgrant that they were budgeted for. All receipts submitted for reimbursement must be dated during the active performance period and must be submitted for reimbursement no later than 45 days after the end of the performance period, or as otherwise specified by the NDE.

As a condition of this federal subgrant, the NDE is responsible for evaluating subgrantees to ensure that they adhere to federal rules and regulations and accomplish their performance goals. This monitoring system reviews charter schools based on an annual risk assessment conducted each year of the subgrant performance period.

Specific information on subgrant risk assessment and monitoring procedures will be provided to subgrant awardees following the issuance of the official award notification letter.

ReportingThe NDE is required to track specific information as part of the federal CSP grant. Subgrantees will be required to:

Submit to the NDE the executed charter contract and performance framework with the sponsor for the operation of the charter school;

List current board members, with officers identified, including a phone number and e-mail address for each board member listed;

Notify the NDE of any administrator, leadership, or board turnover at the charter school during the subgrant cycle. Should the school subgrant contact need to change, a request from the governing board will be required;

Demonstrate compliance with the charter contract with the sponsor at all times during the subgrant period;

Provide information requested via survey and other data collection projects;

Submit all interim reports, reimbursement requests, and any other required information in a timely and efficient manner; and

o Submit an updated budget and budget narrative at a time specified by the NDE if a subgrantee receives a subgrant that is for a period of more than 12 months.

File a Final Grant Report within 45 days of the end of the subgrant period. This report must be filed in a form and manner determined by the NDE, and on a template to be provided. The report will contain:

o Executive Summary (not to exceed one page);

16

o Report on each subgrant project goal, including data and information that support the outcome of each goal; and

o Expenditure report detailing 100 percent of awarded subgrant fund expenditures, and including a property inventory of all equipment and non-consumable goods purchased with CSP subgrant funds. [2 CFR 200, Sections 200.313 and 200.439]

Data PrivacyThe NDE takes seriously its obligation to protect the privacy of all student personally identifiable information (PII) collected, used, shared, and stored. PII will not be collected through the NCSP subgrants. All program evaluation data will be collected in the aggregate and will be used, shared, and stored in compliance with the NDE privacy and security policies and procedures.

FISCAL PROCEDURESNo funds may be obligated prior to the substantial approval date of the subgrant. Separate accounting of the subgrant is required. Records of both encumbrances and expenditures are to be kept separately by expenditure code. If stipends are paid with subgrant funds, there must be documentation of time and effort. All subgrant records must be maintained for three (3) years following submission of the final report.

For purposes of these subgrants, obligations are considered to have been incurred as follows [34 CFR 75.707]:

For materials and supplies, when the purchase order is issued;

For personal services, when the services are performed; and

For travel, when the travel is taken.

All agreements for purchased services must be documented in writing, and must contain sufficient detail as to how the service is considered to be a start-up activity.

Each charter school awarded a subgrant must provide the NDE, as part of its independent audit, an audit schedule of the subgrant showing receipts and expenditures. The audit must be performed in accordance with the NDE’s general policy on audits. Program funds may not be used to pay for or be applied to audit costs.

GENERAL SUBGRANT MANAGEMENT

Change of StatusCharter schools should report to the NDE any change in the charter status of their school. Should the charter school change to non-charter status within ten (10) years of receiving NCSP subgrant funds, subgrant funds must be reimbursed to the NDE.

17

An exception may be made for schools that convert status due to either federal or state law requirements for academic purposes.

Conflicts of InterestAs a non-profit and entity receiving public funds, charter schools must avoid apparent and actual conflicts of interest when administering grants and entering into contracts for equipment and services. Both federal and state laws regarding conflicts of interest are very strict. It is the responsibility of the charter school governing board to be in compliance with conflict of interest policies. Applicants for the NCSP Dissemination subgrant are required to submit a copy of the school’s conflict of interest policy as part of Appendix C of the application.

Misuse of Funds and Subgrant TerminationIf it is determined that any subgrant funds have been misused, such funds must be returned to the NDE, and the NDE may terminate the subgrant award upon thirty (30) days’ notice if it is determined that the applicant is not fulfilling the funded program responsibilities as specified in the approved application.

Inventory ControlAll equipment purchased under this subgrant must be inventoried. The charter school’s inventory control policies and procedures should be made available upon request by the NDE. Generally, all capital outlay costing $1,000 or more per unit/set is subject to specific inventory management and control requirements as follows:

1. Items acquired using federal monies shall be physically marked by source of funding and acquisition date.

2. Inventory must be current and available for review and audit. The following information must be included to be in compliance:

a. A description of the property, including manufacturer’s model number, if any;

b. Manufacturer’s serial number or other identification number;

c. Identification of the funding source under which the property was acquired;

d. Acquisition date and unit cost;

e. Source of property (company name);

f. Percentage of federal funds used in the purchase of the property;

g. Present location, use, condition of the property, and the date the information was reported; and

18

h. All pertinent information on the ultimate transfer, replacement, or disposition of the equipment.

3. Inventory must be updated as items are purged or new purchases are made.

4. Adequate safeguards must be in effect to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated and fully documented. The charter school is responsible for replacing or repairing lost, damaged, destroyed, or stolen property. If stolen property is not recovered, the charter school should submit copies of the investigative report and insurance claim to the NDE. Replaced equipment is automatically considered federal charter school equipment and should be inventoried accordingly.

5. Adequate maintenance procedures must be implemented.

6. A physical inventory of items must be taken and the results reconciled with the inventory records every year.

Return of Equipment Purchased With Federal FundsAnything paid for with federal funds (such as NCSP subgrant funds) is subject to disposition rules under the Uniform Guidance. [2 CFR 200.313 and 200.314] Please see the details within the Uniform Guidance, but some general guidelines are below.

When property is no longer needed or a charter school that has received NCSP funds closes, the following policy applies:

Closing/closed charter schools: All non-consumable items of value purchased with NCSP subgrant funds must be distributed to other public charter schools. Charter schools receiving CSP funds receive first priority, with other charter schools receiving federal funds receiving second priority. The charter school is responsible for notifying the NDE and the sponsor of the school’s closure, and providing a plan for how the assets will be distributed, and file a final subgrant report.

Operational charter schools wishing to sell, give away or dispose of non-consumables purchased with NCSP subgrant funds MUST document that any proceeds from the sale of such property will go back into the funded project goal and activity area (i.e., money from the sale of computers goes into the technology fund). Subgrant records should reflect depreciation, disposition, and an updated inventory record for six (6) years after completion of subgrant funding.

Disposition of Capital OutlayEquipment with an acquisition cost of less than $1,000, which is at least five (5) years old and no longer effective, may be purged or transferred to the charter school at no cost, upon the NDE approval. Records of transferred equipment must be retained for three (3) years from the date of transfer. A disposition policy should be written and be made available to the NDE upon request. The information that will be collected as part of the disposition policy includes:

19

Item;

Date of acquisition;

Original cost;

Reason for purge or transfer; and

Anticipated use.

SUBGRANT TECHNICAL ASSISTANCEProspective Dissemination subgrant applicants are encouraged to participate in an applicant technical assistance session. The date and time for the session will be published on the Nevada Charter Schools Program (NCSP) website (link provided). The NDE will provide timely information and assistance to parties who are interested in applying for subgrant funds. Technical assistance may include: Frequently Asked Questions (FAQs), videoconferencing, webinars, and/or conference calls.

REVIEW PROCESSThe NCSP Dissemination subgrant application is competitive. The NDE will establish an expert review panel comprised of community stakeholders, agency advisors, charter school employees and board members (without a conflict of interest) to conduct an evaluation of applications for Dissemination subgrants based on the specific criteria listed in this RFA. Each eligible application will be reviewed by at least three (3) panel members, who will evaluate and make recommendations to the NDE in the areas of program, budget, and efficacy.

The review panel will rank applicants using a pre-determined and publicized matrix of requirements (included as Appendix C.1 of this RFA) based on the following application requirements:

Objectives are specific, measurable, significant, and related to Nevada’s legislatively mandated charter school goals;

A clear and logical plan to achieve objectives;

Effective method for assessing accomplishment of the objectives; and

The budget correlates and supports the objectives in a reasonable and in the most cost-effective manner.

The review panel’s scores and recommendations will be the primary determinant of successful applications and will form the basis for negotiation and final selection. Applicants are asked to refer to the evaluation rubric as a guide for developing their narratives; a rubric is provided for each requirement. Priority points may be awarded for charter school applicants demonstrating evidence of meeting federal

20

and state funding priorities, as described under the General Funding Priorities on page 25 of this RFA.

Technical ReviewUpon submission of a completed application package, the NDE staff will conduct a technical review of each application. The application package will be reviewed for completeness, adherence to requirements, budgetary restrictions, eligibility, and compliance with formatting requirements. Failure to pass this technical review may disqualify the application prior to submission to the review panel. This review will determine if the application is in compliance with the EDGAR, the Uniform Guidance, and the substantive requirements of the Dissemination subgrant application.

PROPOSED TIMELINEDate EventMonday, February 4, 2019 Request for Applications AvailableFriday, February 15, 2019 5:00 p.m. Notice of Intent to Apply DeadlineThursday, February 21, 2019 9:00 a.m. Technical Assistance Provided to ApplicantsWednesday, March 20, 2019, 5:00 p.m. Application DeadlineWeek of April 15, 2019 Subgrant Review PanelWednesday May 1, 2019 Initial Subgrant Award Notification

AWARD PROCESS AND START DATEFollowing the review panel, selected applicants will be contacted by the NDE staff to discuss any modifications of the application that may be required. The NDE will seek to fund the application(s) showing the most promise for meeting the primary goals of the program. If budget modifications or clarifying information is required for the subgrant application, applicants will need to submit requested changes prior to the official subgrant award letter being sent. Please note that any applicant that does not provide a revised budget, program modification or other required documentation by the deadline established in the budget and/or program modification may be subject to losing their subgrant award.

Start DateSubgrant performance periods will not begin until all required modifications and a copy of the fully-executed charter contract, signed by both the charter school governing board representative and the sponsor is submitted to the NDE. Funds should not be spent or encumbered until the subgrantee has received the official subgrant award notice from the NDE.

SUBMISSION, DUE DATE, AND REQUIREMENTS

Intent to ApplyEligible charter schools interested in applying for this subgrant opportunity are asked to submit the Intent to Apply (link provided) by Friday, February 15, 2019 at 5:00 p.m. indicating a statement of interest in applying for the second round of the NCSP Dissemination subgrant funding.

21

Submission Process and Due DateSubmit a PDF copy of the entire application packet by 5:00 p.m. on Wednesday, March 20, 2019 to rphipps@doe.nv.gov. The electronic version should include all required components (including the charter contract, if available) as one document.

AND

Submit one (1) original application signed in blue ink and five (5) copies of the application package by 5:00 p.m. on Wednesday, March 20, 2019 to:

Rebecca J. Phipps, Education Programs ProfessionalNevada Charter Schools Program

Office of Career Readiness, Adult Learning & Education OptionsNevada Department of Education

755 N. Roop Street, Suite 201Carson City, NV 89701

Applications must be received, not postmarked, by the time and date specified above. Only one copy of the charter contract is necessary. Applications submitted by fax will not be accepted. Incomplete or late applications will not be considered. If you do not receive an email confirmation of receipt of your application within 24 hours of the deadline, please send an email to rphipps@doe.nv.gov.

Application Format All pages must be standard letter size (8.5” x 11”).

Use 12-point Times New Roman, Arial, Verdana, or Calibri font, single-line spacing, and 1-inch margins, printed on one side of the page (no double-sided pages). Tables may be in an 11-point font.

All original signatures must be completed in blue ink.

Part II: Narrative cannot exceed 25 pages (excluding the Executive Summary).

The narrative must address, in sequence, each section of Part II identified in the Selection Criteria and Evaluation Rubric. State each Part and Section number and title in bold.

Number all pages, and include the charter school name in the header of each page.

Use a binder clip for the original and each copy of the application. Do not use paper clips, staples, binders, or folders.

