INTERNATIONAL ELECTROTECHNICAL COMMISSION … · Web viewinternational electrotechnical commission system for certification to standards relating to equipment for use in explosive

ExMC/642B/RMDecember 2010

INTERNATIONAL ELECTROTECHNICAL COMMISSION SYSTEM FOR CERTIFICATION TO STANDARDS RELATING TO EQUIPMENT FOR USE IN EXPLOSIVE ATMOSPHERES (IECEx SYSTEM)

Circulation to: Members of the IECEx Management Committee, ExMC

The Twelfth Meeting of the ExMC held inBerlin, Germany

2nd and 3rd September 2010Confirmed Minutes

Since the close of the comment period for the Draft Berlin Minutes ExMC/642/RM September 2010 and the subsequent issue of the Confirmed Minutes ExMC/642A/RM The Twelfth Meeting of the ExMC held in Berlin, Germany 2nd and 3rd September 2010, the IECEx Secretariat has received advice seeking corrections to the Attendance List.

This updated version of the Confirmed Minutes, ExMC/642B/RM the Twelfth Meeting of the ExMC held in Berlin, Germany 2nd and 3rd September 2010, incorporates the changes to the Attendance List as requested.

The Secretariat wishes to advise that there have been NO changes to the body of text contained within the confirmed minutes.

With kind regards

Chris AgiusIECEx Executive Secretary

Visiting address:SAI Global Building286 Sussex StreetSydney NSW 2000Australia

Contact Details:Tel: +61 2 8206 6940Fax: +61 2 8206 6272E-mail: [email protected]://www.iecex.com

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http://www.iecex.com/


ATTENDANCE LISTNAME COUNTRY POSITION

Head Delegate/DelegateKerry McManamaLiu WeijunChris AgiusHeinz BergerChristine KaneWal RobsonUwe Klausmeyer

ExMC Officers IECEx ChairmanIECEx Vice Chairman

IECEx SecretaryIECEx TreasurerIECEx SecretariatIECEx Secretariat

Immediate Past Chairman

Johnathan BuckHiromichi Fujisawa, IEC Vice President

IECIEC

Ron CollisMohamed AbdelkrimiDavid GrayJim MunroJohn WaudbyRalph Wigg

AustraliaAustraliaAustraliaAustraliaAustraliaAustralia

Head DelegateDelegateDelegate

TC31 ChairmanDelegateDelegate

Giovanni BorgesLuiz Mauro Alves, Roberval Bulgarelli, Henrique Burd, Marcelo Leite, Paulo Quintaes, Rüdiger Röpke, Sergio Toshio

BrazilBrazilBrazilBrazilBrazilBrazilBrazilBrazil

Head DelegateDelegateDelegateDelegateDelegateDelegateDelegateDelegate

Dave AdamsNick Maalouf

CanadaCanada

Head DelegateDelegate

Fritz Beglinger Switzerland Head Delegate

Chen Quan Alice Kou/XiaoguangFeng Xiaoqiu Liu Zhiwei Yin Hong

ChinaChinaChinaChinaChina

Head DelegateDelegateDelegateDelegateDelegate

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Head Delegate/DelegateZhu Shian Xu JianpingLu Qiao

ChinaChinaChina

DelegateDelegateDelegate

Derek Stipo Croatia Head Delegate

Jan Pohludka Czech Republic Head Delegate

Jasmin Omerovic Denmark Head Delegate

Risto Sulonen Finland Head Delegate

Michel Brenon (ExTAG Secretary)Thierry HoueixPatrick Leroux (Chairman PCIC Europe)Michel Lhenry

France

FranceFrance

France

Head Delegate

DelegateDelegate

Delegate

Thorsten ArnholdUrsula Aich Steffen AltGerhard Dreger Heinz FarkeGabriel Guenter Joachim Haucke Ulrich Johannsmeyer Gerold Klotz-Engmann Rainer Lumme Volker Pandel Gerhard Schwarz Karl-Heinz SchwedtThomas Zelm

GermanyGermanyGermanyGermanyGermanyGermanyGermanyGermanyGermanyGermanyGermanyGermanyGermanyGermany

Head DelegateDelegateDelegateDelegateDelegateDelegateDelegateDelegateDelegateDelegateDelegateDelegateDelegateDelegate

János MüllnerEdit Molnár

HungaryHungary


Mirko Balaz Italy Head Delegate

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Head Delegate/DelegateFrancesco Eposito Italy DelegateToshihiro HayashiHitoshi AkiyamaYutaka IshidaTakashi Tomita

JapanJapanJapanJapan

Head DelegateDelegateDelegateDelegate

Hae Duk Jung Jun Gu Kang Sang He KimChangwoo Lee

KoreaKoreaKoreaKorea


Mohamad Faudzi M.YasirHJ Basori Selemat

MalaysiaMalaysia


Theo PijpkerErik FolgeringKarel Neleman

NetherlandsNetherlandsNetherlands


Thore AndersenRolf HoelStåle SandstadBjǿrn Spongsveen

NorwayNorwayNorwayNorway


Janusz Samula Poland Head Delegate

Emilian GhicioiSorin Burian

RomaniaRomania


Vitali GrudtsynAlexandra YaroslavtsevaAlexander Zalogin

RussiaRussiaRussia


Igor Likar Slovenia Head Delegate

Paul Meanwell South Africa Head Delegate

Bryn Spencer John Allen

United KingdomUnited Kingdom


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Head Delegate/DelegatePaul BeynonRon Sinclair (ExTAG Chair)David Stubbings

United KingdomUnited KingdomUnited Kingdom

DelegateDelegateDelegate

Jeffery OlsonNorman Ditrich William FiskeBill LawrenceDarrin LombardRobert MartellPatricia PasemkoTim Duffy (Chairman ExMarkCo )John Sweeney

USAUSAUSAUSAUSAUSAUSA

USA

Head DelegateDelegateDelegateDelegateDelegateDelegateDelegate

Delegate

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1. OPENING AND WELCOME – The Meeting Commenced 9.00 a.m. Thursday 2nd September 2010.

The Chairman, Mr Kerry McManama, declared the meeting open at 9.00 a.m. He commenced by first welcoming all the members. He then welcomed special guests including the CAB Chairman and IEC Vice President, Dr Hiromichic Fujisawa, also Mr Jonathan Buck, Director of Communications, IEC and Incoming CAB Secretary. Mr McManama acknowledged and thanked the Members of the IEC CAB, Mr Collis (AU) and Mr Brenon (FR) for their attendance as well as members from the UNECE, Mr Frank Lienesch and Ms Lorenza Jachia. He also noted with appreciation the attendance of Mr Patrick Leroux PCIC Europe Chairman and Mr Jim Munro, Chairman of TC31.

He then welcomed the IECEx System’s Officers

Mr Liu Weijun, IECEx Vice Chairman Mr Heinz Berger, Treasurer Mr Ron Sinclair, Chairman ExTAG Mr Michel Brenon, Secretary ExTAG Mr Tim Duffy, ExMarkCo Committee Dr Uwe Klausmeyer, Immediate Past Chairman Mr Chris Agius, IECEx Executive Secretary

The Chairman welcomed members of the IECEx Secretariat, Ms Christine Kane and Mr Wal Robson.

The Chairman then thanked and congratulated Dr Dreger, the German National Committee as well as their sponsors for the excellent host facilities and preparatory work for these meetings. He also thanked the hosts for the lovely dinner held on the previous evening saying that it had been enjoyed by all the members and accompanying persons.

The Chairman then formally invited Dr Dreger, Director DKE, to officially welcome the members. Dr. Dreger commenced by saying that in view of the lengthy agenda he would keep his address brief. He continued that it is a great pleasure to invite the IECEx members to Berlin, and that he wished the Members and Officers every success for the meeting. He concluded by wishing all the members a very happy stay in Berlin.

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Mr McManama once again thanked Dr Dreger and the German National Committee for their active and on-going support of IECEx.The Chairman then confirmed for the members the rules of the meeting, commenting that it was the responsibility of the Head Delegate to manage the official position of their Delegations, during the discussions.

2 APPROVAL OF THE AGENDA

ExMC/615C/ DA Draft Agenda ExMC Berlin Meeting 2010

The members approved the Draft Agenda ExMC/615C/DA

3 MINUTES OF THE LAST ExMC MEETING

3.1 Confirmed Minutes Melbourne 2009

Document noted:

ExMC/571A/RM - Confirmed Minutes Melbourne 2010 Meeting

In noting that the minutes were previously confirmed via correspondence, there were no comments on the Minutes.

3.2 Matters arising from these minutes

3.2.1 Report on Actions arising from the 2009 ExMC Melbourne Meeting

The Secretary provided a status report on the actions, detailed in Annex A of ExMC/571A/RM, arising from the Melbourne 2009 Meeting. While Members noted completion of most items and progress of others, DE requested that the outstanding Action Item 7, (requesting that the IECEx website listing of Assessors include additional columns listing the assessment experience within the IECEx and also utilization), be completed as soon as possible. The Secretary agreed to give this action priority.

4 OVERVIEW OF IECEx SCHEME ACTIVITIES AND CURRENT POSITION

The meeting received a report of System progress and general statistics, IECEx System Report Card 2010

Document noted: ExMC/621/R – Overview Report from the Secretariat

The Chairman invited the Secretary to present this report. In presenting the Report Card the Secretary noted that an editorial change was required to Table 2 – Year End Figures IECEx 03 Certified Service Facilities Scheme with the total for FARs being 79 and not 42. The delegate’s accepted the Secretariat’s report on the

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IECEx System activities acknowledging the continued and sustained year by year growth of +30% of the IECEx.

Before concluding this agenda item CA commented that it is most encouraging to see growth in such difficult financial times. CA commented that the success of IECEx is testament to the hard work and dedication of the Members but especially the IECEx Officers and the Secretariat. The Chairman agreed that it was most gratifying to see the continuing growth and thanked the Secretariat for preparing such detailed and informative data.

