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INTERNATIONAL LIFE SAVING FEDERATION

BOARD OF DIRECTORS

2006-2

LEUVEN - BELGIUM

MINUTES

DRAFT VERSION 2

International Life Saving Federation Minutes – V2 Page: 2 2006-2 – Leuven – Belgium Board of Directors

INTERNATIONAL LIFE SAVING FEDERATION

MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS

LEUVEN - BELGIUM

2006-2 01. INTRODUCTION AND WELCOME The second Board of Directors meeting of 2006 took place in the meeting rooms of the

International Headquarters of ILS in Leuven - Belgium. Alan B. Whelpton AM, President of the International Life Saving Federation welcomed all

the Board of Directors Members and the observers present and wished them a good and fruitful meeting. He thanked the Secretary General and the Executive Assistant of ILS for setting up the Board of Directors and the Commissions/Committees Meetings. The President thanked the Board of Directors Members and the ILS Secretary General as well as the ILS Staff for the excellent preparation of the meeting documents. He wished everybody present a successful meeting.

02. HONOURING THE DEPARTED

A minute of silence was held in memory of all those lifesaving friends who had passed away since the last meeting, amongst them: • Charles Haughy – Ireland – Patron of ILS from 1994 to 2006. • Prof. Dr. Veronique Colman, PhD – Belgium (17/11/1961 – 16/06/2006) – She

was the first Secretary of the Education Commission (1994-1998). • Datuk Mohamed Yeop Abdul Raof – Malaysia – died on 6 March 2006. He was

the third President of Life Saving Society Malaysia from 1989 to 2002. • Dr. Buster Harries – Medical Officer of Surf Life Saving Great Britain. • Alan Goodwin – Secretary of Surf Life Saving Great Britain for a long period.


03. ROLL CALL OF BOARD MEMBERS AND QUORUM

3.1. Roll Call 1. Board of Directors present (P) or absent (A)

Function and Name 19/09 20/09 President Alan Whelpton, AM

P

P

Secretary General Dr. Harald Vervaecke, PhD

P

P

Vice Presidents - For Africa: Yousery Dawoud, PhD - For the Americas: B. Chris Brewster - For Asia-Pacific: Robert Bradley - For Europe: Dr. Klaus Wilkens, PhD

P P P P

P P P P

Members For Africa: - Jelle Meintsma (South Africa) For the Americas: - Joan Duncan (Canada) - Dr. David Szpilman, MD (Brazil) For Asia-Pacific: - Dr. Zaid Chelvaraj, MD (Malaysia) - Ron Rankin, AM (Australia) - Dr. Patrick Yeung, PhD (Hong Kong) For Europe: - Albert Bas (Netherlands)(*) - Paolo Barelli (Italy) - John Martin (Great Britain) - Frank Nolan (Ireland) - Bertil Werner (Sweden) - Kenneth White (United Kingdom)

P

P A

P P P

A A P P P P

P

P A

P P P

A A P P P P

Observer to the Board - Clive Holland (Commonwealth)

P

P

(*) Albert Bas (The Netherlands) could not be present at the meeting. His

place and vote were taken over by Dr. Dirk Bissinger, PhD (Germany), Regional Secretary General from Europe.

Apologies were received from Dr. David Szpilman, MD (Brazil), Albert Bas (The Netherlands) and Dott. Paolo Barelli (Italy).

2. Regional Secretaries present (P) or absent (A)

Name 19/09 20/09 - For Africa: Sameh El-Shazly (Egypt) - For the Americas: Rick Haga (Canada) - For Asia Pacific: Greg Nance (Australia – Surf)* - For Europe: Dr. Dirk Bissinger, PhD (Germany)

P A A P

A A A P


Apologies were received from Rick Haga (Canada), Regional Secretary General who could not attend the meetings due to health reasons. The Meeting was informed that Greg Nance left his position as CEO of Surf Life Saving Australia and that the Asia-Pacific Region will soon appoint a new Regional Secretary. The Board approved that thank you letter be issued to Greg Nance.

3. Executive Assistants of ILS

Name 19/09 20/09 - Karin Obus (Belgium) - Sandra Harthoorn (Belgium)

P A

P A

4. Observers present (P)

Name 19/09 20/09 - Perry Smith (Canada) - Dr. Detlev Mohr, PhD (Germany) - Doug Ferguson (Canada) - Janet Castro (United Kingdom – Royal) - Stuart Fraser (Jamaica) - Greg McLennan (Australia – Surf) - Charlie Hartl (USA) - Ian Fullagar (Australia – Surf) - Michael Vlasto (RNLI – UK) - John Julyan (South Africa) - Teresa Paredes (Spain – Grand Knight) - Rik Voorhelst (Belgium) - Giuseppe Andreana (Italy) - Fernando Martinho (Portugal ASNASA) - Antonio Meyrelles (Portugal ISN)

P P P P

P P P P P P P

P

P

P P

P P P

P P

5. Present in Leuven for the Committee or Commission Meetings

Additionally to the above listed people, the following persons were present at the Leuven Meetings: Brian Velvin (New Zealand), Dave Thompson (Australia – Surf), Grant Baldock (Australia – Surf), Jolanda Van Dalen (The Netherlands), Albert Calabuig (Spain) and Ariel Burtoli (Argentina), Luc Van den Broeck (Belgium).

6. Apologies received

Apologies were received from Kevin Weldon, AM, founding President of ILS and Grand Knight in the Order of Lifesaving.

7. Grand Knights and Knights Grand Knights attending the meetings included: Alan Whelpton AM, Dr. Klaus Wilkens PhD, Bertil Werner, Maria Teresa Paredes Fargas and Dr. Harald Vervaecke PhD.


