INTERIM WESTERN REGIONAL WATER COMMISSION · 5/18/2016 · Valley Blvd.), TMWA (1355 Capital Blvd.), Washoe County Administration Building (1001 E. 9th Street), Second Judicial District

WESTERN REGIONAL WATER COMMISSION

AGENDA

Wednesday, May 18, 2016 9:30 a.m.

Sparks Council Chambers, Legislative Building 745 Fourth St., Sparks, Nevada

TRUSTEES

Vaughn Hartung, Chairman Jenny Brekhus Charlene Bybee Naomi Duerr, Vice Chair Jeanne Herman Bob Lucey Sandra Ainsworth, Secretary-Treasurer

Ron Smith

NOTICE OF POSSIBLE QUORUM OF THE BOARD OF DIRECTORS OF THE TRUCKEE MEADOWS WATER AUTHORITY (“TMWA”)

(See ‘Notes’)

Notes: Because several of the Western Regional Water Commission ("WRWC") Trustees are also members of the Board of Directors of TMWA and/or the Board of County Commissioners (“BCC”), it is possible that a quorum of the TMWA Board and/or a quorum of the BCC may be present. Such members will not deliberate or take action at this meeting as members of the TMWA Board or the BCC, but may take action exclusively in their capacity as WRWC Trustees.

1. Items on this agenda on which action may be taken are followed by the term "For Possible Action". Non-action items are followed by an asterisk (*).

2. Public comment is limited to three minutes per speaker and is allowed during the public comment periods, and before action is taken on any action item. Comments are to be directed to the Commission as a whole. Persons may not allocate unused time to other speakers. The public may sign-up to speak during the public comment period or on a specific agenda item by completing a “Request to Speak” card and submitting it to the clerk.

3. Items on this agenda may be taken out of order, combined with other agenda items for consideration, removed from the agenda, or delayed for discussion at any time. Arrive at the meeting at the posted time to hear item(s) of interest.

4. Supporting material provided to the Commission for items on the agenda is available to members of the public at the Western Regional Water Commission ("WRWC") offices, 1001 E 9th Street, Reno, NV, from June Davis, Administrative Secretary, (775) 954-4665, and on the WRWC website at http://www.wrwc.us

5. The Sparks Council Chambers are accessible to the disabled. We are pleased to make reasonable accommodations for persons who are disabled and wish to attend meetings. If you require special arrangements for the meeting, please call (775) 954-4665 no later than 24 hours prior to the meeting.

6. In accordance with NRS 241.020, this agenda has been posted at the following locations: Reno City Hall (1 East First Street), Sparks City Hall (431 Prater Way), Sparks Justice Court (1675 East Prater Way), Sun Valley GID (5000 Sun Valley Blvd.), TMWA (1355 Capital Blvd.), Washoe County Administration Building (1001 E. 9th Street), Second Judicial District Court/Courthouse (75 Court Street), Washoe County Central Library (301 South Center St.), Washoe County Community Services Department (1001 E. 9th Street), Galena Market (19990 Thomas Creek Rd.), Galena High School (3600 Butch Cassidy Way), South Valleys Library (15650A Wedge Parkway), the WRWC website: http://www.wrwc.us and the State of Nevada website at https://notice.nv.gov

1. Roll Call and Determination of Presence of a Quorum. *

2. Pledge of Allegiance. *

3. Public Comment – limited to no more than three minutes per speaker. *

4. Approval of Agenda. (For Possible Action)

5. Approval of the Minutes of the March 16, 2016, meeting. (For Possible Action)

http://www.wrwc.us/

http://www.wrwc.us/

https://notice.nv.gov/

Western Regional Water Commission Agenda for May 18, 2016 Page 2 6. PUBLIC HEARING on the Western Regional Water Commission (“WRWC”) Tentative

Budget for Fiscal Year 2016 – 2017; discussion and adoption of the WRWC Final Budget for Fiscal Year 2016 – 2017 – Jim Smitherman, WRWC Water Resources Program Manager. (For Possible Action)

7. Discussion and possible reappointments to the Northern Nevada Water Planning Commission ("NNWPC") for a term of three years (April 1, 2016 through March 31, 2019): Mickey Hazelwood, public at large member to represent environmental, biological, conservation or public concerns; and Michael DeMartini, member to represent owners of domestic wells; and possible direction to staff – Jim Smitherman. (For Possible Action)

8. Discussion and possible approval of a Fifth Amendment to the Agreement with the City of Reno, in an amount not to exceed $262,500, to support the Truckee Meadows Storm Water Quality Management program, and activities related to the implementation of the water quality and storm water drainage provisions of the Comprehensive Regional Water Management Plan; and if approved, authorize the Chairman to execute a Fifth Amendment for that purpose – Chris Wessel, WRWC Water Management Planner. (For Possible Action)

9. Discussion and possible approval of a Second Amendment to the Interlocal Agreement with Washoe County (the "County") for a “Septic Nitrate Baseline Data and Risk Assessment Study . . . Phase II", to authorize the County’s use of data obtained to provide timely notification to residents in certain study areas; and if approved, authorize the Chairman to execute a Second Amendment for that purpose – Chris Wessel. (For Possible Action)

10. Discussion and possible approval of a Fourth Amendment to the Cooperative Agreement with the County to provide staff services for the WRWC and the NNWPC, extending the Agreement for a term of one year; and if approved, authorize the Chairman to execute a Fourth Amendment for that purpose – Ben Hutchins, Division Director, Finance and Administration, Washoe County Community Services Department, and Jim Smitherman. (For Possible Action)

11. Report and discussion on the procedure for and possible consequences of 1) the dissolution the WRWC ; or 2) the transfer of the powers, duties and responsibilities of the WRWC to another regional governing board; and possible direction to staff – Jim Smitherman and John Rhodes, WRWC Legal Counsel. (For Possible Action)

12. Discussion and possible direction to staff regarding agenda items and dates for future WRWC meetings – Jim Smitherman. (For Possible Action)

13. Commission Comments *

14. Staff Comments *

15. Public comment – limited to no more than three minutes per speaker *

16. Adjournment. (For Possible Action)

5-18-16: WRWC Agenda Item 5

WESTERN REGIONAL WATER COMMISSION BOARD OF TRUSTEES

DRAFT MINUTES

Wednesday, March 16, 2016 The regular meeting of the Western Regional Water Commission (“WRWC”) Board of Trustees was held on Wednesday, March 16, 2016, at the Sparks Council Chambers, Legislative Building, 745 Fourth Street, Sparks, Nevada. 1. Roll Call and Determination of Presence of a Quorum

Chairman Hartung called the meeting to order at 8:00 a.m. There was a quorum present.

Commissioners Present: Appointed by: Vaughn Hartung Washoe County Naomi Duerr City of Reno (Present at 8:03 a.m.)

Jeanne Herman TMWA, Washoe County WRWC member Jenny Brekhus TMWA, City of Reno WRWC member Charlene Bybee TMWA, City of Sparks WRWC member Geno Martini Truckee Meadows Water Reclamation Facility (“TMWRF”) Ron Smith City of Sparks Bob Lucey TMWA, successor to South Truckee Meadows General Improvement District (“STMGID”) Commissioners Absent: Appointed by: Sandra Ainsworth Sun Valley General Improvement District (“SVGID”) 2. Pledge of Allegiance

Mr. Nadu led the Pledge of Allegiance.

3. Public Comment

None

4. Approval of Agenda (For Possible Action)

COMMISSIONER MARTINI MADE A MOTION TO APPROVE THE AGENDA, SECONDED BY COMMISSIONER SMITH. THE MOTION CARRIED UNANIMOUSLY WITH SEVEN (7) MEMBERS PRESENT.

