Intensive Case Management

Enhancing Student Performance and Accountability

Howard County Public School SystemHomeless Education Assistance Program

Presented by:Cathy Henry and Tracey Williams

Ellicott City, Maryland

Who are we

• Cathy Henry, PPW and Homeless Support for Howard County Public School System

• Tracey Williams, PPW and Homeless Support for Howard County Public School System

Howard County Public School

System• Where

• Population

• How many students

• How many schools

• Economics of area

• National ranking

• Number of identified homeless students

• Number of shelters

Homeless Education

Assistance Program (H.E.A.P.)

• Background history on program• When started• What it provides• Who it helps• Where• why

Today we will learn:How to identify & assess the needs of students in temporary housing

The components of effective case management

How to collect pertinent data on student progress

Goals of the HCPSS

Homeless Education Assistance Program1. 100% of Pupil Personnel Workers will provide exemplary

case management services to students in temporary housing and their families

2. By June 2011, 90% of parents /guardians will participate meaningfully in their child’s education as measured by involvement in parent/teacher conferences or other conference with school staff.

3. By June 2011, 75% of students in temporary housing will receive grades of “C” or better in reading and in math.

Case Management

Identification and Enrollment

Identification and Enrollment

• How are Families Identified?• PPW• Secretaries• Self-referrals• Referrals from Social Workers• Shelter Staff/Counselor referrals• Multiple Family Application

Enrollment Procedures• Family comes to school to enroll

• Families without a deed or a lease are referred to the PPW

• The PPW meets with the family to determine if this is a homeless situation.

• The PPW completes the Student In Temporary Housing form (SITH) & gives parent(s) know your rights brochure

• Student(s) are enrolled in school• Transportation is arranged to school of

origin (if requested by parent)

Maslow’s Hierarchy

Outreach• A needs assessment is conducted.

• Students are given school supplies.

• Food gift cards provided.

• Clothing vouchers or referrals to thrift stores.

• Fees waived for field trips, uniforms, material fees, etc.

• Holiday support for families.

• Special Transportation for IEP meetings, school conferences, enrichment activities, and special events.

• Summer School

Types of Services Provided

• Socio-economic support

• Referral for community services

• Academic support (in school)

• Behavioral support

• Attendance support

• Special transportation

• Referral for HCPSS services

• Targeted academic interventions (after school programs)

• Tutoring (one on one)

Tracking

• Food Services

• SITH General Data Base

• Academic Data Base

• State Reporting

• Program Evaluation- Outside Evaluator

Food Services

• The SITH form is given to the Homeless Liaison

• The Student’s name is immediately added to the FARMS list and taken to Food Services.

• Food Services inputs the information into their data base making the student eligible for free meals.

Student Name

Name of

School

Date of Eligibili

ty

Date of

Withdrawal

Residence

Comment

Grade

Wise Juan MHHS 11/1/11 Doubled up

11

Maryland State Department of Education Nutrition and Transportation Branch

Certification Statement for Homeless Children Automatic Eligibility for Free Meal Benefits

General Data Base

• General Data Collection• Name• School• Grade• Name of PPW/Case Manager• Date SITH completed• Date enrolled• Student ID Number

General Data Continued

• Type of Transportation

• Ethnicity

• Special education

• FARMS(accepted)

• ESOL

• GT

• Gender

• Career and Technology Education

General Data Continued

• Parent’s names

• Address

• Type of housing

• Accompanied/Unaccompanied

• Date of birth

• Current school

• Former school

Student’s

Last Name

Student’s

First Name

A.I. Yes or

No

Parent

Conference

P,T,O,N(See

codes)

Homeless

Services (See

codes)

Report Card

Attached(X= yes)

OtherInfo.

Potential

High Yes P,T A,B,E X Math-on

2011-2012Howard County Public School System

Quarterly Reporting Form for Students in Temporary Housing

Academic Tracking Data Base

• MSA/HSA (state assessments-taken/passed)

• Academic intervention

• Academic intervention summer

• Parent involvement (for each marking period)

• Attendance (for each marking period)

• Reading Grades (quarterly)

• Reading Levels (quarterly)

Academic Tracking Data Base Continued• Math grades (quarterly)

• Math levels (quarterly)

• MSA/HSA math

• MSA/HSA reading

• Student Services Team (IIT)

• Status Update/Notes

Academic Data Base Quarter 1

MSA Taken

/Passe

d

A.I. Summer

School

Parent

Invol.

Absences

Reading

Level &Grade

MathLevel

&Grade

Yes/Yes

Yes No Yes 2 On/B Below/D

No/NA No Yes No 10 On/A On/A

Yes/Yes

Yes Yes Yes 0 On/B On/C

Progress toward goals

• 100% case management- All students in temporary housing served by PPW.

• 90% of parents involved-95% of parents participated in conferences.

• 75% of students will receive “C” or better in reading & math:Met in quarter 1 Did not meet in

quarter 3

Met in quarter 2 Did not meet in quarter 4

What we learned?

Questions