International Meeting of Sedimentology 201733rd IAS & 16th ASF Joint Meeting

Toulouse FRANCEOctober 10-12, 2017

ims2017.sciencesconf.org

Exhibitor guide

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IMS2 0 1 7International Meeting of Sedimentology

Table of contents

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Congress VenueCentre de Congrès Pierre Baudis11, esplanade Compans-CaffarelliToulouse, FRANCE

Congress dates10-12 October 2017

Web sitehttp://ims2017.sciencesconf.org

Exhibition venueCentre de Congrès Pierre BaudisToulouse, FRANCE

Exhibition dates10-12 October 2017

Welcome to

Host organisations

Why Toulouse?

Exhibitor opportunities

Exhibition sites

Local committee

Terms and conditions

Exhibitor form

Welcome to ..!

You are welcomed to exhibit at the 33rd International Meeting of Sedimentology in Toulouse, France, October 10-12, 2017.

The joint meeting of the International Association of Sedimentologists and the Association des Sédimentologistes Français will be held in the Centre Pierre Baudis (centre-congres-toulouse.fr).It will be a unique opportunity to gather over 800 scientists from both academics or industry and exchange state of the art research in Clastic and Carbonate Sedimentology, Paleoenvironment and Paleoclimates, Diagenesis and Basin Dynamics.

What to expect @ the IMS• 3 days of state of the art research presentations• Keynote speakers each day of sessions• Monday evening welcome reception hosted by Sponsors• Pre- and post-meeting excursions in France and Spain • Conference dinner• IAS and ASF generally assemblies • Up to 65 sponsors and exhibitors• “Students meet industry” activities• Plenty of networking opportunities throughout the event!

Benefits to exhibit at the International Meeting of Sedimentology• access to key professionals within the sedimentology community• opportunities to connect with various networking resources throughout the event• gain new industry insight by attending keynote and session speaker presentations • unveil a new product or device to participants during your exhibit

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Host organisations

International Association of Sedimentologists

The International Association of Sedimentologists has over 1600 members in over 50 countries, with about a third of students. It was founded in 1952 to promote the study of Sedimentology by:

• publication, discussion and comparison of research results, journals (Sedimentology and The Depositional Record) and newsletters;

• encouraging the exchange of research where international cooperation is desirable. International Sedimentological Congresses are held every four years and Regional and Thematic Meetings gathering about 700 sedimentologists are held every year;

• promoting integration with other disciplines. The IAS offers PhD students in the field of Sedimentology 2 types of grants: postgraduate research grant and travel grants. Sedimentology researchers in developingcountries can apply for institutional grants .

Each country has a national correspondent informing the IAS of sedimentological activities and assisting in attracting members within their country. Together, National Correspondents in more than 50 different countries currently form a strong global sedimentological network.

Association des Sédimentologistes Français

L’Association des Sédimentologistes Français was founded in 1965 to connect people interested in the study of sediments and the formation of sedimentary rocks.

• The association is open to teaching and research staff, students, and the general audience interested in sedimentary processes and their relationship with external geodynamics. It has over 450 members in France and French speaking countries.

• The ASF organizes field trips, specialized workshops, field schools and training for students, teachers and scientists. Since 1987, it organizes national meetings gathering over 300 sedimentologists every two years. It also sponsors scientific events in collaboration with other Earth Sciences Associations.

• The ASF publications cover: ASF meeting acts, field trip and summer schools books, meeting logs and symposia documents.

• Over 45 French departments, universities or major companies have a correspondent that inform the ASF of sedimentological activities and assist members.

www.sedimentologists.org www.sedimentologie.fr

Why Toulouse ?

We are honored to welcome you to Toulouse. We are confident that you will have a truly memorable and rewarding stay in the “Ville Rose”!

Young, modern and dynamic, Toulouse tingles your spine with a Latin heat that inspires both its temperature and architecture. Toulouse is the 4th largest French city, in the heart of sou-thwestern France. The town is ideally located halfway between the Pyrénées Mountains, the Atlantic Ocean and the Mediterranean Sea. Toulouse is traversed by the Garonne River and the charming Canal du Midi.The city seduces by its small sinuous streets and diverse medieval to modern monuments, as the City Hall and its Donjon (XVIth), or the numerous noble townhouses (XVIth-XIXth). Toulouse is a cosmopolitan and enthusiastic town, mixing historical heritage and modern lifestyle.

Toulouse has one of the most intense cultural calendars sustained by one of the best sym-phonic orchestras of France, a variety of mu-sic festivals and theaters, and a large variety of museums. Gastronomic specialties include the famous ‘saucisse de Toulouse’, the ‘Cassoulet’, and the delicate ‘foie gras’. Toulouse is also well known for its rugby union club, its profes-sional football team and the top-level handball and volleyball teams.

Weather in Toulouse in October is quite warm (10 to 19°C) and sunny (57mm mean rainfall).