5. Approval of the Minutes of the January 20, 2016, Meeting (For Possible Action)

COMMISSIONER LUCEY MADE A MOTION TO APPROVE THE JANUARY 20, 2016, MINUTES, SECONDED BY COMMISSIONER MARTINI. THE MOTION CARRIED UNANIMOUSLY WITH SEVEN (7) MEMBERS PRESENT

Draft Minutes of WRWC Meeting of March 16, 2016 Page 2 of 4

6. Discussion and possible approval of a request by The Nature Conservancy (“TNC”) to

revise the budget for the contract for “Optimizing Restoration Investments in the Truckee [River] Watershed”, at no additional cost; and, if approved, authorize the chairman to execute an amendment to the contract for that purpose – Jim Smitherman, WRWC Water Resources Program Manager. (For Possible Action)

Jim Smitherman explained that the project budget as specified in the contract needed to be revised to shift funding from staff expenses to consultant expenses.

COMMISSIONER MARTINI MADE A MOTION TO APPROVE, SECONDED BY COMMISSIONER BYBEE. THE MOTION CARRIED UNANIMOUSLY WITH SIX (6) MEMBERS PRESENT.

(Commissioner Duerr present at 8:03 a.m.)

7. Discussion and possible approval of a scope of work and funding request by TMWA in the amount of $100,000 from the Regional Water Management Fund to continue the Water Usage Review Program for fiscal year 2016-2017; and, if approved, authorize the Chairman to execute an Interlocal Agreement with TMWA for that purpose – Jim Smitherman. (For Possible Action)

Mr. Smitherman reviewed information included in the staff report for this funding request.

COMMISSIONER SMITH MADE A MOTION TO APPROVE, SECONDED BY COMMISSIONER DUERR. THE MOTION CARRIED UNANIMOUSLY WITH SEVEN (7) MEMBERS PRESENT.

8. Review, discussion, and possible approval of the draft Western Regional Water Commission (“WRWC”) tentative budget for Fiscal Year 2016-2017, and possible direction to staff regarding the time and place for a public hearing on the tentative budget – Jim Smitherman. (For Possible Action)

Mr. Smitherman reviewed information included in the staff report for the tentative budget and answered questions from Commissioners regarding the various projects included in the budget and who manages them. Mr. Smitherman explained that some of the projects have not been presented yet to the WRWC but are included in the budget as placeholders. Mr. Smitherman also explained the role of the Northern Nevada Water Planning Commission ("NNWPC") in prioritizing projects and preparing a final draft budget.

COMMISSIONER MARTINI MADE A MOTION TO APPROVE THE STAFF RECOMMENDATION WITH A PUBLIC HEARING ON THE TENTATIVE BUDGET SCHEDULED FOR WEDNESDAY, MAY 18, 2016, SECONDED BY COMMISSIONER BYBEE. THE MOTION CARRIED UNANIMOUSLY WITH SEVEN (7) MEMBERS PRESENT.

9. Report and discussion on the process and steps required to dissolve the WRWC; the duties and responsibilities of the WRWC; and possible options for entities to which the duties and responsibilities could be distributed; and possible direction to staff – Jim Smitherman and John Rhodes, WRWC Legal Counsel. (For Possible Action)

Mr. Smitherman summarized the information included in the staff report, including a history of regional water planning in Washoe County.


John Rhodes, Legal Counsel, reviewed the steps for dissolution of the WRWC included in the staff report.

Chairman Hartung stated that TMWA [through its customers] is funding the majority of the WRWC budget, and that melding the WRWC into TMWA’s Board would be beneficial.

Commissioner Brekhus expressed concern that local government operations issues going to the legislature can get tied up in other issues with unpredictable results.

Mr. Smitherman and Mr. Rhodes explained the functions and duties of the NNWPC in response to questions from Commissioners. Mr. Rhodes stated his opinion that the duties of the NNWPC could not be transferred to the TMWA Standing Advisory Committee, or any other TMWA subcommittee, without a change in the WRWC legislation. There was discussion regarding the projects related to water quality and storm water and whether the nature, scope and authority of TMWA would need to be broader in order to take on those and other responsibilities. There was also discussion regarding the need to make a decision with agreement from all of the entities represented on the WRWC Board.

Public Comment – Darrin Price, SVGID, stated that the SVGID is a separate entity with no joint powers agreement with any of the other entities, and that SVGID did request a seat on the TMWA Board in 2000.

COMMISSIONER BYBEE MADE A MOTION TO DIRECT STAFF TO CONDUCT A CLOSER EXAMINATION OF ALL OF THE DETAILS OF WHAT THE WRWC DOES AND WHAT IT WOULD MEAN IF IT WERE DISSOLVED OR MOVED TO TMWA, SECONDED BY COMMISSIONER DUERR.

Mr. Smitherman summarized the motion stating that staff will put together a report on what the ramifications would be of a complete dissolution of the WRWC including the [Regional Water Management] fund going away and what holes would be left; and what the ramifications would be if there were a change to the WRWC legislation, rolling the functions into the TMWA or another regional governing Board.

THE MOTION CARRIED UNANIMOUSLY WITH SEVEN (7) MEMBERS PRESENT.

10. Direction to staff regarding agenda items for a possible April 20, 2016, meeting and other future meetings – Jim Smitherman. (For Possible Action)

Mr. Smitherman stated that he will be out of town on April 20, 2016, and added the next meeting would be in May, and include the budget hearing.

11. Commission Comments

None

12. Staff Comments

None

13. Public Comment

None


14. Adjournment (For Possible Action)

The meeting was adjourned at 9:04 a.m.

Respectfully submitted by, Christine Birmingham, Recording Secretary

Approved by Commission in session on ________________ 2016.

_____________________________ Chairman


Western Regional Water Commission

STAFF REPORT DATE: May 12, 2016 TO: Chairman and Members, Western Regional Water Commission FROM: Jim Smitherman, Water Resources Program Manager SUBJECT: PUBLIC HEARING on the Western Regional Water Commission (“WRWC”)

Tentative Budget for Fiscal Year 2016 – 2017; discussion and adoption of the WRWC Final Budget for Fiscal Year 2016 – 2017

SUMMARY Staff has developed a Fiscal Year 2016 – 2017 Tentative Budget for the WRWC including revenues and expenses for staff and non-staff professional services. The attached State budget forms show revenues of $1,484,662, and expenditures of $2,604,976. The balance of $1,120,314 will come from cash reserves. BACKGROUND The WRWC is required to prepare and submit a tentative budget to the Nevada Department of Taxation on or before April 15, and to hold a public hearing on the tentative budget not sooner than the third Monday and not later than the last day in May. The attached tentative budget is provided for WRWC review, discussion, adoption, and possible direction to staff. PREVIOUS ACTION None FISCAL IMPACT The Fiscal Year 2016 – 2017 Tentative Budget projects $1,484,662 in revenue, and $2,604,976 in expenses, with the difference of $1,120,314 coming from cash reserves. Budget expenses include a maximum of $1,876,976 for work plan activities, $642,600 for three full time staff and legal services, and various routine operating expenses in the amount of $85,400. RECOMMENDATION Staff recommends that the WRWC adopt and certify the WRWC Final Budget for Fiscal Year 2016 – 2017, and direct staff to transmit a copy of it to the Nevada Tax Commission, together with an affidavit of proof of publication of the notice of the public hearing. POSSIBLE MOTION “Move to adopt and certify the WRWC Final Budget for Fiscal Year 2016 – 2017 and direct staff to transmit a copy of it to the Nevada Tax Commission, together with an affidavit of proof of publication of the notice of the public hearing in accordance with law.” JS:jd Attachment: WRWC Fiscal Year 2016 – 2017 Tentative Budget

