INTERCENT-ER Agency A regional prospective on e-invoicing Stockholm - December 2, 2014 Regional Agency for the development of electronic markets

INTERCENT-ER AgencyA regional prospective on e-invoicing

Stockholm - December 2, 2014

Regional Agency for the development of electronic markets

http://intercenter.regione.emilia-romagna.it

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Emilia-Romagna: general overview

Citizens PublicAdministrations

Economics Operator

• 4,5 million inhabitants• population density: 197/ km2

• EO: 382.186• Employees: 1.628.245• Small enterprises (<20

employees): 98%

• 9 Provinces• 348 Municipalities• 14 Health Trusts and hospitals

http://intercenter.regione.emilia-romagna.it/



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Intercent-ER: role and goals

Intercent-ER is Emilia-Romagna’s central purchasing unit for Public Administrations. Totally funded by the Regional Government and active since 2005, Intercent-ER has developed an eProcurement system and an innovative approach to public tenders in order to:

rationalize the public spending for goods and services in the regional area;

improve the efficency of procurement processes;

increase the quality of goods and services used by public bodies;

raise market competitiveness;

enhance the regional economic system.




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Public Administrations involved

Intercent-ER operates for:

The use of Intercent-ER’s services is mandatory

The use of Intercent-ER’s services is optional

Regional Government and public bodies directly owned by the Region

Health Trusts and Hospitals

Local Public Bodies (i.e. provinces, municipalities, etc.)

Universities and schools

other regional PAs




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Intercent-ER’s ePROCUREMENT PLATFORM

Suppliers can be selected through an electronic tender completely paperless.

eNotification eTendering eNegotiationeSocurcing

Pre-award process

Suppliers and PAs use standard documents and exchange them with

interoperable systems

Intercent-ER’s

ACCESS POINT “NoTIER”

DATAWAREHOUSE

eInvoicingeOrdering

Post-award process

eCatalogue

Our approach to the whole digital procurement process

Spending analysisand reporting

Framework Agreements




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The regional infrastucture for digital procurement

Since October 2013, Intercent-ER has been incharged to set up the regional infrastucture for digital procurement (SiCiPa-ER)

main SiciPa-ER jobs:

the generation, sending, transmission, receiving and archiving of e-procurement documents

generation sending transmission receiving archiving

only paperless




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NoTIER has been developed as a fully interoperable Access Point, to exchange e-procurement documents between different systems, expecially about electronic invoices

NoTIER ensure sending, transmission, receiving of documents validated with legal requirements and european and national technical standards on electronic invoicing

Access Point (NoTIER)

Regional digital archiving

centre for PAs (PARER)

Integrated regional

Infrastructure for digital

procurement (SiCiPAER)

Italian national e-invoicing infrastructure

European e-invoicing standards

The regional Access Point: NoTIER




Our PEPPOL implementation context

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Vast Area's logistic hub for Health local Trusts and Hospitals

Sender: Reggio Emilia health trustRecipient: other local health administrations

Electronic invoices are transferred from Public Administrations on the regional archiving centre of digital records (ParER) which is responsible for the long term archiving

Drugs’ invoices

G2G

Digital Archiving

Go live: November 2013…

About 200 invoices of over 1200 lines each were managed




Recent updates

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NoTIER can also manage the “FatturaPA” format

All the regional health trusts and hospitals are implementing the PEPPOL format

Intercent-ER’s aim is to enlarge this model to the local Entities and Municipalities

The use of e-invoicing has been extended to all goods and services

Starting from October 2014




Regional archive centre for PAs (PArER)

Invoice xml

Invoice SdI signed

fattura SdI validated

Invoice PEPPOL

PA’sService Provider(NoTIER)

National Interchange

System

(SDI)

Transcoding PEPPOL/SdI

SUPPLERS

Transcoding SdI/PEPPOLPEPPOL/SdI

Order PEPPOL

DA PEPPOLDA

xml

Orderxml

Invoice SdI signed

Order PEPPOL

DA PEPPOL

By 31/03/2015

Supplier’s Service

Provider

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LOCAL PA

CENTRAL PA

Invoice SdI validated

Invoice SdI signed

Emilia Romagna’s regional framework:link PEPPOL-SdI: eProcurement

Receipt /Rejection

notification

Receipt /Rejection

notification

Receipt/Failed delivery/Rejection

notification

Receipt /Rejection

notificationReceipt

/Rejection notification

Receipt/Failed delivery/Rejection notification

*: DA = Despatch Advice




for the receiving of invoices

The electronic invoice is received from SDI to NoTIER and it’s given to the recipient after being converted to PEPPOL format to allow to automatically check the mutual validity with the order and the despatch advice

The recipient performs the recovery of its documents (via web service) specifying the office’s identifier who have to receive the invoice (an administration can have from 1 to n offices)

After having registered the invoice on its accounting system, the office sends to NoTIER the registration data required to fulfill the correct digital archiving in PARER

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NoTIER is the Intermediary of the regional PAs




for the issue of invoices

The invoices are issued by the accounting sw application in the PEPPOL format

The conversion from “PEPPOL” format to “FatturaPA” format is centrally managed by NoTIER

The digital signature is managed by NOTIER, freeing the PA by that charge

The PA can use a function of approval through a web interface that allows sending to SDI

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NoTIER is the Intermediary of the regional PAs




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NoTIER interface

through the NoTIER’s web interface it’s possible to monitor each phase of the transmission/reception process https://notier.regione.emilia-romagna.it/notier/

It’s also possible to:downloadviewprint the purchasing documents



https://notier.regione.emilia-romagna.it/notier/




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Organizations and offices in NoTIER (1/2)

NoTIER can register Organizations and Offices

Each organization must decide whether to manage one or more offices recipients of electronic invoice

For each office a NoTIER identifier is created in order to transmit and receive documents (internal routing)

An office that is a recipient of invoice must also be associated with a “IPA code for electronic invoicing”

An office who wants to recieves a despatch advice or to send an order must also be associated with a “PEPPOL identifier”




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Organizations and offices in NoTIER (2/2)

Each Organization: Receive a digital certificate in order to get NoTIER

authentication

Each Office: has its own identifier used for the reception and

transmission has its own configurations for managing the digital archive

of bills and other purchasing documentations




Key points

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Regional PAs have to use only one semantic and syntactic format

NoTIER manages the format convertion issues

NoTIER ensures semantic and syntacticinteroperability

• Using PEPPOL specifications for orders, despatch advices and invoices allows to automatically check the mutual validity between eProcurement's electronic records

• PEPPOL BIS (UBL 2.1)• National format

(FatturaPA)

• Toward national market

• Toward crossborder markets

NOTIER achieves the full interoperabilitybeing compliant

withPEPPOL transport

infrastructure and the

national technical requirements




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Informations and technical specification

http://intercenter.regione.emilia-romagna.it/aree/dematerializzazione-acquisti






Thank you for your attention

Intercent-ERViale A. Moro n. 38

40127 – Bologna, ItalyPhone number: +39 (0)51 5273081

Mail:[email protected]



Documents

INTERCENT-ER Agency A regional prospective on e-invoicing Stockholm - December 2, 2014 Regional Agency for the development of electronic markets