Do not attach curriculum, invoices, or any other document not specifically required in the application package.

22

Package ContentsThe following items must be submitted with each copy of the application:

Signed Cover Page, Certification Page, and Statement of Assurance, (originals signed in blue ink);

NDE Budget Form for each year of the subgrant; and

Complete copy of the fully-executed charter contract and performance framework (one copy only).

Required Elements

Each applicant must convince the subgrant review panel that the proposal will result in a quality, creative dissemination project. Special focus will be placed on the applicant’s soundness of planning and the ability to link the specific activities described in the subgrant project to the charter school’s educational vision and enhanced levels of student academic achievement as measured by the Charter School Performance Framework and the Nevada State Performance Framework (NSPF).

The Dissemination subgrant application is structured to serve as the school’s business plan for the successful implementation of the subgrant; therefore, schools should ensure that all the required elements accurately reflect the unique attributes of their schools. Any application that has been plagiarized in whole or in part, or is lacking in uniqueness or innovation will be denied. Applicants need to ensure the application is unique and reflect the best practices implemented in the State of Nevada to meet the needs of the specified community. Data from other schools outside the State of Nevada should not be included to support the application, unless it is used to illustrate how the particular best practices were adapted to meet the needs of Nevada students.

Application elements must be submitted in the following sequence:

Part I: Required Forms

• Signed Cover Page, Certification Page, and Statement of Assurance (originals signed in blue ink); and

Completed RFA Checklist.

Part II: Narrative

Refer to the Evaluation Rubric included as Appendix C.1 of this RFA for specific information to be addressed in each section of the narrative. Some sections of the Narrative may include specific forms that can be found as attachments to this document.

A. Executive Summary

B. Eligibility Statement

23

C. Management, Leadership and Finances

D. Identification of Best Practices

E. Subgrant Project Goals, Activities and Budget Narrative (forms provided)

F. Statement of Need/Program Rationale

G. Partner Organizations/Beneficiary Schools

H. Statewide Dissemination Plan

Part III: Appendices

A. Charter School Enrollment Policy, including Lottery Protocol

B. Completed NDE Budget Form (electronic Excel spreadsheet)

C. Charter School Finances and Policies

D. Disclosure Information

General Funding PrioritiesOne of the primary goals of the federal charter schools program (CSP) is to ensure that CSP funds are directed toward the creation of high-quality charter schools, and to support and improve academic outcomes for educationally disadvantaged students. Therefore, the NDE strongly encourages subgrant applicants to share best practices that provide equitable outcomes for all students, and to address ongoing concerns about educationally disadvantaged students’ access to and performance in charter schools.

Priority Area 1

Priority points may be awarded to any applicant who demonstrates evidence of best practices with a specific focus on students at the greatest risk of academic failure. The following areas will be considered by the review panel as subgrant priorities:

Creating a diverse student population, including educationally disadvantaged students, racial, ethnic, and socioeconomic diversity;

Closing the achievement gaps between high-performing and low-performing groups of students;

Increasing the opportunities for learning for all students; and/or

Increasing access to alternative educational programs for students who are identified as being at-risk for academic failure.

24

Priority Area 2

Priority points may also be awarded to applicants providing evidence of collaboration with a non-charter public school or district. Applicants are required to explain the nature of project collaboration. Specifically:

The name(s) of the non-charter school(s) or local school district involved in the collaboration project;

A summary of the nature of the collaboration activities;

A summary of which major project parts each collaborative partner will address;

A statement that demonstrates local educational agency agreement about dissemination subgrant project collaboration; and

The names of local officials approving the collaboration project.

State Funding PrioritiesSubgrant applicants must also demonstrate how the charter school’s best practices fit into the State’s broader education reform strategy.

Priority Area 3

Priority points may be awarded for subgrant projects that address how the best practices and subgrant project goals and objectives align with all applicable goals of the Nevada Ready State Improvement Plan:

All students are proficient in reading by the end of 3rd grade.

All students enter high school with the skills necessary to succeed.

All students graduate career and college ready.

Effective educators serve students at all levels.

Efficient and effective use of public funds to achieve the highest return on educational investment.

Priority Area 4

Priority points may also be awarded to projects that include best practices from:

High achieving charter schools serving educationally disadvantaged students, including but not limited to English language learners, and students in extreme poverty areas; and/or

Schools that emphasize the importance of a positive school climate by reducing achievement inequalities, enhancing healthy development, and promoting the skills, knowledge and dispositions that provide the foundation

25

for school and life success while achieving transformative academic outcomes for all student populations.

PART II: NARRATIVE INSTRUCTIONSThe project narrative is the meat of the application. Please follow the guidelines established for each section of the narrative. The information contained in the following sections is intended to provide guidance as you complete your subgrant application. In order to keep within the overall page limits for the narrative section, please do not copy and paste the outline, bullet points or questions provided into the body of your narrative – it is a waste of space and makes it difficult for reviewers to read and follow the content of the application.

A. Executive SummaryProvide a one-page summary that briefly introduces readers to the charter school, its mission and vision, educational philosophy and instructional approach, and the supporting best practices of the charter school. Summarize the key components of the subgrant application. Specifically, the summary must include a high-level statement about the project goals, objectives, and performance measures; how the project will assist students to meet challenging state student academic achievement standards; any curriculum or instructional practices or materials to be developed; and strategies to assess and evaluate impact on student achievement or to manage continuous instructional and/or operational improvement. The Executive Summary does not count toward the 25-page maximum for the Project Narrative.

B. Eligibility StatementThe applicant must describe, using supporting quantitative and qualitative data, how they meet the eligibility requirements for the Dissemination subgrant as described beginning on page 6 of this RFA. Eligibility definitions:

Student achievement: Eligible charter schools will not only have met the annual measurable objectives (AMOs) set forth by the State of Nevada, but exceeded those goals, and can demonstrate academic growth within a subgroup or the closing of an achievement gap, for the last three (3) years.

Parent satisfaction: Eligible charter schools will be able to demonstrate high levels of parent satisfaction by quantifiable means. Charter schools are encouraged to conduct at least annual surveys to obtain parental input. Parental satisfaction should also be demonstrated through a high student retention rate.

Financially viable: Eligible charter schools will have submitted annual audits with no findings to the sponsor on time over the past three (3) years. Charter schools with negative financial records or ratings of “Approaches” or below on the Charter School Financial Performance Framework will not be considered for this subgrant opportunity.

26

Provide general information about the charter school, including a description of when the charter school was established, the grades served, demographics of the student population, and the overall academic success. Share the mission, vision, philosophy or goals of the charter school and how they align with the Nevada Ready State Improvement Plan goals. Explain the start-up challenges faced by the charter school and how they were overcome. Describe the extent to which the charter school takes advantage of the flexibility possible under Nevada’s charter school law and waivers from local school policies as identified in the charter contract. The applicant must demonstrate how it meets the definition of “high-quality” as described on page 7 of this RFA by providing verifiable quantitative evidence of success and/or progress in improving student achievement or closing achievement gaps, including performance on overall assessments or graduation rates, as compared to district and state over the past three (3) years, where available.

C. Management, Leadership and FinancesDescribe the plans, systems and tools for strong oversight in the areas of academic performance, finance, governance, and operations by the charter school governing board and school administration. Explain in detail how the charter school demonstrates adequate oversight to ensure the quality implementation of programs, operation, and accountability of the charter school. This section should include detailed information describing the school’s strategies for managing the charter school, the relationship between the governing board and (1) the sponsor; (2) school leadership; (3) instructional staff; and (4) any educational service provider (CMO, EMO, etc.). Clearly articulate the autonomy of the governing board from the sponsor and any education service provider. Also use this section to justify the make-up and preparation of the governing board (i.e., governance and fiscal management training).

Describe the school’s strategies for ensuring strong and effective school leadership resulting in the increased student academic achievement for all students by the administrator/principal. Explain the qualifications of the site administrator and the level of oversight by the governing board. Describe and provide evidence of how the management and leadership of the charter school are able and willing to mentor another school or charter school developer.

Describe the financial model that allows for the long-term financial solvency of the charter school. Explain the school’s plan to ensure it is compliant, strategic, and responsible with finances and business services. How does the school provide for the efficient and effective use of public funds to achieve the highest return on educational investment (Nevada Ready State Improvement Plan Goal 5)? Explain how the dissemination project school will be sustained both financially and programmatically after subgrant funding ends.

This section should include a detailed description of the school’s business, finance, and accounting practices, as well as identifying who is responsible for the monitoring of the financial health of the charter school. Financial policies and/or procedures should be explained in general, including those for procurement, conflict of interest, inventory management, and cash management. Provide a copy of the charter school’s conflict of interest policy as part of Appendix C. All other

27

financial policies of the charter school must be made available to the NDE upon request.

D. Identification of Successful Practices Describe the proven successful best practices intended for dissemination by the charter school. Explain the specific strategies, methodologies, factors, and/or circumstances that led to the successful implementation and achievement of the best practices within the charter school. “Best practices” are those based on scientifically-based research or evidenced by quantifiable data. Documentation of best practices may include, but is not limited to, student test scores, results from formal surveys conducted of parents, budget reports, audit results, etc.

E. Subgrant Project Goals, Activities and Budget NarrativeThe subgrant proposal should identify three (3) to five (5) subgrant project goals and activities based on best practices that are aligned with the charter school program goals and objectives. Projects should cover at least one of the following topic areas of the State Improvement Plan goals to be eligible for funding:

All students are proficient in reading by the end of 3rd grade.

All students enter high school with the skills necessary to succeed.

All students graduate career and college ready.

Effective educators serve students at all levels.

Efficient and effective use of public funds to achieve the highest return on educational investment.

Using the forms and instructions provided in Appendix B.1, describe the project goals and how the goals and associated activities will be measured. The applicant must describe in detail the program and activities that will be implemented during the project. This description must address the following activity information with a description of the project scope, schedule, and goals; all planned activities; the performance measures that indicate progress toward meeting project goals; the people involved, including partner schools and beneficiary schools; and the types of resources used in the project (e.g., webinars, meetings, training sessions, etc.).

In this section, the applicant should write an executive summary of the information contained in the Subgrant Project Goals and Activities Form(s) and the NDE Budget Form. Applicants should address whether the charter school is seeking additional loans, or grant/subgrant funding for the proposed dissemination project through any other sources outside the NCSP subgrant, and how the charter school will ensure management and finances will remain separate from other grants/subgrants.

All applicants must also include a comprehensive project management plan. Project management plans should include the project timeline with milestones and benchmarks; and project staff members and bios. The project management narrative should describe a direct relationship between the goals and objectives of

28

the application, the planned use of funds requested, and the activities that are to occur during the subgrant period that will lead to positive impact on student achievement. Applicants should also describe, in detail, how the proposed project will be evaluated to determine if the project’s goals and objectives are met. Please include the accountability measures that you will use to determine the success of the project.

Budget Narrative Information

Please note, the information contained in the budget narratives of the NDE Budget Form (link provided) will also be reviewed and scored by the panel to ensure that all goals and activities are aligned with the budget (see Budget Instructions in Appendix B.2 of this RFA). All subgrant spending, including future budget revisions, must fit clearly within one of your stated project goals and activities.

Development of Dissemination Materials

Dissemination project outcomes require the applicant to prepare and produce materials for dissemination throughout the state. The materials should detail the specific strategies, methodologies, factors and/or circumstances that led to the successful implementation and achievement of the best practices. The resulting dissemination materials will enable other charter schools, traditional public schools, local school districts, or other interested parties to adapt and implement the successful practice in order to make positive, documented impact in one or more of the priority areas.

F. Statement of Need/Program RationaleThe applicant must describe the rationale for the project by demonstrating a need for the proposed dissemination activities. The rationale should include a description of the specific targeted student population to be served (e.g., school-wide, 5 th grade Hispanic students, 7th and 8th grade math students, etc.); how the targeted student population is currently not achieving academic standards; why the best practice(s) were selected to correct the academic achievement deficiencies; the research or experience demonstrating the effectiveness of the program to correct the academic achievement deficiencies; and the expected outcome of the project to improve academic achievement in the targeted student population.