FORM 4404LGF Last Revised 01/13/2016

FULL TIME EQUIVALENT EMPLOYEES BY FUNCTION

ACTUAL ESTIMATEDPRIOR YEAR CURRENT YEAR BUDGET YEAR

ENDING 06/30/15 ENDING 06/30/16 ENDING 06/30/17General GovernmentJudicialPublic SafetyPublic WorksSanitationHealthWelfareCulture and RecreationCommunity Support

TOTAL GENERAL GOVERNMENTUtilitiesHospitalsTransit SystemsAirportsOther

TOTAL

POPULATION (AS OF JULY 1)

SOURCE OF POPULATION ESTIMATE*

Assessed Valuation (Secured and Unsecured Only)Net Proceeds of MinesTOTAL ASSESSED VALUE N/A N/A N/A

TAX RATE General Fund Special Revenue Funds Capital Projects Funds Debt Service Funds Enterprise Fund Other

TOTAL TAX RATE

* Use the population certified by the state in March each year. Small districts may use a number developed per the instructions (page 6) or the best information available.

(Local Government)

SCHEDULE S-2 - STATISTICAL DATA

Page: 2Schedule S-2


Personnel support services are provided to the Commission pursuant to an interlocal agreement with Washoe County Community Services Department.


SCHEDULE A - ESTIMATED REVENUES & OTHER RESOURCES - GOVERNMENTAL FUND TYPES, EXPENDABLE TRUST FUNDS & TAX SUPPORTED PROPRIETARY FUND TYPES

Budget For Fiscal Year Ending June 30, 2017 Budget Summary for (Local Government)

OTHERFINANCING

GOVERNMENTAL FUNDS AND SOURCESEXPENDABLE TRUST FUNDS BEGINNING PROPERTY OTHER THAN

FUND CONSOLIDATED TAX TAX OTHER TRANSFERS OPERATINGFUND NAME BALANCES TAX REVENUE REQUIRED RATE REVENUE IN TRANSFERS IN TOTAL

(1) (2) (3) (4) (5) (6) (7) (8)General 1,280,321 - - - 1,484,662 - - 2,764,983

DEBT SERVICESubtotal Governmental Fund Types,Expendable Trust Funds

PROPRIETARY FUNDSXXXXXXXXXXX XXXXXXXXX XXXXXXXXXXX XXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXX XXXXXXXXX XXXXXXXXXXX XXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXX XXXXXXXXX XXXXXXXXXXX XXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXX XXXXXXXXX XXXXXXXXXXX XXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXX XXXXXXXXX XXXXXXXXXXX XXXXXXXXXXX XXXXXXXXXXX

Subtotal Proprietary Funds XXXXXXXXXXX XXXXXXXXX XXXXXXXXXXX XXXXXXXXXXX XXXXXXXXXXX

TOTAL ALL FUNDS 1,280,321 - - - 1,484,662 - - 2,764,983

Page: 3Schedule A



SCHEDULE A-1 ESTIMATED EXPENDITURES AND OTHER FINANCING USES

Budget For Fiscal Year Ending June 30, 2017 Budget Summary for(Local Government)

SERVICES, CONTINGENCIESSUPPLIES AND USES

GOVERNMENTAL FUNDS AND AND OTHER THANEXPENDABLE TRUST FUNDS SALARIES OTHER CAPITAL OPERATING OPERATING

AND EMPLOYEE CHARGES OUTLAY TRANSFERS TRANSFERS ENDING FUND FUND NAME WAGES BENEFITS ** *** OUT OUT BALANCES TOTAL

* (1) (2) (3) (4) (5) (6) (7) (8)General - - - 2,604,976 - - - 160,007 2,764,983

TOTAL GOVERNMENTAL FUND TYPESAND EXPENDABLE TRUST FUNDS - - 2,604,976 - - - 160,007 2,764,983

* FUND TYPES: R - Special RevenueC - Capital ProjectsD - Debt ServiceT - Expendable Trust

** Include Debt Service Requirements in this column Page: 4Schedule A-1

*** Capital Outlay must agree with CIP.



(1) (2) (3) (4)BUDGET YEAR ENDING 06/30/17

ESTIMATEDACTUAL PRIOR CURRENTYEAR ENDING YEAR ENDING TENTATIVE FINAL

06/30/2015 06/30/2016 APPROVED APPROVED

REVENUESWater surcharge fees 1,466,805 1,466,562 1,416,677 Grant revenue - - 40,000 Earnings on investments 18,891 18,891 27,985

Subtotal of Revenues 1,485,696 1,485,453 1,484,662

OTHER FINANCING SOURCES Operating Transfers In (Schedule T) - - -

Subtotal of Other Financing Sources - - -

BEGINNING FUND BALANCE 1,662,426 1,276,098 1,280,321 Prior Period Adjustment(s) - - - Residual Equity Transfers - - -

TOTAL BEGINNING FUND BALANCE 1,662,426 1,276,098 1,280,321

TOTAL RESOURCES 3,148,122 2,761,551 2,764,983

EXPENDITURESServices and Supplies 1,872,024 1,481,230 2,604,976

Subtotal of Expenditures 1,872,024 1,481,230 2,604,976

OTHER USESCONTINGENCY (not to exceed 3% oftotal expenditures) - - - Operating Transfers Out (Schedule T) - - -

Subtotal of Other Uses - - -

ENDING FUND BALANCE 1,276,098 1,280,321 160,007

TOTAL COMMITMENTS & FUND BALANCE 3,148,122 2,761,551 2,764,983

Page: 5Schedule B-14

(Local Government)Western Regional Water Commission

Schedule BFund 766


Pursuant to NRS 354.600 (3), each (emphasis added) local government budget must obtain a

separate statement of anticipated expenses relating to activities designed to influence the passage

or defeat of legislation in an upcoming legislative session.

1. Activity: N/A - lobbying expenses are not expected in budget year 2016-2017

2. Funding Source:

3. Transportation $

4. Lodging and meals $

5. Salaries and Wages $

6. Compensation to lobbyists $

7. Entertainment $

8. Supplies, equipment & facilities; other personnel and $

services spent in Carson City

Total $ -

Entity: Budget Year 2016-2017

Page: 6Schedule 30

L O B B Y I N G E X P E N S E E S T I M A T E

Nevada Legislature: 79th Session; February 6, 2017 to June 5, 2017


Local Government: Western Regional Water CommissionContact: Jim Smitherman

E-mail Address: [email protected]

Daytime Telephone: 774-954-4657 Total Number of Existing Contracts: 18

Line Vendor

Effective Date of

Contract

Termination Date of

Contract

Proposed Expenditure FY 2016-17

Proposed Expenditure FY 2017-18 Reason or need for contract:

1 Washoe County 07/01/15 06/30/16 512,400 512,400 Professional and administrative staff services2 Rhodes Law Offices 11/01/09 10/31/17 129,600 129,600 Legal services3 Schettler, Macy & Associates, LLC 11/18/15 03/31/17 10,000 10,000 Financial audit services4 Regional Planning Governing Board 11/01/13 06/30/16 15,000 15,000 Public meeting minutes5 City of Reno 07/01/15 06/30/16 7,500 7,500 Website services6 Envision 07/01/15 06/30/16 2,500 2,500 Video production services7 G3 07/01/15 06/30/16 2,500 2,500 Video production services8 The Nature Conservancy 09/17/14 12/31/16 29,050 - Optimizing watershed investments9 Truckee Meadows Water Authority 05/16/13 n/a 514,000 - Water rights purchase 10 Desert Research Institute 11/18/15 12/31/16 125,000 125,000 Cloud seeding11 Nevada Landscape Association 05/21/15 09/30/16 12,500 12,500 Certified landscape technician program12 City of Reno 07/01/15 06/30/16 445,500 262,500 Storm water management program13 City of Reno 07/16/08 06/30/16 150,000 75,000 Water quality standards review technical services14 Regional Planning Governing Board 01/01/11 06/30/16 5,000 5,000 Population and employment modeling15 Desert Research Institute 07/01/13 06/30/16 10,000 10,000 Irrigation water conservation program16 Truckee Meadows Water Authority 06/24/13 06/30/16 100,000 100,000 Water conservation program17 Stantec 01/07/15 06/30/16 15,600 - Plan update technical assistance18 Hansford Economic Consulting 01/07/15 12/31/16 6,000 - Plan update technical assistance1920 Total Proposed Expenditures 2,092,150$ 1,269,500$

Additional Explanations (Reference Line Number and Vendor):

Page: 7Schedule 31

SCHEDULE OF EXISTING CONTRACTSBudget Year 2016 - 2017


Local Government: Western Regional Water CommissionContact: Jim Smitherman

E-mail Address: [email protected]

Daytime Telephone: 774-954-4657 Total Number of Privatization Contracts: 0

Line Vendor

Effective Date of

Contract

Termination Date of

Contract

Duration (Months/

Years)



Position Class or Grade

Number of FTEs

employed by Position Class or Grade

Equivalent hourly wage of FTEs by

Position Class or Grade

Reason or need for contract:

1 None - N/A

2

3

4

5

6

7

8 Total Page: 8

Attach additional sheets if necessary. Schedule 32

SCHEDULE OF PRIVATIZATION CONTRACTSBudget Year 2016 - 2017

5-18-16 WRWC Agenda Item 6

Budget Category 1.5% WMF NOTE

Washoe County In-Kind NOTE

TMWA In-Kind NOTE

SVGID In-Kind NOTE

REVENUE Amount Amount Amount Amount Estimated Water Surcharge Revenues 1,416,677Grant and/or Other Revenue 40,000 Estimated Interest Income 27,985 Total Revenue 1,484,662 0 0

PROFESSIONAL SERVICES/SUPPLIES Amount Amount Amount Amount Estimated Professional Services (Page 2) 1,876,976 1 Staff Services (Page 3) 642,600 2,3 0 0 Non-Staff Services (Page 3) 85,400

Total Professional Services/Supplies 2,604,976 0 0

OTHER EXPENSES Amount Amount Amount AmountEstimated Misc. 0 Total Other Expense 0 0 0

Total Expenses 2,604,976 0 0 0

Net Decrease in Cash Reserves ($1,120,315)Cash Balance as of 7/1/15 $1,545,846

Estimated 2015/2016 Revenue (Cash Flow) 1,485,453 Estimated 2015/2016 expenditure (Page 4) ($1,481,230)

Estimated cash balance as of 7/1/16 $1,550,069 Net Decrease in Cash Reserves for FY 2016-17 ($1,120,310)

Estimated cash balance as of 6/30/17 $429,759

NOTES:

Tentative

Page 1


Budget Summary WorksheetFiscal Year July 1, 2016 - June 30, 2017

3. Includes Washoe County estimate for overhead: 1.5% fund management, accounting, purchasing, human resources, information technology, office space, utilities, computer hardware, software, copier, supplies, routine/administrative and GIS/drafting services.

1. Proposed budget provides legal spending authority for projects yet to be approved by the WRWC upon recommendations provided by the NNWPC. Specific per project scope and cost yet to be developed and approved by the WRWC.2. Proposed budget provides legal spending authority for contract staff services previously approved by the WRWC.


Professional Services Project Name 2016/2017 Budget Total Expense Description/Example

-b- -j- -k-Climate Variablity Data Assessmant $50,000

Precipitation Monitoring $30,000

Restoration Investments in the Truckee Watershed $29,050 Second year funding

Highland Canal Water Quality Project $250,000

TROA 6700 AF Water Rights Requirement $175,000 Water rights acquisition for TROA 6700 AF requirement

Regional Water Planning Projects $534,050

Cloud Seeding Monitoring $25,000 For precipitation monitoring and analysis

Cloud Seeding $100,000 ILA with DRI for cloud seeding operations

Washoe ET Project $10,000 ILA with DRI; annaul monitoring weather station maintenance

Water Usage Review Program $100,000

Certified Landscape Technician Program $12,500 ILA with NLA

Regional Water Conservation $247,500

Bedell Flat Infiltration $100,000 Hydrologic Investigations

Bedell Flat Infiltration Grant $0 208 grant (40K; see Grant and/or Other Revenue; Page 1)

Integrated Wastewater and Reclaimed Water System Planning

$200,000 Indirect Potable Reuse/Effluent Management Planning

Regional Reclaim Water Planning Projects $300,000

Watershed Management Plan Update $70,000

NPDES Storm Water Permit Update $112,926 ILA with City of Reno

NPDES Storm Water Quality Management Program $262,500 ILA with City of Reno

Regional Storm Water Planning Projects $445,426

Regional Flood Control Planning Projects $0

N & P Reduction in watershed 50,000

Water Quality Standards and TMDL Review, and Compliance

150,000 ILA with City of Reno for LTI

Septic System Mitigation Planning $0

Regional Wastewater Planning Projects $200,000

Water Management Plan Update $150,000 WMP contracts.

TMRPA GIS Population Model $0 ILA with RPGB

Comprehensive Plan $150,000

Totals $1,876,976

Page 2

Tentative Professional Services Budget Detail Fiscal Year 2016/2017


2016/2017 Annual Routine

Operating Budget Total

Expense Description/Example

WRWC Employees $380,000 Cost of Support Staff services as defined by employee services contract entered into between Washoe County and WRWC.

Washoe County Overhead $130,000 Based on anaylsis of fy13-14 actual general fund overhead and CSD fy14-15 projected apportioned overhead.

Mileage Expenses $2,400 Annual routine daily vehicle mileage expenses.

Legal Services $129,600 Cost of Legal Counsel services as defined by contract as entered into between Rhodes Law Office and WRWC

Lobbying Registration $600 Cost of registration for staff members as state lobbyists

$642,600

Minutes $15,000 Annual service contract to provide for recording of meetings, transcription of minutes and document editing.

Website $33,000

Such as; website content and design services; annual website updating, maintenance, and hosting; specialized programming services; digital library development and updating; hosting, development and maintenance of databases; licensing fees, software and software updates, training/programming reference materials.

Video Coverage $5,000 Annual expense for video coverage of WRWC and NNWPC meetings.

CAFR & Audit $10,000 Annual expense for CAFR development and financial audit.

Regional Training $1,000Cost of training for staff members not covered by in-kind services including registration and other miscellaneous cost such as reference materials, field trips, etc.

Regional Travel $1,000Cost of travel and training for staff members not covered by in-kind services including transportation services, mileage reimbursement, lodging, meals, and other miscellaneous cost such as parking, etc.

Advertising $1,000 Such as advertising and legal notices.

Misc. Operating $19,400

Such as: printing & reproduction, publications, and public notices, refreshments for volunteer boards/commissions, GIS and other in-house member agency support (not covered by in-kind services), equipment & supplies (i.e. computers, computer related supplies such as CDs, DVDs, etc.), projectors, printers, poster board, reproduction services, software licensing and fees, labels, business cards, periodicals, subscriptions, books, postage & mailing, promotion and public materials, misc. equipment rental, insurances, moving staff office location, and other expenses not included as part of overhead.

