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Integration of the Acquisition Environment The Art of the Possible. NCMA Cape Canaveral Chapter March 9, 2005. A Customer Focused Integrated Acquisition Vision. Program Management. Invoice Payment. Gov ’ t Contracting. Delivery. Integrated Digital Environment. Document Management. - PowerPoint PPT Presentation
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1
Integration of the Acquisition Environment
The Art of the Possible
NCMA Cape Canaveral Chapter
March 9, 2005
2 •
DocumentManagement
Enterprise Reportingand Information
Management
DoDPCO/ACO
Industry
Gov’tPMO
DFAS
Gov’t
Contr
actin
g
Deliv
ery
Program M
anagement
Invoice Payment
Pre-AwardRequirements/
Funding
Solicitation, Proposal,& Award
Delivery, Receipt,Invoice
Post AwardExecution,
& ComplianceCUSTOMER
A Customer Focused Integrated Acquisition Vision
3 •
Common forces are Leading to a Transformation Imperative
Demands Rising customer expectations Political pressure/visibility New and expanding scope
and mandates
New Technology Enablers Open standards Inexpensive computing Pervasive computing Ubiquitous networking &
The World-Wide Web
Digital Government Imperatives• Congress and GAO Reports E-Government Act Federal Enterprise Architecture Defense Business Management Modernization
Constraints Reduced budgets Government
personnel shortage Aging
infrastructure
AcquisitionEnvironment
4 •
Disparate systems and business practices
Paper-based legacy processes
Lack of consolidated contract data
Poor dataflow among internal & external systems
Uncertain data integrity
Little visibility of enterprise contract trends/patterns
Cumbersome and imprecise reporting
AND MANY MORE!
Transformation Issues/Challenges
5 •
OV-7• Logical data modelto support processes
OV-2• Nodes
• Relationships
OV-3• Information exchanges
• Data
Architecture ProductsWorkshops
OV-5• Operational activities
Inputs
IndustryBest
Practices
IndustryBest
Practices
CurrentBEA
CurrentBEA
SubjectMatter
Experts
SubjectMatter
Experts
SystemRequirements
OP
ER
AT
ION
AL
CA
PA
BIL
ITIE
S
DoDTransformation
Initiative
DoDTransformation
Initiative
IT TransformationDrivers
Identify the “To-Be”
• Processes•Roles
•Activities•Information exchanges
•Decision points• Business rules
Identify the “To-Be”
• Processes•Roles
•Activities•Information exchanges
•Decision points• Business rules
Contracts IPT (CAPI)SME ValidationSME
Contributions
DoD Approach for Business Enterprise Architecture
6 •
A Managed Acquisition Portfolio
Hosted Acquisition Solution Set
Corporate Applications
CCR
ORCA
FBO
PPIRS
FPDS-NG
Workflow/BPA
Acquisition Business Intelligence
EA/EI Integration/CACI Enterprise Services Backbone
SPSIncrement 3+
DecisionSupportTools
Wide AreaWorkflow
RA+
RequirementsManagement
HighViewDocument/Records Management
Post-AwardManagement
GIGCore
EnterpriseServices
BEABusiness EnterpriseServices
Other Acquisition
DomainEnterpriseServices
Service-Specific
Integrations
Financial
Logistics
…
SharedSpace
IntegrationPortals(GCSS-AF,
GCSS-Army, etc.)
Suppliers
PD-I(Procurement
Desktop-Industry)
Other Industry Product
Hosted Acquisition Solution Set
Corporate Applications
CCR
ORCA
FBO
PPIRS
FPDS-NG
Corporate Applications
CCR
ORCA
FBO
PPIRS
FPDS-NG
CCR
ORCA
FBO
PPIRS
FPDS-NG
Workflow/BPA
Acquisition Business Intelligence
EA/EI Integration/CACI Enterprise Services Backbone
DecisionSupport
Tools
RequirementsManagement
HighViewDocument/Records Management
Workflow/BPA
Acquisition Business Intelligence
SOA: EA/EI Integration/Enterprise Services Backbone – Provider & Consumer
SPSIncrement 3+
Wide AreaWorkflow
RA+
Document/Records Management
PostAwardManagement
GIGCore
EnterpriseServices
BEABusiness EnterpriseServices
Other Acquisition
DomainEnterpriseServices
Service-Specific
Integrations
Financial
Logistics
…
Service-Specific
Integrations
Financial
Logistics
…
SharedSpace
IntegrationPortals(GCSS-AF,
GCSS-Army, etc.)