G. Partner Organizations/Beneficiary SchoolsThe applicant must describe any specific beneficiary schools, or partner organizations it will target to benefit from the dissemination. Provide detailed information about any beneficiary schools or partner organizations and why they were or will be selected to collaborate on the dissemination project. The applicant must describe how any identified beneficiary schools or partner organizations will be improved as a result of the project. Any partnership activity should complete implementation of the chosen best practice process within the beneficiary school(s). A successful pilot implementation of the chosen best practice process within the beneficiary school(s) must be completed prior to the statewide dissemination process. Priority points may be awarded to applicants demonstrating evidence of project collaboration with a specific non-charter public school, as outlined in the General Funding Priorities on page 25 of this RFA.

29

The applicant must also describe how the changes to the beneficiary schools or partner organizations will be sustained over time. Specifically, how the beneficiary schools will maintain the program and any resources; how the support networks between schools will continue ongoing collaboration and the exchange of best practice information, as applicable; and the method of continued collaboration, including tools, venues, training, mentoring, etc.

If the proposed project does not involve collaboration with specific schools and is designed to generally make program or other materials widely available statewide to all Nevada public schools, or to specific student or teacher populations statewide (e.g., statewide English language learners, statewide special education students, statewide dropouts, etc.), the applicant must describe in detail how these statewide student or teacher populations will benefit from the proposed project.

H. Statewide Dissemination PlanSubgrantees are also required to disseminate, on a statewide basis, information on the best practices by: conducing statewide professional development institute(s); implementing consortium models for delivery of services which target areas of demonstrated need (i.e., special education, facilities issues, leadership and governance, etc.); and/or developing and launching a website featuring the identified best practices and providing links to appropriate charter school related websites.

In developing the statewide dissemination activities, subgrantees are strongly encouraged to collaborate with other charter schools (including other dissemination subgrant recipients), the Nevada Charter School Association, traditional public schools, and/or institutions of higher education in order to share and maximize the efficacy and efficiencies of all resources. Plans should include structures to ensure accessibility of dissemination information to all local educational agencies.

PART III: APPENDICES INSTRUCTIONSAppendices are required but will not be scored. They are not included in the Narrative’s 25-page limit. Instructions for developing each appendix are provided below. Plan templates and other forms can be found as Appendices to this RFA.

A. Charter School Enrollment Policy, including Lottery ProtocolFor specific information on the charter school Enrollment Policy and Lottery Protocol, please refer to page 10 of this RFA.

B. Completed NDE Budget Form (electronic Excel Spreadsheet)The NDE Budget Form can be found on the NCSP webpage. Use of any other forms for the subgrant budget may result in the disqualification of the application. Specific instructions on completing the Budget Form can be found in Appendix B.2 of this RFA.

The proposed budget and budget narrative should support the subgrant project goals and activities identified in Part II, Section E of the application. There should be

30

evidence of a clear relationship between the identified goals, the proposed activities, and how the funds will be spent. When completing the budget form, please submit a separate document for each year of the subgrant, and be sure that the combined amount for each subgrant year does not exceed the overall average award amount of $150,000.

C. Charter School Finances and PoliciesInclude the charter school’s annual budget, and long-term budget showing five (5) or more years. Please submit a copy of the last three (3) audited financial statements, a copy of the Charter School Financial Framework Rating by the sponsor for the past three (3) years, and a copy of the charter school’s conflict of interest policy. The conflict of interest policy must comply with EDGAR [34 CFR 75.525]. Any other financial policies and/or procedures must be made available to the NDE upon request.

D. Disclosure InformationPlease address all of the following sections (or respond with N/A):

1. Because certain contractual arrangements have bearing on what can and cannot be funded with these subgrant funds, a charter school subgrant applicant requesting funds for anything that may also be covered in another contract must disclose that information. If there is a contract in place and funds are being requested for an item that may be included in the contract, please attach a copy of the related contract to the subgrant application.

2. Describe any other agreements or contractual relationships that have been established with individuals, groups, or companies. These would include Educational Management Organizations (EMOs), Charter Management Organizations (CMOs), Charter Collaboratives, technology providers, professional development providers, curriculum companies, or other educational service providers. Failure to disclose these relationships could result in funds being retracted, even if already disbursed. If an agreement with an EMO, CMO, or collaborative has been or will be executed, please include a copy of the agreement as an attachment to the subgrant application under Appendix D.

3. Explain any relationship with an external service provider (ESP) (e.g., EMO, CMO, technical assistance provider, etc.) to explain why the applicant is seeking to contract with an ESP rather than operate the school directly. If this is the first time the applicant has contracted with this ESP, explain when and how the applicant learned of the ESP, what other ESPs were considered, and why the ESP was selected over other ESPs. Describe the key elements of the contract, if applicable. Is the service provider a for-profit or non-profit organization/company? Describe the process used by developers to choose the service provider (e.g., Was there a competitive bid process? Did research

31

demonstrate that the company was successful with the proposed student population or educational model?).

4. Explain which entity holds the assets of the charter school and which entity will hold any assets obtained through charter school subgrant funds. Describe the governing board’s composition in relationship to a chosen service provider. Provide information on key individuals working with the ESP. Provide a description of the roles and responsibilities of the ESP. If some portions of a function are the responsibility of both the ESP and the governing board, please explain. The description should align with the management agreement with the ESP and provide a clear picture of what the ESP is responsible for.

32

APPENDIX A: APPLICATION REQUIRED FORMS

A.1 INTENT TO SUBMIT FORM

A.2 SUBGRANT APPLICATION COVER PAGE

A.3 CERTIFICATION PAGE

A.4 STATEMENT OF ASSURANCE

A.5 RFA CHECKLIST

33

A.1: NOTICE OF INTENT TO APPLY

34

NOTICE OF INTENT TO APPLY

The Notice of Intent to Apply for the Nevada Charter Schools Program Dissemination subgrant is due Friday, February 15, 2019, by 5:00 p.m. Submit online via SurveyMonkey (link provided above).

Below is a sample screenshot of the information requested in the Notice of Intent to Apply:

-

A.2: SUBGRANT APPLICATION COVER FORM

36

NEVADA CHARTER SCHOOLS PROGRAMDISSEMINATION SUBGRANT APPLICATION COVER PAGE

NCSP APPLICATION COVER PAGECharter School InformationName of Charter School: Click here to enter text.

Address: Click here to enter text.

City/State/Zip Code: Click here to enter text.

Telephone Number: Click here to enter text.

Email: Click here to enter text.

Name/Title of Charter School Contact Person: Click here to enter text.

Phone: Click here to enter text.

Email: Click here to enter text.

School Type: Classroom Virtual Blended

School Opening Date: Click here to enter text.

Please complete the enrollment information for each grade level below.

2018-2019Grade Levels: K-2 3-5 6-8 9-12Projected Enrollment: Click here to enter text.

2019-2020Grade Levels: K-2 3-5 6-8 9-12Projected Enrollment: Click here to enter text.

2020-2021Grade Levels: K-2 3-5 6-8 9-12Projected Enrollment: Click here to enter text.

Applicant InformationEligible Applicant (Pass/Fail: Any item not checked eliminates application from competition)

School has been serving students for at least three (3) consecutive years. School has demonstrated substantial progress in improving student academic achievement. School has demonstrated leadership in applying the best practices being disseminated. School has demonstrated levels of parent satisfaction.

Is the charter school managed by a CMO/EMO? If yes, please provide the name and contact information for the CMO/EMO below. If no, leave blank.

Click here to enter text.

NCSP APPLICATION COVER PAGE

*Schools with an Educational Service Provider (ESP), Charter Management Organization (CMO), or Education Management Organization (EMO) are required to submit a copy of the contract with the provider.

Name/Title of Person Completing Application (if different): Click here to enter text.

Phone: Click here to enter text.

Email: Click here to enter text.

Total Amount Requested: $Click here to enter text.Year 1: $Click here to enter text.Year 2: $Click here to enter text.

Sponsor InformationSponsoring Authority (select one)

State Public Charter School AuthorityContact Name/Phone/Email: Click here to enter text.

Achievement School DistrictContact Name/Phone/Email: Click here to enter text.

Other Sponsoring Authority; Name of Sponsor: Click here to enter text.Contact Name/Phone/Email: Click here to enter text.

Charter StatusWe have a fully-executed, signed charter contract with performance framework:

Yes No*, Amendment submitted to sponsor. Date submitted: Click here to enter text.

Projected date of contract: Click here to enter text.

*If the charter school is not currently under the charter contract model requiring charter contracts and performance agreements, we understand that we will not be awarded subgrant funds until a charter contract and performance agreement between the charter school and the sponsor has been executed and signed. Evidence of a signed contract must be provided prior to funding.

A.3: CERTIFICATION PAGE

39

CERTIFICATION PAGE

APPLICATION FOR A SUBGRANT UNDER Nevada Charter Schools Program

CERTIFICATION PAGE

APPLICATION FOR A SUBGRANT UNDERNevada Charter Schools Program

Return to:

NEVADA DEPARTMENT OF EDUCATIONOffice of Career Readiness, Adult Learning & Education Options755 N. Roop St., Suite 201Carson City, NV 89701ATTN: Kimberly M. Carrubba

CERTIFICATION

I HEREBY CERTIFY that, to the best of my knowledge, the information in this application is correct.

The applicant designated below hereby applies for a subgrant of federal funds with the purpose of increasing national understanding of the charter school model and to expand the number of high-quality charter schools available to students across the nation. This is accomplished by providing financial assistance for planning, program design, and initial implementation of new charter schools; and to disseminate best practices to evaluate the effects of charter schools, including their effects on students, student academic achievement, staff, and parents. The governing board of _________________________ (Charter School Name) has authorized me to file this application and such action is recorded in the minutes of the agency's meeting held on ________________________ (Date).

Signature: __________________________________________ Date: ______________

PART I – APPLICANTApplicant (Legal Name of Agency)

Mailing Address (Street, P.O. Box, City/Zip) Application for FY 2017

Starting Date

Name, title and phone number of authorized contact person:

Ending Date

Amount of application:

PART II - STATE DEPARTMENT OF EDUCATION USE

Date received: Obligation Amount: $

Reviewer signature: Date:

A.4: STATEMENT OF ASSURANCES

41

General Statement of Federal Assurances

NAME OF DISTRICT/AGENCY: FISCAL YEAR:GRANT/PROGRAM NAME:

I hereby certify that, to the best of my knowledge, the information in this application is correct. The applicant designated hereby applies for a subgrant of federal funds. The local Board of Trustees/Organization has authorized me to file this application and such action is recorded in the minutes of the agency’s meeting.

The parties referred to in this document include, but are not limited to, the United States Department of Education (USDOE), the United States Department of Health and Human Services (USDHHS), Substance Abuse and Mental Health Services Administration (SAMHSA), and the United States Department of Labor (USDOL), all herein referred to as the “DEPARTMENT”, the Nevada Department of Education, herein referred to as the “NDE”, and the local agency, herein referred to as the “SUBRECIPIENT”. The Nevada Department of Education may make funds available to the SUBRECIPIENT in accordance with requirements and regulations applicable to such programs.

Table of ContentsItem # Section

1-19 Title 34 Education (34CFR), Title 45 Public Welfare (45CFR), Title 42 Public Health (42CFR)

20-38 State Agency provisions 39-58 2 CFR Part 200 59-69 34 CFR Education Department General Administrative Regulations (EDGAR) 70-73 Education of Homeless Students 74-76 45 CFR Public Welfare, Department of Health and Human Services Page 11-13 Administrative Requirements

SUBRECIPIENTThe SUBRECIPIENT assures, if awarded a grant, subgrant, or contract:

The State Agency shall hold all SUBRECIPIENTS to the provisions within the applicable Code of Federal Regulations (CFR) that govern the funds passed through the STATE Agency from the DEPARTMENTS to the SUBRECIPIENT. The CFRs include, but are not limited to: Title 34 Education (34CFR), Title 45 Public Welfare (45CFR), Title 42 Public Health (42 CFR):

1. That the SUBRECIPIENT has the necessary legal authority to apply for and receive the proposed grantor subgrant and enter into the contract.