$85,400

$728,000

Non

-Sta

ff S

ervi

ces

Staff Services Subtotal

Page 3

Western Regional Water CommissionTentative Routine Operation Budget Fiscal Year 2016/2017

Sta

ff S

ervi

ces

Non-Staff Services Subtotal

Totals


Quarter EndingTotal Estimated Fiscal

2015/2016 Expenditure as of 6/30/16

WRWC Employees 380,000Mileage Expenses 2,400WRWC Overhead 130,880Legal Services 129,600Lobbying Services 600

Service Contract Subtotal643,480

Minutes 5,000Website 7,500Envision/G3 5,000CAFR & Audit 8,700Regional Training 0Regional Travel 500Advertising 1,000

Misc. Operating 10,000

Non-Service Related Routine Operating Subtotal 37,700Routine Operating Expense Subtotals 681,180

TROA 6700 AF Water Rights Requirement 15,500Restoration Investments in the Truckee Watershed 29,050

STM Water FacilityPlan Update 0Highland Canal Water Quality Project 0

KTMB River Corridor Management Plan 22,000208 Plan Review and Update 0

Regional Water Planning 66,5500

DRI Cloud Seeding 125,000Washoe ET Project 40,000

Water Usage Review Program 100,000Certified Landscape Technician Program 12,500

Conservation, Sustainability, Climate Change 277,500Effluent Management Linear Programing 22,000

TMWRF - Huffaker Intertie Study 20,000Waste Water Effuent Management 23,500

Regional Reclaimed Water Planning Projects 43,5000

NPDES Storm Water Quality Management Program 262,500Regional Storm Water Planning Projects 262,500

Regional Flood Control Planning Projects 00

Water Quality Standard and TMDL Review 30,000TMWRF - Corrollo 0

Septic Alternatives Analysis 50,000Federal 208 Pass through Gant for Septic Alternatives Analysis 0

Regional Wastewater Planning Projects 80,000Plan Update (Cost-Finance and Water Balance Model Contract) 50,000

TMRPA GIS Population Model 20,000DWR GIS Services 0

Water Management Plan 70,000Project Subtotal 800,050

Totals 1,481,230

Page 4

Estimated Expenditures Fiscal Year 2015/2016



STAFF REPORT

DATE: May 12, 2016 TO: Chairman and Members, Western Regional Water Commission ("WRWC") FROM: Jim Smitherman, Water Resources Program Manager SUBJECT: Discussion and possible reappointments to the Northern Nevada Water

Planning Commission (“NNWPC”) for a term of three years (April 1, 2016 through March 31, 2019): Mickey Hazelwood, public at large member to represent environmental, biological, conservation or public concerns; and Michael DeMartini, member to represent owners of domestic wells; and possible direction to staff.

SUMMARY The Western Regional Water Commission Act (the “Act”), Section 36, requires the WRWC to appoint two members to the Northern Nevada Water Planning Commission (“NNWPC”): one member to represent domestic well owners, and one public at large member to represent environmental, biological, conservation or public concerns. The positions had initial terms of two years and subsequent terms of three years. Both terms expired on April 1, 2016. On April 11, 2008, the WRWC appointed Michael DeMartini as the member to represent domestic well owners. In addition, on October 9, 2009, the WRWC appointed Mickey Hazelwood as the public at large member to fill a vacancy for the remainder of the unexpired term. Both appointments were renewed by the WRWC in May 2010 and again in September 2013. Both Mr. DeMartini and Mr. Hazelwood have indicated to staff that they are willing and able to serve another term. Section 36(2) of the Act states that a member may be reappointed. PREVIOUS ACTION On September 18, 2013, the WRWC reappointed Michael DeMartini as the member to represent domestic well owners and Mickey Hazelwood as the public at large member to represent environmental, biological, conservation or public concerns. On May 20, 2010, the WRWC reappointed Michael DeMartini as the member to represent domestic well owners and Mickey Hazelwood as the public at large member to represent environmental, biological, conservation or public concerns. On October 9, 2009, the WRWC appointed Mickey Hazelwood as the public at large member to represent environmental, biological, conservation or public concerns. On April 11, 2008, the WRWC appointed Michael DeMartini as the member to represent domestic well owners.


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FISCAL IMPACT No fiscal impact. RECOMMENDATION Staff recommends that the WRWC reappoint Michael DeMartini as the NNWPC member to represent domestic well owners, and Mickey Hazelwood as the public at large NNWPC member to represent environmental, biological, conservation or public concerns, or provide other direction to staff concerning these appointments. POSSIBLE MOTION "Move to reappoint Michael DeMartini to the NNWPC as the member to represent domestic well owners, and reappoint Mickey Hazelwood to the NNWPC as the public at large member to represent environmental, biological, conservation or public concerns, for terms of three years (April 1, 2016 through March 31, 2019). JS:jd



STAFF REPORT

DATE: May 12, 2016 TO: Chairman and Members, Western Regional Water Commission FROM: Chris Wessel, Water Management Planner SUBJECT: Discussion and possible approval of a Fifth Amendment to the Agreement

with the City of Reno, in an amount not to exceed $262,500, to support the Truckee Meadows Storm Water Quality Management program, and activities related to the implementation of the water quality and storm water drainage provisions of the Comprehensive Regional Water Management Plan; and if approved, authorize the Chairman to execute a Fifth Amendment for that purpose.

SUMMARY The Storm Water Permit Coordinating Committee (“SWPCC”), created by agreement in 1990 and led by the City of Reno, is charged with implementing the requirements of the National Pollutant Discharge Elimination System (“NPDES”) permit issued jointly to the City of Reno, the City of Sparks, and Washoe County for storm water discharges to the Truckee River and its tributaries. The WRWC began providing ongoing funding for this program in 2011 in an amount of $262,500 from the Regional Water Management Fund ("RWMF"). PREVIOUS ACTION The WRWC has approved funding to reimburse expenses of the SWPCC and directed staff to include funding in the subsequent WRWC budget. The intended purpose is to support the Truckee Meadows Storm Water Management Program, and SWPCC activities related to the implementation of the water quality and storm water drainage provisions of the Comprehensive Regional Water Management Plan. The funding agreement in the amount of $262,500 has been extended by amendment each year since 2011. FISCAL IMPACT The fiscal impact to the RWMF, should this amendment be approved, will not exceed a total of $262,500. Budget authority is located in Fund Group 766, Fund 7066, Account Number 710100, Professional Services, Cost Object WP310303. RECOMMENDATION Staff recommends that the WRWC approve a Fifth Amendment to the Agreement with the City of Reno, in an amount not to exceed $262,500, to support the Truckee Meadows Storm Water Quality Management program, and authorize the Chairman to execute the Amendment.


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POSSIBLE MOTION “Move to approve a Fifth Amendment to the Agreement with the City of Reno, in an amount not to exceed $262,500, to support the Truckee Meadows Storm Water Quality Management program and authorize the Chairman to execute the Amendment for that purpose."

CW:jd Attachments: Storm Water Permit Program FY2016-2017 Proposal

ATTACHMENT 1 WESTERN REGIONAL WATER COMMISSION SUPPORTING TRUCKEE

MEADOWS STORM WATER QUALITY MANAGEMENT 2016-17

1. Storm Water Quality Monitoring.

The SWPCC continues to implement the storm water quality monitoring program to meet current requirements of the NPDES Storm Water permit issued May 29, 2010. The committee implements the 2015 Sampling and Analysis Plan (Balance Hydrologies). This item includes a contract with Balance Hydrologies, Inc. for implementation to include storm water sampling during storm events for the water year 2015-16 and (expectedly) 2016-17, as well as incidentals and staff time for ambient monitoring activities. This item includes the assessment of tributaries to the Truckee River, as defined in the 2002 Watershed Protection and Management Plan (Kennedy Jenks) and the continued maintenance of a stream gage on the North Truckee Drain at Kleppe Lane. There has been a cost sharing agreement with Nevada Department of Transportation worked out with both Tasks 1A and 1 B, whereby the NDOT pays 25% of the contract. This 25% share is not included in the contract totals below.