5 REPORT ON IEC CAB (Conformity Assessment Board) MATTERS

The Chairman then invited Dr Hiromichi Fujisawa, the IEC CAB Chairman and IEC Vice President, to address the meeting. Dr Fujisawa commenced by thanking the members for their continued support of the Conformity Assessment Systems. He also extended his personal thanks to the hosts for the meeting venue and the excellent preparations.

Dr Fujisawa commented on the endorsement of the IECEx by the UNECE had been a most significant milestone and congratulated the IECEx System, as well as all others involved, for their work in this achievement. He then described for members the changing face of Conformity Assessment noting the work of the Market Strategy Board, MSB, and detailed some of the new areas of interest within Conformity Assessment; noting in particular the work of TC 88 Wind Turbines, TC 114 Marine Energy and also Energy Efficiency. In concluding Dr Fujisawa noted that the knowledge and experience of the IECEx would be an invaluable tool in assisting discussion within the Conformity assessment Board, CAB. The Chairman thanked Dr Fujisawa for his address and personal interest and support of IECEx and invited Members to raise any questions or comments.

Members did raise aspects associated with TC 88 Wind Turbines commenting that there is a need for TCs to be mindful that wind generators may be installed in areas that may encompass Explosive atmospheres. The Chairman thanked Dr Fujisawa for his report and advised Dr Fujisawa that he has an open invitation to attend future IECEx meetings, as his time may permit.

5.1 Review of Conformity Assessment Board (CAB) Decisions from CAB meetings since Melbourne 2009 ExMC meeting

Documents noted: CAB/864A/DL Decision list of CAB meeting 26 held in Tel Aviv on 2009-

10-19 CAB/907/DL Decision List of CAB meeting 27 held in Geneva on 2010-

06-07

The Chairman introduced this agenda item by reminding the members

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that the CAB, oversees Conformity Assessment Activities of the Commission, including the IEC CA Systems and holds two meetings a year and therefore we have two Decision Lists to note.

5.2 Specific CAB Matters for noting by ExMC

The Members noted the following CAB Decisions

5.2.1 Noted Specific Decisions, relating to IECEx from CAB Tel Aviv 2009 meeting (CAB/864A/DL)

Decision 26/11 – approved the 2008 Accounts Decision 26/12 – approved the IECEx 01 amendments Decision 26/13 – This topic, relating to the Officers Group for IECEx, will be

for discussion later during the meeting Decision 26/18 – Co-operation with ILAC and IAF - The Chairman advised

that in line with this decision both he and the Secretary will be attending the October ILAC/IAF Meeting being held in Shanghai.

5.2.2 Noted Specific Decisions, relating to IECEx from CAB Geneva 2010 Meeting, (CAB/907/DL)

Decision 27/3 – IECEx 2011 budget approved Decision 27/5 – the continuous monitoring of reported misuse of certificates

and marks will be discussed under a later agenda item Decision 27/15 – Endorsement of IECEx by UNECE

The Secretary drew the Members attention to Decision 27/5 commenting that, embedded within this decision, is the assurance from the CAB that they are pleased with our system of managing the use of the IECEx Conformity Mark, via the Marks Committee.

5.3 Specific CAB Matters for discussion/action by ExMC

5.3.1 Use/Abuse of the IECEx Conformity mark, re CAB Decision 27/5, CAB/907/DL

The Chairman began by reinforcing the Secretary’s earlier comments that CAB views the IECEx Marks Committee as satisfying most of their requirements. He emphasized, that as Chairman, any misuse/abuse of the Mark must be reported by him to the CAB each year. He asked the members to be aware of this and to advise the Secretariat of any incidents that they may see. He closed by commenting that the topic would be covered in more detail under Item 12.3 of this agenda.

5.3.2 Energy Efficiency CAB WG12

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The Chairman informed members of the work being carried out by CAB WG 12 asking if this is an area which could/should be considered as part of Conformity Assessment activities. He asked if so what would be, if any, the impact on the IECEx. As there were no concerns or questions the Chairman concluded by advising Members that as a member of this WG he will report back in detail at the next ExMC Meeting

5.3.3 Smart Grid Certification

The Chairman invited questions or comments on this agenda item from Members. No matters were raised by Members.

5.3.4 Certification needs of Wind Turbine Industry

The Chairman opened discussion on the topic of wind turbines commenting that this is an area of particular interest to the CAB and invited comments from Members, especially in terms of any possible impact on IECEx. In response members raised that at present small wind turbines are already being seen on oil platforms and that this will undoubtedly increase in the future. The US commented that it is not improbable that large wind turbines, hydrogen cooled, could soon be in use. While AU suggested that hydrogen cooled alternators could cause a problem and therefore there is a real need to look at the Ex aspect. The Chairman agreed to take these comments to CAB thereby giving notice to TC 88 Wind Turbines that they need to be mindful that wind turbines could be located in explosive atmospheres.

5.4 Any other CAB Matters

The Chairman gave members an opportunity to raise any other CAB issues. None were raised.

6 IECEx MEMBERSHIP

6.1 Current Membership

Noted : OD 001 – Scheme Membership ExCBs, ExTLs and applicants.

http://www.iecex.com/directory/bodies/od001.asp

The Chairman called on the Secretary to report. The Secretary displayed OD 001 on the IECEx web site. He explained how to access detailed information on accepted and applicant bodies within the system. He reminded the members that this information is password protected. He also reminded members that, not only was equipment listed, but also Service facilities, Certified Persons and Conformity Mark. He concluded that the maintenance of the web site is on a day-to-day basis

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and that it is imperative for bodies to contact the secretariat re any changes to their contact details.

6.2 New Country Membership

Members noted that there had been no new countries join as Member Bodies since the Melbourne 2009 Meeting.

6.3 Other Possible new Countries

The Chairman advised members that both he and the Secretary would be seeking out countries, which they feel would benefit from membership within the IECEx System, during the coming IEC Seattle General Meeting. The Chairman then asked members to inform either himself and/or the Secretary of any suggestions of other countries that may be interested in joining IECEx.

6.4 New ExCBs and ExTLs – According to IECEx 02, Certified Equipment Scheme

6.4.1 New ExCBs and ExTLs accepted, via correspondence, since ExMC Meeting Melbourne 2009.

Document noted: ExMC/627/Inf – Listing of IECEx ExCB/ExTL accepted since Melbourne

ExMC 2009 meeting.

Members endorsed document ExMC/627/Inf, listing the ExCBs and ExTLs accepted by ExMC via correspondence since the 2009 ExMC Meeting. The Secretary added that since this document had been prepared and posted to the web site, voting via correspondence for the acceptance of Intertek Testing Services NA, Inc., US, had been successfully completed and accepted as both an ExCB and ExTL in the IECEx Certified Equipment Scheme.

6.5 Applications for Extension of Scope

Document noted: ExMC/617/Inf - Extensions of Scope Processed – Since the Melbourne

2009 IECEx meetings OD 001 – Scheme Membership http://www.iecex.com/directory/bodies/od001.asp

Members noted the Secretary’s report, ExMC/617/Inf of the scope extensions issued to ExCBs and ExTLs since the 2009 ExMC Melbourne Meeting, according to procedure ExMC/271A/CD. The Secretary commented that requests for scope extensions, usually via ExMC/251A/Q to the secretariat, had to be specific to the edition of the Standard. He pointed out that although a body may already have a Standard within their scope, in order to issue a Certificate of Conformity, they must

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also have the right edition. He also advised that where an application for scope extension was beyond that of an updated edition of a standard which includes technology outside the existing scope, would require an onsite assessment by at least one IECEx assessor prior to granting the extension of scope.

The meeting accepted the report endorsing the scope extensions as listed.

6.6 Any other changes including applications -

The Chairman called on the Secretary to report on any other changes, the Secretary advised members that TUV SUD PSB had left the IECEx System. At the same time he advised that they had not issued any Certificates of Conformity.

7 IECEx ASSESSMENTS OF ExCBS AND ExTLS

7.1 Status on surveillance of accepted ExCBs and ExTLs

In introducing this item, the Chairman highlighted that assessment and surveillance of ExCBs and ExTLs was the foundation upon which the confidence in IECEx is held by industry.

The Secretary reminded Members of the IECEx requirements concerning on-going surveillance of Accepted Bodies both in terms of those holding acceptable accreditation and those that do not, which require Annual Surveillance Assessments.

The Secretary reported that all bodies requiring an onsite Surveillance Assessment visit are up-to-date. He continued that for an Accepted Body with acceptable accreditation a 5 year re-assessment is carried out in accordance with procedures.

The US advised that they will be making submissions to the officers relating to the management of assessments. The meeting noted the verbal report from the Secretary.

7.2 IECEx 5 year Re-Assessment Programme

Document noted ExMC/631A/Inf – Listing of IECEx ExCB/ExTL re-assessment reports

issued since Melbourne ExMC 2009 meeting.

The Chairman asked the secretary to report on the IECEx re-assessments carried out and reports issued since the Melbourne 2009 ExMC meeting. The Secretary began by reminding the members that the 5 Year re-assessment reports listed in ExMC/631A/Inf were issued for information and endorsement by the ExMC. He further commented that re-assessments are currently up-to-date with planning underway for further site visits. He also acknowledged that some concerns have been raised relating to the length of time taken to complete assessments advising

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that these concerns would be discussed later during the meeting. The Secretary also reported that, given ExMC agreement last year during the Melbourne Meeting, the US Coast Guard, in an effort to build their understanding and confidence in the System, participated in two re-assessments. The Chairman thanked both VTT and INERIS for their cooperation in facilitating the attendance of the U.S. Coastguard representatives at these assessments.

The Meeting noted and endorsed the report.

7.3 WG2 Development of Technical Guidance Documents

7.3.1 Report from WG2 Convener ,

Members were advised of the resignation of the Convenor of WG2, Mr Carpenter, with the Chairman expressing Members appreciation to both GB and Mr Carpenter for the work carried out to date. The Secretary then reminded Members that a list of the current TGDs is available on the IECEx Web Site including the newly issued TGD for IEC 60079-19, pointing out that the TGDs form an integral part of the assessments procedure as they serve as a very useful tool for the assessors. He also pointed out that originally TGDs were specific to editions of Standards and that some are now dated and requiring work.