The university, founded in 1229, is the third largest in France, one of the oldest in Europe. Major fields are Aeronautics, Electronics and Electrotechnics, Agronomy, Health Sciences and Earth and Planetary sciences. Toulouse has been chosen to host the EuroScience Open Forum in 2018, becoming the European City of Science.

1. Exclusive exhibitor package 15 000€ VAT excl.

This package will make you the most important partner of the meeting. It includes:• 3 days rental of the triple booth (18 sq. m) at the exclusive location of the exhibition area • your recognition as a partner with your corporate logo inserted in the program book and on the website• a complementary full-page (A5 format) color advertisement inserted in the meeting program book• your product placement, literature and merchandise inserted into the delegate pack (A4 format)• you will be entitled to 4 complementary delegate registrations to the full conference and to the dinner

Exhibitor benefits

Exhibition opportunities

2. Elite exhibitor package 9 000€ VAT excl.

This package will make you one of the prominent partners of the meeting. It includes:• 3 days rental of the double booth (12 sq. m) at a prime location of the exhibition area for • your recognition as a partner with your corporate logo inserted in the program book and on the website• a complementary full-page (A5 format) color advertisement inserted in the meeting program book• your product placement, literature and merchandise inserted into the delegate pack (A4 format)• you will be entitled to 3 complementary delegate registrations to the full conference and to the dinner

Price(€ VAT excl.)

12 m2 prime

location

18 m2 exclusive location

6 m2 prime

location

6 m2

12 m2

1. Exclusive Exhibitor

Logo in the program book and website

Inserted color page in the

program book (A5)

Booth type

Product placement in

delegate pack (provided by

sponsor)

Package

2. Elite Exhibitor

3. Preferred Exhibitor

4. Prime Exhibitor

5. Exhibitor

Covered delegate

registration fee

Full page

Full page

Full page

Half page

Half page

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X

X

X

X

X

X

X

X

4

3

2

1

1

15 000

9 000

6 000

3 000

2 000

3. Preferred exhibitor package 6 000€ VAT excl.

This package will make you one of the most important partners of the meeting. It includes:• 3 days rental of the double booth (12 sq. m) in the exhibition area• your recognition as a partner with your corporate logo inserted in the meeting program book and on the website• a complementary full-page (A5 format) color advertisement inserted in the meeting program book• your product placement, literature and merchandise inserted into the delegate pack (A4 format)• you will be entitled to 2 complementary delegate registrations to the full conference and to the dinner

4. Prime exhibitor package 3 000€ VAT excl.

This package will make you one of the highly visible partners of the meeting. It includes:• 3 days rental of a single booth (6 sq. m) at a prime location of the exhibition area • your recognition as a partner with your corporate logo inserted in the program book and on the website• a complementary half-page (A6 format) color advertisement inserted in the meeting program book• your product placement, literature and merchandise inserted into the delegate pack (A4 format)• you will be entitled to 1 complementary delegate registration to the full conference and to the dinner

5. Exhibitor package 2 000€ VAT excl.

This package will make you one of the visible partners of the meeting. It includes:• 3 days rental of a single booth (6 sq. m) in the exhibition area • your recognition as a partner with your corporate logo inserted in the program book and on the website• a complementary half-page (A6 format) color advertisement inserted in the meeting program book• you will be entitled to 1 complementary delegate registration to the full conference

Exhibition sites

CONGRESS CENTER PLANS

Foyer Ariane

AuditoriumSaint-Exupéry Guillaumet

CASSIOPÉE

Foyer Airbus

Foyer Saint-Exupéry

ARIANE

Caterer Space

VIP Space

Welcome desk

Glasshouse

Breaks/Exhibition Breaks/Exhibition

Sessions

SessionsPosters

Main Hall

Garden level

First f l oor

Foyer Ariane

Diamant

CASSIOPEE

ARIANE

Spot

Argos

Breaks/ExhibitionBreaks/Exhibition

Sessions

Workshop Space

Sessions

Main Hall

Guillaumet 2

Sessions

Guillaumet 1

Sessions

AuditoriumSaint-Exupéry

Sessions & AG

Foyer

Saint-Exupéry

Secondary Hall

Work Space

General plan

1st floor plan

2nd floor plan

START-UP BOOTH DESCRIPTION

6 square-meter surface area including:• aluminium melamine covered partitions (2.4m high)• 1 single-phase circuit breaker 1.5 kW – 1 electric plug 220V• 1 billboard• 1 table and 2 chairs• 1 carpet• daily cleaning

The surface allocated to the booth might be reduced or in-creased on demand. Please contact us for further information.

Additional elements will be available on request to the Centre Pierre Baudis at an additional cost (e.g., furniture, fridge, au-diovisual features, decoration...).Exhibitor guide of the Centre Pierre Baudis available on request.