Suppliers
PD-I(Procurement
Desktop-Industry)
Other Industry Product
Suppliers
PD-I(Procurement
Desktop-Industry)
Other Industry Product
7 •
Enable the DoD contracting officer as a business advisor/manager
Deliver an integrated capability for the Procurement Shop, Program Offices, and government contractors to communicate electronically
Facilitate eBusiness initiatives between the government, their customers, and supply base
Provide technology and process improvements to the government and Industry acquisition community
Enforce security with role based membership
Improve data integrity with single point of data entry
Integrated Acquisition System Objectives
8 •
Attributes of an Integrated System
Integrated solution that is uniformly implemented and readily accessible worldwide
Facilitates the ease of data entry
Share consistent data, services, and processes across business functions and systems
Provide accurate and easily discoverable and accessible information for all users, managers, and leadership
Shared services secure business environment that facilitates and supports cost-effective acquisition of goods and services in support of mission performance
Emphasis on the Network vice the Platform
9 •
Business Process Controls Automated Workflows Align w/business processes Promote standardization Assignments & Tracking Enable data “locking” Alerts & Notifications
Data Management Business Intelligence Queries & Views Reporting Organization specific data
Document Management Version Control Archiving Audit Logs
Integration Capability
Operating systems Databases Legacy Systems/ERPs Collaboration
Role Based Security
Role Definition Group Membership
Document Rendering
Configurable templates All system documents
Architecture
Web-based Open API Single point of data entry Scaleable
Capabilities Sought in an Integrated Environment
10 •
Achieving Transformation Through Enterprise Architecture and IT Governance
Align business and technology change
Manage complexity
Guide IT investments and enterprise decisions
IT Governance
Enterprise Architecture
Org A Org B
TransitionPlanning
Initiative 1
Initiative 2
Initiative n
Current State
PeopleTech
Process
Org A
Org B
Org C
Target State
Org C
TransitionSupport
11 •
Components of a Successful Business Improvement Program
Technology is just a small part of the solution; all aspects must be managed and funded for success
Use a holistic approach encompassing process, human and organizational resources, technology and data
Senior leadership must align expectations with program objectives to achieve “customer satisfaction”
Technology20%
ProcessImprovement
40%
Culture=People +
Organization40%
12 •
Process Improvement Approach
Standardize operating procedures Define and test standard processes early Integrate business processes and standard
data across functional Areas other enterprise initiatives
Continue to explore and adopt best practices Manage requirements within time and
dollars available Ensure real requirements are defined early Empower the right people to be accountable for the
requirements process Align requirements process with program strategy
13 •
Support Organizations are Necessary
Provide leadership and commitment at every level
Executive sponsorship aligns requirements, change management, and cross-functional integration with program strategy
Organize and fund for success
Facilitate process reengineering
Provide additional support for new users and system administrators
Partner with prime contractor for support
14 •
People – Nothing Happens Without Them
Engage leadership to obtain buy-in from them early Work closely with internal and external teams to gain
trust and reduce resistance Provide support from people who understand functionality
and technology Tailor training to meet individual needs and experience Provide training alternatives, e.g. train-the-trainer, CBTs,
EPSS, Advisors/Wizards Communicate, communicate, communicate –
a clear and consistent message throughout all levels Use different mediums to reach widest possible
audience Newsletter, web site, info emails, etc
15 •
At Last!! A Collaborative Environment !
Sub
SubSub
Sub-Contracting
Contract Management
GovtProgram
Office
Contract Management• Requirements Definition• Pre-Solicitation Actions• Solicitation• Proposal Evaluation• Negotiation• Award• Contract Administration• Acceptance/Payment• Closeout
Program Management• Requirements • Contract Management • Performance• Deliverables• Acceptance
• Analyze Market Opportunities• Offer/Propose• Document Negotiations• Manage Obligations• Manage Entitlements• Contract Closeout• “Functional Integration”
Subcontract Management
• Pre-Solicitation• Solicitation/Evaluation• Negotiation/Award• Modifications/DOs• Acceptance/Payment• Closeout• “Functional Integration”
GovtContract
Management
Paperless Acquisition. . . Seamless . . . All electronic . . .
IndustryContract
MgtFM/LOGActivity