Knights attending the meetings included: John Martin, Jelle Meintsma, Joan Duncan, B. Chris Brewster, Robert Bradley, Brian Velvin, Joan Duncan, B. Chris Brewster and Rob Bradley.

3.2. Quorum

According to article 8.6 of the Constitution, which says, “The quorum of the Board of Directors is attained when more than 50% of the current Directors are present. The resolutions of the Board of Directors shall be decided by a simple majority of Directors present,” the quorum was attained with 16 present or represented and voting Directors out of 18. All member organisations of the participants paid the membership fees for 2006 and their representatives could therefore participate and vote at the Board of Directors and Commission/Committee Meetings.

When decisions were taken, the results of the votes in these minutes will be given

as follows: U = Unanimous, Y = Yes, N = No, A = Abstention. Example: (16: Y13, N2, A1) means that 16 Board Members were present and voting at the Board of Directors Meeting: 13 voted Yes, 2 voted No and there was 1 Abstention. The decisions where a vote took place are numbered for easy future reference as follows: 2006-024: 24th decision taken in 2006.

04. PROGRAMME AND INFORMATION

4.1. Programme

The programme of the meetings is given hereunder.

ILS Commissions and Committees (*)

ILS Board of Directors

Saturday, 16/09/2006

Arrivals 18.00-19.30: Commissioners

Sunday, 17/09/2006

09.00-11.00: Sport Com. 11.00-14.00: Constitution Mtg. 11.00-15.00: Tech & Rules 15.00-17.30: Event Mgmt.

Monday, 18/09/2006

09.00-13.00: Sport Dev. Cttee. 11.00-13.00: Governance Cttee. 13.30-15.00: Event Mgmt. 15.00-18.00: Sport Com. 15.00-18.00: Constitution Mtg.

Arrivals 19.00-20.30 Civic Reception 20.00-22.30 ILS Dinner

Tuesday, 19/09/2006

Departures 09.00-12.30 Board Meeting Lunch 13.30 14.00 Chancellery Mtg. 14.00-15.00: ILSE Meeting 15.00-16.00 Finance Mtg. 16.00-17.00 Rescue 2008 Mtg. 17.00-18.00 Bid Oversight Mtg.

Wednesday, 20/09/2006

09.00-13.00 Board Meeting Lunch 13.30-17.30 Board Meeting

Thursday, 21/09/2006

Departures

(*) The meeting was organised for those Commissions and Committees that choose to meet. Their attendance was only required if the commissioner or the committee chair called a meeting.


4.2. Information

1. Meetings

The meetings took place in the meeting rooms of the ILS Headquarters.

2. Financial Conditions: travel and accommodation expenses

The federations of the participants paid the international travel to the Brussels and Charleroi airports and accommodation expenses in Leuven. Local travel expenses as well as lunches were borne by ILS.

3. Accommodation

Most delegates were accommodated in the Hotel New Damshire:

Hotel New Damshire is situated in the historical centre of Leuven at some 4 km from the ILS Headquarters. The restaurants and the shops are at 5 minutes walking of the hotel. The hotel has 35 small but comfortable rooms.

The hotel has a cosy bar where you can enjoy a drink in the evening and in the morning you can start the day with an excellent breakfast buffet.

4.3. Civic Reception

A Civic reception was hosted by the City Council of Leuven in the City Hall. Mr. Carl Devlies, Deputy Mayor of Leuven and Mr. Willy Verlinden, Sports Director welcomed the participants. Alan B. Whelpton, AM, ILS President delivered a thank you speech. Gifts were exchanged. During the Civic Reception, Citations were handed over to Belgian citizens who were instrumental in the work of the federation for over 20 years.

4.4. ILS Dinner The ILS Dinner was held in the room called “the Chessboard” in the Salons Georges. In that very room, the Fédération Internationale de Sauvetage Aquatique (FIS) and World Life Saving (WLS) signed an agreement to form ILS on 23 February 1993. For that the room has some significance for ILS. At the dinner, the ILS President, Grand Master in the Order of Lifesaving, handed over the awards of Knight – Dame in the Order of Lifesaving to Joan Duncan (Canada), B. Chris Brewster (USA) and Rob Bradley (Australia – Royal). At the dinner a recorded message of Kevin Weldon AM, Founding President of ILS was shown. The Dinner was attended by some 60 persons.


05. APPROVAL OF THE AGENDA

The Agenda of the Meetings was distributed with the Notice of Meeting within the constitutional timeframes. Decision 2006-077: The Board of Directors unanimously approved the agenda of the Meeting (16: U). 1. Welcome 2. Honouring the departed 3. Roll call of Board Members and Quorum 4. Programme and Information 5. Approval of the Agenda 6. Approval of the Minutes of the previous meeting 7. Activity report of the ILS President 8. Activity report of the Secretary General and ILS Calendar of activities 9. Activity reports of the ILS Vice-Presidents

9.1. Africa (ILS-AF) 9.2. America (ILS-AM) 9.3. Asia-Pacific (ILS-AP) 9.4. Europe (ILS-E)

10. Membership 11. Reports and Recommendations of the Lifesaving Commission

11.1. Development Committee 11.2. Rescue Committee 11.3. Education Committee 11.4. Medical Committee 11.5. Drowning Report Committee

12. Reports and Recommendations of the Business Commission 12.1. Governance Committee 12.2. Ethics Committee 12.3. Equity and Diversity Committee 12.4. Finance and Administration Committee