2. That the SUBRECIPIENT will accept funds in accordance with applicable federal and state statutes, regulations, program plans, and applications, and administer the programs in compliance with all provisions of such statutes, regulations, applications, policies and amendments thereto. The SUBRECIPIENT will furthermore utilize competitive bidding practices in compliance with applicable procurement regulations.

3. That the control of funds provided to the SUBRECIPIENT under each program and title to property acquired with those funds will be in a designated eligible recipient and that a designated eligible recipient will administer those funds and property.

4. That the SUBRECIPIENT assures that it will comply with all requirements and regulations of the ESSA-Every Student Succeeds Act programs for which it is applying, whether or not the program statue identifies these requirements as a description or assurance that NDE would address in program-specific plan or application.

5. That the SUBRECIPIENT will maintain records and provide access to those records to NDE, the DEPARTMENT, or the State Department of Administration, the State Audit Division of the Legislative Counsel Bureau, the Comptroller General, or any of their authorized representatives in the conduct of audits authorized by federal law or state statute. This cooperation includes access without unreasonable restrictions to its records and personnel for the purpose of obtaining relevant information. The SUBRECIPIENT shall maintain records for 3 years following completion of the activities for which the SUBRECIPIENT uses the federal or state funding and which show:

a.) The amount of funds under the subgrant or grant; b.) How the SUBRECIPIENT uses the funds; c.) The total cost of the project; and d.) The share of that total cost provided from other sources.

6. That no person shall, on the grounds of race, color, national origin, handicap, or sex be excluded from participation, be denied the benefits, or be otherwise subjected to discrimination under any program or activity for which the SUBRECIPIENT receives federal financial assistance.

GENERAL STATEMENT OF FEDERAL ASSURANCES (continued)

7. That the SUBRECIPIENT will comply with all relevant laws relating to privacy and protection of individual rights including 34 CFR Part 99 (Family Educational Rights and Privacy Act of 1974).

8. That in the case of any project involving construction, the project is not inconsistent with overall state plans for the construction of school facilities, if applicable; and in developing plans for construction, due consideration will be given to excellence of architecture and design and to compliance with standards prescribed under Section 504 of the Rehabilitation Act of 1973, in order to ensure that facilities constructed with federal (which become subsequently state) funds are accessible to and usable by handicapped individuals. For the construction of facilities with federal funds, the SUBRECIPIENT will comply with the provisions of the Davis-Bacon Act.

9. That the SUBRECIPIENT will comply with any applicable federal, state and local health or safety requirements that apply to the facilities used for a project.

10. That the SUBRECIPIENT is aware all federal and state funds granted to it are conditioned upon the availability and appropriation of such funds by the United States

Congress and the Nevada Legislature. These funds are subject to reduction or elimination by the United States Congress or Nevada Legislature at any time, even following award and disbursement of funds. Except as otherwise provided by law, the SUBRECIPIENT shall hold NDE harmless for any reduction or elimination of federal or state funds granted to it. In the event of non-appropriation or reduction of appropriation and notice, the SUBRECIPIENT shall immediately cease further expenditures under any federal or state project.

11. The SUBRECIPIENT will adopt and use the proper methods of administering the subgrants, including, but not limited to:

a.) The enforcement of any obligations imposed by law; b.) The correction of deficiencies in program operations that are identified through

program audits, monitoring or evaluation; c.) The adoption of written procedures for the receipt and resolution of complaints

alleging violations of law in the administration of such programs.12. The SUBRECIPIENT will comply with the Safe and Drug Free Schools Act (as

amended) and the Pro-Children Act of 1994 (as amended).13. That the SUBRECIPIENT may be subject to recapture and reallocation of grant funds for

failure to meet any of the following: a.) Expenditure timelines; b.) Failure to provide monthly, quarterly, and/or annual reports by due date(s), as

applicable; and c.) Failure to meet grant performance outcomes, if applicable.

14. All requests for budget amendments must be made in writing and approved prior to expenditure of funds.

GENERAL STATEMENT OF FEDERAL ASSURANCES (continued)

15. That the SUBRECIPIENT shall, to the extent possible, coordinate each of its projects with other activities or agencies that are in the same geographic area served by the project and that serves similar purposes and target groups, and in particular to address factors that have significantly affected the achievement of students.

16. That the SUBRECIPIENT has no policy that prevents, or otherwise denies participation in constitutionally protected prayer in elementary and secondary public schools as set forth in the Guidance on Constitutionally Protected Prayer in Public Elementary and Secondary Schools Dated February 7, 2003.

17. That personnel funded from federal grants and their subcontractors and SUBRECIPIENTS are prohibited from text messaging while driving an organization-owned vehicle, or while driving their own privately owned vehicle during official grant business, or from using organization-supplied electronic equipment to text message or email while driving. Recipients must comply with these conditions under Executive Order 13513, “Federal Leadership on Reducing Text Messaging While Driving,” October 1, 2009 (pursuant to provisions attached to federal grants funded by the US Department of Education)

18. In accordance with 2 CFR 175, this award may unilaterally be terminated, without penalty, if a SUBRECIPIENT or an employee of a SUBRECIPIENT violates any of the applicable prohibitions of the award term through conduct that is either associated with performance under this award or imputed to SUBRECIPIENT using the standard and due process for imputing the conduct of an individual to an organization that are

provided in 34 CFR 85.630. SUBRECIPIENT and SUBRECIPIENT’s employees may not:

a.) engage in severe forms of trafficking in persons during the period of time that the award is in effect;

b.) procure a commercial sex act during the period of the award is in effect, or c.) Use forced labor in the performance of the award or subaward under the award.

The SUBRECIPIENT must inform the proper authorities and NDE immediately of any information it received from any source alleging a violation of the applicable prohibitions of this award term. In addition to all other remedies for noncompliance that are available to NDE under this aware, SUBRECIPIENT must include the requirements of this provision in any subaward made to a private entity.

19. That the SUBRECIPIENT will use fiscal control and fund accounting procedures that will ensure proper disbursement of, and accounting for, federal funds paid to that agency under each program.

GENERAL STATEMENT OF FEDERAL ASSURANCES (continued)

STATE REGULATIONSShall hold the SUBRECIPIENT to the provisions established by the STATE AGENCY which govern the funds and program:

20. The SUBRECIPIENT assumes full responsibility for the overall program which includes: fiscal administration, timely submission of required reports, program management including personnel, and meeting the goals and objectives in the approved grant application.

21. The SUBRECIPIENT agrees to fully comply with the evaluation team that will evaluate the effectiveness of this grant. Noncompliance may affect the SUBRECIPIENT’S eligibility in future sub-awards from NDE or result in forfeiture of remaining funds.

22. The SUBRECIPIENT agrees that any funds not committed for expenditures by the end of the grant cycle will be returned to NDE with the Final Financial, until carryover funds are approved for expenditures.

23. The SUBRECIPIENT will submit the Final Financials to the NDE within 45 days from the end of the grant cycle. Noncompliance will result in ineligibility for future sub-grant cycles.

24. Monthly requests for reimbursement are due to the NDE by the 15th of the month for the previous month of services.

25. That the SUBRECIPIENT agrees to comply with NDE’s requirement to submit supporting source documentation with reimbursement requests which will ensure that all costs charged to federal and state grants are allowable.

26. The documentation for all transactions, controls and other significant events must be clear and readily available for examination. All documentation such as invoices, contracts, subgrant awards, etc. should be maintained at the SUBRECIPIENT’s principal place of business. If they are not, the SUBRECIPIENT must bear the cost of making original documents available for examination by the State.

27. Personnel employed as teachers and instructional aides by the SUBRECIPIENT or personnel contracted to provide such service to the SUBRECIPIENT shall be certified

pursuant to the provisions of NRS 386.590 (as amended by Senate Bill 509 of the 2015 Session of the Nevada Legislature, Chapter 238, Statutes of Nevada (2015).

28. The SUBRECIPIENT shall maintain effective control and accountability for all grant funds, property, and other assets. Good internal control necessitates that fiscal responsibilities be clearly established. Accounting functions should be separated to the fullest extent possible so that no one person authorizes, executes, and approves the same transactions. Policies covering personnel and accounting procedures and separation of duties must be documented in a policies and procedures manual or other similar document.

29. The SUBRECIPIENT must maintain continuing responsibility for the overall program. This includes the establishment of written policies and procedures for program operations. The following areas must not be delegated to subrecipients or persons who are not employees or officials of the SUBGRANTTEE organization:

GENERAL STATEMENT OF FEDERAL ASSURANCES (continued)

a). Being informed of and accountable for all program income and expenditures;b). Performance of timely written evaluations of the program, and monitoring of established goals and objectives as written in the program’s grant award;c). Financial reports and all other reports required by NDE including monthly

Requests for Funds, required quarterly progress reports and final program reports (as applicable);d). Administration of the program in accordance with each agency’s administrative practice.

30. If the SUBRECIPIENT decides to establish a policy-making body (or is required either by law or by funding source to establish such a body), its roles and responsibilities must be clearly defined. This must be approved by the Program Director.

31. Any activities that deviate from the scope of work/goals and objectives identified in the grant agreement must receive prior written approval from the Education Programs Professional and may require a written amendment to the grant agreement.

32. SUBRECIPIENTS must notify the Education Programs Professional immediately regarding any legal action or negative publicity related to grant-funded events, activities, services, purchases, or outreach.

33. All instructions, requirements, rules and regulations for grants administered through the SUBRECIPIENT are applicable to subrecipients, mini-grants, contracts or other mechanisms passing on these funds. It is the responsibility of the SUBRECIPIENT to ensure compliance of subrecipients through monitoring, reporting, site visits, fiscal reviews or other means. NDE may implement probationary measures with the SUBRECIPIENT for noncompliance on the part of subrecipients.

34. No organization may participate in the grant-funded project in any capacity or be a recipient of federal or state funds designated for this project if the organization has been debarred or suspended or otherwise found to be ineligible for participation in federal assistance programs under Executive Order 12549, “Debarment and Suspension” (se 45 CFR 92.35). Prior to issuing subawards or contracts under this grant, the SUBRECIPIENT must consult the Excluded Parties List System to ensure that organizations under funding consideration are not ineligible. The list may be accessed online through the System for Award Management (SAM) at https://www.sam.gov.

35. Decisions made by Education Program Professionals must be based on the grant agreements, approved budgets, grant assurance, written program policies and

procedures, and written fiscal policies and procedures including those in the State Administrative Manual (SAM) and in any Federal OMB circulars or other federal or state regulations and guidance that apply to the funding source. If a SUBRECIPIENT disagrees with a decision, the SUBRECIPIENT has the option to dispute the decision by taking the following steps:a). Request in writing that the Education Programs Professional provide the

specific Documentation upon which a decision is based. Written response will be made within seven (7) working days.

GENERAL STATEMENT OF FEDERAL ASSURANCES (continued) b). Follow the policies of each agency.

c). If the disagreement is still unresolved, request in writing that the matter be reviewed by the Program Director, whose decision will be final and will not be

open to further discussion or challenge.36. All interactions will be conducted with honesty, courtesy, and respect. It is essential that

a professional relationship be maintained in order to properly administer the grant and provide effective services in the community.

37. Conduct that interferes with the administration of the grant or negatively impacts the ability to provide effective program services may result in termination of the grant after NDE carefully reviews the circumstances.

38. Timeliness of report submission will be tracked and noted in the grant file. Any extensions or exceptions to requirements must also be noted in the grant file.