The Chairman informed Members of the need to seek a replacement to Mr Carpenter with AU offering to take on the role of WG2 Convener proposing Mr Steve Bentham as the AU Convener to WG2.

Members agreed with the appointment of Mr Bentham as the new WG2 Convener.

7.4 Assessment procedures – Revision of OD 003

7.4.1 New Operational Document OD 003 Part 2 – Assessment and Surveillance of ExCBs and ExTLs (Revision in part of OD 003)

Document considered: ExMC/618/CD – Draft OD 003 Part 2: Procedures for the

assessment, surveillance assessment and reassessment of ExCBs and ExTLs

ExMC(Berlin/AU) 06 – Green Paper from AU

The Chairman advised members that document ExMC/618/CD had been prepared taking into account discussions from both the Melbourne ExMC Meeting 2009, and also from the June 2010 Officer’s meeting, held in Geneva. He then called on Members to consider this latest version of the document.

AU advised that they had prepared a Green Paper, ExMC(Berlin/AU) 06, recommending that in Clause 2.3.3 the 1STparagraph be deleted and the 2nd

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paragraph be amended by the addition of the word “visit” after the original assessment,. AU suggested that this amendment would remove any ambiguity from the OD 003 document when discussing re-assessment/surveillance intervals. The outcome of this being that there would be a visit every five years maximum. This wording would also need to be reflected in paragraph 2.2.3.

The Chairman noted an editorial correction that was required to remove “CoPC’ from Clause 2.2.1. Following discussion it was agreed to make the changes as recommended and also, as suggested by GB, to review and edit of the whole document to remove minor inconsistencies.

Before the discussion concluded the US commented that in general they did not believe that the circulation of Green papers was productive to the meetings as this did not allow for consultation within the National Committee. The US suggested that in the future Green Papers should be issued for minor matters only. The Chairman noted the US comment.

There being no further comment or questions the Chairman asked the secretary to review the document thoroughly for any inconsistencies, as well as make the minor editorial changes as suggested, then to forward the document for publishing. The meeting agreed.

7.4.2 Report from ExMC WG4 Technical Reference Group for Assessment of ExCBs and ExTLs

Document considered: ExMC (Berlin/WG4)08– WG4 Convener’s Report

The Chairman invited the Convenor of WG4, Mr Jim Munro, to report. Mr Munro commenced by thanking his WG for their support and work. He then referred members to his report contained in Green Paper ExMC (Berlin/WG4)08. He then went on to highlight the key points -

Mr Heinz Berger was added to the WG The WG received an increased number of applications making it

their busiest period to date Mr Thierry Houeix from INERIS continued training to become a

Lead Assessor IECEx Web Site updated (ongoing) As requested by the ExMC meeting in Melbourne, a check was

made during the year of existing assessors who had not attended assessor training. As a result two assessors were removed.

On 31 May 2010 an assessor training day was held in Beijing. (Mr Xu Jianwen and Ms Lu Qiao attended)

Assessor review day was held in Berlin as part of these meetings Recommendation that the application form be modified to take into

account the different schemes

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The Chairman thanked Mr Munro and the WG members for their continuing excellent work. Mr Munro also provided feedback on the Assessor Training Day which had consisted of both the ExTAG Training Day, in particular Mr Berger’s presentation, and also a closed one hour session. The Chairman then asked if there were any questions or comments. There was discussion on the modification of the Assessor Application form. Among other recommendations was the need to modify the application form to cover other Schemes. There was also general discussion on whether WG4 should embrace the activities of WG12 regarding assessments in the area of the IECEx CoPC Scheme, with Members concluding to await WG12 discussion. DE once again raised the issue of adding an additional column to the IECEx website to include an outline of an assessor’s experience, as previously requested. The Secretary agreed that this will be given high priority.

8 IECEx SCHEME, RULES AND PROCEDURES

8.1 Amendment to the IECEx Basic Rules, IECEx 01 Edition 4

Document discussed: ExMC/619/CD - Proposed Changes to IECEx 01 IEC System for

Certification to Standards relating to Equipment for use in Explosive Atmospheres (IECEx System) –Basic Rules

The Chairman introduced this item by asking members to consider how we look at IECEx System Officers not appointed by the CAB. Reminding Members that the Officer positions under question are:

- ExTAG Chairman (appointed by ExMC)- ExTAG Secretary (appointed by ExMC)- ExMarkCo Chairman (appointed by ExMC)

He referred members to Item 13 of the IEC Statutes, included on the cover of ExMC/619/CD, which he suggests may be open to interpretation. He explained that the proposed changes, prepared by the Officers, in Clause 8 of this document are an attempt to overcome ambiguity. The Chairman then requested that Members give both he and the Secretary the authority to work directly with CAB and to make the proposed changes with CAB without the need to come back to ExMC.

The Chairman then asked the members to confirm his understanding of the following

That ExMC agree with ExMC/619/CD as written.

If CAB do not agree with the proposal of ExMC/619/CD that he the Secretary have authority to make changes on behalf of the ExMC.

After some consideration the members agreed to assign authority to the Chairman and Secretary to work directly with CAB.

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AU suggested that perhaps another term such as “Management Team” could be used instead of “Executive” and “Officers”. Before concluding the Chairman confirmed that members agreed for document ExMC/619/CD to go to CAB, as presented, for consideration. Then if during consideration of this matter at the CAB meeting in Seattle a different view prevails the Chairman and Secretary have authority from the ExMC to make changes at the CAB meeting with a view to resolving this issue. The Chairman then thanked the members for their agreement.

8.2 Update on IECEx Operational Documents

Members received an update on the suite of IECEx Operational Documents. The Secretary explained the structure of the documents as available on the IECEx web site, according to document number, date posted whether or not password protected and also identified by the scheme that they relate to as well as listing the general documents that cover all schemes. He also advised that these documents are now being published by the IEC giving them a very professional look and aligning them with other IEC publications. The Chairman asked if there were any questions. There were no questions. The Chairman thanked the Secretary for his update.

8.3 and 8.4 Publication of IECEx 02 and IECEx 03

The Chairman called on Members to note publication of revised versions of IECEx 02 and IECEx 03 Rules of Procedure, both having been published to bring into line the distinction between system and scheme.

The Chairman called for any questions or comments. JP raised 2 issues under IECEx 02 relating to the definition of terms 3.2 type of protection saying that there may be a misunderstanding and suggesting that dust be included to ensure this is covered. Also under 8.1.1 Unit Verification which states that IECEx Certificates issued under Unit Verification may be issued to any edition of the standard. JP stated that it is their understanding that the current edition and one earlier edition had been decided. JP concluded that there needs to be clarification for the public. The Secretary advised that there will be discussion on Unit Verification when ExMC WG 1 reports later in the meeting. After discussion it was agreed that the Secretary would review document IECEx 02 to ensure that dusts are adequately covered.

The Chairman advised members that when revising IECEx 02 the proposal of allowing a manufacturer to become an ExTL had been considered. He then reminded the meeting that the decision had, however, been taken that a manufacturer could not be an ExTL. He advised that this decision raised some concern as we already have a manufacturer accepted as an ExTL within the System and the matter was referred to the IECEx Officers. The Officers concluded that GMI could not remain as an accepted ExTL within the System.

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The Chairman informed Members that he and the Secretary have consulted with GMI and will work with them in their transition from being an ExTL. The members noted the publication of IECEx 02 and IECEx 03.

8.5 IECEx Certificate of Personnel Competency Scheme

8.5.1 Publication IECEx 05 – Rules of Procedure for the IECEx Certificate of Personnel Competencies Scheme (CoPC)

The Chairman called on Members to note publication of the first edition of IECEx 05. The members noted the publication of IECEx 05 without comment.

8.5.2 New Operational Documents for the IECEx Certificate of Personnel Competencies Scheme (CoPC)

Documents noted: IECEx OD 501 – Assessment Procedures for IECEx acceptance of

Certification Bodies (ExCBs) IECEx OD 502 - Application for Personnel Competencies

documentation and information requirements IECEx OD 503 - ExCB Assessment Procedures for issuing and

maintaining IECEx Certificates of Personnel Competencies IECEx OD 504 - Specification for Units of Competency Assessment

Outcomes

The Chairman called on Members to note the publication of IECEx Operational documents as listed. The members noted the publication of IECEx 05

8.5.3 IECEx WG12 IECEx CoPC Scheme

Documents noted/considered ExMC/620/R - ExMC WG12 Personnel Competencies Convener’s

Report

The Chairman invited Mr. Ralph Wigg, as Convenor of ExMC WG12, to report.Mr Wigg commenced by commenting on how gratifying it has been to note that interest in the scheme has drastically increased since the publication of the Scheme Rules and Operational Documents. He commented that in the space of 12 months he has seen an extraordinary change of attitude and that there is now enormous interest in the vision of WG12.

He then referred members to ExMC/620/R being the output of the last ExMC WG12 meeting noting that it is not only a summary of recent times but contains considerable information on the CoPC Scheme. He advised that work is nearing completion for a Guidance Document, which will be a précis of the information contained in the Operational Documents and Rules, and should be available very soon for applicants and users. He also advised that WG12 are already reviewing

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the Rules based on their use noting a few minor areas that need adjustment and, as well, OD 504 is also to be reviewed to include provision for “operatives” in units associated with IEC 60079-17 and 19.

Mr Wigg continued by advising that there is on-going work with regard to the development of a Question Bank for ExCBs although he said this is taking longer than first anticipated. The Chairman asked Mr Wigg to confirm the correct terminology, is it “competency” or “competencies”? Mr Wigg advised that the final agreement from WG12 was to use “Competence” both as singular and plural to align with ISO/IEC 17024. Conformity assessment -- General requirements for bodies operating certification of persons. Finally the “Certificate of Personnel Competence” as the name of the Scheme.Members were then asked to consider the proposals contained in ExMC(Berlin/WG12)07.