• Financials 2005 (result, financial examiner’s report, balance) • Financials 2006 (intermediate report) • Financials 2007 (budget)

12.5. Revenue Generation Committee 12.6. Communications Committee 12.7. Bid Oversight Committee

• Rescue 2008: Progress Report and Agreement • Rescue 2010: Calling Documents and Procedures • World Water Safety Conference: Progress Report

13. Reports and Recommendations of the Sports Commission 13.1. Technical and Rules Committee 13.2. Anti-Doping Committee 13.3. Sport Development Committee 13.4. Event Management Committee 13.5. Athletes Committee 13.6. Sports Disciplinary Committee

14. Reports and recommendation of the ILS Chancellery 15. Miscellaneous


06. APPROVAL OF THE MINUTES OF THE FORMER MEETING IN GEELONG

(AUSTRALIA) The final and amended version of the Minutes of the Board of Directors Meeting held in

Geelong (Australia) is reprinted in APPENDIX 01 without the appropriate appendices. Dr. Klaus Wilkens PhD suggested some wording changes on recommendation 9 and decision 2006-037. Decision 2006-078: The Minutes of the Board of Directors Meeting held in Geelong (Australia) as amended were unanimously approved (16: U).

07. ACTIVITY REPORT OF THE ILS PRESIDENT

Alan Whelpton AM (Australia - Surf), President of ILS, gave a report of his activities since the previous Board of Directors Meeting. The report is reprinted in APPENDIX 02. Decision 2006-079: The activity report of the ILS President was unanimously received (16: U).

08. ACTIVITY REPORT OF THE ILS SECRETARY GENERAL

Dr. Harald Vervaecke PhD (Belgium), Secretary General of ILS, gave a report of activities since the last Board of Directors meeting. The report is given in APPENDIX 03 He also presented a power point presentation on drowning facts and figures with children. The ILS Activity Calendar is reprinted in APPENDIX 04. Decision 2006-080: The activity report of the ILS Secretary General was unanimously received (16: U).

09. ACTIVITY REPORTS OF THE ILS VICE-PRESIDENTS

The Vice-Presidents presented activity reports.

9.1. Africa

Major General Dr. Yoursy Dawoud PhD (Egypt), Vice President for Africa presented the report for the African Region. The report is given in APPENDIX 05. Decision 2006-081: The activity report for the African Region was presented by Major General Dr. Yoursy Dawoud PhD (Egypt), ILS Vice-President and President for Africa and was unanimously received (16: U).

9.2. America B. Chris Brewster (United States), Vice President for the Americas presented the

report for the Americas Region. The report is given in APPENDIX 06. Decision2006-082: The activity report for the Americas Region was presented by

B. Chris Brewster (United States), ILS Vice-President and President for the Americas and was unanimously received (16: U).

9.3. Asia-Pacific Robert Bradley (Australia - Royal), Vice President for Asia-Pacific presented the

report for the Asia-Pacific Region: The report is given in APPENDIX 07.


Decision 2006-083: The activity report for the Asia-Pacific Region was presented by Robert Bradley (Australia - Royal), ILS Vice-President and President for Asia-Pacific and was unanimously received (16: U).

9.4. Europe Dr. Klaus Wilkens PhD (Germany), Vice President for Europe and Dr. Dirk

Bissinger PhD (Germany), Regional Secretary General, presented the report for the European Region. The report is given in APPENDIX 08.

Decision 2006-084: The activity report for the European Region was presented by Dr. Klaus Wilkens PhD (Germany), ILS Vice-President and President for Europe and was unanimously received (16: U).

10. MEMBERSHIP

The Board of Directors discussed the following applications:

10.1. Jordan

The Arab Diving Federation (ADF), applied for Corresponding Membership (see APPENDIX 09A). Decision 2006-085: The Board of Directors unanimously (16: U) postponed the application of the Arab Diving Federation (ADF) until its next meeting in order to have more information on the application and especially their involvement on lifesaving.

10.2. India

The Indian Life Saving Society, applied for Associate Membership (see APPENDIX 09B). There is no objection of the current full member. Decision 2006-086: The Board of Directors approved (16: 15Y, 1A) the application of the Indian Life Saving Society as Associate Member of ILS on 19/09/2009.

10.3. Nigeria

The Life Saving Association of Nigeria, applied for Corresponding Member (see APPENDIX 09C). Decision 2006-087: The Board of Directors unanimously (16: U) postponed the decision on the application of the Life Saving Association of Nigeria until its next meeting in order to have more information on the application.

10.4. Uruguay

The Asociación Nacional de Guardavidas del Uruguay, applied for Corresponding Member (see APPENDIX 09D). Decision 2006-088: The Board of Directors unanimously (16: U) postponed the decision on the application of the Associacon Nacional de Guardavidas of Uruguay in order to allow the receipt of further information regarding the organisation.


10.5. Somalia

The Somalia Life Saving Federation applied for Full Membership. The Board of Directors deferred the application pending receipt of further information regarding the organisation. No further information was received. Decision 2006-089: The Board of Directors unanimously (16: U) postponed the decision on the application of the Somalia Life Saving Federation in order to allow the receipt of further information regarding the organisation.

10.6. China

The ILS Headquarters received the official application of China to become member of ILS in March 2006. The application is given in APPENDIX 09E. Decision 2006-090: The Board of Directors approved (16: Y13, N2, A1) the application of the China Lifesaving Association as a Full Member of ILS on 19/09/2006 subject to Macau accepting the status of Associate Membership.