2 CFR Part 200 – Uniform Administrative Requirements, Costs Principles, and Audit Requirements2 CFR 200 for Federal Awards Consistent with 2 CFR Subtitle A – Office of management and Budget Guidance for Grants and Agreements and 2 CFR Subtitle B – Federal Agency Regulations for Grants and Agreements, the STATE AGENCY, shall hold the SUBRECIPIENT to the provisions established by the DEPARTMENT which govern the funds and program.

39. The SUBRECIPIENT assures it will adhere to the 2 CFR 200 Uniform Administrative Requirements, Costs Principles, and Audit Requirements for Federal Awards as dictated by the DEPARTMENT.

40. The SUBRECIPIENT assures it has a valid DATA Universal Numbering System (DUNS) number BEFORE applying for funds and that it will maintain the correct DUNS number on file with the STATE AGENCY (2 CFR 200.300). The SUBRECIPIENT must also register with the System for Award Management (SAM) website to receive federal funds. The web address for the SAM registration is https://governmentcontractregistration.com. The website for requesting a DUNS number is http://fedgov.dnb.com. The DUNS number is a onetime action. The CCR registration must be maintained and updated as required by CCR website.

41. The SUBRECIPIENT assures it will adhere to the Certifications and representation (2 CFR 200.212) regulations that prohibit the award of funds to individuals and parties that are ineligible or excluded from participating federal assistance programs or activities.

42. The SUBRECIPIENT assures it will adhere to the Suspension and Debarment (2 CFR 200.212) regulations that prohibit the award of funds to individuals and parties that are ineligible or excluded from participating in federal assistance programs or activities.

43. The SUBRECIPIENT assures it will adhere to the lobbying provisions established by 2 CFR 200.450 and any additional federal statutes and regulations governing the use of federal funds on lobbying.

GENERAL STATEMENT OF FEDERAL ASSURANCES (continued)

44. That the SUBRECIPIENT will cause to be performed the required financial and compliance audits in accordance with 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for federal awards. That in the event of a sustained audit exception, and upon demand of NDE, the SUBRECIPIENT shall immediately reimburse NDE for that portion of the audit exception attributable under the audit to the SUBRECIPIENT. The SUBRECIPIENT agrees to hold NDE harmless for any audit exception arising from the SUBRECIPIENT’s failure to comply with applicable regulations.

45. That the SUBRECIPIENT will conform to all activities conducted under the approved grant to the provisions contained within 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements.

46. When funded on an advance basis by NDE (if allowed by regulations), the SUBRECIPIENT agrees to minimize the time between the transfer of funds and the disbursement by the local entity in accordance with the Cash Management Improvement Act (31 CFR Part 205). Additionally, the SUBRECIPIENT agrees to maintain cash balances which meet their immediate cash needs only. Any interest earnings by the SUBRECIPIENT will require repayment in accordance with 2 CFR 200, as applicable.

47. In the purchase of equipment and supplies, the SUBRECIPIENT will comply with local, state, and federal procurement policies. In addition, equipment and supplies purchased for use in a federal or state program will comply with the provisions of OMB CFR 200, as applicable, and in individual program regulations.

48. That no federal funding may be used for the acquisition of real property unless specifically permitted by the authorizing statute or implementing regulations for the program. If real property or structures are provided or improved with the aid of federal financial assistance, the SUBRECIPIENT will comply with applicable statutes, regulations, and the project application in the use, encumbrance, transfer or sale of such property or structure. If personal property is so provided, the SUBRECIPIENT will comply with the applicable statutes, regulations and the project application in the use, encumbrance, transfer, disposal and sale of such property 2 CFR 200.317.

49. That the SUBRECIPIENT will make reports to NDE and to the DEPARTMENT as may reasonably be necessary to enable NDE and DEPARTMENT to perform their duties. The reports shall be completed and submitted in accordance with the standards and procedures designated by NDE and/or the DEPARTMENT and shall be supported by appropriate documentation.

50. That the SUBRECIPIENT will not subgrant the approved project to another entity without the express written consent of NDE.

51. That the SUBRECIPIENT may not count tuition and fees collected from students toward meeting matching, cost sharing, or maintenance of effort requirements of a program.

52. That no provision of any law shall be construed to authorize the consolidation of any applicable program, such as the commingling of funds derived from one appropriation

with those derived from another appropriation, except as specifically authorized by Nevada Revised Statute.

GENERAL STATEMENT OF FEDERAL ASSURANCES (continued)

53. That funds will be used to supplement and not supplant state and local funds expended for educational purposes and, to the extent practicable, increase the fiscal effort that would, in absence of such funds, be made by the SUBRECIPIENT for educational purposes.

54. That the SUBRECIPIENT shall continue its coordination with NDE during the length of the project period.

55. The SUBRECIPIENT shall cooperate in any evaluation by the DEPARTMENT.56. The SUBRECIPIENT will comply with the Uniform Relocation Assistance and Real

Property Acquisition Policies Act of 1970, as amended.57. That the SUBRECIPIENT will maintain records, including the records required under

Section 437 of the General Education Provisions Act (GEPA), 20 U.S.C. Section 1221, and provide access to those records as NDE or the DEPARTMENT and the Comptroller General or any of their authorized representatives in the conduct of audits authorized by federal law or state statute. This cooperation includes access without unreasonable restrictions to its records and personnel for the purpose of obtaining relevant information. The Uniform Guidance 2 CFR 200.336.

58. That the SUBRECIPIENT will maintain Time and Effort documentation for all employees whose salaries are:

a.) Paid in whole or in part with federal funds 2 CFR 200.430(i)(1) or b.) Used to meet a match/cost share requirement 2 CFR 200.430(i)(4).

34 CFR Education Department General Administrative Regulations (EDGAR). Federal Agency Regulations for Grants and Agreements, the STATE AGENCY, shall hold the SUBRECIPIENT to the provisions established by the DEPARTMENT which govern the funds and program.

59. That the SUBRECIPIENT may not use its federal or state funding to pay for any of the following:

a.) Religious worship, instruction, or proselytization;b.) Equipment or supplies to be used for any of the activities specified in this

assurance, herein;c.) Construction, remodeling, repair, operation or maintenance of any facility or part

of a facility to be used for any of the activities specified in this assurance herein; and

d.) An activity of a school or department of divinity. A school or department of divinity is defined in 34 CFR 76.532(b).

60. Additionally, to certify compliance with requirements regarding Lobbying; Debarment, Suspension, Ineligibility and Voluntary Exclusion; and Drug-Free Workplace, as prescribed in 34 CFR Part 82 and Part 85, and 7 CFR Part 3017, and the required regulations implementing Executive Order 12549.

61. The SUBRECIPIENT, by submission of a grant proposal, agrees that the DEPARTMENT or NDE have the authority to take administrative sanctions,

GENERAL STATEMENT OF FEDERAL ASSURANCES (continued)

including, but not limited to, suspension of cash payments for the project, suspension of program operations and/or termination of project operations, as necessary to ensure compliance with applicable laws, regulations, and assurances for any project. The SUBRECIPIENT acknowledges this authority under 34 CFR 80.43 and 34 CFR 74.62.

62. That the SUBRECIPIENT will provide reasonable opportunities for participation by teachers, parents, and other interested agencies, organizations and individuals in the planning for and operation of each program, as may be necessary according to statute.

63. That any application, evaluation, periodic program plan or report relating to each program will be made readily available to parents and to other members of the general public.

64. That the SUBRECIPIENT will acquire, use, maintain, and dispose of equipment purchased for the approved project in accordance with 34 CFR 80.32.

65. That the SUBRECIPIENT will have effective financial management systems which conform to the standards present in 34 CFR 80.20, which includes, but is not limited to, the ability to report financial data verifying compliance with program regulations and maintaining effective internal control over the operations of the approved grant,

66. That the SUBRECIPIENT will obligate funds within the approved project period as set forth in the approved application and will liquidate said obligations not later than 90 days after the end of the project period for grants applied for electronically. For purposes of approved projects, obligations have the same meaning as contained in 34 CFR 76.707.

67. That the SUBRECIPIENT has adopted effective procedures for:a.) Acquiring and disseminating to teachers and administrators participating in each

program, significant information resulting from education research, demonstrations and similar projects; and

b.) Adopting, if appropriate, promising educational practices develop through those projects.

68. That if a program so requires, provisions shall be made for the participation of children enrolled in private schools in the area to be served. Such provision shall:

a.) Provide private school students with a genuine opportunity for equitable participation;

b.) Provide an opportunity to participate in a manner that is consistent with the number of

c.) eligible private school students and their needs; d.) Maintain continuing administrative direction and control over funds and property

that e.) benefit students enrolled in private schools; f.) Comply with the requirements of 34 CFR Section 76.652 through 76.662.

GENERAL STATEMENT OF FEDERAL ASSURANCES (continued)

69. The SUBRECIPIENT will comply with the requirements of the Boy Scouts of America Equal Access Act (Boy Scouts Act), 20 USC 7905, 34 CFR Part 108, and with other federal civil rights statuses enforced by the OCR.

That the SUBRECIPIENT, if administering a program for Education of Homeless Students, affirms that:70. The SUBRECIPIENT will adopt policies and practices to ensure that homeless children

and youths are not stigmatized or segregated on the basis of their status as homeless.71. The SUBRECIPIENT will designate an appropriate staff person as a SUBRECIPIENT

liaison for homeless children and youths, to carry out the duties described in Title X, Part C, section 722, paragraph (6)(A).

72. The SUBRECIPIENT will adopt policies and practices to ensure that transportation is provided, at the request of the parent or guardian (or in case of an unaccompanied youth, the liaison), to and from school of origin in accordance with the provisions of Title X, Part C, section 722, paragraph (6)(J)(iii).

73. The SUBRECIPIENT will adopt policies and practices to ensure immediate enrollment of homeless children.

45 CFR Public Welfare, Department of Health and Human Services. Federal Agency Regulations for Grants and Agreements, the STATE AGENCY, shall hold the SUBRECIPIENT to the provisions established by the DEPARTMENT which govern the funds and program.

74. That the SUBRECIPIENT will comply with the requirements of the Health Insurance Portability and Accountability Act (HIPAA) of 1996. 45 CFR 160, 162, and 164, as amended. If the subgrant includes functions or activities that involve the use or disclosure of protected health information (PHI), the SUBRECIPIENT agrees to enter into a Business Associate Agreement with NDE, as required by 45 CFR 164.504€. If PHI will not be disclosed then a Confidentiality Agreement will be entered into.

75. 45 CFR, Part 98 – Child Care and Development Fund: Final Rule76. 45 CFR, Part 99 – Procedures for Hearings for the Child Care and Development Fund.

Administrative Requirements:

The SUBRECIPIENT is governed by the following federal regulations:In accordance with Public Law 103-333, the “Departments of Labor, Health and Human Services, and Education, and Related Agencies Appropriations Act of 1995,” the following provisions are applicable to the mandatory grant programs:

GENERAL STATEMENT OF FEDERAL ASSURANCES (continued)

Section 507: “Purchase of American-Made Equipment and Products - It is the sense of the Congress that, to the greatest extent practicable, all equipment and products purchased with funds made available in this Act should be American-made.”

Section 508: “When issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with federal money, all states receiving federal funds, including but not limited to state and local governments and recipients of federal research grants, shall clearly state

a.) the percentage of the total costs of the program or project which will be financed with federal money,

b.) the dollar amount of federal funds for the project or program, and c.) percentage and dollar amount of the total costs of the project or program that will be

financed by nongovernmental sources.”

Drug-Free Workplace Requirements. In accordance with provisions of Title V, Subtitle D of Public Law 100-690 (41 USC 701 et. seq.), the “Drug-Free Workplace Act of 1988,” all SUBRECIPIENTS must maintain a drug-free workplace and must publish a statement informing employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and establishing the actions that will be taken against employees violating these prohibitions. The grantee must notify ACF if an employee is convicted of violating a criminal drug statute. Failure to comply with these requirements may be cause for debarment. (See 2 CFR Part 382)

Smoking Prohibitions. In accordance with Title XII of Public Law 103-227, the “PRO-KIDS Act of 1994,” smoking may not be permitted in any portion of any indoor facility owned or regularly used for the provision of health, day care, education, or library services to children under the age of 18, if the services are funded by federal programs wither directly or through State or local governments. Federal programs include grants, cooperative agreements, loans and loan guarantees, and contracts. The law does not apply to children’s services provided in private residences, facilities funded solely by Medicare or Medicaid funds, and portions or facilities and used for inpatient drug and alcohol treatment.