WG12 Proposal 1– That Mr John Allen (GB) be appointed as Deputy WG12 Convenor.

Mr Wigg explained the thinking behind the first proposal explaining that there is a need to have someone in the wings, a Deputy Convenor, to step in should the occasion arise. WG 12 is therefore seeking the endorsement from the ExMC of Mr John Allen to fill this role. The Chairman asked if there were any objections. FR agreed with the proposal saying that they fully supported it, along with other Members. There being no objections or negative comments the Chairman confirmed full support for Proposal 1 and congratulated Mr Allen on his appointment.

WG12 Proposal 2 – Transform WG12 to a Committee reporting to the ExMC

This is a proposal to create a separate CoPC Scheme Committee accepted in principle under ExMC much like ExTAG. The Chairman asked if there were any questions/ objections. The US did not object but commented that there is a need to be clear on the rationale for doing this as WG12 itself is not a CB therefore ISO/IEC 17024 does not apply. In concluding the US suggested that WG12 needs to be careful approaching this proposal with the current rationale. Mr Wigg responded that his and the WG12’s understanding of the ISO/IEC 17024 requirements may not be in full alignment with that of the US, noting that the ISO/IEC 17024 issue is just one aspect of the requirements of operating a Scheme. FR, CA and AU indicated their support for the WG12 proposal noting that that this is very much in line with approach to forming other committees, e.g. ExMarkCo and Schemes. GB however indicated that before they could make a decision they would need more time to go back and consult with their Member Body.

The Chairman agreed with GB commenting that given the document is a Green Paper it is acceptable that Member Bodies might want more time to consult with

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others back home. It was agreed that a document be prepared and issued for voting for a 30 day period. If, at the conclusion of the voting, the vote is “yes” then action will be taken by the IECEx Officers to handle the implementation of the Scheme Committee..The Chairman then asked members if they had any further questions, particularly any relating to ExMC/620/R. BR requested clarification on Item 8.7 of ExMC/620/R commenting that it is their belief that Unit 002 requires the earlier Unit 001. Mr Wigg explained that Unit 001 is a prerequisite for all other units as required by OD 504.

DE added that they were confused over the need and classification of what is a “Handbook’. DE questioned is there going to be yet another term of document called “Handbook”, and suggested that WG 12 carefully consider the term. Mr Wigg commented that the “Handbook” is intended mainly for promotion and therefore it will be different to the ODs and Rules that we normally use. DE commented then why not call this document a “Guideline” like our other IECEx Guidelines. It was agreed that the DE suggestion for the document to be called “Guideline” rather than “Handbook” be referred to WG12 for consideration.

On behalf members the Chairman thanked Mr Wigg and the members of WG12 for their tremendous work.

9 IECEx CERTIFIED EQUIPMENT SCHEME

9.1 Listing of ExCBs + ExTLs – According to IECEx 02

NotedOD 001 – Scheme Membership, ExCBs, ExTLs and applicants http://www.iecex.com/directory/bodies/od001.asp

The Secretary reminded members of the listings contained in OD 001, the Online database, which includes all ExCBs and ExTLs accepted within all the Schemes, as well as applicant ExCBs and ExTLs for all Schemes. He advised that at present we have 10 Applicant CBs and 9 Applicant TLs as well as 3 Mark applications. He reminded members of the need to advise the secretariat of any changes to their contact details, logos etc., The Chairman thanked the Secretary for his report.

9.2 IECEx Unit Verification Certification

Document noted/Considered: ExMC/524A/CD – Updated Draft IECEx OD 033 Edition 1.0 IECEx

Operations Manual – IECEx Unit Verification Certificates

The Chairman called on the Secretary as WG1 Convener to report. The Secretary commenced his report by advising Members that WG1 had held a meeting on Sunday where there this topic was discussed in detail. He referred Members to ExMC(Berlin/WG1)02 which is a report form the WG1 meeting. He continued that

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WG members appreciated that there is a demonstrated need from industry for IECEx to provide Unit Verification Certificates.

He advised that WG1 agreed to recommend to ExMC that document ExMC/524A/CD be published after a few editorial corrections were made. He advised further that WG1 had discussed in great detail the issue of Marking agreeing to recommend to ExMC that the reference to ‘R’ in the certificate number be removed as clarification of unit certification will be included in the QAR field of the Certificate.

The Chairman called on Members to consider the recommendations from WG1. The meeting agreed to accept the recommendations and approved ExMC/524A/CD to proceed to publication incorporating the changes proposed by WG1.

10 CERTIFIED SERVICE FACILITIES PROGRAM – COVERING REPAIR AND OVERHAUL OF Ex EQUIPMENT

10.1 Listing of ExCBs – According to IECEx 03, Certified Service Facility Scheme

NotedOD 001 – Scheme Membership, ExCBs, ExTLs and applicants http://www.iecex.com/directory/bodies/od001.asp

The Chairman referred members to earlier discussion relating to OD 001 calling on Members to note the accepted ExCBs and applicant ExCBs within the Certified Service Facility Scheme. Before concluding he advised members that, at present, we have one body, SIRIM, applying as Certified Service Facility only.

The Chairman called for any comments from Members with none received.

10.2 Report from WG10

Document noted/consideredExMC/636/R – Report from the WG10 Convener, Mr Theo Pijpker

The Chairman called on the WG10 Convenor Mr. Theo Pipjker to report. Mr Pipjker thanked the Chairman. He began his report by first informing the meeting that the Working Group had been dormant for a couple of years. He said that as the newly appointed Convenor he had commenced his role by preparing a 12 month plan which has been outlined in ExMC/636/R.

He advised the Members that as to date we have 9 ExCBs in the IECEx 03 Scheme with 49 certificates having been issued. He commented that a first priority for WG10 would be to update the membership and asked current members to advise him if they wish to remain on the listing as WG10 Members, also indicating

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that new members would be most welcome. He advised that the next step would be to update the current IECEx 03 Scheme documents suggesting that he would like to have revised documents available for consideration by ExMC by March/April 2011. Thirdly he said that WG10 would commence preparations for other Documents to support other services namely area classification and so on, as previously agreed by ExMC. Finally he hoped to align a WG 10 meeting with the TC31 Meetings which he believed would be held March/April 2011.

The Chairman invited questions or comments from Members. With no further questions or comments The Chairman then thanked Mr Pipjker for his report and looks forward to seeing the WG10 work progress. 11 IECEx SYSTEM – GENERAL MATTERS

11.1 General Overview of the IECEx System

The Chairman in noting the increased exposure, and use of the IECEx Schemes, called on the Secretary to report further. The Secretary advised that the secretariat has been receiving an increasing number of direct enquiries from industry covering more and more varied areas. He gave an example of a most recent enquiry which covered forklift trucks. He stated that there has been an ever increasing interest the scheme. The Chairman agreed commenting that the growing interest in the IECEx Schemes is most gratifying to see.

11.2 IECEx WG1 Review of Scheme Rules

The Chairman invited the Secretary, in his role as Convenor of WG1, to report.The WG1 Convenor began by referring members to the WG1 report document ExMC (Berlin/WG1)02. The Convenor advised that a topic for discussion at the WG1 Meeting had been ‘Unit Verification’ and reminded members that the WG1 recommendation to publish ExMC/524A/CD had previously been approved under Item 9.2 of this Agenda.

He them moved on to Item 3.5 of the WG1 Report – ‘Certificate Life’. He advised Members that initial discussions on this topic had first been held in WG1 Melbourne 2009 where the decision had been taken to form ad hoc Working Group. He advised that a report from the Convener of this ad hoc WG, Mr. David Stubbings had been circulated to WG1 during the Berlin meeting, with the WG1 meeting arriving at 2 different views relating to the issue as the whether or not it is necessary to bring Certificates in line with the current editions of the Standards. Some WG1 Members agreed to leave ‘as is’ while others are concerned that if any new issues are raised in revised editions of standards then the product should go through an updating process. There was real concern as to changes that may occur within the standards addressing safety issues. There was also discussion on components and whether or not there was a need to bring them up to latest edition of the Standard. He advised that after considerable discussion, within WG1, and

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being unable to arrive at a common decision on the issue on the life of component certificates, the WG agreed to recommend the following to the ExMC

That ExMC agree that for Equipment Certificates, the rules remain where there is no requirement to bring IECEx Equipment Certificates up to current editions of Standards.

That WG1 AdHoc continue its consideration concerning Certificate life for Component Certificates, only

The Chairman then called on Members to consider the WG1 recommendation on Equipment Certificates. AU and the US supported this recommendation. As there were no negative comments the Chairman declared that the recommendation that there be no to change the present situation with regards to the life of Equipment CoCs is confirmed.

The Chairman then called on Members to consider the WG1 recommendation that WG1 AdHoc continue in its consideration of the life of Component Certificates. There was considerable discussion on this topic. CA commented that if there is no valuable technical purpose in updating a certificate then do not do so. The US commented that an ExCB CoC should be kept current rather than left to the ExCB or ExTL to make a judgment. FR agreed with the US. After much discussion the Chairman suggested that this topic should go back to WG1 to prepare a Paper, containing proposals on the life of Component Certificates, for circulation and review in advance of the Split 2011 Meeting. He suggested that this should then enable informed and, hopefully, conclusive discussion on this topic. He suggested that WG1 meet in advance of the Spilt series of meetings.

The Chairman then referred members to the WG1 recommendation to reinstate ExMC WG11 Certificates of Conformity issued to distributors of Ex equipment calling on Members to consider this recommendation. AU agreed to support this recommendation commenting that we need to have a very in-depth look at this area, suggesting that the terms of reference may need broadening. Mr Sinclair, who had agreed during the WG1 meeting to once again take on the role of WG11 Convenor, advised that he believes that the terms of reference already fit the AU requirements. The Chairman thanked Mr. Sinclair for agreeing to take on this role once again. Mr Sinclair then asked that there be a revised call for members. The Chairman asked the Secretary to look at membership via national committees. He then asked the members if they supported the recommendation. The Members agreed. The Chairman then thanked Mr Agius and the WG 1 members for all their hard work, and particularly for meeting on a Sunday, as well as for achieving agreement on all their recommendations.