10.7. Peru - ASP

The Asociacion de Salvavidas des Peru applied for Corresponding Membership. The application is given in APPENDIX 09F. Decision 2006-091: The Board of Directors unanimously approved (16: U) the application the Associacion de Salvavidas des Peru as Corresponding Member of ILS on 19/09/2006.

10.8. German Red Cross

The German Red Cross applied for associate member of ILS. The application is approved by the German Full Member and is given in APPENDIX 09G. Decision 2006-092: The Board of Directors unanimously approved (16: U) the application the German Red Cross as Associate Member of ILS on 19/09/2006.

10.9. Chile - CUSESA

The Chilean Lifesaving Federation (Cuerpo de Seguridad Y Salvamento Acuatico - CUSESA) applied for associated membership. The application is given in APPENDIX 09H. Decision 2006-093: The Board of Directors unanimously approved (16: U) the application the Chilean Lifesaving Federation (Cuerpo de Seguridad Y Salva-mento Acuatico - CUSESA) as Associate Member of ILS on 19/09/2006.

10.10. Chile - SEAL

The Salvavidas y Rescate (SEAL) applied for full membership. The application letter is given in APPENDIX 09I. Decision 2006-094: The Board of Directors approved (16: Y15, A1) the application of the Salvavidas y Rescate Federation (SEAL) of Chile as a Full Member of ILS on 19/09/2006.


10.11. Serbia

The Red Cross of Serbia applied for full membership. It was member of ILS under the name Serbia and Montenegro. The request letter is given in APPENDIX 9J. Decision 2006-095: The Board of Directors unanimously approved (16: U) the application of the Red Cross of Serbia as a Full Member of ILS on 19/09/2006.

10.12. Montenegro

The Red Cross of Montenegro applied for full membership. It was member of ILS under the name Serbia and Montenegro. The application letter is given in APPENDIX 09K. Decision 2006-096: The Board of Directors approved (16: Y15, A1) the application of the Red Cross of Montenegro as a Full Member of ILS on 19/09/2006.

10.13. Thailand

The Thai Lifesaving Federation applied for corresponding membership. The application letter is given in APPENDIX 09L. Decision 2006-102: The Board of Directors approved (16: Y15, N1) the application of the Thai Lifesaving Federation as a Corresponding Member of ILS on 19/09/2006.

10.14. Kenya

The Lifesaving Federation of Kenya applied for full membership. The application letter is given in APPENDIX 09M. Decision 2006-103: The Board of Directors approved (16: Y15, A1) the application of the Lifesaving Federation of Kenya as a Full Member of ILS on 19/09/2006.

10.15. Estonia

The Lifesaving Federation from Estonia has not paid its membership fees from 2004, 2005 and 2006. The ILS Bye-Laws 1.5.B. specifies that “If the Member’s fees remain outstanding 24 months after they are due then that Member shall be expelled from ILS.” By this rule, the Estonian Lifesaving Federation is expelled from ILS. Decision 2006-097: The Board of Directors was informed that the Lifesaving Federation from Estonia was expelled by non payment of membership fees from 2004, 2005 and 2006. Decision 2006-098: The Board of Directors unanimously (16: U) approved that if the Lifesaving Federation from Estonia is willing to become member, it has to submit a new application.

10.16. Peru 2

The Lifesaving Federation from Peru has not paid its membership fees from 2004, 2005 and 2006. By this rule, the Federation is expelled from ILS.


Decision 2006-099: The Board of Directors was informed that the Lifesaving Federation from Peru was expelled by non payment of membership fees from 2004, 2005 and 2006.

10.17. Costa Rica

The Lifesaving Federation from Costa Rica has not paid its membership fees from 2004, 2005 and 2006. By this rule, the Federation is expelled from ILS. Decision 2006-100: The Board of Directors was informed that the Lifesaving Federation from Costa Rica was expelled by non payment of membership fees from 2004, 2005 and 2006. Decision 2006-101: The Board of Directors unanimously (16: U) approved that if the Lifesaving Federation of Costa Rica is willing to become member, it has to submit a new application.

10.18. Membership application forms

The Secretary General was tasked with the creation of updated application forms and procedures to become ILS member. The amended forms are given attached as follows:

APPENDIX 09N. The Application letter. APPENDIX 09O. The Application form.

Decision 2006-104: The Board of Directors unanimously approved (16: U) the application letter and the form to be used from now on by federations willing to join ILS.

Note: Acceptance of all new members is pending their payment of the first

year's fees.

11. REPORTS AND RECOMMENDATIONS FROM THE LIFESAVING COMMISSION

B. Chris Brewster (USA), Commissioner of the Lifesaving Commission presented the report and recommendations from the Lifesaving Commission and its Committees. The report is given in APPENDIX 10A. Decision 2006-105: The activity report of the Lifesaving Commission, presented by B. Chris Brewster (USA), Commissioner, was unanimously received (16: U). 11.1. Items for Board Ratifications

Recommendation 1. Approve a new co-opted member of the Education Committee nominated by the Education Committee and approved for Board consideration by the Lifesaving Commission. Decision 2006-106: The Board of Directors unanimously (16: U) ratified the recommendation to add a new co-opted member to the Education Committee nominated by the Education Committee. The person would be a represen-tative from The Alliance for Safe Children (TASC).

11.2. Items for Board Approval


Recommendation 2 Advertise for and add two members to the Education Committee. Decision 2006-107: The Board of Directors unanimously approved (16: U) that ILS would seek nominations for two members of the Education Committee.