1A. Water quality monitoring Balance Hydrologies will provide technical services for Storm Water Quality Monitoring Services, to include storm event captures and automation at tributary sites and outfalls to the Truckee River. Sampling within WY16 is underway and tasks will be completed in FY 16-17. Sampling for WY17 will be started in FY 16-17 and tasks will span into the following fiscal year. Item 1.A: $96,900

1 B. Truckee River Watershed Tributary Assessments COM-Smith will provide watershed assessments on tributaries to the Truckee River. Work on this Scope of Work will be billed in fiscal year 16-17. Item 1.B: $44,850

1 C. North Truckee Drain Stream Gage Maintenance The SWPCC intends to renew a Joint Funding Agreement with the United States Geological Survey (USGS) for stream gage maintenance and service on the North Truckee Drain at Kleppe Lane. There is a realignment project underway on North Truckee Drain, and SWPCC representatives are working with USGS to relocate the gage on this tributary for seamless service. Item 1.C: $10,800

1 D. Field supplies/equipment and staff time The SWPCC has aging field equipment that requires replacement. This equipment includes two ISCO autosampler 4710 units, and one flow meter. This item also includes staff time for ambient sampling, and analytical fees. Item 1.0: $21,100

$173,650

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2. Public Outreach and Technical Guidance Manuals

The SWPCC will continue to participate in activities including outreach to community groups, providing educational storm drain stenciling materials, and execute other aspects of the Storm Water Program Communications Plan. This item includes community outreach campaign for the storm water program, as well as public outreach support for the new Truckee Meadows Structural Controls Design-Low Impact Development Manual. There has been a cost sharing agreement with Nevada Department of Transportation worked out with Task 2, whereby the NDOT pays 25% of the contract. This 25% share is not included in the total below.

3. lnterlocal Coordination and Permitting

The City of Reno will continue to provide coordination and administrative services to implement the program.

Total for WRWC lnterlocal Agreement (The SWPCC appreciates the ability to expend funds between categories to make permit compliance)

$7,500

$81,350

$262,500

*The regional co-permittees compile an annual estimate of indirect costs expended on storm water quality management. A total for the region is provided on Attachment 2.

ATTACHMENT 2 SWPCC COPERMITTEE AGENCY EXPENSES ON SWQMP FV 1415

Financial Questionnaire, Agency-specific Storm Water Management Program indirect costs.

Combined Truckee Meadows Agencies: City of Reno, City of Sparks, Washoe County

FV 2014-15 Reported January 2016 in

SWPCC Annual Report

Total costs to agencies: Budget expended/FY 14-15

City of Reno: 3,473,376

City of Sparks: 1,451,120.05

Washoe County: $997,330.00

Estimated indirect costs, total: $5,921,826

Direct costs, SWPCC budget: $262,500

Total SWMP Expenditures, Truckee Meadows $6,184,326

5-18-16: NNWPC Agenda Item 9


STAFF REPORT DATE: May 12, 2016 TO: Chairman and Members, Northern Nevada Water Planning Commission

("NNWPC")

FROM: Chris Wessel, Water Management Planner SUBJECT: Discussion and possible approval of a Second Amendment to the Interlocal

Agreement with Washoe County (the "County") for the “Septic Nitrate Baseline Data and Risk Assessment Study . . .Phase II", to authorize the County’s use of data obtained to provide timely notification to residents in certain study areas; and if approved, authorize the Chairman to execute a Second Amendment for that purpose

SUMMARY Washoe County Community Services Department (“CSD”) staff has completed domestic well sampling and lab analysis data compilation tasks for the Septic Nitrate Baseline Data and Risk Assessment Study, Phase II: In-Depth Analysis of Prioritized Study Areas, Creation of Baseline Data Set and Risk Assessment (“the Phase II Study”). As field work proceeded during 2015 and 2016, lab analysis reports were received and results and recommendations were mailed to residents whose wells were sampled. Nitrate concentrations approaching and locally exceeding drinking water maximum contaminant levels (“MCL”) were noted and discussed among NNWPC and CSD staff. Increased concern about the number of wells exceeding the nitrate MCL, and the magnitude of the exceedances in east Washoe Valley led to discussions with Truckee Meadows Water Authority and Washoe County Health District. In March 2016, CSD notified NNWPC staff of its intent to use information obtained from the data gathered as part of the Phase II Study to provide timely notice to residents of four study areas where nitrate analysis reports indicate that MCLs are exceeded, and to make a recommendation to the WRWC to that effect with the delivery of the final report. Notice will include a summary of information gathered, in addition to information regarding current drinking water standards, domestic wells and resources for further testing and analysis. NNWPC staff and legal counsel agreed that the County should proceed as proposed, prior to compilation of the data in deliverable form and presentation of the final report to the WRWC. Counsel has prepared an amendment to the interlocal agreement to formalize the County’s use of information obtained from the data to provide notice to residents of the study areas with identified nitrate levels at or above the MCL, prior to delivery of the final report. In the meantime, NNWPC staff has encouraged the County to make full use of the information at its earliest convenience to notify residents of the study areas where identified nitrate levels equal or exceed the MCL.

5-18-16: NNWPC Agenda Item 9

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BACKGROUND The, Phase II Study is being conducted by Washoe County through an interlocal agreement with the WRWC. The project is a follow up to the initial study Septic Nitrate Baseline Data and Risk Assessment Study for Washoe County, Phase I: Prioritization of Study Areas & Assessment of Data Needs, which was also funded by the Regional Water Management Fund and conducted by Washoe County staff. The Phase I study identified areas of historic high density septic system clusters and attempted to rank them based on their potential for nitrate contamination of groundwater. The final report acknowledged data gaps for several of the high density septic system areas identified and recommended follow up work. The Phase II Study is designed to provide the data that is needed to complete the risk assessment of the areas in question. FISCAL IMPACT No fiscal impact RECOMMENDATION Staff recommends that the WRWC approve a Second Amendment to the Interlocal Agreement for the Phase II Study, to authorize the County's use of data obtained to provide timely notification to residents in certain study areas with identified nitrate levels at or above the MCL. POSSIBLE MOTION “Move to approve the proposed Second Amendment to the Interlocal Agreement for the “Septic Nitrate Baseline Data and Risk Assessment Study . . .Phase II”, and authorize the Chairman to execute the Amendment. CW:jd



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STAFF REPORT DATE: May 12, 2016 TO: Chairman and Members, Western Regional Water Commission ("WRWC")

FROM: Ben Hutchins, CPA, Finance & Administration Division Director, Washoe County Department of Community Services

Jim Smitherman, WRWC Water Resources Program Manager

SUBJECT: Discussion and possible approval of a Fourth Amendment to the Cooperative Agreement with Washoe County to provide staff services for the WRWC and the Northern Nevada Water Planning Commission ("NNWPC"), extending the Agreement for a term of one year; and if approved, authorize the WRWC Chairman to execute the Amendment