The above language must be included in any subawards that contain provisions for children’s services and that all sub-grantees shall certify compliance accordingly. Failure to comply with the provisions of this law may result in the imposition of a civil monetary penalty of up to $1,000 per day.

Religious Activity Prohibitions. Direct Federal grants, subawards, or contracts under these programs shall not be used to support inherently religious activities such as religious instruction, worship, or proselytization. Therefore, organizations must take steps to separate, in time or location, their inherently religious activities from the services funded under these programs. (See 45 CFR Part 87)

Lobbying Prohibitions. Federal grant funds provided under these awards may not be used by the grantee or any sub-grantee to support lobbying activities to influence

GENERAL STATEMENT OF FEDERAL ASSURANCES (continued)

proposed or pending federal or state legislation or appropriations. This prohibition is related to the use of federal grant funds and is not intended to affect an individual’s right or that of any organization, to petition Congress, or any other level of government, through the use of other resources. (See 45 CFR Part 93.)

Same-Sex Marriage Provisions. In accordance with the decision in United States v. Windsor (133 S. Ct. 2675 (June 26, 2013); Section 3 of the Defense of Marriage Act, codified at 1 USC 7, in any grant-related activity in which family, marital, or household considerations are, by statute or regulation, relevant for purposes of determining beneficiary eligibility or participation, grantees must treat same-sex spouses, marriages, and households on the same terms as

opposite sex spouses, marriages, and households, respectively. By "same-sex spouses," HHS means individuals of the same sex who have entered into marriages that are valid in the jurisdiction where performed, including any of the 50 states, the District of Columbia, or a U.S. territory or in a foreign country, regardless of whether or not the couple resides in a jurisdiction that recognizes same-sex marriage. By "same-sex marriages," HHS means marriages between two individuals validly entered into in the jurisdiction where performed, including any of the 50 States, the District of Columbia, or a U.S. territory or in a foreign country, regardless of whether or not the couple resides in a jurisdiction that recognizes same-sex marriage. By "marriage," HHS does not mean registered domestic partnerships, civil unions or similar formal relationships recognized under the law of the jurisdiction of celebration as something other than a marriage.

Failure to comply with the terms and conditions detailed above may result in the loss of federal funds and may be considered grounds for the suspension or termination of this grant.

________________________________________Signature of Authorized Person

________________________________________Date

________________________________________Name and Title

_________________________________________District/Organization

A.5: RFA CHECKLIST

54

State of NevadaDepartment of Education755 N. Roop Street, Suite 201Carson City, Nevada 89701

RFA CHECKLISTCOMPANY INFORMATION

District/Charter School: Click here to enter text.

Address: Click here to enter text.

Authorized Contact Name:

Click here to enter text.

Title: Click here to enter text.

Email Address: Click here to enter text.

Telephone Number: Click here to enter text.

Amount Requested: Click here to enter text.

Item DescriptionSubgrant Application Cover Form Must be completed and signedCertification Page Must be completed and signedExecutive Summary One-page summary overview of proposed project and how it aligns

with charter school’s mission, vision, philosophy, and goalsProject Narrative 25 page maximum – includes all required sections written with

sufficient detailNDE Budget Summary Must be completed and signed in blue ink for each phase of

subgrantNDE Budget Form Completed, with sufficient narrative to support stated project goals

and items placed into correct categories for each year of subgrantStatement of Assurance Must be completed and signedSubrecipient Commitment Form Must be completed and signedCopy of executed charter contract with performance framework from authorizer.

If not included, must state why:

Appendix A: Copy of charter school’s enrollment policy with lottery protocol

If not included, must state why:

Appendix C: Copy of annual & long-term budget, last 3 audited financial statements, and charter school’s conflict of interest policy.

If not included, must state why:

Appendix D: Copy of CMO/EMO contract, or other related contracts, if required.

If not included, must state why:

Required formatting requirements are met.

12-point font (10 or 11-point for tables), 8.5”x11” standard letter paper, 1” margins, pages numbered, charter school name in header, no binders or staples, one-sided or two-sided pages only (not both).

APPENDIX B: APPLICATION TEMPLATES AND INSTRUCTIONS

B.1 SUBGRANT GOALS AND ACTIVITIES FORMS

B.2 NDE BUDGET FORM INSTRUCTIONS

56

B.1: SUBGRANT GOALS AND ACTIVITIES FORMS

Instructions for Subgrant Project Goals and Activities Form

The proposal must include the following information for each activity to be considered for funding under this subgrant:

A brief description of the activity to be considered must provide the reader with a clear picture of the proposed use of funds, which proposed expenditures support the activity, and how the proposed activity supports the overall mission, vision, or goals of the charter school, and how it supports one (or more) of the Nevada Ready State Improvement Plan goals.

Each activity must include a SMART goal. For each goal statement that you write, apply this test to make each goal SMART. Goals are not about what you do, but about the result you wish to achieve.

S = Specific: Easy to understand, specifies desired future results, uses concrete action verbs (i.e., increase, solve…), defines the goal by answering who, what, when, why, and how.

M = Measurable: Describe how each goal (result) will be measured. Can the goal be measured using numbers (quantitative)? Decide what measure will indicate “success.” How will you know if you have accomplished the goal?

A = Achievable: Does the charter school have the necessary tools or resources to accomplish this goal? Is this goal within the charter school’s control and influence?

R = Relevant: Is the goal in alignment with the mission, vision, and guiding principles of the charter school and the Nevada Ready State Improvement Plan?

T = Time-Bound: What is the specific timeframe to achieve this goal (beginning and end date), is the timeframe reasonable, and does it include interim steps (benchmarks), and a plan to monitor progress?

Suggested Format: WHO WILL DO WHAT, HOW WELL, HOW MEASURED, and WHEN?

EXAMPLE: Students in grades 4-8 will increase reading performance, as measured by district MAP assessment by 5% for each year of the project (May 2019 and May 2020).

EXAMPLE: 70% of teachers will develop two lesson plans that successfully integrate technology (NETS, other standards) by April 1 of each year of the project.

Each activity must include an evaluation method with a specified measurement tool. The evaluation method and measurement tool must be directly related to the requested federally funded activities. The results of the evaluation method will be used for continued funding consideration. Each activity must have a specified measurement tool and must be measurable by the last month of the process so that results may be used to determine eligibility for continued support.

57

Each activity must include a timeline reflecting when the activity will be started, with significant dates when benchmarks will occur, and the expected date when the activity will be completed. During required semi-annual performance reports, subgrantees will be required to report progress toward meeting each activity, which must be given as the percent completed.

58

PART II, SECTION E: GOALS AND ACTIVITIESACTIVITY #1 FUNDS BUDGETED FOR THIS ACTIVITYClick here to enter text. Click here to enter text.DESCRIPTION OF ACTIVITY:Click here to enter text.

SMART GOAL:Click here to enter text.

EVALUATION METHOD:Click here to enter text.

TIMELINE:Click here to enter text.

PART II, SECTION E: GOALS AND ACTIVITIES (CONTINUED)ACTIVITY #2 FUNDS BUDGETED FOR THIS ACTIVITYClick here to enter text. Click here to enter text.DESCRIPTION OF ACTIVITY:Click here to enter text.

SMART GOAL:Click here to enter text.

EVALUATION METHOD:Click here to enter text.

TIMELINE:Click here to enter text.

PART II, SECTION E: GOALS AND ACTIVITIES (CONTINUED)ACTIVITY #3 FUNDS BUDGETED FOR THIS ACTIVITYClick here to enter text. Click here to enter text.DESCRIPTION OF ACTIVITY:Click here to enter text.

SMART GOAL:Click here to enter text.

EVALUATION METHOD:Click here to enter text.

TIMELINE:Click here to enter text.

PART II, SECTION E: GOALS AND ACTIVITIES (CONTINUED)ACTIVITY #4 FUNDS BUDGETED FOR THIS ACTIVITYClick here to enter text. Click here to enter text.DESCRIPTION OF ACTIVITY:Click here to enter text.

SMART GOAL:Click here to enter text.

EVALUATION METHOD:Click here to enter text.

TIMELINE:Click here to enter text.

PART II, SECTION E: GOALS AND ACTIVITIES (CONTINUED)ACTIVITY #5 FUNDS BUDGETED FOR THIS ACTIVITYClick here to enter text. Click here to enter text.DESCRIPTION OF ACTIVITY:Click here to enter text.

SMART GOAL:Click here to enter text.

EVALUATION METHOD:Click here to enter text.

TIMELINE:Click here to enter text.

B.2: NDE BUDGET FORM INSTRUCTIONSInstructions for Budget Form

In creating your budget document, be sure the items budgeted for are expenditures that are necessary, reasonable, and allowable under the subgrant. For example, purchasing items for student use, such as desks, computers, or textbooks, is not considered a dissemination activity. The budget document should include very detailed explanations for how the proposed figure is generated, and how the requested items support the project goals.

When applications have been reviewed, the final subgrant amounts will be determined and a more detailed budget and budget narrative will likely be required of successful applicants. Requested budget modifications must comply with the application’s review comments and the proposed budget, and will serve as the basis for any future budget revisions. Any subgrantee not submitting a requested budget modification within thirty (30) days of receipt may be subject to losing their subgrant award.

Please test-print the electronic budget before submitting to ensure reports are printable and legible on standard letter-size paper (portrait, not landscape orientation), printed single-sided, without any incomplete budget narratives.General Guidelines and Restrictions

The instructions for the NDE Budget Form (link provided) are found within the document itself, but be aware that each line item in the budget narrative should include the following: object category, quantity, budgeted amount, subgrant project goal and activity it is aligned to, a justification (include a cost per amount and an explanation of quantity, such as number of items or kits, number of students, classrooms, or employees served, etc.), and the date the activity will be completed. For items entered into the budget form as a lump sum amount, please use the quantity of one (1), and then provide a detailed justification of what specifically is included in the lump sum amount in the narrative space provided. All budget narrative justifications should include an explanation of how the proposed item(s) or service(s) are related to the dissemination project.

Any single line item exceeding $1,000 should have a detailed justification. Break down line items exceeding $1,000 through notations of quantity, explanation, or additional line items to clarify how funding will be expended.

Do keep in mind that budget submissions can go through several reviews prior to approval; budget time adequately.

Participant stipend for workshop attendance requests must include sufficient detail to include number of participants, number of days, cost per person/per day, topic, and provider.

It is in the best interest of the charter school applicant to request only reasonable funding levels in order to maximize the total award. Budget line items that are unrealistic will be cut or trimmed by the review panel, reducing the overall award amount.

65

Federal Supplement and Not Supplant Policy

To ensure that federal funds go as far as possible, proposed budgets must strictly adhere to the federal “supplement and not supplant” policy any federal, state, and local monies being provided to the charter school. [ESEA Section 5205(b)(3)(C)] The following restrictions are a result of this policy:

Allowable salaries and benefits are limited to the extra duty of the school personnel participating in the dissemination activities. The budget narrative must include name, title, list of activities funded by the subgrant, percentage of time per week and length of time subgrant funding will be used. Instructional salaries are not allowed under this subgrant. Time and effort documentation is required for all personnel compensated with federal funds [OMB A-87 Attachment B(8)(h)].

The NCSP subgrant funds may not be used for school-year salary and benefits for staff members.

Please be sure to refer to the Unauthorized Activities of the Dissemination subgrant for a comprehensive list of items and expenses that cannot be funded by the subgrant. Please contact the NCSP office for answers regarding the allowability of expenditures for specific subgrant activities. Object Categories

Examples of the types of expenses that may be included in each object category are listed below for categorization guidance only. Your budget narrative should give enough detail so that the appropriate object category can be confirmed.