11.3. Items for Board Information

The Board was informed of the adoption by ILS of the following position statements. • Position Statement on Aquatic Disasters (see APPENDIX 10B). • Position Statement on Medical Priorities in Lifesaving (see APPENDIX

10C). • Position Statement on Lifesaver and Lifeguard Uniforms (see

APPENDIX 10D). • Position Statement on Ethics in Research involving Human Subjects

(see APPENDIX 10E). 11.4. Progress Report on the 2007 World Water Safety Conference.

Mr. Fernando Martinho (ASNASA) and Antonio Meyrelles (ISN) delivered the report on the progress of the 2007 World Water Safety Conference and answered all questions by the Board. An in camera session was held on the progress encountered with the organisation of the 2007 World Water Safety Conference and the Board of Directors was informed that, upon recommendation of the Lifesaving Commission, the ILS President and Secretary General signed and handed over to Portugal a letter in which Portugal was requested to remediate on several issues within 30 days. Decision 2006-108: The Board of Directors unanimously ratified (16: U) the handing over of the letter to Portugal.

12. REPORTS AND RECOMMENDATIONS FROM THE BUSINESS COMMISSION

Robert Bradley, Commissioner of the Business Commission presented the report and recommendations from the Business Commission and its Committees. The report is given in APPENDIX 11A. Decision 2006-109: The activity report of the Business Commission, presented by Robert Bradley (Australia – Royal), Commissioner, was unanimously received (16: U).

12.1. Items for Board Ratification

None.

12.2. Items for Board Approval

Recommendation 1. The Board of Directors is requested to approve the refined and consolidated Statutes (Constitution) given in APPENDIX 11B. Discussions took place on the proxy votes and the Board of Directors approved (16: 12Y, 4N) the instalment of proxy votes as given in the consolidated Statutes.


Decision 2006-110: The Board of Directors unanimously (16: U) approved the refined and consolidated Statutes. Note: Frank Nolan and Dr. Klaus Wilkens requested that it should be minuted that they approved the consolidated Statutes including the proxy votes with the understanding that proxy votes should only be used in case it is necessary to reach the quorum.

Recommendation 2. The Board of Directors is requested to approve the following approval procedure for the Statutes by the ILS Membership: • Ask the membership if a postal ballot can be issued for the approval of the

Statutes. • If yes, issue a Postal Ballot on the approval of the new Statutes. • Should this not pass, then an extraordinary general assembly would be

organised at the occasion of the 2007 World Water Safety Conference in Portugal in 2007.

Decision 2006-111: The Board of Directors unanimously approved (16: 1U) the above given procedure. Recommendation 3. The Board of Directors was informed on the procedure that will be followed for the approval of the Bye-Laws of ILS: • Refine the Bye-Laws by the Secretary General and Ian Fullagar. • Involve the legal advisors in the process. • Involve the Governance Committee in the process. • Involve the Business Commission in the process. • Involve the Board of Directors in the process. Decision 2006-112: The Board of Directors received the proposal on the procedure that will be followed to approve the Bye-Laws.

Recommendation 4. The Board of Directors was requested to approve the policy for non performing committee members that is reprinted in APPENDIX 11C. Decision 2006-113: The Board of Directors approved (16: 15Y, 1A) the policy for non performing committee members. Recommendation 5. The Board of Directors was presented with a document on lifesaving and ethics which is reprinted in APPENDIX 10D. It was explained by the Business Commissioner that this document is not presented as a proposed ethics policy, but as an informational document that represents the opinion of the author and includes information that may be of interest for consideration and discussion within ILS. Decision 2006-114: The Board of Directors received (16: 14Y, 2A) the Lifesaving and Ethics Document for information. Recommendation 6. The Board of Directors was requested to approve the Communications Terms of Reference that is reprinted in APPENDIX 11E as amended. Decision 2006-115: The Board of Directors approved (16: 15Y, 1N) the amended Communications Terms of Reference. Recommendation 7. The Board of Directors was requested to approve the ILS Financial Reports of 2005. The Board of Directors was informed that the cash bookkeeping of ILS is performed on a correct way and this to the satisfaction of the auditors. The Board of Directors was also informed that the


bookkeeping of ILS will be submitted to a bookkeeper and afterward be resubmitted for approval at the next meeting. In the meantime, the communication between the Secretary General and the Finance and Administration Committee should be enhanced from both sides. Decision: no vote was taken on this proposal. Recommendation 8. The Board of Directors was requested to approve the ILS Financial Report of 2006 (first half) reprinted in APPENDIX 11F. Decision 2006-116: The Board of Directors approved (16: 15Y, 1A) the ILS Financial Report of the first half of 2006. Recommendation 9. The Board of Directors was requested to approve the 2007 Budget reprinted in APPENDIX 11G. Decision 2006-117: The Board of Directors approved (16: 15Y, 1A) the ILS Budget for 2007. Recommendation 10. The Board of Directors was requested to approve the Agreement between ILS and the DLRG for Rescue 2008: see APPENDIX 11H. The Agreement was signed right after the approval in two copies, one for each party. Discussions took place on the medals of Rescue 2008 and it was resolved that solely the logo of ILS can appear on the front side of the medal of Rescue 2008. Decision 2006-118: The Board of Directors unanimously (16: U) approved the agreement between ILS and the DLRG for the hosting of Rescue 2008. Recommendation 11. The Board of Directors was requested to approve the Template and Bidding Process and documents for Rescue 2010: see APPENDICES 11I, 11J, 11K, 11L, 11M, 11N, 11O. Decision 2006-119: The Board of Directors approved: • The accompanying letter to the bid documents and reviewed bid dates

(16: U) including the amendments to provide full fare economy class tickets rather than business class tickets.

• The inclusion of income streams for ILS up to 100,000 Euro in the Agreement (16: 14Y, 2N).