SUMMARY Since July 1, 2008, following enactment of the Western Regional Water Commission Act (the "Act"), Chapter 531, Statutes of Nevada 2007, Washoe County has, through an Interlocal Cooperative Agreement with the WRWC, had the responsibility for providing staff support for all activities of the WRWC and the NNWPC established under the Act. Three Washoe County employees have been responsible for this work: Jim Smitherman, Water Resources Program Manager, Chris Wessel, Water Resources Planner, and June Davis, Administrative Secretary. The existing Agreement, as amended in 2011, dedicates these three staff to support the WRWC and the NNWPC through a “contract service provider” model. This model was chosen based on it being the simplest, most cost effective method for providing the required services. The existing Agreement expires on June 30, 2015. The existing Agreement provides for Washoe County to be reimbursed for actual direct and indirect costs for services provided. Categories for allocated overhead, which is among the reimbursable costs, are reflected in attached Exhibit E. The Fourth Amendment includes this provision, and also extends the effective date by an additional year, through June 30, 2017. All other contract terms and conditions remain the same. PREVIOUS ACTION At its June 17, 2015 meeting the WRWC approved the third amendment to the Cooperative Agreement extending the effective date through June 30, 2016. At its December 11, 2013 meeting the WRWC approved the second amendment to the Cooperative Agreement extending the effective date through June 30, 2015. At its May 19, 2011 meeting the WRWC approved the first amendment to the Cooperative Agreement extending the effective date through June 30, 2014.


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At its September 12, 2008 meeting, the WRWC approved the initial Interlocal Cooperative Agreement, and authorized the Chairman to execute the same. FISCAL IMPACT Funding to reimburse Washoe County for the cost of salaries, benefits and indirect costs of the three staff in the amount of $512,400, of which $130,000 is estimated for overhead, is available in the adopted FY 2016-2017 WRWC final budget. RECOMMENDATION It is recommended that the WRWC approve the Fourth Amendment to the Cooperative Agreement, and authorize the Chairman to execute the Amendment. POSSIBLE MOTION “Move to approve the Fourth Amendment to the Cooperative Agreement with Washoe County to provide staff services for the WRWC and the NNWPC, extending the Agreement for a term of one year, and authorize the WRWC Chairman to execute the Amendment." JS:jd Attachments: Exhibit E to Third Amendment to the Cooperative Agreement

WRWC 13-11-1

EXHIBIT E OVERHEAD CATAGORIES

1. Washoe County Community Services Department (“CSD”) Categories identified as benefiting the Western Regional Water Commission (“WRWC”) may include the following; however, additional categories may also be applicable. The basis of allocation and final categories will be evaluated and finalized by the WRWC Water Resources Program Manager and County Management.

a. Finance and Administrative Staff who provide service to the WRWC, including all employee-related costs outlined in Section 4 of the Third Amendment to the Agreement.

b. Services and Supplies

Building Janitorial Building Alarm Repairs and Maintenance Copy Machine Expense Office Supplies Telephone / Land Lines Office Space Electric and Gas Water and Sewer Software (not provided by Information Technology Dept.) Depreciation (as applicable)

2. Washoe County General Fund – Water Resources Indirect Cost Allocation Plan

a. County Manager b. Community Relations c. Management Services d. Internal Audit e. Comptroller / Accounting f. Budget Division g. Purchasing Administration h. Telecommunications i. Information Technology Supplies and Services j. Enterprise Infrastructure k. WINnet l. Human Resources m. County Treasurer n. Public Works Administration o. General Services Administration p. Facility Management q. Prefunded Retiree Health Fund



STAFF REPORT DATE: May 12, 2016 TO: Chairman and Members, Western Regional Water Commission ("WRWC") FROM: Jim Smitherman, Water Resources Program Manager SUBJECT: Report and discussion on the procedure for and possible consequences of 1) the

dissolution of the WRWC; or 2) the transfer of the powers, duties and responsibilities of the WRWC to another regional governing board; and possible direction to staff

SUMMARY

On March 16, 2016, the WRWC Board directed staff to prepare an agenda item covering the procedure and consequences of dissolution of the WRWC or the transfer of the WRWC’s powers, duties and responsibilities to another existing regional governing board, specifically TMWA. There appeared to be some consensus among the trustees favoring dissolution or a change in the WRWC governance structure that would result in greater efficiency and fewer board meetings required of the trustees, and acknowledging that any change would require action by the Nevada Legislature. Some trustees expressed concerns about the possible uncertainty of outcomes inherent in reopening the WRWC Act (the “Act”). Some trustees expressed opinions that the WRWC has accomplished the purpose for which it was created, and is therefore no longer needed; or that there are other planning agencies and committees that could adequately cover the water planning duties and responsibilities. Others cautioned that all of the water planning functions may not be covered by other agencies and committees, especially at the regional level, and that the loss of water planning functions would be unfavorable. DISCUSSION

I. Consequences: a. Repeal of the Western Regional Water Commission Act (the “Act”) would:

• eliminate multijurisdictional oversight of diverse water planning functions; • eliminate all meetings of the WRWC Board of Trustees; • eliminate the Northern Nevada Water Planning Commission (“NNWPC”), the

only regional, technical advisory body with diverse water planning functions; • eliminate updates of the Comprehensive Regional Water Management Plan; and • eliminate the water planning fee, impacting local government and Truckee

Meadows Water Authority ("TMWA") budgets.

b. Transfer of the duties and responsibilities of the WRWC Board to an alternate regional agency board would:

• maintain continuity of regional water planning functions and funding; • possibly eliminate all meetings of the WRWC Board of Trustees; • possibly increase administrative efficiency and decrease expenses;


Page 2 of 6

• possibly create conflicts of interest; and • possibly eliminate Sun Valley General Improvement District ("SVGID") and/or

Truckee Meadows Water Reclamation Facility representation on a regional water planning board.

II. Procedure, steps and process for dissolution of the WRWC Any complete or partial dissolution of the WRWC will require a repeal or amendment, as appropriate, of the Act and a rescission or amendment, as appropriate, of the Amended and Restated Joint Powers Agreement (the "JPA") entered into among the Cities of Reno and Sparks, SVGID, TMWA, and Washoe County. Rescission of the JPA requires a written agreement of termination executed by all WRWC members. Upon termination of the WRWC by legislative act, the JPA requires the obligations of the WRWC to be paid, and its assets to be distributed as provided in the termination agreement.

The process for repeal or amendment of the Act must begin with a Bill Draft Request ("BDR") to the 2017 Nevada Legislature. The Cities of Reno and Sparks, and Washoe County, are each allocated a certain number of BDRs in each legislative session. One possible approach is for the WRWC Board to request one of those local governments to submit a BDR seeking repeal or amendment of the Act, as desired. Staff has been advised by Legislative Counsel Bureau staff that BDRs proposed by local governments must be submitted by September 2, 2016 for the 2017 session.

Additionally, each member of the Nevada Legislature is allocated a certain number of BDRs. BDRs submitted by legislators are not subject to the September 2 deadline. Another possible approach is for the WRWC Board to request an individual legislator to submit the desired BDR. This could be done by directing WRWC staff to work with lobbyists from its member entities to coordinate the submission of such a request. The purpose and details of any BDR must come from direction provided by the WRWC Board. III. Powers, Duties and Responsibilities of the WRWC The powers, duties and responsibilities of the WRWC conferred and mandated by the Act are summarized in the March 2016 staff report on this subject and are attached for reference. Among the WRWC’s duties, the most complex involves the review and adoption of the Comprehensive Regional Water Management Plan (“RWMP”), upon recommendation of the NNWPC. The subjects required to be covered in the RWMP are summarized below. The Act contains three sections, comprising four pages, which detail the required contents of the RWMP.