Instruction

Instruction includes activities dealing with direct interactions between staff and students. Teaching may be provided for students in a school classroom, in another location (such as a home or hospital), and in other learning situations, such as those involving co-curricular activities. Instructional activities may also include approved media, such as computer programs/software, television, radio, telephone and correspondence. Included here are the activities of paraprofessionals, aides, and classroom assistants, clerks, or graders, and the use of teaching machines or computers which assist in the instructional process of interaction between teachers and students.

Support

Support services are activities that facilitate and enhance instruction. Support services include school-based and general administrative functions and centralized operations for the benefit of students, instructional staff, other staff, and the community.

(100) Salaries

Amounts paid to both permanent and temporary charter school, school, or district employees, including personnel substituting for those in permanent positions.

(200) Employee Benefits

Amounts paid by the charter school, school, or district on behalf of employees (amounts not included in gross salary but in addition to that amount). Such payments are fringe benefit payments

66

and, although not paid directly to employees, nevertheless are part of the cost of personnel services.

(300) Purchased Professional and Technical Services

Services that by their nature can be performed only by persons or firms with specialized skills and knowledge. Although a product may or may not result from the transaction, their primary reason for the purchase is a service provided. Included are the services of architects, engineers, auditors, dentists, medical doctors, lawyers, consultants, teachers, and accountants.

(310) Official/Administrative Services

Services in support of the various policymaking and managerial activities of the charter school, school, or district. Included are management consulting activities oriented to general governance or business and financial management of the charter school, school, or district’s school management support activities, and election services and tax assessing and collections services. This would include items such as bank service charges and payroll service charges.

(320) Professional Educational Services

Services supporting the instructional program and its administration. Included are curriculum improvement services, assessment, counseling and guidance services, library and media support and contracted instructional services.

(330) Professional Employee Training and Development Services

Services supporting the professional development of charter school, school, or district personnel, including instructional and administrative employees. Included are course registration fees (that are noted tuition reimbursement), charges from external vendors to conduct training courses (at either charter school, school, or district facilities or off-site), and other expenditures associated with training or professional development by third-party vendors. All expenditures should be captured in this account regardless of the type or intent of the training course or professional development activity.

(400) Purchased Property Services

Services purchased to operate, repair, maintain, and rent property owned or used by the charter school, school, or district. These services are performed by persons other than school district employees. Although a product may or may not result from the transaction, the primary reason for the purchase is the service provided.

(500) Other Purchased Services

Amounts paid for services rendered by organizations or personnel not on the payroll of the charter school, school, or district (separate from Professional and Technical Services or Property Services). Although a product may or may not result from the transaction, the primary reason for the purchase is the service provided.

(510) Student Transportation Services

Expenditures for transporting children to and from school and other activities.

(519) Student Transportation Purchased from Other Sources

Payments to persons or agencies other than school districts for transporting children to and from school and school-related events. Included all travel related expenses for students. This

67

object code includes charter buses, airline tickets, per diems, hotels, and meals. Does NOT include registration.

(531) Postage

(534) Telephone – Cell phone services

(540) Advertising

Expenditures for announcements in professional publications, newspapers, or broadcasts over radio and television. These expenditures include advertising for such purposes as personnel recruitment, legal ads, new and used equipment, and sale of property. Costs for professional advertising or public relations services are not recorded here but are charged to object 340.

(550) Printing and Binding

Expenditures for job printing and binding, usually according to specifications of the charter school, school, or district. This includes designing and printing forms and posters, as well as printing and binding charter school, school, or district publications. Preprinted standard forms are not charged here but are recorded under object 610

(580) Travel

Expenditures for transportation, meals, hotel, and other expenditure/expenses associated with staff travel for the charter school, school, or district. Payments for per diem in lieu of reimbursements for subsistence (room and board) also are charged here. Federal grants require that subgrantees use GSA rates. See www.gsa.gov to figure lodging and M&IE rates. Please note, this grant will reimburse subgrantees at 100% (direct federal grants reimburse at 75%).

(600) Supplies

Amounts paid for items that are consumed, are worn out, or have deteriorated through use or items that lose their identity through fabrication or incorporation into different or more complex units or substances.

(610) General Supplies

Expenditures for all supplies (other than those listed below) for the operation of a charter school, school, or district, including freight and cartage.

(612) Supplies/Equipment – Non-information technology

Supplies and equipment of higher value but below the capitalization threshold. Information Technology items of higher value should be coded as object code 652.

(640) Books and Periodicals

Expenditures for books and periodicals prescribed and available for general use, including reference books. This category includes the cost of workbooks, textbook binding or repairs, and textbooks that are purchased to be resold or rented. Also recorded here are the costs of binding or other repairs to library books.

68

(641) Textbooks

Books and periodicals used for instructional purposes. This code will be used to calculate textbook expenditures.

(650) Supplies – Information Technology-related

Information technology-related supplies include supplies that are typically used in conjunction with technology-related hardware. Some examples are diskettes, parallel cables, printer cartridges, and monitor stands.

(651) Supplies – Technology – Software

This includes software upgrades and software licensing fees.

(652) Supplies/Equipment – Information Technology Related

Items of higher value but below the capitalization threshold. Non-information technology items of higher value should be coded as object code 612.

(653) Web-based and similar programs

For Web-based instructional curriculum, use function 1000.

(700) Property

Expenditures for acquiring capital assets, including land, existing buildings, existing infrastructure assets, and equipment. Equipment that has a cost higher than or equal to the charter school, school, or district’s capitalization threshold should be coded in this series instead of to a 600 series code.

(730) Equipment

Expenditures for the initial, additional, and replacement items of equipment, such as machinery, furniture and fixtures, and vehicles. If below the capitalization threshold, code to 612 or 652.

(800) Debt Service and Miscellaneous

Amounts paid for goods and services not otherwise classified above.

(810) Dues and Fees

Expenditures or assessments for membership in professional or organizations or payments to a paying agent fee for services rendered.

(890) Miscellaneous Expenditures

Amounts paid for goods or services not properly classified in one of the objects included above.

69

APPENDIX C: OTHER DOCUMENTS

C.1 SUBGRANT SELECTION CRITERIA AND EVALUATION RUBRIC

70

C.1: SUBGRANT SELECTION CRITERIA AND EVALUATION RUBRIC

71

EVALUATION RUBRIC SCORESHEET

Applicant

PART I: REQUIRED DOCUMENTS NO POINTS

Signed Cover Page, Certification Page, Statement of Assurance, and Subrecipent Commitment Form

Completed RFA Checklist

PART II: NARRATIVE 93 POINTS

Section A: Executive Summary /3 Section B: Eligibility Statement /12 Section C: Management, Leadership and Finances /24 Section D: Identification of Best Practices /15 Section E: Subgrant Project Goals, Activities and Budget Narrative /18 Section F: Statement of Need/Program Rationale /6 Section G: Partner Organizations/Beneficiary Schools /9 Section H: Statewide Dissemination Plan /6

Total Points Part II /93

FUNDING PRIORITY POINTS 12 POINTS

General Funding Priorities /6 State Funding Priorities /6

Total Priority Points /12

Total Points Part II /93Total Priority Points /12

Overall Application Score /105

PART III: APPENDICES NO POINTS

Appendix A: Charter School Enrollment Policy, including Lottery Procedures

Appendix B: Completed NDE Budget Form

Appendix C: Charter School Finances and Policies

Appendix D: Disclosure Information

72

PART I: REQUIRED DOCUMENTS NO POINTS

Signed Cover Page, Certification Page, and Statement of Assurance (originals signed in blue ink)

Completed RFA Checklist

PART II: NARRATIVE 93 POINTS

The following criteria will be used by reviewers to evaluate the application as a whole. In order for the application to be recommended for funding all required parts must be addressed. An application receiving a score of zero (0) on any required part within the narrative will not be funded.

A. EXECUTIVE SUMMARYRequired Criteria Inadequate

(Did not address or

met no criteria)

Minimal(Addresses only one criterion)

Adequate(Met more than one criterion)

Excellent(Met all criteria)

1. Provide a one-page summary that briefly introduces the reader to your charter school by: Briefly gives the reader a vision of the school (mission, vision,

goals, grade levels and total numbers to be served). Briefly explains the supporting best practices of the school. Summarizes the components of the subgrant application,

including a high-level statement about the project goals, activities, performance measures, outcomes, dissemination materials, etc.

0 1 2 3

TOTAL POINTS / 3

REVIEWER COMMENTS:Click here to enter text.

B. ELIGIBILITY STATEMENTRequired Criteria Inadequate

(Did not address or

met no criteria)

Minimal(Addresses only one criterion)

Adequate(Met more than one criterion)

Excellent(Met all criteria)

1. Proposal clearly explains how the charter school meets the eligibility requirements for the Dissemination subgrant including: Describes when the charter school was established, the grades

served, demographics of student population, and academic success since establishment.

Describes the mission, vision, philosophy or goals of the charter school and how they align with the Nevada Ready 3.0 goals.

Explains the start-up challenges faced by the charter school and how they were overcome.

Explains the extent to which the charter school exercises its autonomy as a charter school entity and takes advantage of the flexibility possible under Nevada’s charter school law and waivers from local school policies as identified in the charter contract.

0 1 2 3

73

Required Criteria Inadequate(Did not

address or met no criteria)

Minimal(Addresses only one criterion)

Adequate(Met more than one criterion)

Excellent(Met all criteria)

2. Proposal provides supporting quantitative and qualitative data showing evidence of eligibility including: Student achievement: demonstrates how charter school has

met and exceeded the AMOs set forth by the State of Nevada and can demonstrate academic growth within a subgroup or by closing an existing achievement gap;

Parent satisfaction: demonstrates high levels of parent satisfaction by quantifiable means, including, but not limited to, annual surveys and/or high student retention rate; and

Financial viability: demonstrates no financial findings on annual audits submitted for the past three (3) years, and have no negative financial records or findings on the Charter School Financial Performance Framework.

0 1 2 3

3. Description of how the charter school meets the definition of “high-quality” charter school includes evidence of strong academic results for the past three (3) years, based on the following factors: Increased student academic achievement and attainment; Either demonstrated success in closing historic achievement

gaps for subgroups or no significant achievement gaps between any of the subgroups of students;

Results for low-income and other educationally disadvantaged students served by the charter school that are above the average academic achievement results for students in Nevada;

Results on Nevada's Performance Framework (see note below); and

No significant compliance issues, particularly in areas of student safety, financial management, and equitable treatment of students.

0 1 2 3

4. Assessing this entire section as a whole: There is a strong connection between the main ideas

throughout this section and the state mission, vision, and subgrant project activities and goals for the school.

The main ideas throughout this section are supported, explained and justified with strong evidence in the form of accurately cited research, data, or a well-developed logical argument.

0 1 2 3

TOTAL POINTS / 12

REVIEWER COMMENTS:Click here to enter text.

C. MANAGEMENT, LEADERSHIP AND FINANCESRequired Criteria Inadequate

(Did not address or

met no criteria)

Minimal(Addresses only one criterion)

Adequate(Met more than one criterion)

Excellent(Met all criteria)

1. Justifies the composition and selection process for the governing board. Explains how the composition of the governing board ensures

input from stakeholders. Explains how the composition and selection process ensures

adequate expertise to perform board responsibilities to meet provisions of NRS 388A.320.

Explains how the board was designed to support the overall mission and vision of the charter school

0 1 2 3

2. Clearly articulates the autonomy of the governing board from the sponsor and any Education Service Provider (CMO, EMO, etc.). 0 1 2 3

74

Required Criteria Inadequate(Did not

address or met no criteria)

Minimal(Addresses only one criterion)

Adequate(Met more than one criterion)

Excellent(Met all criteria)

3. Provides evidence of strong board preparation and practice. Details the training the board has already received. Details the training the board still needs, as well as, when and

how they will receive that training. Describes evidence of current strong board practice, including

the development and implementation of conflict of interest policies.