Recommendation 12. The Board of Directors discussed the composition of Committees and Commissions. Decision 2006-120: The Board of Directors unanimously (16: U) approved the motion to adapt the criteria in such way that it is possible to include experts from outside in ILS Committees.

13. REPORTS AND RECOMMENDATIONS FROM THE SPORT COMMISSION

Jelle Meintsma (South Africa), Commissioner of the Sports Commission presented the report and recommendations from the Sports Commission and its Committees. The report is given in APPENDIX 12A. Decision 2006-121: The activity report of the Sport Commission, presented by Jelle Meintsma (South Africa), Commissioner, was unanimously received (16: U).

13.1. Items for Board Ratification

None.


13.2. Items for Board Approval None.

13.3. Report on Rescue 2004

The Italian Federation is requested to submit the final report including the financials on the 2004 World Championships. Decision 2006-122: The Board of Directors unanimously approved (16: U) that ILS should insist in receiving the report including the financials within 60 days.

13.4. Report on Rescue 2006 Surf Life Saving Australia submitted the final report including the financials on the 2006 World Championships is given in APPENDIX 12B. Decision 2006-123: The Board of Directors unanimously received (16: U) with thanks, the report of the 2006 World Championships.

13.5. Report on Rescue 2008

The German Life Saving Federation submitted a progress report on the preparations of Rescue 2008. Decision 2006-124: The Board of Directors received the progress report of the 2008 World Championships.

14. REPORTS AND RECOMMENDATIONS FROM THE ILS CHANCELLERY

14.1. Nominations

ILS received nominations and the Chancellery analysed these nominations. Decision 2006-125: Prior to the meeting, the Board of Directors unanimously approved (14: U) by postal ballot the conferring of the Award of Knight – Dame in the Order of Lifesaving to Joan Duncan (Canada), B. Chris Brewster (USA) and Rob Bradley (Australia – Royal). Decision 2006-126: The Board of Directors was informed of the conferring of a Citation of Merit to the following Belgian Citizens: Luc Landrain, Jean Louis Carlier, Philippe Verhelst, Eddy Lefebvre, Luc Vanden Broeck, Rik Voorhelst, Denis Declercq, Francois D’Haenens, Prof. Dr. Ulrik Persyn, PhD, Willy Verlinden, Harry Deben, Paul Crets, Kristel Crombez, Ann De Krock, Sandra Harthoorn and Karin Obus.

14.2. Donations - Donors

The Chancellery recommended an Individual Membership type for ILS. The proposal is reprinted in APPENDIX 13A. Decision 2006-127: The Board of Directors unanimously approved (16: U) the proposal to install the Individual Membership – Donors system.


14.3. Hall of Fame

The Chancellery recommended the approval of the amended and refined Hall of Fame proposal reprinted in APPENDIX 13B. Decision 2006-128: The Board of Directors approved (16: 10Y, 4N) the proposal to install the ILS Hall of Fame.

15. MISCELLANEOUS

15.1. Documents received for information

The following overviews were distributed for information: APPENDIX 14A. The ILS Action Plan. APPENDIX 14B. The ILS Membership overview from 1994 to 2006. APPENDIX 14C. The presence of Board Members in the Board Meetings. APPENDIX 14D. The Benefit of Members (updated). APPENDIX 14E. The World Map of ILS Members.

15.2. Meeting Dates: 2007

The Board of Directors was informed on its previous meeting that the 2007 meeting will be held in Porto (Portugal) as follows: • 23/09 - Committee Meetings (for committees that choose to meet) • 24/09 - Committee Meetings (for committees that choose to meet) • 25/09 - Commission Meetings • 26/09 - Strategic Planning Session • 27/09 - 29/09 - World Water Safety 2007 (ILS Educational Conference) • 30/09 - 01/10 - Board of Directors Meeting

15.3. Meeting Dates: 2008

Meeting 2008-1 The Board of Directors approved in Geelong to organise a Board of Directors meeting in February 2008 in the period between 15 and 20 February 2008. Candidates willing to host the meeting are requested to submit their candidature. Meeting 2008-2 The Board of Directors approved to organise a Board of Directors meeting in July 2008 in conjunction with the 2008 Lifesaving World Championships in Berlin (Germany).

15.4. Clean up the World

Alan Whelpton remitted the file of Clean Up the World to ILS.

15.5. Risk Assessments The Board discussed the existence of a Beach Risk Assessment programme which has been approved by the ILS-Europe Board of Directors. At the prior Board of Directors meeting, the ILS Board had decided that no international


policies may be issued by ILS Regions or Member Federations. It was noted that the ILS-E Beach Risk Assessment program had been in existence at that time. Decision 2006-129: The Board of Directors unanimously (16: U) approved that the Lifesaving Commission should receive information from ILS-E regarding its current Beach Risk Assessment system and invite submissions on all other risk assessment systems from Member Federations, then submit a recommendation to the Board of Directors regarding how best to proceed.

15.5. Surfboats

The organisation of Surfboat events at the 2008 World Championships is given to the Sports Commission for consideration.

15.5. Closing

The ILS President gave the word to all Board Members present for their final comments. He closed the meeting at 17.20 on 20/09/2006 by thanking all people present for their valued work, by thanking the Secretary General and Karin Obus for arranging the meetings and by thanking the volunteers who helped in the organisation of the meeting.

