Upload
victoria
View
882
Download
1
Embed Size (px)
Citation preview
Internal Reporting
Define criteria that can be used to determine the quality of internal management reports
1
Agenda
1. Defintion2. Problems of Internal Reporting3. Principles of Internal Reporting4. Internal Reporting Process5. How to improve Internal Reporting?6. Layout of Internal Reports7. Layout Recommendations8. Examples of Internal Reports
2
1. Definition
Financial data or other info accumulated by one individual to be communicated to another within a business entity.
The information assists others in the decision-making process.
3
2. Problems of Internal Reporting
Commitment of senior management
Sufficient time and financial resources
Quality of implementation
Background and experience of the staff
4
3. Principles of Internal Reporting
Consistency Reliability Focus on action Timeliness Easy to use Objectivity Economy
5
4. Internal Reporting Process
Data collection
Preparation of written report
Presentation and discussion
Documentation of results6
5. How to improve Internal Reporting?
Leveraging technology
Developing key metrics
Speeding up the process
Presenting more useful data
Reducing information overload
7
6. Layout of Internal Reports
6.1 Reasons for Reports
6.2 Types of Report and their Contents
6.3 Report Format and Reporting Date
6.4 Report Recipients
6.5 Report Issuers
8
6.1 Reasons for Reports
Documentation Planning
Controlling
Monitoring
9
6.2 Types of Reports and their Contents
There are three different types: Regular report Exception report Ad-hoc report
Important for the Contents of the Report: Structure of the report Level of detail Format Information content
10
6.3 Report Format and Reporting Date
Important for the Format: Amount of information Presentation Visual aids
Key points of the Reporting Date: Reporting cycle
„Information overload“ Reporting date
„The faster, the better“
11
6.4 Report Recipients
Focus on employees of a company
Main target group; usually the Management
Selection criteria
Hierarchical
Functional
12
6.5 Report Issuers
Controlling
Accounting
Treasury
Investor Relations
Etc.
13
7. Layout Recommendations
What is the purpose of the information provided and how will it be used?
What type of report should be produced? When should the report be published? What format should the report have? What is the main information that the user of
the report should remember?
14
8. Examples of Internal Management Reports
15
16
8.1 Construction Project
8.1.1 Evaluation of the Construction Report
One page progress report
Good Visual Aids (Graphs and Tables)
More specific comments needed
Written conclusion or summery missing
17
8.2 ABC NEWSAGENT – WEEKLY MANAGEMENT REPORT
18
8.2.1 Newsagent
Weekly management report Budget comparisons Forecasts available Colorcoding
Scores of figures Clear table format
19
Thank you for your attention!!!
20