• Water quality of surface water and groundwater, and protection from pollution, • Wastewater treatment plants, quantity, quality and reuse of discharge, service areas and

interceptors, • Water supply of surface water and groundwater, and facilities for treatment, storage and

conveyance, • Control of floods and drainage of storm water, including facilities • Cost and financing, • Policy recommendations for various subjects, • Evaluation and recommendations regarding the consolidation of public purveyors.


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Additionally, the RWMP is required to be consistent with and carry out or support the carrying out of all aspects of the Truckee River Operating Agreement (“TROA”). Of the subjects summarized above, two can be considered completed: consolidation of public purveyors and the implementation of TROA. The remaining topics are covered by various entities from which the NNWPC receives and compiles planning information. Water resources and supply planning functions are provided by TMWA for its resource and customer base, and are included in the RWMP. Information from smaller public and private purveyors, and regarding domestic wells is compiled by NNWPC staff for inclusion in the RWMP. Additionally, the WRWC has voluntarily assumed the duty of reviewing the draft Consensus Population Forecast to ensure that the estimated future population can be supported by the water resources identified in the RWMP. Information regarding wastewater and effluent planning is provided by Reno, Sparks and Washoe County for their respective service areas and facilities. Coordination among the owners of TMWRF is handled by a Joint Coordinating Committee created by interlocal agreement. Otherwise, coordination among the wastewater service providers occurs informally among department directors and/or staff as needed. At the present time, regional effluent management planning among the local governments is being facilitated by the NNWPC. The Truckee River Flood Management Authority (“TRFMA”) provides information on aspects of flood control planning for the Truckee River and its tributaries. Flood control planning duties for basins not tributary to the Truckee River are handled by local government agencies, from which the NNWPC receives planning information for inclusion in the RWMP. Similarly, storm water drainage planning is done by the local government agencies for their respective jurisdictions, and coordinated with the TRFMA where necessary. Regional storm water quality management planning is provided by the Storm Water Permit Coordinating Committee (the "SWPCC"), formed by interlocal agreement and led by Reno staff. Drainage and water quality aspect of storm water management planning are received by the NNWPC from the SWPCC for inclusion in the RWMP. RECOMMENDATION Staff requests further direction from the WRWC Board, as desired by the Board.


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Attachment

Western Regional Water Commission Powers, Duties and Responsibilities

a. Powers • The WRWC may exercise powers of any of its member entities, as authorized by

a cooperative agreement (Sec. 24). • The WRWC may do all things necessary to accomplish the purposes of the Act; • Sue and be sued; • Enter into agreements with local governments and any public purveyor; • Prepare, adopt, update and oversee implementation of the Plan, upon

recommendation of the NNWPC; • Plan for the implementation of a mechanism for:

i. Scheduling delivery of water held by public purveyors ii. Maximizing conjunctive use by public purveyors;

• Prepare, adopt, and update a water conservation plan for M&I uses; • Make recommendations for water conservation agreements among local

governments and purveyors; • Study and recommend to local government boards water conservation ordinances; • Contract with public purveyors or any public entity for services; • Employ or contract with professional or specialized personnel; • Seek, apply for and receive contributions, gifts, grants; • Adopt rules for the conduct of the WRWC; • Perform other functions conferred by the Act (Sec. 30).

• Develop a plan for the establishment of service territories of public purveyors

(Sec. 31).

• Exercise all rights and powers necessary or incidental to or implied from the

specific powers granted by the Act (Sec. 32).

• Upon recommendation of the NNWPC: i. Adopt and revise the Plan;

ii. Make recommendations about conserving water consistent with other plans required by law;

iii. Make recommendations about collecting and treating sewage to protect and conserve water supplies;

iv. Provide information to the public about present or potential uses of water; v. Make recommendations about management or use of water to

1. Reno, Sparks, County Boards and Planning Commissions; 2. Regional Planning Governing Board and Regional Planning

Commission; 3. State Engineer; 4. Federal Government;


Page 5 of 6

5. Other entities deemed appropriate (Sec. 34).

• Impose a fee not to exceed 1.5 percent otherwise billed, to be collected by public purveyors from customers (Sec. 35).

b. Duties and Responsibilities

• The WRWC must be directed and governed by a nine-member Board of Trustees appointed as follows:

i. One from the Reno City Council; ii. One from the Sparks City Council;

iii. One from the Washoe County Board of Commissioners; iv. One representing TMWRF or its successor; v. One from STMGID or its successor (now TMWA);

vi. One from SVGID or its successor; vii. Three from the TMWA Board, one each from the Reno City Council,

Sparks City Council and Washoe County Board, which must be different that those in i, ii and iii, above (Sec. 25).

• The WRWC shall elect one member as Chair, one as Vice Chair, and shall elect a Secretary and Treasurer, which may be members and may be the same person. Terms expire December 31 each year;

• The Secretary shall keep audio recordings and various records; • The Treasurer shall keep permanent, strict and accurate accounts of money

received and dispersed (Sec. 27).

• The WRWC shall meet regularly at a designated time and place and provide for special meetings;

• A majority of the members is a quorum at any meeting, except as provided otherwise in the Act, and motions and resolutions must be approved by at least a majority of the members present (Sec. 28).

• The duties of the WRWC before taking action on the Plan: i. An attested copy of the Plan or Amendment must be submitted by the

NNWPC, ii. The WRWC shall convene a public hearing,

iii. 30 days before the hearing the Plan or Amendment must be placed at the County Clerk for public inspection

iv. Notice of the hearing must be published 10 days prior in a newspaper of general circulation, and must be a display ad at least 3X5 inches in size (Sec. 46).

• The duties of the WRWC regarding changes/additions to the Plan: i. The WRWC must not change the Plan or Amendment except by

submitting proposed changes in writing to the NNWPC; ii. The NNWPC may agree or disagree, but must respond in writing within

40 days;


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iii. If there is no resolution, the NNWPC shall revise the Plan or Amendment and include the change proposed by the WRWC (Sec. 47)

• The Plan must be reviewed by the NNWPC on a schedule established by the WRWC, at least every five years (Sec. 50).

• Except to meet an emergency, no facility intended to provide a service relating to a subject of the Plan may be constructed, if the facility is of such a kind or size as to affect the working of the Plan as distinct from providing normal service to customers, unless it is included in the Plan or has been reviewed by the NNWPC for conformance with the Plan, recommended to, and approved by the WRWC;

• The WRWC shall consider the recommendation of the NNWPC and approve or disapprove the proposal as conforming to the Plan. Any disapproval must be accompanied by recommended actions to be taken to make the proposal conform to the Plan;

• The NNWPC and the WRWC shall limit their review to the substance and content of the Plan and shall not consider the merits or deficiencies of a proposal in a manner other than is necessary to enable them to make a determination concerning conformance with the Plan.

• The WRWC shall provide, by resolution after holding a hearing, for the NNWPC or its staff to make final decisions concerning the conformance of classes of proposed facilities to the Plan. A resolution adopted pursuant to this section must provide an opportunity for the applicant or a protestant to appeal from a decision of the NNWPC or its staff to the WRWC (Sec. 51).

• In addition to the responsibilities set forth in the Act, The RPGB has identified the WRWC as the entity to (voluntarily) determine the population that can be supported by the water resources identified in the RWMP, compare it with Consensus Forecast every 2 years and determine whether identified water resources are adequate (RPGB Regulations on Procedure).

JS:jd

Documents

INTERIM WESTERN REGIONAL WATER COMMISSION · 5/18/2016 · Valley Blvd.), TMWA (1355 Capital Blvd.), Washoe County Administration Building (1001 E. 9th Street), Second Judicial District