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CASSIOPÉE

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18m2

EXCLUSIVELOCATION

6m2 PRIME LOCATION

6m2 PRIME LOCATION

6m2

6m2

6m2 PRIME LOCATION

6m2 PRIME LOCATION

12m2

PRIME LOCATION

12m2

PRIME LOCATION

6m2 6m2 6m2

6m2 6m2

6m2 6m2 6m2

6m2 6m2

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Exhibition hall plan

MEETING PLANNING (subject to change)

Congress schedule

Congress schedule7-9 oct 2017 Pre-meeting excursions

10-12 oct 2017

Exhibition

Careers forum

Teachers forum

Public lecture

• Carbonates & Bioconstructions• Clastic Sedimentary Processes (continental, coastal & marine)• Paleo-environments & Paleo-climates• Reading times in sediments• Sedimentary Basins & their dynamics (tectonics, climate,

sedimentation & surface processes)• Sources & Sinks (sedimentary budgets and source tracing)• Sedimentology & Ressources• Fluids/sediments interactions and Diagenesis

13-15 oct 2017 Post-meeting excursions

General planning

General Assembly General Assembly

Oral Sessions

October 10th

Opening Ceremony

Oral Sessions

Oral Sessions

October 11th October 12th

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City Tour

Conference Dinner

Coffee breaks and poster refreshment stands will take place in the exhibition area to ease contact with attendees. Several signboards will be distributed all over the Palais to advertise the exhibition area.

Terms and conditionsThe Companies attending the 33rd Meeting of Sedimentology as exhibitors and/or sponsors, including sponsors who have been allocated exhibition space as part of their sponsorship package, agree to the following terms:

• BOOKING: Exhibition space, sponsor arrangements and/or advertisement packages will be allocated only on receipt of the signed Booking Form (see below).

• DEADLINES: The booking for exhibition space and sponsor arrangements and/or advertisement packages must be received by 15 April 2017. To arrange these benefits in time, please submit your material as early as possible.

• PAYMENT: The balance is due by 15 April 2017. Applications received after this date must include full payment. Exhibitor/Sponsor arrangements and/or advertisement packages will not be held or reserved until the Booking Form and full payments have been received by the Organizers of the 33rd Meeting. No organization or company will be listed as an Exhibitor and/or Sponsor in any official meeting material until the payment is cleared.

• CANCELLATION POLICY: In the event of cancellation, a service fee of 50% of the total payable amount applies for cancella-tions prior to 15 April 2017. No refunds will be made for cancellations after this date, nor will any refunding be processed after the Meeting. After the booking has been accepted, a reduction in exhibition/advertising space or sponsorship commitments will be considered as a cancellation and will be governed by the above-mentioned cancellation policy.

• CUSTOM-BUILT STANDS: The Meeting Organizers must be advised of custom-built stands by 1st February 2017, including full details, design plans and dimensions. Custom-built stands are subject to an approval by the Meeting Organizers. This concerns also flags provided by Sponsor of the Meeting’s Welcome Reception.The Université Paul Sabatier, which is not a VAT payer, will send you an Invoice immediatly after clearing your sponsorship. The Invoice may include also a statement of sponsorship on request.

Organisation committeeThe local committee is composed of members of the Department of Geosciences (GET) housed in the Observatoire Midi-Pyrénées and in the University Paul Sabatier, and of close colleagues from the University of Pau and Montpellier.

The local committee is headed by Delphine Rouby, and composed of :Markus Aretz Mélina MacouinDominique Chardon Élise NardinStéphane Bonnet Francis OdonneFrédéric Christophoul Marc de RafélisGuillaume Dera Vincent RegardStéphanie Duchêne Martin RoddazCarine Lézin Alexandra Robert

Emmanuel Chapron (GEODE, Université Jean Jaurès)Cédric Bonnel (Université de Pau et des Pays de l’Adour)Guilhem Hoareau (Université de Pau et des Pays de l’Adour)Michel Lopez (Géosciences Montpellier, University of Montpellier 2)Michel Séranne (Géosciences Montpellier, University of Montpellier 2)Marie-Ange Albouy (Cellule Congrès de l’Université Paul Sabatier)

EXHIBITOR FORM

We wish to become an exhibitor of the 33rd Meeting of Sedimentology.

Exhibitor package 1. Exclusive (15 000€ VAT excl.) 2. Elite (9 000€ VAT excl.) 3. Preferred (6 000€ VAT excl.) 4. Prime (3 000€ VAT excl.) 5. Simple (2 000€ VAT excl.)

Exhibitor amount:

We agree with the terms & conditions.

Date: Authorized Signature:

Please email or mail application form to

Delphine Rouby Géosciences Environnement Toulouse

email: ims2017@sciencesconf.org; tel. +33 5 61 33 26 23

PRIMARY CONTACT (receiving all information related to your participation) Contact name: Email:Tel.:

Organization/Company Name: Address:

City / ZIP: Country:Email:Tel.:

ims2017.sciencesconf.org

International Meeting of Sedimentology 201733rd IAS & 16th ASF Joint Meeting

Toulouse FRANCEOctober 10-12, 2017

Toul

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IMS2 0 1 7International Meeting of Sedimentology