Members then raised concern that while noting the value of combining meetings by scheduling WG1 and WG5 to be part of the ExMC annual meetings that this does

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not enable adequate consideration of any proposals from WG1 and WG5. The members requested that WG1 and WG5 should meet in advance of the annual IECEx meetings.

11.3 IECEx WG5 Management of Quality System Assessments of Manufacturers

The Chairman called on the WG5 Convener, Mr Jeff Olson, to report. Mr Olson commenced his report by reminding members that WG5 met along with WG1 on Sunday. He referred members to the WG5 report ExMC(Berlin/WG5)03. He said that it was pleasing to be able to report that the following documents had been published since the 2009 Melbourne Meeting and posted to the IECEx web site

QAR Form F-001 QAR Form F-002 OD 005 Part 1 OD 005 Part 2 OD 025 OD 026

He then referred members to Discussion Item No. 2 of his report - Feedback on Quality Assessments. He advised that after considerable discussion the WG5 agreed to recommend to the ExMC that OD 011 be revised to require manufacture approval prior to the placing of the IECEx Quality Assurance Reports, QARs, as linked documents on the online Quality Assurance Registration. The Chairman called on Members to consider this recommendation. The Members agreed to support this recommendation.

Mr Olson then referred members to discussions relating to ISO/IEC 80079-34 and its possible impact on OD 005. Mr Thierry Houeix, FR, SC31M, advised that it could be expected that this document would be available for use by the IECEx by the end of the year, or at the latest, early next year. There was then considerable discussion concerning the replacement of OD 005 with IEC 80079-34. The members finally agreed that upon publication of 80079-34 manufacturers may use either document (OD 005 or IEC 80079-34) for a period of time, while awaiting a proposal from WG5 and decision by ExMC, to be discussed at the 2011 ExMC meeting. The members agreed to support this recommendation.

Mr Olson then referred members to discussions relating to IECEx Auditors Manual/Guide. Mr Olson commented that there was a need to ensure that consistency among auditing bodies is maintained. WG5 recomend to ExMC that WG5 prepare an IECEx Auditor Guidelines. The Chairman called on Members to consider this proposal with Members agreeing to the WG5 recommendation. The Chairman then thanked Mr Olson and the WG 5 members for all their hard work and for achieving agreement on their recommendations

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11.4 IECEx WG 14 Good Working Practise

Document considered: ExMC/630/CD – IECEx Officers’ recommendations concerning

ExMC/555/CD and ExMC/556/Q

The Chairman advised that following on from the ExMC’s request during the 2009 ExMC Melbourne meeting, that the IECEx Officers consider further, the GWP draft and questionnaire, two recommendations have been prepared by the officers, for the meeting’s approval. The first recommendation being that a comparison between the ExMC document and the TC 31 doc titled ‘Committee Good Working Practices’ be carried out. The second recommendation being that the preparation of the Questionnaire be delayed until the final Business Plan has been approved.

The ExMC agreed with the recommendations as proposed in ExMC/630/CD.

12 IECEx CONFORMITY MARK COMMITTEE (ExMarkCo)

12.1 Report from the ExMarkCo Chairman

The Chairman called on Mr Duffy, as ExMarkCo Chairman, to report. Mr Duffy thanked the Chairman and then commenced his power point presentation, which he advised would be available on the IECEx web site. Mr Duffy’s presentation is detailed in each of the items 12.2 to 12.3 below.

12.2 New ExCBs – According to IECEx 04, Conformity Mark Licensing System

NotedOD 001 – Scheme Membership, ExCBs, and applicants http://www.iecex.com/directory/bodies/od001.asp

Mr Duffy, reminded members that details of Accepted and Applicant Mark Licence ExCBs are available on the IECEx Web Site OD001. He also advised that we currently have 3 Mark applicants with 10 accepted ExCBs.

12.3 Operational Aspects of IECEx Conformity Mark Committee

12.3.1 Recommendations from ExMarkCo.

Document considered:o ExMarkCo/25/R – Report of the June 2010 ExMarkCo Geneva

meeting

Mr Duffy, outlined the various recommendations contained in the ExMarkCo/25/R report and requested that ExMC Members consider the recommendations.

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The IECEx Chairman, thanked Mr Duffy and ExMarkCo Members and invited discussion on the recommendations contained in Document ExMarkCo/25/R.

Following discussion, Members agreed to adopt all recommendations with the exception of ExMarkCo Decision 2010/06 which is to be referred back to ExMarkCo for further consideration.

In addition there was also discussion on two proposals received from AU the first relating to “Promotional Activities’ regarding support for a marketing funding model for partial reimbursement of designated members promotional costs (i.e., travel costs). After discussion the meeting agreed that the question of funding assistance, to promote IECEx, in the first instance be referred to the IECEx Officers for consideration taking into account:

The need to first achieve the appropriate level of general reserve before introducing any additional expense

That detailed controls be put in place before funding is considered

The second proposal contained in ExMC(Berlin/AU) 05 that “No fees should be charged for use of IECEx Mark by the IECEx System” should be maintained and reflected in OD 019, was considered by ExMC and accepted.

The topic of IECEx Certified Service Facilities representation was discussed with members agreeing to appoint Mr John Allen to ExMarkCo. The suggestion from Mr Allen that a “Repairs User Group” be setup was considered with the decision being taken that this be referred back to ExMarkCo Constitution.

12.3.2 Constitution of the ExMarkCo Committee

Mr Duffy advised that a number of vacancies still need to be filled

1 ExCBs (License issuing, applicant) 2 Manufacturers 2 Regulatory interests 1 User

He requested that the Secretariat send a further call for nominations for the vacancies that still exist.

12.3.3 Notifications of misuse of the IECEx Conformity Mark .

There was considerable discussion relating to the misuse of the Mark with the Chairman commenting that it is essential that as issues arise they be discussed and addressed. He commented that it is incumbent on all members of the IECEx to notify the Secretariat immediately a case of misuse arises reminding members that the ExMC Chairman is required to report to CAB. The Chairman then asked if officers or members were aware of any incidents of misuse.

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The Secretary advised that there was a current advertisement example in an industry magazine which would, in the first instance be taken-up by the officers and then, if not dealt with satisfactorily, to CAB. It will then be up to CAB to take appropriate steps. CA asked that if it was not confidential could this instance of the misuse of the Mark be shared among Members. The Secretary advised that as the matter has only just been brought to his attention, and that in the first instance consultation with the parties involved, in consultation with the IECEx Chairman and ExMarkCo Chairman, be carried out. This was supported by the Chairman and Members. Mr Duffy commented that in this instance, the logo and not the Mark was being misused. Mr Hiromichi, CAB Chairman, commented that nevertheless this incident certainly required feedback. The Secretary advised that there will be immediate follow-up.

12.4 Appointment of ExMarkCo Chairman

The Chairman opened this agenda item by reminding Members that Mr Duffy will have completed his first term of office as ExMarkCo Chairman at the end of 2010, appreciating the excellent work of Mr Duffy as ExMarkCo’s first Chairman. He advised that in accordance with the IECEx 01 Basic Rules, Mr Duffy is eligible for re-appointment for a further term. He also advised that ExMarkCo, during their June 2010 meeting, had unanimously approved Mr Duffy for nomination to ExMC to serve a further term. As no other nominations were received the Chairman asked Mr Duffy to vacate the room to enable the members to consider his nomination. The Chairman then sought approval from the members. AU supported Mr Duffy’s nomination, with Head Delegate Mr Collis, declaring that both he and Mr Duffy work for Rockwell. The Chairman asked if there were any concerns regarding a conflict of interest. No concerns were voiced. CA, FR, GB and US all supported Mr Duffy’s nomination. As there were no further questions or comments on Mr Duffy’s nomination the Chairman noted Members unanimous agreement to appoint Mr Duffy for a further 3 year term.

13 ExTAG MATTERS

13.1 Report from ExTAG Berlin Meeting

The Chairman invited the ExTAG Chairman, Mr Sinclair, to report. Mr Sinclair commenced by referring members to his report ExMC(Berlin/ExTAG)09 commenting that notes from the training workshop were contained in Annex of the report. He advised that there had been some comment relating to the Assessor Training with concern being expressed that costs were high for a one hour training session. He acknowledged that Mr Munro had touched on these comments earlier in his report and agreed with Mr Munro that the training session should be seen not only as an hour session but an all day training session. He advised that he will consult with Mr Munro prior to next year’s meeting. He then informed the members that action Items from the Melbourne meeting had been reviewed with a few still outstanding. He expressed concern that work is often left until the last minute and as a result

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some documents are late in being available for consideration by members. He advised that in the future it would be very much appreciated if work was completed in a timely manner.

Mr Sinclair explained that a closed session was held with ExCBs and ExTLs only. The main topic covered was of QARs, particularly as affecting ExCBs issuing CoCs on the basis of QARs issued by another ExCB. He advised that after much discussion the decision was taken to refer this matter to both the IECEx Officers and the Convenor of ExMC WG05.

He then informed Members that reports/documents from the various WGs had been discussed and considered. He advised that there had been considerable time spent discussing the output of both ExTAG WG1 and ExTAG WG6. Particular concerns relating to WG1 being that new and revised ExTRs and the revised draft OD 010 might be in conflict with the eventual outcome of the work of ExTAG WG6. It was agreed that ExTAG members would be given a further 30 days to submit written comments once there was final text from WG6. It was also agreed that, subject to the documentation being accepted, the new form of ExTR Cover Sheet would be implemented for all projects with an application date of 1 January 2011 or later. He then commented that in discussing the output of WG6, Draft OD 024, it could not be said that there had been overwhelming support for the document as prepared, but that there was overwhelming support that a document be published and available. He advised that as might have been expected most discussion was centred on the subject of “partial witnessed testing” He informed the meeting that after some modification in detail, but not principle, the text was agreed by all those present as being the best interim solution and that the ExTAG would recommend to the ExMC that the document go forward for publishing.