Describes the board’s financial and transparency processes (open meeting law compliance).

0 1 2 3

4. Ensures that finance policies and procedures are in place. Identifies the office practices and policies already in place. Identifies the policies and procedures that still need to be

developed. Describes the plan for completing annual independent audit

requirements. Explains how the data system identified (or in place) meets the

school’s needs. Explains how the school will secure experienced and qualified

personnel to conduct business and financial services.

0 1 2 3

5. Ensures financial viability. Describes the role the board plays in financial oversight of the

school. Provides a thorough description of organization, management

and financial plan that demonstrates both fiscal viability and autonomy.

0 1 2 3

6. Ensures ability of charter school administration to execute the NCSP subgrant. School has sufficient cash on hand, or a reasonable plan to

acquire it, to front initial subgrant spending until reimbursement.

Provides an overall description of how the subgrant will be managed directly by the school separately from any education service provider (CMO, EMO, etc.), including key personnel assigned to manage the subgrant.

Describes how reporting on subgrant goals and activities, including budget, will occur by the charter school administration to the governing board.

0 1 2 3

7. Demonstrates that the school has internal capacity to ensure continued quality implementation and operation after the subgrant expires. Provides a sound plan to sustain efforts and institutionalize

practices begun under the subgrant project goals and activities after the subgrant has expired.

0 1 2 3

8. Assessing this entire section as a whole: There is a strong connection between the main ideas

throughout this section and the stated mission, vision, and subgrant project goals and activities for this school.

Main ideas throughout this section are supported, explained, and justified with strong evidence in the form of accurately cited research, data, or well developed logical argument.

0 1 2 3

TOTAL POINTS / 24

REVIEWER COMMENTS:Click here to enter text.

75

D. IDENTIFICATION OF BEST PRACTICESRequired Criteria Inadequate

(Did not address or

met no criteria)

Minimal(Addresses only one criterion)

Adequate(Met more than one criterion)

Excellent(Met all criteria)

1. Describes in detail one or more proven successful best practices intended for dissemination by the charter school. 0 1 2 3

2. Describes how the best practices have contributed to successful academic performance at the applicant’s charter school and to the reduction of any achievement gaps experienced by the applicant’s school.

0 1 2 3

3. Explains in detail the specific strategies/methodologies of the best practices, including factors and/or circumstances that lead to the successful implementation and achievement within the charter school. Includes supporting quantifiable data to support significant

change in student achievement outcomes as a result of the implementation of the best practice.

0 1 2 3

4. Explains how the best practice is rooted in scientifically-based research and/or experiences in other academic environments and how the best practice was adapted to meet the unique needs of the charter school.

0 1 2 3

5. Assessing this entire section as a whole: There is a strong connection between the main ideas

throughout this section and the stated mission, vision, and subgrant project goals and activities for this school.

Main ideas throughout this section are supported, explained, and justified with strong evidence in the form of accurately cited research, data, or well developed logical argument.

0 1 2 3

TOTAL POINTS / 15

REVIEWER COMMENTS:Click here to enter text.

E. SUBGRANT PROJECT GOALS, ACTIVITIES AND BUDGET NARRATIVERequired Criteria Inadequate

(Did not address or

met no criteria)

Minimal(Addresses only one criterion)

Adequate(Met more than one criterion)

Excellent(Met all criteria)

1. Each subgrant project goal and activity is a quality goal. The set of goals , as a whole, fulfill minimum content requirements, including: Clear measures that align to the Nevada Ready 3.0 goals. Goals and activities that are creative, ambitious, and of high-

quality. The strategies proposed to meet these goals and activities to

improve educational results for all charter students are of high quality.

Each goal has clear measures and metrics.

0 1 2 3

2. There is a clear alignment among the subgrant project goals and activities, specific expenditures, and the vision and goals of the school. Each subgrant project goal and activity is based on identified

best practices and aligns with Nevada’s charter school program goals and objectives.

Subgrant project covers at least one of the topic areas of the Nevada Ready 3.0 goals.

Each subgrant project goal and activity identifies specific expenditures that will be used to meet proposed goal that can be found in the budget narrative.

Completed NDE Budget Form showing alignment between the subgrant project goals and activities and the budget narratives.

0 1 2 3

76

Required Criteria Inadequate(Did not

address or met no criteria)

Minimal(Addresses only one criterion)

Adequate(Met more than one criterion)

Excellent(Met all criteria)

3. The budget narrative is realistic and compliant with federal regulations (OMB, EDGAR), and the federal Nonregulatory Guidance for this subgrant program. Costs provided for budgeted line items are specific (including

cost per unit and number of units), not vague or estimated. If given as a lump sum amount, a detailed description of what is included in the amount is provided in the budget narrative.

Costs provided for budgeted line items are realistic, concise, understandable, and directly supportive of the purposes of the charter school and of the stated uses of these federal funds.

Budget does not include construction or other capital improvements.

Budget does not include any supplanting issues.

0 1 2 3

4. The application addresses the following: Explains if the applicant charter school is seeking additional

grant/subgrant funding for dissemination costs through any other sources outside the NCSP subgrant.

Application describes how the applicant charter school will ensure management and finances will remain separate from other grants/subgrants.

0 1 2 3

5. Describes the types of dissemination materials to be produced as part of the subgrant project outcomes.

The subgrant project does not seek to benefit the subgrantee charter school by supporting operations at the existing school or to expand to additional campuses

0 1 2 3

6. Assessing this entire section as a whole: There is a strong connection between the subgrant activities,

goals, and budget narratives. Main ideas throughout this section are supported, explained,

and justified with strong evidence in the form of accurately cited research, data, or well developed logical argument.

0 1 2 3

TOTAL POINTS / 18

REVIEWER COMMENTS:Click here to enter text.

F. STATEMENT OF NEED/PROGRAM RATIONALERequired Criteria Inadequate

(Did not address or

met no criteria)

Minimal(Addresses only one criterion)

Adequate(Met more than one criterion)

Excellent(Met all criteria)

1. Describes in detail the rationale for the dissemination project by demonstrating a need for the proposed dissemination activity. Includes a description of the specific targeted student

population to be served, how the population is currently not achieving academic standards.

Explains why the best practice(s) were selected to correct the deficiencies.

Provides details about the research or experience using the best practices to correct the identified deficiencies.

Explains the expected outcomes of the project on the identified population.

0 1 2 3

2. Assessing this entire section as a whole: There is a strong connection between the main ideas

throughout this section and the stated mission, vision, and subgrant project goals and activities for this school.

Main ideas throughout this section are supported, explained, and justified with strong evidence in the form of accurately cited research, data, or well developed logical argument.

0 1 2 3

TOTAL POINTS / 6

REVIEWER COMMENTS:Click here to enter text.

77

G. PARTNER ORGANIZATIONS/BENEFICIARY SCHOOLSRequired Criteria Inadequate

(Did not address or

met no criteria)

Minimal(Addresses only one criterion)

Adequate(Met more than one criterion)

Excellent(Met all criteria)

1. Describes any specific beneficiary schools, and student populations that will benefit from the dissemination project (beneficiary schools) and explains how any listed beneficiary schools or student populations will be improved as a result of the project. Explains the names and cities of the identified beneficiary

schools, or where the student populations attend school; Provides the demographic summary of the identified

beneficiary schools (e.g., number of students, student demographics, grade levels, academic achievement; percentage of free and reduced price meal eligible students or school-wide, etc.), or the statewide student populations; and

Describes the demographics of participating beneficiary school administrators, teachers, and support staff.

0 1 2 3

2. Describes in detail how statewide student or teacher populations will benefit from the proposed project if the proposed project does not involve collaboration with specific schools, and is designed to generally make program or other materials widely available statewide to all Nevada public schools, or to specific student or teacher populations statewide.

0 1 2 3

3. Assessing this entire section as a whole: There is a strong connection between the main ideas

throughout this section and the stated mission, vision, and subgrant project goals and activities for this school.

Main ideas throughout this section are supported, explained, and justified with strong evidence in the form of accurately cited research, data, or well developed logical argument.

0 1 2 3

TOTAL POINTS / 9

REVIEWER COMMENTS:Click here to enter text.

H. STATEWIDE DISSEMINATION PLANRequired Criteria Inadequate

(Did not address or

met no criteria)

Minimal(Addresses only one criterion)

Adequate(Met more than one criterion)

Excellent(Met all criteria)

1. Describes in detail the statewide outreach plan for the proposed dissemination activities. Explains how the charter school will solicit interest and provide

dissemination activities to districts and schools from all parts of the state.

Provides a description of how the plan will eliminate distance as a barrier to participation in the proposed dissemination activities.

Describes how it will focus outreach for dissemination activities on parts of the state more than 50 miles from the location of the charter school

0 1 2 3

2. Assessing this entire section as a whole: There is a strong connection between the main ideas

throughout this section and the stated mission, vision, and subgrant project goals and activities for this school.

Main ideas throughout this section are supported, explained, and justified with strong evidence in the form of accurately cited research, data, or well developed logical argument.

0 1 2 3

TOTAL POINTS / 6

REVIEWER COMMENTS:Click here to enter text.

78

General Preference PrioritiesAssessing the entire application as a whole:

There is a strong connection between the main ideas throughout this application and the stated mission, vision, and subgrant project goals and activities for this school and the federal funding priorities.

Main ideas throughout the application are supported, explained, and justified with strong evidence in the form of accurately cited research, data, or well developed logical argument that tie directly to the federal funding priorities.

Required Criteria Inadequate(Did not

address or Met no criteria)

Minimal(Addresses only one criterion)

Adequate(Met more than one criterion)

Excellent(Met all criteria)

1. Demonstrates evidence of best practices with a specific focus on students at the greatest risk of academic failure. Application aligns with one or more of the following priorities:

Creating a diverse student population, including educationally disadvantaged students, racial, ethnic, and socioeconomic diversity;

Closing the achievement gaps between high-performing and low-performing groups of students;

Increasing the opportunities for learning for all students; or Increasing access to alternative educational programs for

students who are identified as being at-risk for academic failure.

0 1 2 3

2. Demonstrates evidence of collaboration with a non-charter public school or district, with detailed explanation of the nature of the collaboration, and is supported by:

The name(s) of the non-charter school/district involved; A summary of the nature of the collaboration activities; A summary of which major project parts each collaborative

partner will address; A statement that demonstrates local educational agency

agreement about dissemination subgrant project collaboration; and

The names of local officials approving the collaboration project.

0 1 2 3

TOTAL PRIORITY POINTS / 6

REVIEWER COMMENTS:Click here to enter text.

79

State CSP Preference PrioritiesAssessing the entire application as a whole:

There is a strong connection between the main ideas throughout this application and the stated mission, vision, and subgrant project goals and activities for this school and the federal funding priorities.

Main ideas throughout the application are supported, explained, and justified with strong evidence in the form of accurately cited research, data, or well developed logical argument that tie directly to the state funding priorities.

Required Criteria Inadequate(Did not

address or Met no criteria)

Minimal(Addresses only one criterion)

Adequate(Met more than one criterion)

Excellent(Met all criteria)

1. Demonstrates how the proposed charter school fits into the state’s broader education reform strategy by addressing how the education plan and subgrant project goals and activities align with all applicable goals of the Nevada Ready 3.0 State Plan. All students are proficient in reading by the end of 3rd grade. All students enter high school with the skills necessary to

succeed. All students graduate career and college ready. Effective educators serve students at all levels. Efficient and effective use of public funds to achieve the

highest return on educational investment.

0 1 2 3

2. Proposed Dissemination project includes best practices from: High achieving charter schools serving educationally

disadvantaged students, including but not limited to English language learners, and students in extreme poverty areas; or

Schools that emphasize the importance of a positive school climate by reducing achievement inequalities, enhancing healthy development, and promoting the skills, knowledge and dispositions that provide the foundation for school and life success while achieving transformative academic outcomes for all student populations.

0 1 2 3

TOTAL PRIORITY POINTS / 6

REVIEWER COMMENTS:Click here to enter text.

80