Intellectual Disability Workforce Programme Board South of ... 2 Intellectual Disabilities programme

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  • Intellectual Disability Workforce Programme Board – South of England Region

    Terms of Reference

    Page

    Why we are here 2

    What we are going to do 3

    The meetings 6

    Who is on the board 7

    Guests 9

    Communication & information

    10

    Guidelines for speakers & members

    11

  • 2

    Intellectual Disabilities programme

    began in 2015, following a scoping

    project concerning workforce

    development for people with an

    intellectual disability

    Scoping means to find out about something that you don’t

    know much about

    The aims of the programme are to

    help there be enough staff, currently

    and in the future that have the right

    skills, and knowledge to help and

    support people with an intellectual

    disability and/or autism

    When we use the words intellectual disability this means

    the same as learning disability. This is the name of the

    programme but it’s all about people

    Why we are here?

  • 3

    We are supporting lots more work to

    help people live better lives. The way

    we agree what we should be doing

    has had to change as well, resulting

    in this board being created.

    The intellectual disability programme board will:

    support providers of all NHS funded

    healthcare across the region

    supervise and direct the programme

    What we are going to do?

  • 4

    be represented by key stakeholders

    from across the region

    A stakeholder is a person or people who have an interest

    in the work of the programme

    provide direction and guidance to the

    programme in line with the aims

    help communicate to other key

    stakeholders

  • 5

    agree and monitor what the

    programme does

    champion and support the

    programme with new work across the

    region

    ensure that stakeholders views are

    listened to and become part of any

    decisions made

    In the future we would like an expert

    reference group to run in parallel with

    the board to aid in accessibility

  • 6

    The board will report to the Senior

    Responsible Office for intellectual

    disabilities across the region

    The members of the board will be

    responsible for updating their own

    organisations on what is happening

    40% of the board must attend any

    meetings that require decisions to be

    made

    The meetings

  • 7

    The board will be chaired by a

    member of the programme team

    A chair is a person who is in charge of the board meetings

    The board will meet at least 3 times a

    year

    Meetings will last up to 2 hours

    The board will have professional representation from:

    Who is on the board?

  • 8

    Experts by experience and their

    families, social care, medical doctors,

    nursing, allied health professionals,

    dental, general practice, social work

    The board will have senior organisation representation

    from:

    Acute/ mental health/ community

    trusts, nursing home, hospices,

    residential care, supported living,

    higher education institutions, local

    authorities, clinical commissioning

    groups, other partnership providers

    If a board member cannot attend

    other people can be sent instead

    If you are sending someone on your

    behalf to the board they need to

    know enough to help with decisions

  • 9

    You should not send a different

    person all the time

    Guests can be invited to each

    meeting for a topic related item or as

    support so a board member can

    attend the meeting

    A maximum number of two guests

    can be invited to each meeting

    Guests

  • 10

    Guests cannot vote

    Anyone who wants to bring a guest

    for support on a topic has to get the

    permission of the chair

    The board will make sure as many

    people as possible get to know about

    the work it does and how to be

    involved

    Communication and

    information

  • 11

    We will write an update report to let

    people know what the board has

    been doing

    The meeting notes and presentations

    will be shared on the programme

    website

    Although every member’s own views

    are important and useful, people

    must make sure they represent

    others too. This means they should

    pass on the views of other people,

    such as other members in their group

    or organisation.

    About what you SAY…….

    Guidelines for speakers and

    members

  • 12

    Make sure you speak clearly - don’t speak too fast.

    Do not use any abbreviations in

    what you say, or on your slides.

    Do not use jargon which only you or

    a few people at the meeting will

    understand.

    Always explain what you are talking

    about – if you have to use a ‘jargon’

    word or phrase, please say what it

    means.

    About what you SHOW on slides or handouts……….

  • 13

    Do not cram too many words onto

    your PowerPoint slides. We

    recommend you use at least size 36

    font

     _______________

     _______________

     _______________

     _______________

     _______________

     _______________

    If you use bullet points, use a

    maximum of 3 on any slide. Allow a

    good amount of space between each

    bullet point as well as each line of

    text.

    Try to use graphics or photos to

    make your slides easier to

    understand. Some of our board

    members may not read so well.

    Use a font like Arial – this is easier

    for people to read than fonts like

    Times New Roman.

  • 14

    Traffic lights cards will be used in all

    meetings

    Traffic light cards ensure that all attendees can take part

    Red means: I have got something to

    say

    Yellow means: Can you slow down

    and explain that again

    Green means: I agree with what you

    are saying