He then reported on the status of various Decision Sheets and also apologised for the error under Item 7 of his report in which he referred to BR rather than to MY. He advised that after discussion it was agreed that ExTRs could be issued to cover partial testing and that there be action on Secretary to issue a draft Amendment to IECEx 02.

In concluding he advised that ExTAG would ask that the ExMC and the Officers to consider formats for future meetings noted that it is accepted that the meetings next year in Split will follow a similar format to this year, but ExTAG would welcome proposal to be brought forward at that meeting for further discussion.

The Chairman thanked Mr Sinclair for an excellent report suggesting that the output from WG6 be discussed under Agenda item 13.2. The meeting agreed with the Chairman’s suggestion.

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13.2 Testing at other locations – work of ExTAG WG6

Documents noted/considered ExTAG/186A/CD – further revised Draft OD 024 (replaces

ExTAG/186/CD) based on decisions from Melbourne ExTAG and ExMC meetings with further work by ExTAG WG6

ExTAG/203/CD – Daft Annex A “Check List” to Draft OD 024 ExTAG/202/CC – Compilation of comments from both ExTAG and

ExMC Members concerning draft ExTAG/186/CD ExTAG/186/CD – earlier Draft OD 024

The Chairman in introducing this topic asked the ExTAG Chairman, Mr Sinclair, if he wished to add any further comments to those contained in his report. Mr. Sinclair advised that he had no further comments but suggested that the WG6 Convenor, Mr Maalouf may wish to do so.

Mr. Maalouf thanked the Chairman for the opportunity and commenced by advising Members that as a result of discussions an impromptu ExTAG WG6 meeting, of the members who were in Berlin, had been held to revise the wording to item 6.10. He advised the members that two major issues had been identified

under “control” of the ExTL lack of clarity of 6.10.1 C - Term “ordinary locations” which is a North

American term.

Mr Maalouf advised the WG had assembled and put forward an additional paragraph to 6.10 and altered text to item c). Following considerable discussion concerning clarification over terms such as “ordinary locations” and others, ExMC Members arrived at the following as a compromise to enable the document to proceed forward (Changes made and agreed at the meeting are highlighted in red)

6.10 Partially Witnessed TestingPartially witnessed testing is a common practice currently used by ExTLs and ExCBs whereby witnessing only some parts of the agreed upon testing program is deemed sufficient.

Partially witnessed testing may be used only where, based on past experience and prior site assessment, ExTL and ExCB staff have confidence in the ability of the persons performing the tests and the test equipment used.

The following scenarios may be considered for partially witnessed testing under this OD: a) Long term tests as described in 6.8 aboveb) Remote witnessing of testing as described in 6.9 abovec) Tests of the relevant industrial standards (non Ex Standards).

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The Chairman then asked the members to consider the proposed changes, reminding members that the ExTAG recommends acceptance of the document, he then sought the approval of the ExMC. After some discussion the members agreed that, after making the necessary minor editorial changes, the document go forward for publishing. AU suggested the following editorials also be included, under –

Clause 5.6.5 talks about “review and approval” by an ExCB when it should be “endorsement”. Clause 6.7.2 still allows witness by an ExCB when it should state that it “is mandatory by the ExTL but optional by ExCB.”

Before concluding discussion RU suggested that consideration be given to the inclusion of statement “of testing at other sites” within the IECEx Rules 02 to ensure alignment with the new OD 024. The Secretary agreed saying that IECEx 02 is silent on this. The Chairman suggested with Members agreeing that the secretary review IECEx 02 in light of these comments. AU also suggested that further work be carried out to provide guidelines on “Partial Witness Testing”.

The Chairman remarked that it was very pleasing to have approval of the document for publication advising that comments made with regards to the need for further work in Clause 6.10 be referred back to the ExTAG WG 6 for review and preparation of a draft revision, within 6 months, specifically to provide more structure as it relates to the issue of “control of manufacturers” under Clause 6.10. The revised document would then be circulated to the National Committees for consideration and comment.

The Chairman then thanked Mr Maalouf and his Working Group for the excellent work noting their efforts had been very much appreciated. He added that it must be very gratifying for them to see the document approved for publication.

14 REPORT FROM IEC TC 31

The Chairman invited the IEC TC 31 Chairman, Mr Jim Munro, to report. Mr Munro thanked the Chairman and commenced his report concerning TC 31 activities and work since the Melbourne 2009 ExMC meeting. He advised that the last plenary meeting of TC 31 had been held on 21-22 October 2009 in Tel Aviv, Israel. Thirty eight members attended the meeting from seventeen different countries. He advised that disappointingly the question to SMB that the IECEx System be allowed to appoint an IECEx expert to TC31, WG, PT, and MT via the expert management system at the invitation of TC31, was rejected.

He informed the members that work on the non-electrical series of Standards 80079 is progressing well. He advised that work on special protection “S” to be IEC 60079-33, which he remarked is important to the IECEx, was progressing with Xu Jianping from NEPSI on the MT as an IECEx representative while the Convenor of project team is Ralph Wigg. The Secretary suggested to Mr Munro that there is

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some confusion as to the status of SC 31M saying that it is his understanding that it is an IEC SC with the Chairman and Secretary appointed by ISO. Mr Munro commented that it is important to know that SC 31M sits under IEC TC31 but that ISO can vote on these Standards.

He then went on to report on the work completed and nearing completion within TC31. He advised that these details were all available in his report. He then thanked the Chairman commenting that it was always a pleasure to work with the IECEx. The Chairman thanked Mr Munro for his report concluding by saying that the IECEx very much appreciates the relationship with TC31. He then invited Members to pose any questions to Mr Munro. The question was asked if Mr Munro’s report would be available on the IECEx web site. The Chairman confirmed that it would be available.

15 IECEx INTERNET BASED “ON-LINE” CERTIFICATE OF CONFORMITY SYSTEM

15.1 General matters

The Chairman called on the Secretary to report. The Secretary suggested, and the members agreed, that the Secretariat’s report presented during the ExTAG Training session Certificate of Conformity System - Updates be issued via the IECEx web site. He also requested that the presentation be circulated to all interested parties, especially among ExCB and ExTL staff. No issues were raised concerning the On-Line Certificate System, noting that changes will be made to accommodate the new Unit Verification Certificate.

15.2 On-Line review of CoCs, ExTRs, QARs

The Secretary commenced his report by commenting that the CoC System is now mature and well utilised. He reminded members that suggestions of enhancements are always welcomed by the secretariat also reminding members that the IECEx On-Line certificate system has been developed and maintained by the IEC central office at no cost to the IECEx.

He then reported that this year the Secretariat had carried out a review of 235 Certificates and associated reports, via the on-line system. He reported that 168 of the reviews had ‘no’ issues while 67 had one or more types of errors. He commented that one of the pleasing aspects of carrying out these reviews was the prompt and positive response from ExCBs which in most instances had been immediate and positive. He advised that it took an estimated 35 to 40 minutes to complete each review. The Chairman thanked the Secretary for his report commenting that the monitoring role being carried out by the secretariat is essential and helps to maintain the integrity of the System.

The Chairman then requested that the Secretary’s more detailed report be made available on the IECEx web site as a Green Paper. The Chairman asked if there

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were any questions relating to the report. There were no questions. Before concluding the Chairman reminded the meeting that in order to have an up-to-date system they must notify the Secretariat of any changes to their contact details.

16 IECEx BULLETIN.Document noted/considered

ExMC/626/CD – ExMC circular detailing the publication version of the 2010 IECEx Bulletin + accompanying zip folder

The Secretary advised Members that following on from the 2009 Melbourne IECEx meetings updated versions of the IECEx Bulletin had been prepared, based on the information provided by ExMC Members, and then circulated under ExMC/626/CD.

The Secretary then went on to explain that a new format has been introduced with each Standard in volume format thereby enabling bodies easier access to areas of particular interest. In concluding he referred the meeting to document ExMC/626/CD and the date of 15 September 2010 by which comments are to be received by the Secretary, following which the draft 4th edition will be finalised for publication. He thanked the Member Bodies who had already responded. The Chairman thanked the Secretary for his report and for his work in providing a revised format saying that it would make using the Bulletin much easier. He then asked if there were any questions. There were no questions.

17 PROMOTION OF THE SCHEME

17.1 Recent scheme promotions

Item noted: The IECEx website Library of News articles located at:

http://www.iecex.com/news_releases.htm

The Chairman reminded members of the library of news articles available on the IECEx web site. He suggested that should members have news/articles relating to the Ex area, that they feel appropriate for posting to the web site, they should forward them to the secretariat who would be happy to receive them.

17.2 UNECE Project

The Chairman called on the Secretary to provide an update of UNECE project The Secretary reminded members that the UNECE had formally endorsed IECEx Equipment, Services and Personnel Schemes in November 2009, during their Geneva meeting. The Secretary advised that a set of regulations, CRO “common regulatory objectives” is being finalised for official publication as a means to promote a common regulatory framework for the “Equipment for Explosive Environments” sector for countries that do not have regulations or countries updating regulations. He commented that it is most gratifying that the IECEx will be listed throughout this document. RU commented that the adoption of IECEx is a

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great achievement suggesting that the UNECE CRO document use the IECEx peer assessment model for evaluation of Test Laboratories and Certification bodies. RU advised that they will send this recommendation to the UNECE.

The Chairman thanked the Secretary for his update and invited comments from Members.

17.3 Action to raise profile of the IECEx Scheme

The Chairman and Secretary called on Members to provide the Secretariat, the Chairman or officers with any thoughts or suggestions that they believed might be beneficial in raising the profile of the System. The Secretary advised the meeting that he, and other Officers and members do present IECEx at various forums and reminded members that the Secretary is always available to assist in providing examples of presentations or other supporting material. The Secretary also noted the co-operation between IECEx and PCIC Europe noting that 3 presentations had been given at the recent PCIC Europe Conference. He also reminded Members of the active involvement in IECEx by the PCIC Europe Chairman, Mr Patrick Leroux. The Secretary advised that IECEx had participated at HazardEx and also industry dialogue in Malaysia.