Dr. Harald Vervaecke PhD Alan Whelpton AM Secretary General President


APPENDICES

1. MINUTES OF THE BOARD OF DIRECTORS MEETING IN GEELONG 2. REPORT OF THE ILS PRESIDENTS 3. REPORT OF THE ILS SECRETARY GENERAL

4. CALENDAR OF ACTIVITIES

5. REPORT OF THE AFRICA REGION 6. REPORT OF THE AMERICAS REGION 7. REPORT OF THE ASIA PACIFIC REGION 8. REPORT OF THE EUROPEAN REGION 9. MEMBERSHIP APPLICATIONS

09A: The Arab Diving Federation (Jordan): Corresponding Member. 09B: The Indian Life Saving Society: Associate Member. 09C: The Life Saving Association of Nigeria: Corresponding Member. 09D: The Lifesaving Association of Uruguay: Corresponding Member. 09E: The Chinese Life Saving Federation: Full Member. 09F: The Asociacion de Salvavidas des Peru: Corresponding Member. 09G: The German Red Cross: Associate Member. 09H: The Chilean Lifesaving Federation (CUSESA): Associate Member. 09I: The Chilean Lifesaving Association (SEAL): Full Member. 09J: The Ted Cross of Serbia: Full Member. 09K: The Red Cross of Montenegro: Full Member. 09L: The Lifesaving Federation of Thailand: Corresponding Member. 09M: The Lifesaving Federation of Kenya: Full Member. 09IN Membership Application Letter. 09O: Membership Application Form.

10. RECOMMENDATIONS LIFESAVING COMMISSION / COMMITTEES 10A: Report of the Lifesaving Commission. 10B: Aquatic Disasters Position Statement. 10C: Medical Priorities in Lifesaving Position Statement. 10D: Lifesaver and Lifeguard Uniforms Position Statement. 10E: Statement on Ethics in Research involving Human Subjects.

11. RECOMMENDATIONS BUSINESS COMMISSION / COMMITTEES 11A. Report of the Business Commission. 11B. ILS Constitution. 11C. Policy Statement on non performing Committee Members. 11D. Policy Statement on Lifesaving and Ethics. 11E. Terms of Reference of the Communication Committee. 11F. Financials 2006: overview. 11G. Financials 2007: budget. 11H. Contract ILS-DLRG (Rescue 2008)


11I. Bid Letter. 11J. Criteria. 11K. Bidding Form. 11L. Financial Form. 11M. Code of Conduct. 11N. Evaluation Chart. 11O. Host Agreement.

12. RECOMMENDATIONS SPORTS COMMISSION / COMMITTEES 12A. Report of the Sports Commission. 12B. Report Rescue 2006.

13. RECOMMENDATIONS CHANCELLERY

13A. Individual Membership – Donors. 13B. Hall of Fame.

14. ITEMS FOR INFORMATION - OVERVIEWS

14A. ILS Action Plan. 14B. ILS Membership overview from 1994 to 2006. 14C. Presence of Board Members in the Board Meetings. 14D. Benefit of Members (updated). 14E. World Map of ILS Members.


BOARD OF DIRECTORS 19-20 September 2006 LEUVEN - BELGIUM

SUMMARY OF DECISIONS

When decisions were taken, the results of the votes are given as follows: U = Unanimous, Y = Yes, N = No, A = Abstention.

2006-077: The Board of Directors unanimously approved the Agenda of the Meeting (16: U). 2006-078: The Minutes of the Board of Directors Meeting held in Geelong (Australia) as amended

were unanimously approved (16: U). 2006-079: The activity report of the ILS President was unanimously received (16: U). 2006-080: The activity report of the ILS Secretary General was unanimously received (16: U). 2006-081: The activity report for the African Region was presented by Major General Dr. Yoursy

Dawoud PhD (Egypt), ILS Vice-President and President for Africa and was unanimously received (16: U).

2006-082: The activity report for the Americas Region was presented by B. Chris Brewster (United States), ILS Vice-President and President for the Americas and was unanimously received (16: U).

2006-083: The activity report for the Asia-Pacific Region was presented by Robert Bradley (Australia -Royal), ILS Vice-President and President for Asia-Pacific and was unanimously received (16: U).

2006-084: The activity report for the European Region was presented by Dr. Klaus Wilkens PhD (Germany), ILS Vice-President and President for Europe and was unanimously received (16: U).

2006-085: The Board of Directors unanimously (16: U) postponed the application of the Arab Diving Federation (ADF) until its next meeting in order to have more information on the application and especially their involvement on lifesaving.

2006-086: The Board of Directors approved (16: 15Y, 1A) the application of the Indian Life Saving Society as Associate Member of ILS on 19/09/2009.

2006-087: The Board of Directors unanimously (16: U) postponed the decision on the application of the Life Saving Association of Nigeria until its next meeting in order to have more information on the application.

2006-088: The Board of Directors unanimously (16: U) postponed the decision on the application of the Associacon Nacional de Guardavidas of Uruguay in order to allow the receipt of further information regarding the organisation.

2006-089: The Board of Directors unanimously (16: U) postponed the decision on the application of the Somalia Life Saving Federation in order to allow the receipt of further information regarding the organisation.

2006-090: The Board of Directors approved (16: Y13, N2, A1) the application of the China Lifesaving Association as a Full Member of ILS on 19/09/2006 subject to Macau accepting the status of Associate Membership.

2006-091: The Board of Directors unanimously approved (16: U) the application the Associacion de Salvavidas des Peru as Corresponding Member of ILS on 19/09/2006.

2006-092: The Board of Directors unanimously approved (16: U) the application the German Red Cross as Associate Member of ILS on 19/09/2006.

2006-093: The Board of Directors unanimously approved (16: U) the application the Chilean Lifesaving Federation (Cuerpo de Seguridad Y Salvamento Acuatico - CUSESA) as Associate Member of ILS on 19/09/2006.

