Intellectual Disability Workforce Programme Board – South of England Region

Terms of Reference

Page

Why we are here 2

What we are going to do 3

The meetings 6

Who is on the board 7

Guests 9

Communication & information

10

Guidelines for speakers & members

11

2

Intellectual Disabilities programme

began in 2015, following a scoping

project concerning workforce

development for people with an

intellectual disability

Scoping means to find out about something that you don’t

know much about

The aims of the programme are to

help there be enough staff, currently

and in the future that have the right

skills, and knowledge to help and

support people with an intellectual

disability and/or autism

When we use the words intellectual disability this means

the same as learning disability. This is the name of the

programme but it’s all about people

Why we are here?

3

We are supporting lots more work to

help people live better lives. The way

we agree what we should be doing

has had to change as well, resulting

in this board being created.

The intellectual disability programme board will:

support providers of all NHS funded

healthcare across the region

supervise and direct the programme

What we are going to do?

4

be represented by key stakeholders

from across the region

A stakeholder is a person or people who have an interest

in the work of the programme

provide direction and guidance to the

programme in line with the aims

help communicate to other key

stakeholders

5

agree and monitor what the

programme does

champion and support the

programme with new work across the

region

ensure that stakeholders views are

listened to and become part of any

decisions made

In the future we would like an expert

reference group to run in parallel with

the board to aid in accessibility

6

The board will report to the Senior

Responsible Office for intellectual

disabilities across the region

The members of the board will be

responsible for updating their own

organisations on what is happening

40% of the board must attend any

meetings that require decisions to be

made

The meetings

7

The board will be chaired by a

member of the programme team

A chair is a person who is in charge of the board meetings

The board will meet at least 3 times a

year

Meetings will last up to 2 hours

The board will have professional representation from:

Who is on the board?

8

Experts by experience and their

families, social care, medical doctors,

nursing, allied health professionals,

dental, general practice, social work

The board will have senior organisation representation

from:

Acute/ mental health/ community

trusts, nursing home, hospices,

residential care, supported living,

higher education institutions, local

authorities, clinical commissioning

groups, other partnership providers

If a board member cannot attend

other people can be sent instead

If you are sending someone on your

behalf to the board they need to

know enough to help with decisions

9

You should not send a different

person all the time

Guests can be invited to each

meeting for a topic related item or as

support so a board member can

attend the meeting

A maximum number of two guests

can be invited to each meeting

Guests

10

Guests cannot vote

Anyone who wants to bring a guest

for support on a topic has to get the

permission of the chair

The board will make sure as many

people as possible get to know about

the work it does and how to be

involved

Communication and

information

11

We will write an update report to let

people know what the board has

been doing

The meeting notes and presentations

will be shared on the programme

website

Although every member’s own views

are important and useful, people

must make sure they represent

others too. This means they should

pass on the views of other people,

such as other members in their group

or organisation.

About what you SAY…….

Guidelines for speakers and

members

12

Make sure you speak clearly - don’t speak too fast.

Do not use any abbreviations in

what you say, or on your slides.

Do not use jargon which only you or

a few people at the meeting will

understand.

Always explain what you are talking

about – if you have to use a ‘jargon’

word or phrase, please say what it

means.

About what you SHOW on slides or handouts……….

13

Do not cram too many words onto

your PowerPoint slides. We

recommend you use at least size 36

font

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If you use bullet points, use a

maximum of 3 on any slide. Allow a

good amount of space between each

bullet point as well as each line of

text.

Try to use graphics or photos to

make your slides easier to

understand. Some of our board

members may not read so well.

Use a font like Arial – this is easier

for people to read than fonts like

Times New Roman.

14

Traffic lights cards will be used in all

meetings

Traffic light cards ensure that all attendees can take part

Red means: I have got something to

say

Yellow means: Can you slow down

and explain that again

Green means: I agree with what you

are saying