AU, firstly acknowledging the news articles on the IECEx web site, asked if these articles reach the Ex community. AU suggested that perhaps we need to move in to different areas, for example, in educational journals. The Chairman acknowledged the AU comments and then invited Mr Johnathan Buck, Director of Communications, IEC and Incoming CAB Secretary to speak. Mr Buck commenced saying that in an effort to reach industry IEC have launched a series of interviews, at CEO level, from various industries as well as regulators on the impact of standardization. He advised that he works in consultation with Chris on case studies of IECEx publications, indeed of all system studies, and that these can be found on the IEC web site under “Just Published”. He also advised that a new E-TECH will be launched in Seattle and that this will be available on all social media platforms. In concluding he informed members that there is an upcoming “White Paper”, prepared by the IEC Market Strategy Board, which will consider future market needs relating to IEC. The Chairman thanked Mr Buck and then asked the members if they had any questions. There were no questions.

17.4 Report from WG 8 to receive a report from the WG8 Convener Dr U. Klausmeyer, concerning work on Regulatory recognition of IECEx.

The Chairman introduced this item by calling on Dr Klausmeyer, in his role of Convenor to report. Dr Klausmeyer presented his report. He commenced by advising the members that the WG had not held a meeting during the past year. He suggested that at present there is a need to assess what IECEx should do as a result of the publication of the UNECE CRO. He said that to progress the work further he needs the assistance of experts from within this group. The Chairman asked for experts for potential assignment to WG8. AU, nominated Mr. Collis, RU

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nominated Mr. Grudtsyn with the US advising that with 3 regulators on USNC IECEx they will do their best nominate a regulator to the WG. The Chairman thanked the meeting for the nominations saying that he looked forward to receiving the US nomination.

17.5 Update on matters relating to IMO and TC 18

Document noted: ExMC/632/Inf Report from Mr. Thore Andersen, NO

The Chairman introduced this item by calling on Mr. Andersen to report. Mr Andersen reported that as a result of participation by himself and Mr Agius during the TC18 plenary in 2009, TC18 was now much more aware of the IECEx System. He advised that during the 2010 Split, TC31 Meetings, the MT18 Convenor, within TC 18, had attended and that further good co-operation had been established. Mr Andersen then commented that in relation to communication with the IMO it still remains very difficult. He finished by saying that as he is retiring a new representative will be needed to maintain this co-operation. The Chairman first congratulated Mr Andersen on his retirement then thanked him for his report and for all his good work over the years. The Chairman then asked if a replacement had been considered. Mr Andersen advised that a replacement would be announced during the Seattle Meetings.

18 ExNB GROUP REPORT

Report from the European Notified Bodies Group for ATEX, ExNB.

The Chairman invited Mr Thierry Houeix, Vice Chairman, Ex NB to report on their November 2009 Meeting. He advised that the ExNB had agreed that there was a real need to establish co-operation with the IECEx. He said the main subject during the meeting had been to prepare a list of Harmonised Standards, CEN/CENELEC. CA asked if these are closed meetings, Mr Sinclair, informed that observers are permitted, but at the invitation of the Chairman, otherwise restricted. Mr Sinclair advised that he will be able to report on IECEx matters.

The Chairman then invited members to comment or ask questions concerning ExNB and with no questions or comments the Chairman thanked Mr Houeix and wished the ExNB a successful meeting.

19 IECEx BUSINESS PLAN

Document considered: ExMC/622/CD – Draft IECEx Business Plan

The Chairman, in his role as Convenor of WG13, introduced this topic by informing Members that it is a requirement from CAB that we have a Business Plan. He advised that ExMC WG13 had held a meeting in June 2010 in Geneva to prepare

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a draft Business Plan. He then referred members to document ExMC/622/CD the output from the Geneva June meeting of WG13. He added that WG13 had incorporated what it believed would satisfy ExMC Members. He called on Members to advise WG13 if there are any items that they feel should be added.

FR commented that the draft was an excellent document but suggested that the 80079 series of Standards be added to the 60079 series in the Introduction. The Chairman thanked FR saying that it is a living document and that adjustments will be required and that changes will be made when and where necessary. He reminded members that the words of every Business Plan are married to Financials. The Chairman then asked members if there are any comments.

GB commented that under Item 10 – Risks – risks had been identified but not what actions should be been taken to mitigate these risks. AU commented that it is a good document with US recommending that it be published as is. The Chairman said, once again, that it is ongoing work suggesting that it be published as is with the WG to take GB’s comments into account with the next revision. The members agreed for the document to proceed to publication.

20 FINANCE

20.1 2009 Accounts

Document considered: ExMC/616/CD – 2009 Audited accounts

The Chairman informed the meeting of the audited accounts and called on Members to endorse document ExMC/616/CD, the 2009 audited accounts, for submission to CAB for approval. The meeting endorsed the accounts as presented.

20.2 Approved 2011 Budget

Document noted: CAB/879/DV IECEx Budget for 2011, as approved by CAB

The Chairman advised that this agenda item is noting as the 2011 Budget was approved earlier this year by CAB.

20.3 IECEx General Reserve Policy

Document considered: ExMC/623/CD – WG 13 proposal to generate the IECEx General Reserve

The Chairman introduced this topic by reminding the meeting that ExMC tasked WG13 to review the level of general reserve required for IECEx. He reminded the meeting that the ExMC had previously determined that a general reserve to cover

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2 years operating costs would be desirable. He advised that then WG13 had been asked to prepare a financial outlook for the consideration of the meeting and, that this is contained within the document ExMC/623/CD and called on Members to select one of the 4 proposed options. He pointed out that at present we have a 1 year general reserve. He then outlined the 4 proposals –

A special levy, immediately Increase fees (OD 019) Reduce the expenditure of the IECEx Secretariat Take no action but treasurer and officers to monitor to ensure the

finances remain on track to achieve the agreed general reserve level by 2014/2015.

The Chairman and WG13 Convenor advised that the WG13 recommended option 4 noting that at the current rate of growth the general reserve should be achieved within the next 4 years, unless there is an urgent need to generate this fund earlier.

DE indicated their support for Option 4 but suggested that there may be a need to consider a further adjustment if the AU proposal for funding of an individual’s travel costs to attend promotional events if agreed.

FR suggested there may be alterations to options to 1 and 2 which may be based on the number of certificates accepted. The Chairman suggested that FR may consider preparing a proposal for forwarding to WG13 for consideration.

CA questioned whether Option 4 meets the direction given to IECEx by CAB.The Chairman advised that there is no deadline from CAB they just need to be we are moving forward saying that we may in deed need to comeback to the ExMC. AU suggested that Options 1 2 and 3 be removed. The Chairman advised that it is not really part of the Business Plan and that all the options will go when the final Business Plan is published. GB expressed concern over what happens in 2014 looking at Figure 5 of the document. The Chairman noted the growing revenue trend and agreed that if continues then this issue requires careful consideration in 2014.

The Chairman then summarised discussions noting that the general feel of Members is to adopt Option 4. Members agreed.

The Chairman thanked Members for their decision. Following further discussion the Chairman commented that the WG was in need of new members asking for nominations. France expressed interest in becoming a member of WG13.

20.4 IECEx 2012 + 2013 Forecasted Draft Budget Guide

Document considered: ExMC/628/CD Forecasted Draft Budget Guide

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The Chairman introduced this item by informing members that the purpose of this long range forecasted draft budget was to assist in the development of the 2012, due to be prepared early 2011. The Chairman advised that it is intended that the figures in the 2012/2013 long range budgets are used as a basis to prepare the final 2012 budget, which will be circulated for consideration by the members. He advised that the figures presented were based on growth for 2012 of 13% and for 2013 - 14 of 8%. He said that the document, as presented, contained initial thoughts at this time and reminding the members that approval of the budget will take place next year. He then asked for any comments

DE remarked that they had noticed a substantial increase in the costs of a serviced office for 2012, 100%, commenting that there was no explanation. The Secretary responded that, while at present we enjoy a very favourable agreement with SAI Global, which includes Office space, IT systems, power, phones, printing etc there maybe a need to relocate. SAIG themselves may move or seek to charge commercial rates. It was therefore felt that the budget should prepare for such. Members agreed.

DE remarked that under the item for Certificate Fee Certified Persons Scheme there was an estimated figure of 30000 CHF for 2011, this appeared low. The Secretary said that the estimate had been rather pessimistic and that the figures on this were conservative.

Mr Berger, the IECEx Treasurer, reminded the meeting that invoices are to be paid within 30 days. He asked that payments be made on time. He said that both the Secretary and himself review the financial reports on a weekly basis. He also reminded the meeting that a late payment surcharge applies. The Chairman thanked Mr Berger and remarked that although the System is not a business the same difficulties of running a business exist. He then asked if there were any more questions or comments. In concluding he noted agreement that ExMC/628/CD be used as a guide by the Treasurer and Secretary to prepare the formal budget for 2012, at the beginning of 2011, taking into account the 2010 results. The Chairman thanked the Treasurer and Secretary for the excellent financial management.

20.5 IECEx Scheme Participation Fees

Document Noted/considered OD 019 Edition 6 – IECEx Operational Document - IECEx

Participation and Scheme Fees

The Chairman noted the only change to the document being Mark License not requiring a fee, OD 019.

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21 REVIEW OF CURRENT ExMC WORKING GROUPS (WGs)The Chairman introduced this item noting that the work of the WGs is vital to both the development and maintenance of the IECEx System and its Schemes. He commented that the work of their Conveners and expert members was most appreciated.

The Chairman then referred members to the IECEx Web Site advising that all Working Groups, along with their membership, are listed. He asked if there were any questions or comments.

He concluded this item by informing the members that, as previously discussed, two changes were required

the change to WG 2 with the appointment of Mr Steve Bentham of AU

the reactivation of WG 11 with Mr Sinclair as Convenor.He also reminded members that in order to maintain an up-to-date listing it is essential that the Secretariat be kept informed of changes to members contact details.