2006-094: The Board of Directors approved (16: Y15, A1) the application of the Salvavidas y Rescate Federation (SEAL) of Chile as a Full Member of ILS on 19/09/2006.

2006-095: The Board of Directors unanimously approved (16: U) the application of the Red Cross of Serbia as a Full Member of ILS on 19/09/2006.

2006-096: The Board of Directors approved (16: Y15, A1) the application of the Red Cross of Montenegro as a Full Member of ILS on 19/09/2006.


2006-102: The Board of Directors approved (16: Y15, N1) the application of the Thai Lifesaving

Federation as a Corresponding Member of ILS on 19/09/2006. 2006-103: The Board of Directors approved (16: Y15, A1) the application of the Lifesaving

Federation of Kenya as a Full Member of ILS on 19/09/2006. 2006-097: The Board of Directors was informed that the Lifesaving Federation from Estonia was

expelled by non payment of membership fees from 2004, 2005 and 2006. 2006-098: The Board of Directors unanimously (16: U) approved that if the Lifesaving Federation

from Estonia is willing to become member, it has to submit a new application. 2006-099: The Board of Directors was informed that the Lifesaving Federation from Peru was

expelled by non payment of membership fees from 2004, 2005 and 2006. 2006-100: The Board of Directors was informed that the Lifesaving Federation from Costa Rica was

expelled by non payment of membership fees from 2004, 2005 and 2006. 2006-101: The Board of Directors unanimously (16: U) approved that if the Lifesaving Federation of

Costa Rica is willing to become member, it has to submit a new application. 2006-104: The Board of Directors unanimously approved (16: U) the application letter and the form

to be used from now on by federations willing to join ILS. 2006-105: The activity report of the Lifesaving Commission, presented by B. Chris Brewster (USA),

Commissioner, was unanimously received (16: U). 2006-106: The Board of Directors unanimously (16: U) ratified the recommendation to add a new co-

opted member to the Education Committee nominated by the Education Committee. The person would be a representative from The Alliance for Safe Children (TASC).

2006-107: The Board of Directors unanimously approved (16: U) that ILS would seek nominations for two members of the Education Committee.

2006-108: The Board of Directors unanimously ratified (16: U) the handing over of the letter to Portugal.

2006-109: The activity report of the Business Commission, presented by Robert Bradley (Australia – Royal), Commissioner, was unanimously received (16: U).

2006-110: The Board of Directors unanimously (16: U) approved the refined and consolidated Statutes.

2006-111: The Board of Directors unanimously approved (16: 1U) the above given procedure. 2006-112: The Board of Directors received the proposal on the procedure that will be followed to

approve the Bye-Laws. 2006-113: The Board of Directors approved (16: 15Y, 1A) the policy for non performing committee

members. 2006-114: The Board of Directors received (16: 14Y, 2A) lifesaving and ethics document for

information. 2006-115: The Board of Directors approved (16: 15Y, 1N) the amended Communications Terms of

Reference. 2006-116: The Board of Directors approved (16: 15Y, 1A) the ILS Financial Report of the first half of

2006. 2006-117: The Board of Directors approved (16: 15Y, 1A) the ILS Budget for 2007. 2006-118: The Board of Directors unanimously (16: U) approved the agreement between ILS and

the DLRG for the hosting of Rescue 2008. 2006-119: The Board of Directors approved:

• The accompanying letter to the bid documents and reviewed bid dates (16: U) including the amendments to provide full fare economy class tickets rather than business class tickets.

• The inclusion of income streams for ILS up to 100,000 Euro in the Agreement (16: 14Y, 2N).

2006-120: The Board of Directors unanimously (16: U) approved the motion to adapt the criteria in such way that it is possible to include experts from outside in ILS Committees.

2006-121: The activity report of the Sport Commission, presented by Jelle Meintsma (South Africa), Commissioner, was unanimously received (16: U).

2006-122: The Board of Directors unanimously approved (16: U) that ILS should insist in receiving the report including the financials within 60 days.

2006-123: The Board of Directors unanimously received (16: U) with thanks, the report of the 2006 World Championships.

2006-124: The Board of Directors received the progress report of the 2008 World Championships.


2006-125: Prior to the meetings, the Board of Directors unanimously approved (14: U) by postal

ballot the conferring of the Award of Knight – Dame in the Order of Lifesaving to Joan Duncan (Canada), B. Chris Brewster (USA) and Rob Bradley (Australia – Royal).

2006-126: The Board of Directors was informed of the conferring of a Citation of Merit to the following Belgian Citizens: Luc Landrain, Jean Louis Carlier, Philippe Verhelst, Eddy Lefebvre, Luc Vanden Broeck, Rik Voorhelst, Denis Declercq, Francois D’Haenens, Prof Dr. Ulrik Persyn, PhD, Willy Verlinden, Harry Deben, Paul Crets, Kristel Crombez, Ann De Krock, Sandra Harthoorn and Karin Obus.

2006-127: The Board of Directors unanimously approved (16: U) the proposal to install the Individual Membership – Donors system..

2006-128: The Board of Directors approved (16: 10Y, 4N) the proposal to install the ILS Hall of Fame.

2006-129: The Board of Directors unanimously (16: U) approved that the Lifesaving Commission should receive information from ILS-E regarding its current Beach Risk Assessment system and invite submissions on all other risk assessment systems from Member Federations, then submit a recommendation to the Board of Directors regarding how best to proceed.

OK: Whelpton (8/10), Obus (9/10), Brewster (15/10).