22 OTHER BUSINESSThe Chairman then invited Members to raise other business.

22.1 - NO put forward a proposal that a list of Training Bodies and/or their training subject matter within the CoPC Scheme be able to be put forward for consideration / endorsement by IECEx. Members discussed this proposal and agreed to refer the matter to the IECEx Officers for initial consideration.

22.2 - RU suggested that Certificates of Membership for member bodies be introduced. The Secretary advised that at present this is not done but that should Members agree it can be. After some discussion it was agreed that Certificates of Membership be introduced. The secretariat is to complete these.

22.3 - AU proposed that consideration be given to the formation of a “Users Group” for end users and regulators. The members agreed to refer the suggestion of a “User Group” within IECEx to the IECEx Officers for consideration.

23 Report to CAB

To be prepared by Chairman and Secretary

24 NEXT MEETING

Document Noted: ExMC/629/Inf – Notice of Meeting, 2011 - 2013

The Chairman advised members that the next annual series of meetings is to be held in Split, Croatia from 5-9 September 2011. He remarked that IECEx is very grateful for the invitation and that he is sure all members will look forward to these

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meetings. He then expressed his gratitude to Malaysia and Brazil for offering to host meetings in 2012 and 2013 respectively. He commented that we are always seeking hosts, noting that the US has tentatively offered to host the 2017 meetings. This, he advised leaves 2014, 2015 and 2016 still available.

AU asked that 2012 Meeting in Malaysia be brought forward to May. The Chairman advised that he and the Secretary had already discussed this issue of a different time frame which would line up with CAB. He commented that we would need a block of time within the year with a timeframe of Mar/Apr/May for reporting to the CAB in June. Members agreed to refer the matter to the IECEx Officers.

Before closing the meeting the Chairman advised that there were a number of individuals that we would like to recognize for their continuing and ongoing support of the System, people who have been involved in IECEx for a considerable length of time some since commencement.

Mr Ralph Wigg, Mr Igor Likar, Mr Michel Brenon, Mr Thore Andersen Mr Risto Sulonen, Mr Gerhard Schwarz, Mr Vitali Grudtsyn,.

Before closing the meeting the Chairman thanked Members for their excellent participation which had enabled the ExMC meeting to complete a very full agenda within the timeframe. He commented that the outcome of this series of meetings further secures the growth and development of the IECEx System and its Schemes.

The Chairman then extended a special note of thanks to the German National Member Body and its committee, as well as the various sponsors, noting that they are listed on the IECEx website, via the 2010 meeting page. To the management and staff of DKE he extended his thanks for their great co-operation and for their overall coordination of the meeting arrangements which had helped to create a most pleasant working environment. He also thanked the Secretariat team for their work in ensuring that the agenda and papers all ran smoothly.

In concluding he also appreciated attendance by Dr. Fujisawa, IEC Vice President and CAB Chairman, as well as the Incoming CAB Secretary, Mr Buck, and issued them an invitation to attend future IECEx meetings.

The Secretary on behalf of all members both thanked and congratulated Mr McManama on his running of an excellent, efficient and most productive meeting.

25 Close of Meeting

The Meeting closed at 12.15.

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Annex A – Action Items

Action No.

Mins Item

Action By Whom Completion Date

1 3.2.1 and 7.4.2

The Secretary to give priority to the DE request for updating the list of Assessors to show capability and utilization

The Secretariat Following the meeting(Priority)

2 5.3.2 The Chairman to report back in detail at the next ExMC Meeting on the work of CAB WG12 Energy Efficiency f the WG and any impact that there might be on the IECEx System.

Chairman Next meeting

3 5.3.4 TC 88 Wind Turbines The Chairman to take US and AU comments relating to large wind turbines hydrogen cooled and hydrogen cooled alternators to CAB thereby giving notice to TC88 Wind Turbines that wind turbines could be located in explosive atmospheres.

Chairman IEC General Meeting, Seattle

4 6.3 The Chairman and the Secretary to seek out possible new countries during the coming IEC General Meeting

Chairman and Secretary

IEC General Meeting, Seattle

5 7.1 The US to submit, for initial consideration by the Officers, suggestions concerning the management of assessments.

US National Committee

Following the meeting

6 7.3.1 Secretary to follow-up on the AU nomination of Mr Steve Bentham as the new Convenor for ExMC WG2 TGDs

The Secretary Following the meeting

7 7.4.1 The Secretary to review ExMC/618/CD thoroughly for inconsistencies and to make the minor editorial changes suggested. The document to then be forwarded for publishing.


8 8.1 Document ExMC/619/CD to go to CAB, as presented, for consideration during the CAB meeting in Seattle. The Chairman and Secretary to make changes at the CAB meeting.


IEC General Meeting, Seattle

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Action No.

Mins Item


9 8.3 The Secretary to review document IECEx 02, Clause 3.2, to ensure “dusts” are included.


10 8.3 The Chairman and Secretary to work with the GMI in their transition from being an Accepted ExTL.



11 8.5.3 Mr John Allen to be added as Deputy Convenor to WG12 The Secretariat Following the meeting

12 8.5.3 A voting Document be prepared to allow ExMC to vote via correspondence on Proposal No. 2 of Green Paper ExMC(Berlin/WG12)07 for a 30 day voting period.

The Secretariat Following the meeting

13 8.5.3 WG12 to consider the DE comment re term “Handbook” to the recommended term “Guide” currently in use within the IECEx System.

WG12 Following the meeting

14 9.2 ExMC/524A/CD to be published after editorial corrections, including the removal of the reference to ‘R’ in the certificate number.


15 10.2 WG 10 Members to contact the Convenor, Mr Pipjker, to confirm their continuing membership. WG10 to continue its update work on the IECEx 03 Services Scheme

WG 10 Members Following the meeting

16 11.2 Ad hoc WG within WG 1 to consider on the life of Components CoCs. Ad hoc WGConvenor Mr. David Stubbings

Before next WG1 and ExMC Meeting

17 11.2 WG1 and WG5 meetings to be scheduled in advance of the annual IECEx meetings to allow for adequate time to consult on any proposals from WG1 and WG5.

Conveners to Plan

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Action No.

Mins Item


18 11.2 WG 11 to be reactivated with Mr Sinclair as Convenor, to prepare an Operational Document for Licensed Equipment.


19 11.2 The Secretary to contact the National Committees for membership of WG11.


20 11.3 OD 11 to be revised to require manufacture approval prior to placing of the IECEx quality assurance reports as linked documents as part of the online Quality Assurance Registration


21 11.3 With the publication of 80079-34 – WG5 to consider the future of OD 005 Part 1 and provide a proposal to the 2011 ExMC meeting.

WG5 Before the next Meeting

22 11.3 WG 5 to prepare a draft version of an Auditors Guide / Manual for consideration at the next meeting


23 11.4 A comparison between the Draft GWP and that of TC 31 be conducted by WG14


24 12.3.1 OD 019 to be updated to reflect no fees for use of the IECEx Mark Secretary Following the meeting

25 12.3.1 Mr Allen to be included as a Member of ExMarkCo Secretary Following the meeting

26 12.3.2 The Secretariat to send a further call for nominations for the vacancies that still exist within ExMarkCo1 ExCBs (License issuing, applicant)2 Manufacturers2 Regulatory interests1 Users


27 12.3.3 Follow-up on misuse of the IECEx logo by Secretary in consultation with IECEx Chairman and ExMarkCo Chairman

Secretary Following the meeting

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Action No.

Mins Item


28 13.1 The ExTAG requests that ExMC and the Officers consider the formats for future meetings, acknowledging that Split will follow usual format.

ExMC and the Officers

Before the next Meeting

29 13.1 A draft amendment to IECEx 02 to allow ExTRs to cover partial testing and for this draft amendment to then be circulated for ExMC voting.


30 13.2 ExTAG WG 6 to prepare a draft revision of OD 024 specifically to provide more structure to the issue of “control of manufacturers” under Clause 6.10.

ExTAG WG 6 Within 6 months

31 13.2 The Secretariat to make recommended editorial changes to OD 024 and then for the document to proceed for publication.


32 13.2 A review of IECEx Rules 02 to include a statement “testing at other sites” to ensure alignment with the new OD 024.


33 15.2 The meeting agreed that the Secretariat report On-Line review of CoCs, ExTRs, QARs be issued as a green paper document


34 17.2 RU to send a recommendation to the UNECE that the use of IECEx peer assessment model for evaluation of Test Laboratories and Certification bodies to be considered when preparing their CRO document

RU Member Body Following the meeting

35 17.4 The following nominations to be added to WG 8 - AU, Mr Ron Collis- RU, Mr Vitaly Grudtsyn - US to nominate

The Secretariat+

USNC IECEx


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Action No.

Mins Item


36 17.5 To continue liaison with IEC TC 18 Secretary Ongoing/following the meeting

37 19 The Business Plan to be published - ExMC/622/CD incorporating the FR suggestion to include IEC 80079 series in the introduction


38 19 WG13 to take into account GB’s comments concerning risk when preparing next revision of IECEx Business Plan.

WG13 Prior to next meeting

39 20.3 Option 4 of the proposals to generate the general reserve is to be integrated into the Business plan

WG13

40 20.3 Nominations for membership to WG13 to be followed-up The Secretary Following the meeting

41 20.4 ExMC/628/CD to be used by the Treasurer and Secretary to prepare the formal budget for 2012 at the beginning of 2011 taking into account the 2010 results.

Secretary and Treasurer

Early 2011

42 22 IECEx Officers to consider NO request for a list of Training Bodies and/or their training subject matter within the CoPC Scheme be made available.

Officers Before the next meeting

43 22 “Certificate of Membership” to be distributed to IECEx Member Bodies The Secretariat Following the meeting

44 22 The meeting agreed to refer the suggestion of a User Group for End Users within IECEx to the IECEx Officers for consideration.

Officers Following the meeting

45 24 Consideration to be given to bringing the meetings forward from 2012, MY.



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